Kappa Kappa Psi & Tau Beta Sigma Midwest District Convention 2011 Ames, IA

Transcription

1 Kappa Kappa Psi & Tau Beta Sigma Midwest District Convention 2011 Ames, IA

2 Table of Contents Joint Session Friday, March 25, Separate Session Friday, March 25, Separate Session (Town Hall Meeting) Saturday, March 26, Separate Session Sunday, March 27, Joint Session Sunday, March 27, Officer Reports President Report Vice President Report Secretary/Treasurer Report MAL Report State of the District Address Separate Committee Reports Jurisdiction Committee Report Nominations Committee Report Ways and Means Committee Report Programs Committee Report Joint Committee Reports Convention Site Committee Report Special Committee on District Events Report Publications Committee Report Jurisdiction Committee Report... 40

3 Joint Session Friday, March 25, 2011 Called to order at 5:10pm Kappa Kappa Psi Council Introductions by Maggie Greenwood Tau Bet Sigma Council Introductions by Brianna Upton National Introductions Alumni Association Introductions Introduction of Host Chapters o KKY - Iota Omega o TBS - Theta Xi Host Chapter Announcements o Welcome by Dr. Golemo o Passed on concert concerns Other Announcements o Turn in awards and other documents by first committee meeting tonight Joint meeting recessed until Sunday, March 27, Separate Session Friday, March 25, 2011 Called to order at 5:45pm Delegate Seating o Beta- proxy Xi - Scott Barkmeier o Xi - Megan Macdonald o Alpha Theta - Kirsten Schweitzer o Alpha Iota - Robert James (Tony Owens for Sunday morning) o Alpha Nu - Andrew Salzman o Beta Tau- Epsilon Pi - Zane Hallauer o Gamma Delta - Proxy Iota Psi - Robert Roth o Delta Gamma - Mike Carte o Delta Eta - Jesse Denton o Delta Kappa - Nick Hayen o Delta Xi - Kuder Jon o Epsilon Pi - Brett Kelly o Epsilon Psi - Rebecca Essen o Epsilon Omega - Brandi Zwiener o Eta Zeta - Arielle Laue-Minden o Eta Pi - Ellie Henson o Eta Upsilon - David Naylor o Theta Rho - Proxy Epsilon Pi - Andrew Rickel o Iota Psi - Tyler Allen o Iota Omega - Jared Ranson o Kappa Alpha - Anna Dooley o kappa Delta - Kevin Rieger o Kappa Iota - Rudy Semar

4 Approve minutes o Moved by Alpha Nu o 2 nd by Kappa Delta 3 oppose Beta Xi Alpha Theta Approve standing rules o Moved by Iota Omega o 2 nd by Alpha Iota Unanimously accepted Candidate Announcements o Emily Holden - District President o Elizabeth Newhouser - MAL o Patrick Dennerman - MAL Announcements o Nancy Rice Alumni Association Members Graduating Seniors Award o Stacie Stearns Convention Site o Ben Kershner Award Packets Meeting with Delegates Recess until tomorrow Separate Session (Town Hall Meeting) Saturday, March 26, 2011 Called to order at 4:49pm Town Hall Meeting o National Delegation Christine Beason Jack Lee Denali Alt Anthony Falcone Nick Smith Evan Thompson Bruce Moss Mike Golemo Chris Haughee o National Intercollegiate Band Promotion Video - Bruce Moss Application Deadline - April 19 th o National Convention July 19 th -24 th in Colorado Springs, CO

5 Concerto Competition Winner gets $500 scholarship National Student Parliamentarian Key Note Speaker Competition Iota Omega and Epsilon Pi are Chapter Leadership Finalists National Officer Candidate Information o Hazing and Values Committee Look at our Fraternities Values How to promote values to prevent hazing Be looking for more information o Leadership Development Analysis Task Force Analyzing current leadership training programs o Alumni Association kkpsi.org alumni tab for more information o Questions Percussion in NIB which pieces to perform Mallet, snare, and tympani piece o Be sure to cover both types of required piece What to do with old ritual books Shred them Send to HQ and they will save if they don t have that particular one archived o The National Council is there for you use them when you need them. Don t be afraid to ask anything o For information on National Listserve go to Announcement of Nominations Slate by Rudy Semar o President: Emily Holden o Vice President: Patrick Determan o Secretary/ Treasurer: Chad Nelson o Member-at-Large: Elizabeth Neuhauser Announcements Recess Until 8:00am Sunday, March 27, 2011 Separate Session Sunday, March 27, 2011 Meeting resumed at 8:07am Service Showcase Award o Presentations Iota Omega On the Road Again Kappa Iota High School Band Improvement Eta Psi Taking PRIDE in the Small Details o Maggie Greenwood entertained a motion for 5 min caucus

