Kappa Kappa Psi & Tau Beta Sigma Midwest District Convention 2013 Lawrence, Kansas

Transcription

1 Kappa Kappa Psi & Tau Beta Sigma Midwest District Convention 2013 Lawrence, Kansas

2 Table of Contents Joint Session Friday, March 8, Separate Session Friday, March 8, Separate Session (Town Hall Meeting) Saturday, March 9, Separate Session Sunday, March 10, Joint Session Sunday, March 10, Officer Reports Member-at-Large Report Secretary/Treasurer Report Vice President Report President Report Separate Committee Reports Nominations Committee Report Programs Committee Report Jurisdiction Committee Report Ways and Means Committee Report Governors State of the District Report Joint Committee Reports District Events Site Committee Report Publications Report Jurisdiction Committee Report Convention Site Committee Report... 48

3 Joint Session Friday, March 8, 2013 Called to order at 6:28pm Kappa Kappa Psi Council Introductions o Patrick Determan President o Eimile Colgan Vice President o Faithe Guyer Secretary / Treasurer o Sarah McFadden Member at Large Tau Bet Sigma Council Introductions o Zach Rebarchek President o Samantha Brown VP of Membership o Nathan Tendick VP of Special Projects o Shalyn Guthery Secretary / Treasurer National Introductions o Kappa Kappa Psi Adam Bates National Vice President of Student Affairs Dr. Travis Cross National Vice President of Public Relations Zeb Watkins Chapter Field Representative (CFR) Dr. Rod Chesnutt Board of Trustees Member Dr. Melinda Matney Board of Trustees Member Derrick Mills Immediate Past National President Rod Whiteman NCD Governor Tony Falcone MWD Governor Denali Pearce-Alt MWD Governor o Tau Beta Sigma Dawn Farmer National President Dr. Nicole Burdick-Sanchez National Vice President of Colonization and Membership Jonathan Markowski National Vice President of Communication and Recognition Dollie O Neil Immediate Past National President Lisa Croston Board of Trustees Adrienne Rall MWD Councilor Alumni Association Introductions o TBSAA Leslie Twite Amanda Dickson o MWDAA Bev Cohen Member-at-Large Nancy Rice Secretary Sarah Casias VPM April Cox VPSP Jason Dornbush President Introduction of Host Chapters

4 o KKY Eta Zeta o TBS Zeta Delta Host Chapter Announcements o To use the WiFi, connect to KU-Passport with username musicconvention and password Music1! o If you preordered a shirt, get it from 4 th floor o Have fun! Other Announcements o Jason Dornbush- Alumni meetings will be in 4008; there is a sign-up for alumni lunchl turn in graduating senior awards by midnight o There will be a short presentation after the meeting is recessed Joint meeting recessed at 6:38pm until Sunday, March 8, 2013.

5 Separate Session Friday, March 8, 2013 Called to order at 7:27pm Delegate Seating o Beta Proxy from Xi Mike Ashwood o Xi Stephanie Loose o Alpha Theta Melanie Poston o Alpha Iota Kat Reysen o Alpha Nu Conrrado Saldivar o Beta Tau Proxy from Eta Zeta Stephen Metzger o Gamma Delta Brandon Ormesher o Delta Gamma Robert Link o Delta Xi Stephanie Marston o Epsilon Pi Max Dunlap o Epsilon Psi Kaitlyn Rowe o Epsilon Omega Carissa Vinovskis o Eta Zeta Branden Surgnier o Eta Pi Liz Meysenburg o Eta Upsilon Tyler Woolsey o Iota Psi Andrea Hesterman o Iota Omega Erin Kelley o Kappa Alpha Joe Walsh o Kappa Delta Kylie Mattke o Kappa Iota Jonathan Hossack Candidate Announcements o Kelsey LeRoy o Carissa Vinovskis o Faithe Guyer o Jeffrey Makinster o Patrick Determan Announcements o Eta Pi- recommended an arrangement of the Fraternity Song done by a brother that is more suited to include female voices be accepted by MWD and submitted to Nationals Recess at 7:47pm until tomorrow

6 Separate Session (Town Hall Meeting) Saturday, March 9, 2013 Adam Bates starts informal meeting at 6:25pm National Council Update o Adam Bates o Travis Cross o Rod Whiteman o Zeb Watkins o Amy Hemlin o Melinda Matney o Derrick Mills o Rod Chestnut Zeb Watkins about the CFR o 210 chapters are able to be visited in a two-year span o CFRs can be used as resources Derrick Mills o National Convention will be July at Springfield, MA o The coastguard band will be there o There will be a memorial for Wava o Get a brother there so that your voice is heard, not a proxy s o There will be several great opportunities Travis Cross o Include younger members in travel to national convention o National Intercollegiate Band o John Mackey is writing the commissioned piece, Anthony Maiello will be conducting o There is no fee to audition or participate o You do not have to be a brother or sister to participate Melinda Matney o National leadership for the next biennium o Going over people who have declared to be running for office- Christine Beason for President, Jack Lee for NVPCM, Adam Bates for NVPP, Preston Ramsey for NVPP, Rod Chesnutt for Board of Trustees, Daniel George for Board of Trustees, Eric B. Morson for Board of Trustees, o VP of Student Affairs can be a recent graduate Adam Bates o Letter of Proxy Form were given to delegates o National Convention is an investment, but it is money well spent o Interact Psi exhibit Amy Hemlin o Alumni Association o First year of membership is free o LAAs are based on chapter or regional area o Alumni giving program