6 Moved by Beta Tau 2 nd by Beta Motion Passes Unanimously o Secret ballot vote taken 2011 Service Showcase winner is Kappa Iota Member at Large Report given by Ben Kershner o Maggie Greenwood entertained a motion to accept the report Moved by Eta Pi 2 nd by Epsilon Psi Motion Passes Unanimously Secretary/Treasurer report given by Todd Halling o Maggie Greenwood entertained a motion to accept the report Moved by Gamma Delta 2 nd by Epsilon Omega Motion Passes Unanimously Vice President report given by Sean Damon o Maggie Greenwood entertained a motion to accept the report Moved by Alpha Nu 2 nd by Iota Psi Motion Passes Unanimously President report was given by Maggie Greenwood o Maggie Greenwood entertained a motion to accept the report Moved by Eta Zeta 2 nd by Epsilon Pi Motion Passes Unanimously State of the District Address was given by Denali Alt and Anthony Falcone o Maggie Greenwood entertained a motion to accept the report Moved by Delta Gamma 2 nd by Kappa Delta Motion Passes Unanimously Nominations Committee Report given by Rudy Semar o Maggie Greenwood entertained a motion to accept the report Moved by Delta Psi 2 nd by Alpha Nu Motion Passes Unanimously Officer Elections o Maggie Greenwood entertained a motion to accept the slate Moved by Epsilon Pi 2 nd by Alpha Iota Motion Passes Unanimously o Maggie Greenwood entertained a motion to elect slate by acclimation Moved by Eta Zeta 2 nd by Delta Kappa

7 5 Nays, Motion Fails o Presidential Election Maggie Greenwood opens the floor for nominations for President Seeing none, Maggie Greenwood closes the floor Maggie Greenwood entertained a motion to elect President by acclimation Moved by Delta Eta 2 nd by Eta Upsilon o 2 Nays, Motion Fails Alpha Nu moves for a three minute caucus 2 nd by Beta o Motion Passes Secret Ballot Vote Midwest District President is Emily Holden o Vice Presidential Election Maggie Greenwood opens the floor for nominations for President Seeing none, Maggie Greenwood closes the floor Maggie Greenwood entertained a motion to elect Vice President by acclimation Moved by Theta Rho 2 nd by Kappa Alpha o 2 Nays, Motion Fails Secret Ballot Vote o Midwest District Vice President is Patrick Determan o Secretary/Treasurer Maggie Greenwood opens the floor for nominations for Secretary/Treasurer Seeing none, Maggie Greenwood closes the floor Maggie Greenwood entertained a motion to elect Secretary/Treasurer by acclimation Moved by Iota Omega 2 nd by Eta Pi o Motion Passes o Midwest District Secretary/Treasurer is Chad Nelson o Member at Large Maggie Greenwood opens the floor for nominations for Secretary/Treasurer Seeing none, Maggie Greenwood closes the floor Maggie Greenwood entertained a motion to elect Member at Large by acclimation Moved by Alpha Iota

8 2 nd by Kappa Iota o 3 Nays, Motion Fails Alpha Nu moves for a 3 min caucus 2 nd by Kappa Delta o Motion Fails Secret Ballot Vote o Midwest District Member at Large is Elizabeth Neuhauser Programs Committee Report given by Ben Kershner o Maggie Greenwood entertained a motion to accept the report Moved by Iota Omega 2 nd by Xi Motion Passes Unanimously Jurisdiction Committee Report given by Mike Carte and Kaitlyn Rowe o Maggie Greenwood entertained a motion to accept the report Moved by Delta Xi 2 nd by Eta Upsilon Motion Passes Unanimously Constitutional Changes o Maggie Greenwood entertained a motion to accept the 2010 changes by acclimation Moved by Alpha Nu 2 nd by Kappa Iota Motion Passes Unanimously o Maggie Greenwood entertained a motion to accept the 2011 changes by acclimation Moved by Eta Upsilon 2 nd by Alpha Theta Motion Passes Unanimously Ways and Means Committee Report given by Todd Halling o Maggie Greenwood entertained a motion to accept the report Moved by Iota Psi 2 nd by Epsilon Psi Motion Passes Unanimously Budget Approval o Maggie Greenwood entertained a motion to accept the proposed budget Moved by Delta Kappa 2 nd by Delta Xi Motion Passes Unanimously Officer Installations by Maggie Greenwood Announcements Adjournment

9 Joint Session Sunday, March 27, 2011 Called to order at 10:40am Convention Site Committee Report by Stacie Stearns and Rhaechel Ohge o Brianna Upton entertained a motion to accept the report Moved by Delta Xi 2 nd by Delta Gamma Motion Passes Unanimously o Committee recommends Delta Gamma and Delta Xi to host the 2012 MWD Convention Alpha Theta Moves for a 3 minute caucus Gamma Zeta seconds Motion Passes Unanimously Secret Ballot Vote The 2012 MWD Convention Site is Delta Xi and Delta Gamma at Rolla, MO. Publications Committee Report by Ethan Levine and Laura Drees o Maggie Greenwood entertained a motion to accept the report Moved by Theta Rho 2 nd by Theta Mu Motion Passes Unanimously o Recommended Iota Omega and Theta Xi for Publications Chair o Brianna Upton entertained a motion for Iota Omega and Theta Xi for Publications Chair by acclimation Moved by Theta Mu 2 nd by Eta Pi Motion Passes Unanimously Jurisdiction Report by Neil Siemers, Kelly Skunes, Mike Carte, and Katelyn Rowe o Maggie Greenwood entertained a motion to accept the report Moved by Eta Upsilon 2 nd by Zeta Delta Motion Passes Unanimously Bylaw Changes o Brianna Upton entertained a motion to accept the changes to the bylaws by acclimation Moved by Theta Mu 2 nd by Beta Motion Passes Unanimously District Events Committee Report by Sean Damon and Haley Conway o Maggie Greenwood entertained a motion to accept the report Moved by Delta Kappa 2 nd by Zeta Omega Motion Passes Unanimously MWDAA Council Report

10 o Officer Announcements Announcements Introduction of new district officers o Kappa Kappa Psi President: Emily Holden Vice President: Patrick Determan Secretary/ Treasurer: Chad Nelson Member-at-Large: Elizabeth Neuhauser o Tau Beta Sigma President: Zack Rebarchek Vice President of Membership: Ashley Otte Secretary/Treasurer: Shalyn Guthery Vice President of Special Projects: Lindsay Pfannenstiel Adjournment of the 2011 MWD Convention by Emily Holden and Zack Rebarchek o Emily Holden entertains a motion to adjourn Iota Omega Theta Xi Motion Passes Unanimously

11 Officer Reports President Report Brothers of the Midwest District, It has been an exciting year to be sure. We ve had our trials and our successes and our times of just plain existing. Life is a mix of good and difficult, and this year was no different. I m not going to lie to you. I had no idea what I was doing when we got home from Boulder last year. Having prepared myself for a Vice Presidency with several goals along the lines of membership education, I was not aware of the details of the President s responsibilities. With the help of our Governors, I quickly began work on organizing the Chapter Calling Program for the year as well as encouraging as many chapters as I could to bid for the 2011 Convention. We received four bids, but the submission from Iowa State University stood out among them all and was eventually chosen during a conference call in late May. Throughout the summer, there were several conferences that I attended in order to get an idea of what I had gotten myself into. The first event was the Leadership Symposium in Denver, Colorado. Second, the Joint Council met in Kearney, NE, in early July to sit down and flesh out our plans for the year. Then, in late July, I met with the five other District Presidents, the six Tau Beta Sigma District Presidents, and the National leadership of both organizations in Memphis for District Leadership Conference. Here, we had lessons on leadership and were given opportunities to create a vision for the year. Then, only one short week after sculpting this vision at DLC, Brianna Upton and I crashed the Southwest District Chapter Leadership Conference in Arlington, TX. This event helped give us guidance for a similar leadership training conference we hope to start in the Midwest District. The fall semester started up slowly for me, but it ended with a bang. Early on, I had plenty of weekends to make chapter visits. I went to the Missouri State away game at Kansas State and met many of the brothers there as well as spending time with our Member-at-Large, Ben Kershner. I also was able to make visits to Delta Xi at Emporia State and two visits to Theta Rho at Lincoln University. However, right around this time, our Secretary/Treasurer, Lara Yanowich, stepped down because her final year was turning out to be extremely busy and she felt it was best for the district for someone else to take over. As we accepted applications for the vacant post, the remaining District Officers planned a Region Day at Kansas State University. We were lucky to have a wonderful turnout of excited brothers and sisters and fantastic presentations by National Publications Manager Nick Smith, Midwest District Alumni Association President Leslie Twite, and several District Officers. At this time we also announced Todd Halling, Midwest District President, as the new Secretary/Treasurer. The spring semester has been, well, intense to say the least. I was unable to attend the Joint Council meeting and site visit here in Ames in January due to Wind Ensemble rehearsals. In the course of four weeks from the end of January through the end of February, I had two Wind Ensemble concerts including a performance at the Missouri Music Educators Association conference and three graduate school auditions. Unfortunately, because of all these other obligations, I was unable to devote sufficient of my time to planning the Region Day at KU. I did not guide my council or the host chapters very well in preparing for this event, and it caused a lot of stress and tension. For this, I sincerely apologize. The five weeks since then have been stuffed with yet another Wind Ensemble concert, exams, convention planning, and recital preparation. Oy vey. That brings us to this very moment. Before I go into the thank yous and good-byes, I want to make a point with you. Late paperwork is unacceptable. Period. There is not a single form in this fraternity that is so confusing or time consuming that you can t get it in. And, the excuse of I didn t know when it was due is not a valid statement. The deadlines are the same every year. I promise.