7 o Adam Bates o Status update of the OMRS system o It will continue to evolve for quite awhile o Adam Cantley formed Brand Management Task Force Questions to the National officers o Are Proxy forms online? Yes o CFR fast contact options- Facebook, , twitter o If you graduate in the fall, does the free year of alumni status start in May or December? Your chapter can submit paperwork at the end of each semester Keep contact information update In order to attend Convention as an alumni, you must have a card stating a valid alumni status Life membership is tax deductible o Some chapters have a few that do everything, and several that are less motivated. How can we get those people motivated as well? These problems occur no matter the size of the chapter Don t let the initial excitement after initiation cool Chapter changes from youngest to oldest Member educators are the president of the chapter of tomorrow Strong inter-personal relationships Motivating the Middle by TJ Sullivan Let the few do less work to get others involved o How do you work with the band staff when they won t consistently communicate with the chapter? Be consistent in maintaining contact with them Specific solutions depend on the specific problems Every opportunity we have to communicate our willingness to serve, our enthusiasm, etc. should be taken o How do you go about finding worthwhile service projects if you are at a University that takes care of the bands? There is always something else that needs to be done- check with the band director Know what the program needs before they need it Service projects don t have to be tangible; try having a sectional or something else to improve musicianship o What advice do you have for chapters who are trying to work with other music organizations on a big project? Communication Meet with band/ organization leadership and outside authority figures o Based on the National Constitution regarding qualified individuals who request membership, how should we go about choosing who we extend membership to? Recruiting plan

8 Wording is saying active or associate member has to bring up the discussion Get to know new members of the band program Show list of people you are going to invite or give bids to the band faculty so they can give advice on who to add or take off A semester of actively engaging new band members can pay off in several semesters of them as a great member Announcement of Nominations Slate by Melanie Poston o President: Patrick Determan o Vice President: Jeffrey Makinster o Secretary/Treasurer: Faithe Guyer o Member-at-Large: Carissa Vinovskis Announcements o Delegates will get convention bid packets before they leave o Adam Cantley texted his best wishes for our convention Recess at 7:35pm until 8:00am Sunday, March 10, 2013

9 Separate Session Sunday, March 10, 2013 Meeting called to order at 8:14am Delegate Seating Changes o Alpha Nu Conrrado Saldivar was replaced by Jonathon Weishaar Motion to approve minutes o Moved by Beta Tau o 2 nd by Iota Omega Motion passed unanimously Service Showcase Award o Presentations Kappa Delta (Northwest Missouri State) Traveling Pep Bands Alpha Nu (University of Wyoming) Marching Band Thanksgiving Dinner Eta Upsilon (University of Missouri) Memorial 5K race o Pat Determan (President) entertains a motion for 5 min caucus Moved by Alpha Nu 2 nd by Kappa Delta Motion Passes Unanimously o Secret ballot vote taken 2013 Service Showcase winner is Kappa Delta! Member at Large Report given by Sarah McFadden Other Awards o Travel award Alpha Nu o Scrapbook award Epsilon Psi o Joint display award Kappa Alpha o Representation award Alpha Iota Eta Pi Song Arrangement Approval Secretary/Treasurer report given by Faithe Guyer Nominations Committee report given by Melanie Poston Programs committee report given by Liz Meysenburg Vice President report given by Eimile Colgan Jurisdiction committee report given Joe Walsh Ways and Means report given by Max Dunlap Budget Approval o Patrick Determan entertained a motion to accept the proposed budget Moved by Kappa Delta 2 nd by Epsilon Psi Motion Passes Unanimously Constitutional Changes o Patrick Determan entertained a motion to accept the 2013 changes by acclimation Moved by Eta Pi 2 nd by Delta Xi

10 Motion Passes Unanimously Officer Elections o Patrick Determan yields to the floor to Eimile Colgan o Eimile Colgan entertained a motion to accept the slate by acclimation Moved by Alpha Nu 2 nd by Kappa Alpha Motion Passes Unanimously Announcements o We are trying to hurry through business so that brothers who have to travel north can avoid inclement weather o Kappa Alpha- Kappa Kappa Psigned sealed delivered Pen Pal program o NCD convention is April 5-7. Registration deadline is March 15 at kkytbsncd.org President report given by Patrick Determan Officer Installations by Eimile Colgan State of the District Address given by Denali Pearce-Alt and Anthony Falcone Eta Pi moved to endorse their chapter s arrangement of the Fraternity Song for submission and submission at the 2013 National Convention o 2 nd by Kappa Alpha The motion passes Pat Determan entertained a motion to adjourn o Moved by Beta o 2 nd by Kappa Iota Adjournment at 10:12am.