12 Reminders go out over the listserv, via Facebook, and, starting this year, through monthly phone calls from district officers to chapter presidents. As the fraternity makes its move toward being paperless, so will the Midwest District. Not every form, flyer, or application will be mailed to you with size 36, bold, italic font on top saying it is due on September 30 or whenever. You will have to become self-motivated members of this fraternity and go to the websites, check the Facebook Fan Pages, and, God forbid, JOIN THE LISTSERV! Do we understand? Now that that s done, I want to thank our wonderful hosts, Iota Omega and especially coconvention chair Stacie Stearns, for all their hard work this year. They have been incredibly organized, cheerful in service, and fantastic at communication. I would also like to thank Governors Alt and Falcone for their guidance. Without the Governors and my fellow council members, I would have been completely lost this year. And I would like to thank the brothers of the Midwest District for giving me this opportunity to serve you. It has not always been fun and rarely easy or straightforward, but, in the end, I thoroughly appreciate every experience I have had this year, and I have been honored to be your president. Charges for the President: Be excruciatingly clear and detailed in your communications with District and National Officers as well as chapters and presenters for all district events Continue promoting interaction among chapters in the district Continue the Chapter Calling Program Encourage use of the district website and listserv by posting important information through these systems Work with the 2012 Convention host chapters to develop a paperless registration system Ask for help when you are confused! Respectfully Submitted, Maggie Greenwood Midwest District President Kappa Kappa Psi Epsilon Psi Missouri State University Vice President Report Brothers of the Midwest District, The past year has come and gone so fast. It seems like we were just in Boulder having our last convention not that long ago. After convention last spring we had the leadership symposium, and then an officer meeting in Kearney last summer. Even though it has gone so fast a lot has happened. In some ways it has been productive, but not as much as I had hoped. I would like to begin by informing you that the MEP Database - that I started two years ago - is no where near the level that it should and could be. Over the past two years we have asked both your chapter presidents and vice presidents to work with me on getting this information presentable and up on the website. This has not happened for 19 out of 23 chapters. A total of four chapter s have successfully got information to me: Eta Pi, Kappa Delta, and Iota Omega this year and Alpha Theta s whose did not get updated this year. I did receive some documents from the Delta Xi chapter but after asking for some revisions I never heard back. This is disappointing. I know that the district would

13 benefit from this project, but I can not do it alone. As district officers there is only so much we can do for you without effort from every chapter and their unique contributions. The other big project that I worked on this year is compiling information on who is on the listserv. This information is not complete. I did not receive information from almost half of the chapters in our district. Because of this I can not finalize my report on that. From the information that I have from 13 chapters 25% of their members are on the list serve. From each individual chapter the percentages range from 8% to 50% with Epsilon Psi and Alpha Theta being the chapters with the two highest percentages. There have been some changes and additions since then which can help us to head in the right direction. At this time, from the data that I collected it is obvious there is not enough actives on the listserv to make the listserv the useful form of communication that it can and should be. In addition to these to projects I have also been in regular contact with 6 chapter presidents as part of the Chapter Calling Program. I have enjoyed talking the time each month to talk to each of you and hear how your chapters are doing. I planned on doing some trips this year but these did not happen mainly because there is not enough funding in the vice president budget to really a lot for any travel besides to and from convention. The budget already had to be increased so I could make it to the officer meeting in January as well as convention this weekend. The end of this term has come all to soon, and the end of the semester isn t that far away. I only have a month left of my student teaching. I would also like to say congratulations to those of you that will be graduating in May, as am I. Also, to everyone, good luck on the rest of your semester. I have felt so honored to be able to serve my district in the office of Vice President, and my second and final term has all too soon come to an end. To each one of you I extend my gratitude for allowing me this opportunity and all of you are more than welcome to come to me in the future for any assistance. To the MWD VP I charge the following: To continue working on the Membership Education Database. To finish gathering the information for the listserv statistics that I have compiled and to come up with a plan to increase the percentage of active members before convention next year. To attend and promote current district events to continue to develop a strong and healthy Prospective Member education program for chapters across the district. Respectfully Submitted, Sean Paul Damon MWD VP Kappa Kappa Psi Alpha Theta University of Northern Colorado Secretary/Treasurer Report Brothers of the Midwest District, I feel like my time in office has flown by. After taking over for Laura as Midwest District Secretary/Treasurer late last year it seems everything has been going nonstop. Between school, Kappa Kappa Psi, and life in general there hasn t been much down time. Immediately after taking office I began working on getting the 2010 Convention Minutes finalized. Without going into details, this turned out to be much more work than I had hoped. During my time in office I also had the time to make a couple trips, although I had hoped to make at least one more. I made a trip to Denver, CO, to meet up with Laura and obtain the Sec/Treas materials, and I also attended the site visit here at Ames. I had planned to attend the Region Day this spring in Lawrence, but

14 I was too sick to attend. My last main task in office was coming up with a preliminary budget for next year. Even though I was only in office for a relatively short period of time; I feel like the officer team has bonded very well. Throughout my time in office I believe things went smoothly and we were always willing to help each other whenever necessary. I ve really enjoyed my time in office this year as Secretary/Treasurer and last year as District President; I ve had so many great experiences I wouldn t even know where to start sharing them. Not only have the experiences been worthwhile, the number of amazing people I have met and formed a relationship with is incredible. I would never have had these types of opportunities were it not for my time as a district officer. I know that the new officers will have the same types of experiences and will continue to work to strengthen the Midwest District and promote district events and joint relations. I charge the Midwest District Secretary/Treasurer with the following: Get the 2011 District Convention Minutes finalized within the first month in office. Immediately update the District Constitution and Bylaws with the changes made at convention. Be prompt with all monetary transactions. Work to create a district fundraiser that takes place outside of convention. Attend and promote district events and encourage chapter relationships across the district. Respectfully Submitted, Todd Halling Midwest District Secretary/Treasurer Kappa Kappa Psi Epsilon Pi Kansas State University MAL Report March 27, 2011 Brothers of the Midwest District, First and foremost it has been and honor and privilege to serve as your Member at Large for this past year. We have had a trying yet very successful year working as a council for the Midwest District and I can t believe it s already been a year since our last district convention. This great experience started over the summer in Kearney where we had our first district officer meeting to discuss our goals for the coming year. This was a great chance for all the officers from each organization to lay the solid foundation for this year s success. It was also during this time that the council chose on bids for this year s convention site. As a council we worked very well together, going over all criteria and working as a team to select the best bid. As the fall semester approached, marching band, schoolwork and other responsibilities competed for my time towards the district, but as the semester went on I was able to complete one of my goals by hosting a region day at Kansas State University in November. This was an immense success and it was great to work with Zac Humphrey and Nick Smith from National Headquarters. We had a good representation from a wide range of chapters in our district and everyone had the opportunity to learn more about chapter relations, membership, and much more. We received very positive feedback from those who attended and everyone had a great time. With a bowl trip eating up most of my winter break I found myself on the path to this year s convention. Things got started with our site visit to Iowa State in late January. This was an exceptional trip and our host chapters were anything short of exemplary. They were very organized and had everything well in hand for this year s convention. As the spring semester began I found myself going

15 through the awards packet and getting everything organized for convention and the upcoming region day at the University of Kansas. This was a great experience, challenging my aptitude as a series of unfortunate events led to myself being the only member of our district council in attendance. But our host chapters did a fantastic job organizing and running their event and I was very pleased with the results. After our last region day I got into the nit and grit of my work preparing for convention. The next thing I knew, March Madness was in full swing and district convention was just around the corner. So here we are, on the last day of this tremendously successful convention and it s been a long journey, whether we realize it or not. I just want to take this opportunity to say, it s been an absolute honor serving all of you and especially getting the opportunity to work with such an outstanding group of peers. Maggie, Sean and Todd, I cannot say enough about you and how great it was to traverse all the ups and downs that this experience provided. As for the new Member at Large, here are your charges: Work hard to establish contact with hard to reach chapters. Don t be discouraged when you have trouble getting a hold of chapters you need to visit. You just have to keep pounding your head against that wall until you break through. And don t worry, once you do, there will be another wall. Keep at it. You will get the job done. Work on your time management. The earlier you update your paperwork, packets, and dates, the happier the President, Governors, and chapters are with you. This will give able time to answer any questions they have for you and make things run smoother Most importantly, ASK FOR HELP! You have your fellow officers, your governors, and past officers to contact whenever you need advice or other assistance. Use these resources. I keep Denali on speed dial. It s been a great year and I hope the next year is even better. Thank you all so very much for the opportunity to serve you and I hope to see you all throughout next year at future region days and district functions. May the road rise up to meet you and I wish you all the safest of travels to our National Convention this summer. Respectfully submitted, Benjamin Kershner Midwest District Member-At-Large State of the District Address Welcome to the annual State of the District Address. This year, your governors will be presenting one joint report speaking about the accomplishments of the Midwest District during the school year. The National Council of Kappa Kappa Psi recognizes the most outstanding chapter in the fraternity once per biennium at National Convention. The top chapters around the country who are nominated for this prestigious honor are named as Chapter Leadership Finalists. Four years ago ZERO chapters from the Midwest district were selected as Chapter Leadership Finalists. Two years ago, out of three eligible chapters in the Midwest district, one chapter, Eta Pi, was nominated. This year, we have