11 Joint Session Sunday, March 10, 2012 Called to order at 10:34am District Events Committee report given by Carissa Vinovskis and Jessica Sousek Publications Committee report given by Jon Kudor and Jordan Mondt o Recommended Iota Omega and Theta Xi for Publications Chair o Committee chairs moved for Iota Omega (KKY) and Theta Xi(TBS) for Publications Host by acclimation Motion Passes Unanimously Joint Jurisdiction Committee report by Joe Walsh and Kelly Skunes Joint Bylaw changed o Committee chairs moved to accept the 2013 changes by acclimation Motion Passes Convention Site Committee Report by Stephen Metzger and Mike O Donnell o Committee recommends University of Missouri at Columbia to host the 2013 MWD Convention o Committee chairs moves to vote by acclimation Motion fails o Chapters at UNK are nominated by Theta Mu (TBS) 2 nd by Iota Psi (KKY) o Chapters at Mizzou are nominated by Beta Tau (KKY) 2 nd by Theta XI (TBS) Motion for 5 minute caucus by Theta Mu (TBS) 2 nd by Iota Omega (KKY) Motion fails o Vote by secret ballot Zeta Omega and Eta Upsilon at University of Missouri will host the 2014 MWD Convention Announcements o Pick up shirts o Window Decals are being sold o Alpha Mu is selling key chains o Theta Mu is selling TBShenanigans shirts o MWD merchandise will be in the other room after adjournment o Post to Midwest Notes MWDAA Council Report o Introduce new officers for Jason Dornbush- president Nancy Rice- VPM Maggie Greenwood- VPSP Nick R- Alumni at Large Becky H- Alumni at Large Abby- Sec Treas Nick Sondheim- Webmaster

12 o $226 and several trinkets were made through penny wars Winners are Xi and Alpha Nu Introduction of new district officers o Kappa Kappa Psi President: Patrick Determan Vice President: Jeffrey Makinster Secretary/Treasurer: Faithe Guyer Member-at-Large: Carissa Vinovskis o Tau Beta Sigma President: Nathan Tendic Vice President of Membership: Samatha Brown Secretary/Treasurer: Chelsea Raising Vice President of Special Projects: Kelly Skunes Adjournment of the 2013 MWD Convention by Pat Determan and o Pat Determan entertains a motion to adjourn Motion Passes Unanimously 11:14pm

13 Officer Reports Member-at-Large Report Dear Brothers of the Midwest District, Our year kickstarted with an officer meeting in April, where we presented tentative goals we had for the District and our positions. I was excited about the calling program that we have in the District. As a Council, we decided to each submit a blurb onto Midwest Notes to promote the use and activity of the blog. For me, this led to several friend requests on Facebook, and some messages being sent back and forth over commonalities Brothers or Sisters read in the post. In May, the Chapter Leadership Conference in Kearney, Nebraska led to the opportunity for both separate council meetings and for a joint council meeting. Sitting in the basement of Adrienne s house, we decided on joint goals, and decided upon the chapters who were to host the three District weekends. As a joint council, our goal was to find and fix errors on the District Website, and several of the broken links were fixed or taken down. Our goal as a council for the summer was to completely update the contact information of the chapters in our District so that the calling program would begin correctly. Throughout this school year, I had the pleasure of staying in semi-regular contact with five chapters across the District. This was great in upping communication and finding out how I could be of service to various chapters, and how, as a District Council, we could better serve the Midwest District. In November, I traveled down to Kearney for their District Day. There, I was able to connect with many Brothers and Sisters, and we all had a chance to promote musicianship when we played in the stands with the marching band during a football game. The best part of that weekend was the bonding many of us had in going to see Pitch Perfect late at night- nothing is better than a bunch of band students sitting in a theatre to watch a movie centered around music. Right before Winter Break, I began a District Connection project, which I hope to see the following Member at Large follow through with. This is a project that involves utilizing Google Hangout to connect officers across the District to share ideas and improvements they can make upon their positions. This year, I also established a Twitter account for The Midwest District and Kappa Kappa Psi. It has been fairly active, and I want to see it used in the future to improve communications throughout the District. In Programs Committee meeting this year, we did some serious reconsideration of the awards packet. Only five of our twenty eligible chapters applied for any sort of award whatsoever. We found that there was interest in the committee in staying with the awards program throughout the year and aiding the new Member at Large with the promotion and brainstorm of the structuring of the awards system.

14 Midwest District, awards are not something we need to do. If this is not something that the District is interested in, we do not have to give them. However, I feel that they are a fantastic way to honor outstanding Brothers and achievements and should continue, but in order for that to happen, we need to fill out and complete one or more awards in the awards packet. Therefore, I am charging you, for the upcoming year, to look at the District Website and find the new awards packet when it is updated. Begin thinking about awards for next year now, as many of them involve working over a full year. This may shape the way certain projects come about in your chapter for the upcoming year, and might change some of the different aspects in which you visit certain ideas. On that note, if anyone is interested in being a part of this brainstorming task force for the year, please contact the new Member at Large or find me immediately following the closing joint session. My hope is that this system can be reworked and re-evaluated in the coming year, and can become a more successful program, with many chapters striving for the highest in every aspect. My last job as this years Member at Large is to complete a handbook for the running of Programs Committee and consideration of the awards. It will encompass those items that are learned during the last weekend in office at District Convention. My hope is that this document can be added to and modified in future years to aid with officer transitions and having a starting base. This will be submitted to the new District Council and the current Governors no later than Sunday, March 17, My charges for the Member at Large are as follows: 1. Continue the upkeep and maintenance of the Midwest District Kappa Kappa Psi Twitter account 2. Work with the aforementioned task force to reevaluate the awards system 3. Stay in contact with the Governors to receive their recommendations on the awards program 4. Continue the District Connection project. For the Midwest District: 1. Make yourself aware of all awards that are available on both the District and National Level. Next year, submit a packet with the completion of at least one Outstanding nomination and one other award, such as travel documentation or a scrapbook display. To Pat, Faithe, and Eimile- I have loved all of our meetings and travel throughout the District this year. Pat, I am officially charging you with looking into that concerning noise your car tends to make. We need safe travel across our District. That is an aspect everyone can keep in mind. Midwest District, it has been a pleasure getting to know many of you this year and being selected to serve. Continue striving for the highest in all that you do. Forever in the bonds, Sarah McFadden Midwest District Member at Large

15 Secretary/Treasurer Report Brothers of the Midwest District, To begin with, thank you for giving me the opportunity to be the Secretary/Treasurer. This year of being a district officer has been an adventure of sorts for me. I have learned many things, most of which were learned within the last week. I wish I had done more in a few areas, including convincing other district officers to submit paperwork to be reimbursed for travel funds and having more communication with Di, who is in charge of our account at Nationals. However, in the end, the year was not only a success, it was fun to achieve that success. I completed the remaining paperwork that had to be submitted to the publications host chapter after last year s convention. I traveled to the Chapter Leadership Conference, two district days, and the convention site visit. I also took minutes at each of the District Officer meetings throughout the year using Google Docs so that the other officers could follow along if they chose to do so. I wish there was more I could have done throughout the year. Taking minutes once a month or so doesn t seem very significant. However, through conversations with the other Secretary/Treasurers from other districts, I have gotten ideas that the Secretary/Treasurer could implement. Below is a summary of what I was charged with compared to what actually happened this year. Charges I was given: Follow the two page User Guide created for the position. If the proposed amendment passes, be responsible for its implementation. Continue using the Google Doc budget & ledger. Keep detailed memos when recording each credit or debit. Fundraise $550 of income. You should be able to raise most of this money by taking advantage of the National District Officer Travel Grant on the National website (submit requests to the National President, Adam Cantley). The User Guide was a great resource for me this year, but I should have checked it more throughout the year in order to make sure I was still following it. Overall however, I think I fulfilled this charge which encompassed several charges. The proposed amendment was highly overlooked this year by the entire council. Luckily, it was implemented without my input. The Google Doc budget & ledger was kept in the back of my mind, but there was minimal spending for the past year, meaning there wasn t anything to record. I did not do any fundraising. However, the excess money in our district account seemed to make fundraising unnecessary. My charges to the Secretary/Treasurer: Follow up with the district account throughout the year. Strongly encourage the District Council to submit reimbursement paperwork within the 30 day time limit. Consider updating the Secretary/Treasurer User Guide and making it more detailed

16 Continue using the Google Doc budget & Ledger. Keep detailed memos when recording each credit or debit. Share District Officer meeting minutes with the entire MWD Council and the publications host chapter Respond to s sent to the Sec Treas account in a timely manner. Consider contacting chapter treasurers to talk about their budget (or lack thereof) My charges to the District Council: Fill out reimbursement paperwork in a timely manner. It has been an honor to serve the fraternity and district in this capacity. It has been a great experience for me to learn and grow. Had you told me two years ago at my first District Convention that I would be the one up there taking minutes someday, I may have laughed at you. Brothers, if you will be eligible, this could be you at a future convention. You can ask any district officer, past or present; this is the kind of experience that should not be passed up. Once again, thank you. Respectfully Submitted, Faithe Guyer Midwest District Secretary/Treasurer Kappa Kappa Psi Eta Pi University of Northern Iowa