16 increased numbers in both those who were eligible and who have been nominated. Congratulations to the Alpha Nu, Gamma Delta, Delta Eta, Eta Upsilon, and Eta Pi chapters for being eligible, which means all of their paperwork and dues were sent in on-time to National Headquarters for two straight years. A special congratulation goes out to the Epsilon Pi chapter at Kansas State University and the Iota Omega chapter here at Iowa State University for being nominated as Chapter Leadership Finalists. Good luck on your bid for the Founder s Trophy. If you are not one of these chapters, please be encouraged to find out what you were missing and how to ensure that the same mistake does not happen in the future. We believe that the best in the fraternity is here in the Midwest District, make sure you are not only doing outstanding work for bands, but also completing all other fraternity responsibilities in a timely fashion. This summer is National Convention in Colorado Springs. How many of you have been to a National Convention before? How many of you are planning on going this summer? Please find a way to send someone from your chapter. National Convention is only in the Midwest District once every 12 years. To put things into perspective, I (Denali) was a sophomore in college the last time convention was in the Midwest District. It is an amazing experience and an exciting time in our fraternity. Please be encouraged to hold a fund-raiser to send members to convention. There are many chapters who think that you can t fund-raise to send people to convention. Why would you think that??? It is going to make your chapter better? Is it going to make the service to your bands better? Hopefully your answer to those questions is yes, so by all means please do! We would like to thank the departing district officers for their hard work and dedication. We look forward to seeing ALL OF YOU AND MORE at National Convention in Colorado Springs this summer. Please remember, your governors are here to help, please use and abuse us! Denali Alt Vocal Music Director West Platte R-2 Jr./Sr. High School altd@wprii.k12.mo.us (816) March 27, 2011, Ames, IA Kappa Kappa Psi Midwest District 2011 Governor s Report I Convention Minutes situation/explanation II. Thanks to District Council, especially: a. Todd: stepping in and saving the day b. Maggie: extraordinary District leadership i. Chapter visits ii. Displayed great patience iii. We need to do better with communications and reporting (as Ben, Sean & Maggie stated) III. Congratulations on 2 region days PLEASE APPLY TO HOST! a. KU b. KSU

17 IV. Eligibility for National Awards (kkpsi.org) APPLY! V. National Convention a. In our district! ATTEND!!! b. NIB AUDITION!!! c. Delegate & proxy forms Separate Committee Reports Jurisdiction Committee Report Jurisdiction Committee Report Charges from the 2010 Separate Jurisdiction Committee: 1. Review the 2010 Jurisdiction Committee Report. 2. Review the Constitution for grammar, clarity, and consistency errors 3. Make sure the District Constitution is accurate with the National Constitution 4. Review Effectiveness of Consider the addition of an Alumni Article 6. Work with programs committee to discuss additional awards 7. Prepare final report and deliver report to delegation, submit to MWD Sec/Treas. Meeting called to order 9:45pm March 25, 2011 Reviewed last year s committee report o Decided that no corrections to any 2010 committee proposals were needed. Checked and reviewed Constitution for grammar, clarity, and consistency errors o Discussed clarifying the specific roles of the MWD officers o Discussed clarifying the procedures for handling/counting monies received by the Secretary/Treasurer. Decided that being more specific in officer duties would help solve ambiguous situations that were not clearly defined. Noticed some grammatical and consistency errors with current constitution. The Changes from the 2010 Jurisdiction Committee: To be a qualifiedall district officer candidates, one must submit the following: to the Nominations Committee: a letter of recommendation from the candidate s director of bands or chapter sponsor, a letter of recommendation from the chapter of the candidatecandidate s chapter, a résumé, and a platform; In electronic form to the district governor(s) and the Midwest District website host chapter no less than fourteen (14) days prior to the opening of the Midwest District Convention for the assembly of a candidate webpage In physical form to the Nominations Committee by the end of the First Day of the Midwest District Convention.

18 Rational: We believed by setting a date before convention, it would force the candidates to be on top of things. Also, by including the candidate webpage, it provides the opportunity for the chapters to deliberate before convention After the Nominations Committee has made its nominations for each office, additional nominations of qualified district officer candidates may be made from the convention floor. A majority vote shall be necessary for election. Rational: To specify that a candidate must be eligible to run for office in order to be nominated Each delegate, alternate delegate, or member acting as a proxy for an absent chapter shall have a current membership card, a life membership card, or be properly vouched for by a Midwest District or National Officer. Each delegate or proxy shall be officially seated when all Midwest District Convention registration procedures have been completed. Rational: Consistency with the national constitution. Membership card is required just to attend so it is not necessary to be stated here. Section 8: Alumni Organizations The Midwest District Alumni Association The Midwest District recognizes the National Alumni Association of Kappa Kappa Psi. Rational: These clauses were unfinished and pointless. We decided to strike them from the constitution as we deemed it unnecessary to be in our constitution. Section 9: District Awards Kappa Kappa Psi Midwest District Awards shall include the following: Excellence in Service, Chapter Achievement Award, Outstanding District Involvement Award, and the Representation Award.Outstanding District Involvement, Service Showcase, Representation Award, District Scrapbook Page, and Outstanding New Brother. Rational: Updated list of the awards available The Excellence in Service Award shall be awarded to one chapter who exemplifies service to their college or university band program as determined by the Programs Committee The Midwest District Outstanding Chapter displaying excellence in service, fundraising, social activities, and district involvement. Guidelines shall be set by the Programs Committee. The Programs Committee may select additional chapters to receive Honorable Mention The Outstanding District Involvement Award recognizes one chapter displaying excellence in service to the field of music as well as involvement at the district level. Guidelines shall be set by the Programs Committee The Representation Award is given to the chapter with the highest percentage of active members attended and registered for District Convention compared to total active members in the chapter. Guidelines shall be set by the Programs Committee Kappa Kappa Psi Midwest District Award guidelines shall be determined by the Programs Committee Joint award guidelines shall be determined by the Joint Programs Committee. These Changes will take effect immediately after Midwest District Convention is adjourned Rational: Allowed for the programs committee to decide awards as they deemed necessary.