17 Vice President Report Dear Brothers of the Midwest District, This year has gone by very quickly, and I cannot believe that my term as Midwest Vice President is coming to an end. While I have not done everything I intended to do, I did accomplish several things and set-up the position so that the next person will be able to jump right in and be productive from the start. Over the summer I attended the Chapter Leadership Conference in Kearney, NE where I got to meet with many of the vice presidents throughout the district and learn what their chapters do to promote membership education. This was very informative for me and was a great way to share with each other and get new ideas and perspectives on many of the things our chapters teach. I also made plans to attend all of the district days. However, every time something unexpected came up so I was unable to travel as much as I had planned and would have liked to. I had conflicts with academics, a last minute concert, and snow that prevented me from traveling. The District Vice President has two totes of paperwork that gets passed on every year, so I spent quite a bit of time going through everything. Many of the things in the totes were very old or irrelevant to the position, so I threw them out if I felt were unneeded and safe to throw out. There were things that I was not sure should just be thrown away so I left them, but the next vice president should consider finding out where such things could find a permanent home outside of vice president s totes. In January, I decided that I wanted to utilize the Midwest notes in a new way, so I decided to have each chapter vice president (of membership) write a short article about their membership process. This was not well-received and I had difficulty contacting some vice presidents, so only two articles have been posted. Thank you Eta Pi from UNI and Kappa Delta at NWMSU for submitting those. Hopefully a few more will come in by the end of the school year, and the new district vice president can continue this project into next year. One of the most significant things I did, in my opinion, was to create a handbook for the Vice President office. Nothing in the totes is recent or describes what the vice president should do. Therefore, I took one of the binders from the tote and created a handbook for future vice presidents. I included the constitutional descriptions for the position from both the National Constitution and District Constitution as well as full a copies of the constitutions. I also listed my charges/ recommendations for what the vice president should do next year and in future years, and gave the next vice president a good starting point so he or she can jump right into the job. I started a list of former vice presidents with contact information, so future officers have the ability to contact past people to get ideas and advice as necessary. Another thing I included was a page about the MEP database so future vice presidents are aware of it and can actually get that updated since it has not been updated in a couple of years. Finally, I found some pages on the national website regarding membership, so I printed those and included those in the handbook. I saved the documents that I created onto a CD so that future vice presidents can add to it and make changes as necessary without completely having to retype what has already been done. One thing that I wish would have happened sooner in the year was a video conference between all of the district presidents and vice presidents hosted by Adam Bates. We each talked about what we were working on within our district, and I gained several great ideas from it. However, it was too late in the term for me to try to implement any of those ideas. Therefore, next year I would like to see a meeting like this happen in the fall semester rather than the spring. I recommend that the Midwest District Vice President initiates this if no one else does it first. It

18 is a really informative experience to learn about the other district s role for the vice president and gain ideas to further the role of the vice president within the Midwest District. On a personal note, one of my motivations for taking this office was to help my own chapter reconnect with the district. We have not been active in the district beyond attending District Convention, so I was hoping to get my chapter more involved and recognized within the district. Due to our extremely busy and tight schedule, my chapter did not travel as much as I wanted, but at least we are opening up some to the district. I hope to see someone else from Kappa Delta hold a position within the district, and I hope that sometime soon the chapter will host a district event, perhaps Chapter Leadership Conference? I have several charges for the Midwest District Vice President. They are as follows: Make a plan about what you want to do during your term as soon as get into office and set deadlines for yourself as soon as possible. Gather phone numbers and addresses of all vp(m) s in the district and introduce yourself to them all as soon as chapters elect new officers. Have each vp(m) post an article to Midwest Notes about their general membership education process. Once articles have been made to Midwest Notes, have vp(m)s create a more detailed Membership Education Program (MEP) and have them submit it you. Once you have looked through the MEP s and given chapters feedback as necessary, put them into the database on the district website (contact website host chapter for help with this). Create a list and/or handout of ideas about membership education to send out to all chapters. Talk to other district vice presidents to see what they are doing and get materials from them if they have something you like. Keep record of everything you do and ideas you have for the next VP. Communicate and Denali and Tony to see what they would like you to do and what ideas they have. This year as Vice President has been a great learning experience for me, and I appreciate the opportunity to serve this district. I wish the next vice president success. Respectfully submitted, B. Eimile Colgan

19 President Report Brother of the Midwest District, The year has come and gone, and we are all back together at convention. I have had a roller coaster of a year, and I have loved every minute of it. I would like to thank each of you for giving me the opportunity to serve you as President these past 343 days. It has meant so much to me to be trusted by you all. I have met so many fantastic people, and learned so many fantastic things. I will always cherish the memory of this last year, and that is because of all of you. The year started with a lot of excitement and a lot of energy. The joint council jumped on planning the CLC in Kearney, NE for early May. The event was a success, with sessions given by members of both organizations and by a guest speaker. Although the attendance was not as high as was hoped for, everyone that was there came away with new ideas and new energy for the upcoming year. At the CLC was our first joint council meeting where we discussed plans for the next year, and evaluated the District Day schedule. We chose themes and dates for the District Days, and created a preliminary list of activities for each. Around this time, the Kappa Kappa Psi Council discussed our individual plans for the year. We came up with a basic outline of the upcoming months and set about our first round of chapter calling. This was met with some difficulty due to some chapters not updating their officer and contact information, as well as a few presidents being plain old hard to reach. But we eventually got a hold of everyone with one exception. By the time August came around, we did another round of calls to see what chapters were doing, and to see how the start of the school year was treating everyone. Before that, in July, I had the pleasure to meet with the other District Presidents and the National Council for the District Leadership Conference. At that point is when convention planning started and the wheels got rolling that brought us to today. As the fall semester went on, we came to our first District Day in Kearney, NE. I was able to attend and had a fantastic time playing with the UNK marching band. We got to bond as brothers and sister over our love of music with an instrument petting zoo, a few workshops, and a nice big round table talk about the day s theme, Music. The second District Day had the theme of Service and came up shortly after in Rolla, MO. Unfortunately, due to the schedules of the council, none of the Kappa Kappa Psi council was able to attend. The third district day was hosted by the chapters at the University of Minnesota, and had a theme of Brotherhood and Sisterhood. This was a very well attended event and a great bonding experience for all those involved. As for what I was doing outside of district events this year, I spent most of my energy that was set aside for Kappa Kappa Psi on planning convention. Because of issues with not knowing which national officers would be attending until later than planned, the planning of convention really got underway later than planned. But I was still able to coordinate with the national representative to get them all here, and to have them all be a part of this weekend. I was even able to get NCD Governor, Rod Whiteman to join us here is Lawrence. Adam Cantley was originally planning on attending MWD Convention this year, but do to outside circumstances, he was not able to make it, and Adam Bates was able to take his place. I want to take this time to thank all the Kappa Kappa Psi representatives that made the trip to this year s convention. You have all been very supportive of me through the planning process and through this weekend. Thank you. I also spent time working with my lovely council members. I tried to take the approach this year of a supportive fellow council member, and not an overzealous president. With

20 balancing classes, Kappa Kappa Psi, and my life outside of those two things, I was not as organized with the council as I could have been, but because of their skills and willing attitudes, we were able to make to convention together and in one piece. The council was very supportive of me all year, constantly asking if I needed help with convention, and always having ideas on a variety of topics. It is because of all your support that I was able to make it through this year. Eimile, Faithe, and Sarah have all been great resources and great friends to me this year, and for that, I thank you. To the host chapters for this year s convention: Eta Zeta and Zeta Delta. Thank you for putting on a fantastic convention! There were times that you did not know what was going on, and I did not know what was going on, and you thought I did, and I thought you did, and then things still happened, but we did not know what exactly any of that was. If that is not the definition of confusion, I do not know what is. And through all that, you have managed to pull together and put on a wonderful weekend. I cannot thank you enough for putting up with my confusion and for working so well with myself. Thank you, thank you, thank you a thousand times! To the MWD Govenors, Tony Falcone and Denali Pearce-Alt. The two of you have put up with me for all this time, and everything that that involves. Where it was answering questions, talking to me on the phone, or just being a good source of ideas and critiques, you two have been a massive help leading up to this weekend. In the last two days, you have been an even bigger help. Making sure I have continued breathing through everything, answering all my questions, reminding me of things I did not know I had even forgotten, and for being flexible and easy going with all my ideas and plan. But I think the biggest thing I must mention, is to thank you for letting me learn from this experience. You have watched as I have made mistakes and as I have tried to fix them. You let me learn from my mistakes while keeping an eye on me to make sure I didn t set anything too important on fire. You have truly let me grow as a person and as a leader, both by your support, your distance, and you assistance. You made me learn how to ask for help, and that was a lesson I really needed to learn if I was ever going to be able to grow as a person. Thank you for everything. Lastly, to the Brothers of the Midwest District of Kappa Kappa Psi, thank you all for being awesome. Each year I attend convention I recognize more of you, I meet new people, and I make new friends. You are the reason that any of us are here today, and you are the reason that I love being a part of the Midwest District. While you may not be the most organized bunch, and you do not always get your paper work in on time, I still love you all and feel extremely privilege to have served you this last year. As I stated before, your trust and respect has meant more to me than you will ever know. Thank you all. Charges to the MWD President: - Reevaluate the effectiveness of, and make necessary changes to the Chapter Calling Program -Establish regularly scheduled meetings of the district council -Work with the 2013 convention host chapters to develop a detailed convention host guide that is specific to the MWD -Edit existing president guides to serve as an efficient guide to planning the 2014 MWD convention -Work closely with the Tau Beta Sigma MWD President to plan the 2014 convention, and all district events over the next year -Appropriately represent the MWD at National Convention this summer

21 -Utilize the resources at your disposal and always ask for help -Fulfill all charges given to you at the 2013 MWD Convention, and all constitutional obligations Charges for the MWD Council: -Establish goals and timelines for their completion, as well as a checks and balances system to make sure each officer is reaching their goals -Be effective at using social media to advertize district and national, events and awards - Fulfill all charges given to you at the 2013 MWD Convention Charges for the Brothers of the MWD: -Explore the OMRS (Online Membership and Recording System) and become familiar with how it operates -Submit all paperwork on time, or even early -Visit and make posts to the Midwest Notes. Often! -Be open and responsive to communications from the district council Thank you again for a wonderful year, and I wish you all the best in the next one. Respectfully Submitted, Patrick Determan Kappa Kappa Psi Midwest District President Iota Omega Iowa State University

22 Separate Committee Reports Nominations Committee Report Friday, March 8 th, :05pm Meeting called to order by chair, Melanie Poston. Melanie appoints Kylie Mattke (Kappa Delta Chapter) as Secretary 1. Determine Eligibility Letter of recommendation from Director of Bands or Sponsor, the Chapter, Résumé and Platform 2. All Applications Satisfactorily Complete these requirements Send in 14 days prior to convention (online) 3. All Applications Satisfactorily Complete these requirements Physical application to Nominations Committee by the end of the first day of Convention 4. All Applications Satisfactorily Complete these requirements All Applicants are Eligible 5. Determine any conflicts of interest There were no conflicts of interest 6. Must Interview each candidate tomorrow morning, discuss the interview, slate nominations, and deliver charge for next year s committee. Applicants will be interviewed over a 10 minute period beginning at 8:20am so the Nominations Committee may prepare at their 8am meeting. Interviews will be grouped by office applied for. The preliminary order is: 8:20am Carissa Vinovskis 8:30am Kelsey LeRoy 8:40am Faithe Guyer 8:50am Jeffrey Makinster 9:00am Pat Determan 7. Discussion on Questions to ask for Interviews; Interview questions will be split up between general and officer related questions. General Questions: 1. Describe an event or experience that has prepared you for this position or has made you more qualified for this position. 2. How would you describe the duties of your potential office, and how would you fulfill those duties?