19 Proposed changes from the 2011 Jurisdiction Committee: This Constitution is the amended Constitution of the Midwest District of Kappa Kappa Psi. After adoption, it becomes operative and effective immediately, superseding It supersedes all previous District Constitutions. Rational: statement isn t necessary due to our current District Constitution The Midwest District President shall preside at all meetings of the Midwest District, and shall be seated and have a vote in the National Chapter at National Convention. The President shall appoint and be a non-voting member of all district committees and shall render all possible assistance to the Midwest District Governor(s). In the absence of the Midwest District Governor(s), the Midwest District President may be designated as the official representative of the Midwest District whenever such representation shall be required. The Midwest District President shall be responsible for coordinating the Convention with host chapters. These responsibilities include finding speakers, creating a business agenda and coordinating with Tau Beta Sigma in the overall schedule. The Midwest District President shall be a member of the National Student Advisory Committee as defined by the National Constitution. Rational: This statement clearly defines duties that are currently required by the President. Helps clarify coordinating Convention with host Chapters The Midwest District Vice-President shall, in the absence of the Midwest District President, preside at the meetings of the Midwest District. The Vice-President shall be the designated membership officer of the Midwest District. The Vice-President shall be responsible for the external expansion of the Midwest District, External shall be interpreted as including Prospective Members, New Member Colonies and Colonies of Reactivation. The Vice-President will assist active chapters with membership retention as needed. The Vice-President shall also act as the Sergeant at Arms at district meetings. The Midwest District Vice President shall also be the first alternate delegate to the National Convention and shall assist the Midwest District President and Governor(s) in any way possible. Rational: needless statement The Midwest District Secretary/Treasurer shall record, publish and distribute the Constitution and Convention Minutes of the Convention at which the Secretary/Treasurer was elected with a legible draft provided by the Secretary/Treasurer who was in office at the time. These documents shall be distributed to all chapters in the Midwest District, the Executive Committee, the Midwest District Governor(s), all members of the National Council and the National Executive Director, the Constitution and Convention Minutes of the Convention at which the Secretary/Treasurer was elected with a legible draft provided by the Secretary/Treasurer who was in office at the time, no later than forty-five (45)days after the adjournment of the Convention, and. All other minutes of the Midwest District must be distributed no later than two (2) weeks after a District Officer Meeting. The Midwest District Secretary/Treasurer shall control the receipt and disbursement of all monies of the Midwest District and shall give written notice of the Midwest District

20 Convention location, date, and details one-hundred twenty (120) days prior to the date of all Midwest District Conventions to the National Officers, Midwest District Officers, and the Midwest District Chapters. In addition, the Secretary/Treasurer shall be the second alternate delegate to the National Convention. Rational: Fixes run-on sentences. Helps clarify what the Secretary/Treasurer shall give written notice of. (inserted) All cash monies collected will be counted by the Secretary/Treasurer and one (1) District Governor, National Officer or highest ranking District Officer present The Midwest District Secretary/Treasurer shall deposit all monies into the Midwest District account within thirty (30) days of receiving payment. *since these are inserted, current sub-sections will be renumbered as necessary. Rational: Doesn t allow for only one person to keep track of all collected money and clearly defines where and when collected money should be deposited The Midwest District Secretary/Treasurer shall submit an itemized report on all income and expenditures of the accounts to the District Officers at each Midwest District Officers meeting. S/He The Midwest District Secretary/Treasurer shall provide to the Ways & Means Committee a final itemized report on all Midwest District accounts and shall submit a written budget proposal for the following year in person for review by the committee. Rational: Consistency error In the event that the Midwest District Secretary/Treasurer office is vacated, the Midwest District President, with the proper co-signature of the Midwest District Governor(s), shall be authorized to draw on the account until such time the position is filled. Rational: Redundant phrase To determine the distribution of Midwest District Officer stipends, each officer shall submit a District Funds Requisition, supported by receipt of expenditures to the Midwest District Secretary/Treasurer, including expenditures for mileage, phone calls, postage, photocopies, miscellaneous (itemized) and, when appropriate, National Convention Registration Fee. In the event that any officer s expenditures exceed the amount allocated by the Midwest District Ways & Means Committee, individual stipends will be proportionally awarded based on the total amount spent by all Midwest District Officers and the budgeted amount available. Rational: Casing error The Jurisdiction Committee shall examine, recommend, and submit to the Convention floor all propositions related to the Midwest District Constitution. Any amendments to the Constitution must be approved submitted and reviewed by this committee before they are proposed to the Convention floor. Rational: Allows for amendments not approved by the committee to reach floor if necessary