23 3. What is the greatest challenge you face as a leader and how will being a district officer help you overcome that challenge and strive for the highest? Officer Specific Questions: President: 1. What have you learned this year as President and what would you improve? Vice President: 1. What is your experience with the membership education process? 2. Do you have any plans for facilitating membership education across the District? Secretary/Treasurer: 1. What have you learned this year as Sec/Tres and what would you improve? Member-At-Large: 1. Have you been a part of the award application process before? Please read your packets before the next meeting. 8:56pm Meeting Adjourned. Saturday, March 9 th, :05am Meeting Called to order by Melanie Poston. 1. Reviewed questions to ask candidates 2. Interviewed each of the five candidates: 8:20am Carissa Vinovskis 8:30am Kelsey LeRoy 8:40am Faithe Guyer 8:50am Pat Determan 9:00am Jeffrey Makinster 3. Discussed the merits of each candidate in order to slate our recommendation 4. Slated the following: President: Patrick Determan Vice President: Jeffrey Makinster Member-at-Large: Carissa Vinovskis Secretary/Treasurer: Faithe Guyer 5. Determined charges for the term:

24 10:09am Meeting Adjourned I would like to thank Denali Pearce-Alt for her guidance during the process of interviewing and slating candidates, Kylie Mattke from Kappa Delta for taking minutes during our meetings, and the Nominations Committee for being so easy to work with and for helping the committee run so smoothly. The Kappa Kappa Psi Nominations Committee began by addressing the constitutional eligibility of each candidate. We then made sure that no conflicts of interest were present in the committee before proceeding. The Committee decided to invite the candidates each for a 10 minute interview in which predetermined questions were asked. The committee discussed in length the merits of each candidate in relations to the office or offices for which they applied. After deliberation, the committee agreed to make the following recommendations to the delegates and members of Kappa Kappa Psi here assembled: President: Patrick Determan Vice President: Jeffrey Makinster Member-at-Large: Carissa Vinovskis Secretary/Treasurer: Faithe Guyer In addition, we would like to make the following charges: District Council Develop an individual workshop that you can present at a Chapter or District Day throughout the year Be consistent with the Chapter Calling Program. President Create a President s Handbook or Guidelines with a timeline & deadlines Vice President Update the MEP database on Midwest Notes Connect with Membership Educators at the beginning of the school year to touch base Secretary/Treasurer Further update or re-write the So you want to be a DO? document. Provide a sample applicant packet online for reference Include ability to attend DLC in non-national Convention years Review District Budget at least quarterly Member-At-Large Streamline awards process Promote Awards packet when it comes out for convention

25 Webhost Work with Secretary/Treasurer to upload example bids. Remove outdated materials from the website, especially documents pertaining to convention 2014 Committee Determine there are no conflicts of interest within the committee Determine each District Officer Candidate is eligible to hold District Office. Compile a list of questions for candidates, then narrow down to fewer, specific, and meaningful questions. Make a schedule of interview times and inform the Candidates ASAP. Evaluate District Officer Duties and Ideal Qualities page, so it reflects the precedent set by the previous council. Midwest District of Kappa Kappa Psi While we were pleased with the applicants for District Officers this year, we charge all of the Active members in the Midwest District to apply and run for office! Respectfully submitted, Melanie Poston, 2013 Nominations Committee Chair Alpha Theta, University of Northern Colorado Kylie Mattke, Kappa Delta Matthew Stubbs, Iota Psi Stephanie Loose, Xi Ryan Doberer, Epsilon Pi Matthew Radi, Delta Gamma

26 Programs Committee Report 2013 Programs Committee Report -Adviser Adam Bates -Chair Sarah McFadden, Kappa Alpha -Recording Secretary Erin Kelley, Iota Omega -Liz Meysenburg, Eta Pi -Olivia Hunter, Epsilon Psi -Tyler Woolsey, Eta Upsilon -Andrea Hesterman, Iota Psi The meeting was called to order at 8:02 pm. We appointed Erin Kelley to be the recording secretary, then began by reviewing the charges for both the Member at Large position and the committee for A schedule for the following day was created. Because awards were no due until midnight, the committee was unable to determine any award recipients during this portion of the meeting. We recessed at 8:21. The following day, the meeting was called to order at 8:02 am. We began with the Outstanding District Involvement Award. In looking through the packets, several applications for it were determined to be incomplete. After reading the remaining awards and determining eligibility, the committee declared Kappa Delta the creipient due to a high level of described service and completed social functions. Next, we spoke about the Representation Award and determined that the easiest way to obtain the information would be to set up a spreadsheet on one laptop, and chapter delegates could manually enter the information following the Town Hall meeting. The Outstanding Musicianship award came next. After determining eligibility, the candidates were assessed separately. The remaining candidates both exemplified quality musicianship, but in the end, the committee felt that one candidate went above and beyond the call in striving for dedication to music and his surrounding organizations. The decision to award Stephen Wadsack from Alpha Nu. Next came the Outstanding New Brother Award. After determining eligibility, the committee was very impressed with Matthew Dammrich of Eta Upsilon due to his strong involvement and dedication to the Fraternity in a few short months. Outstanding District Involvement Award was next. Delta Kappa was exemplary in their submission and determined to be the recipients. The next part of the meetings was spent addressing the Scrapbook, Display, and District Scrapbook awards. We reviewed criteria for awards and later asked three National Officers to view the submissions during the Block Party. They were to report to the Member at Large later that day with decisions for the recipients. Those recipients later became INSERT HERE The next order of business was to address the title of the Outstanding District Involvement Award. It had previously been the Most Outstanding Chapter Award. We decided it would be best to change the name back to its original due to the fact that the current title leads the

27 applicants to believe it is an award based on District Involvement. We then talked about a possible new award, which was later decided against due to the fact that chapters need to begin applying for awards that are available before the presentation of a new one is included. However, through this discussion, we came up with the idea of a point system for certain awards, which is included in the end of this report. At 9:55 am, the separates meeting was recessed and the meeting became a joint committee meeting with Tau Beta Sigma. We discussed the travel award and the work that it needs, and then addressed the adding in of details to other awards to ensure that necessary clarifications are present. For the promotion of awards, we discussed increased communication and checking joint awards packets for wordings and inclusion of some details. This led to a discussion about a point system or rubric being included to make both the clarification process and the assignment of clear winners more manageable. The suggestion is included at the end of this report. The meeting was recessed to 7:35 am the next morning. The meeting was called to order at 7:38 the next morning. We approved the VIP decisions for the scrapbook, display, and district scrapbook awards. We approved the Representation and Travel awards, as well. Lastly, we confirmed with members of the 2013 programs committee in the interest they have in creating a task force that will push the application and awareness of awards in the coming year. They will work with the upcoming MAL in ensuring chapters are aware of the current awards that can be applied for. The Service Showcase will be decided by Delegate vote. CHARGES: For the 2014 Programs Committee: -Ensure applications have proper paperwork- do not give awards for incomplete submissions. -Review the notes from 2013 and continue brainstorm and clarifications of awards For the Task Force: -Brainstorm new ideas to encourage chapters to apply on the district and national level -Contact the new MAL to alert her to your interest in aiding this awareness process For the MAL: -VPSP & MAL contact members of previous Programs Committee to contact member of chapter (other than the President) to bring up awards -Continue working on clarifications of the awards and look into creating some sort of point or rubric system Respectfully yours, - Adam Bates - Sarah McFadden, Kappa Alpha

28 - Erin Kelley, Iota Omega - Liz Meysenburg, Eta Pi - Olivia Hunter, Epsilon Psi - Tyler Woolsey, Eta Upsilon - Andrea Hesterman, Iota Psi o Exceptional District Involvement Award Basic Requirements Participation in at least 1 district event outside district convention (by at least 10% of the chapter) o CLC o District Days District Convention Exceptional/Additional Participation Participation in chapter leadership conference (any manner) o Submit leadership article o Skype in to a meeting o Suggestion National Convention Participation o Optional (above and beyond) Midwest Notes o Twice per academic year Chapter Visits Chapter Correspondence o Pen pals o Holiday cards Chapter members applying for DO positions Brothers Skyping/Google Hangout into other chapter meetings Point tally system 1 point for every CLC, District Day, MWD Convention, National Convention attendance (not by members, but chapters overall) o 2 points if over 50% of chapter is at any event (excluding host chapter at district convention) o 3 points for hosting district convention 1 point for each submission to MW Notes 1 point for correspondence, pen pals 1 point for each member applying to be DO 1 point for each chapter visit 2 points for chapters with over 50% in attendance -Create Rubrics for Awards to make assigning awards easier, clarification Requirements (Scrapbooks/Displays) o Convention Theme o Service o Brotherhood/Sisterhood

29 Chapter- o Musicianship o Cleanliness/Organization o Degree of Difficulty (Display) Intricacies, more than just a tri-fold board Points Category 13+ Exceptional Great 7-9 Standard 4-6 Sub- Standard 0-3 Minimal Convention Theme Service Brotherhood/Sisterhood Musicianship Cleanliness/Organization Degree of Difficulty

30 Jurisdiction Committee Report Kappa Kappa Psi MWD Jurisdiction Committee minutes Separate Charges for 2013 Jurisdiction Committee 1. Review the 2012 Jurisdiction Committee Report 2. Review Constitution for grammar, clarity, and consistency errors 3. Make sure District Constitution is consistent with the Nation Constitution 4. Work with all committees for proposed amendments 5. Prepare final report and deliver to the delegation, submit to MWD Sec/Treas. Charges from District Officers 1. Reflect changes made by Publications Committee regarding the format of Midwest Notes as a blog format. Separate Charges for 2014 Jurisdiction Committee 1. Review the 2013 Jurisdiction Committee Report 2. Review Constitution for grammar, clarity, and consistency errors 3. Update District Constitution to reflect changes made at 2013 National Convention 4. Work with all committees for proposed amendments 5. Review amendments made in section 5.09 and 5.10 for accuracy and clarity. 6. Prepare final report and deliver to the delegation, submit to MWD Sec/Treas.