21 Change the Constitution to include both numeric and written forms of numbers when they appear in the Constitution. This includes but is not limited to sections , , , Rational: Consistency errors Charges for the 2012 Separate Jurisdiction Committee: 1. Review 2011 Jurisdiction Committee Report 2. Review Constitution for grammar, clarity, and consistency errors. 3. Make sure District is accurate with the National Constitution. 4. Consider adding a Service Day section to the Constitution. 5. Review Effectiveness of amendments to and Work with Programs Committee to discuss additional awards 7. Prepare final report and deliver report to delegation, submit to MWD Sec/Treas. Adjorned 3:40 pm March 26 th. Respectfully Submitted, Mike Carte (Delta Gamma) co-chair Kaitlyn Rowe (Epsilon Psi) co-chair Scott Barkmeier (Xi) secretary Sean Klover (Delta Gamma) Kirsten Schweitzer (Alpha Theta) Jared Ransom (Iota Omega) Matt McCown (Epsilon Omega) Jack Lee (Advisor) Nominations Committee Report 9:30pm, Friday March 25, 2011 I. Call to Order II. Introduction of members A. Advisor Denali Alt B. Committee Chair Rudy Semar, Kappa Iota C. Members III. IV. 1. Megan MacDonald Xi 2. Arielle Laue-Minden Eta Zeta 3. Adam Connolly Kappa Alpha 4. Anna Dooley Kappa Alpha 5. Kevin Rieger Kappa Delta 6. Nicholas Thompson Kappa Delta 7. David Naylor Eta Pi 8. Non-Delegate Members 1. Patrick Peters Kappa Iota Appoint Committee Secretary Anna Dooley Kappa Alpha Old Business

22 A. Reviewed and Discussed the 2010 Committee Report V. New Business A. Determined that each candidate is eligible to hold District Office B. Compile list of questions for candidates, then narrow down to fewer more specific and meaningful questions a. Describe in detail your past leadership experience b. How much time do you have to devote to the position for which you are applying including communication, relations, and travelling? c. What are the personal qualities required of a person holding the position you are applying for? Do you possess all of those qualities? d. What is your motivation to be a good member of KKY? e. What will you do in your office that aligns with the 5 purposes of KKY? f. How do the 5 lessons of 3 rd degree shape your views of leadership? g. Describe in detail your ideas for any big projects and how specifically you will implement them. C. Decided on an interview time of 15 minutes and informed the candidates of their interview time. D. Adjourned for the evening with each candidate s DO packet in the s of the committee members for review before morning 9:00 10:00am, Saturday March 26, 2011 E. Discussed feelings on candidates after reading packets. Generated more solid opinion 10:00-11:00am, Saturday March 26, 2011 F. Interview Candidates a. Emily Holden 10:00am b. Patrick Determan -10:15am c. Chad Nelson 10:30am d. Elizabeth Neuhauser 10:45am G. Discuss candidates briefly and adjourn until the afternoon 3:45-4:45pm, Saturday March 26, 2011 a. Discussed interviews i. Found all candidates to be strong and capable

23 ii. Decided that Patrick Determan would be strongest in the VP role and slated him accordingly b. Slated Candidates i. President: Emily Holden ii. Vice-President: Patrick Determan iii. Sec/Treas: Chad Nelson iv. Member at Large: Elizabeth Neuhauser b. Charges to the 2012 Nominations Committee - Ensure that there is no conflict of interest between committee members and candidates running for District office. - Review all packets submitted by District Officer Candidates and determine if they are constitutionally eligible. - Determine a time length for interviews and inform candidates of their interview time as soon as possible. - Create a list of questions for candidate interviews, both general and for specific positions. c. Charges to the 2012 Jurisdiction Committee i. Create a deadline for submission of candidate packets of 2 weeks prior to district convention. Must be submitted electronically to current district officers. d. Charge the District Officers as necessary i. To the Sec/Treas: 1. Update So You Want to be an Officer packet 2. Add specific and clear procedures for application ii. To Web-host: a. Should be professional and free of grammatical errors b. Contains in order: professional resume, platform, required letters of recommendation c. Include the position you are running for and if it would be ok if you were recommended for a different officer position d. Indicate whether or not you can attend national convention (if applicable year) e. Recommend packet submitted electronically to current district president 2 weeks before convention

24 1. Upload candidate packet information to convention website as soon as it is available VI. Adjournment First, I d like to thank Denali Alt and Evan Thompson for their expert guidance and assistance to the Nominations Committee. Next, I d like to thank Anna Dooley of Kappa Alpha for taking fine minutes during our meetings. Finally, I wish to thank the fantastic members of the Nominations Committee for their hard work, enthusiasm, and dedication serving the district to the best of their abilities. The Nominations Committee of Kappa Kappa Psi began this year s convention by determining that there were no conflicts of interest between committee members and candidates running for District Office. We then reviewed each candidate s packet and generated a list of questions for each officer position. Interviews were then scheduled in fifteen minute blocks. After hearing each interview and holding long discussions about each candidate s strengths, loyalties, goals, and practical availabilities, we determined the best endorsements and therefore make the following recommendations to the delegates and members of KKY: President: Emily Holden Vice President: Patrick Determan Secretary/ Treasurer: Chad Nelson Member-at-Large: Elizabeth Neuhauser The Nominations Committee makes the following charges to the District Council: -Update So You Want to be an Officer packet -Add specific and clear procedures for application Should be professional and free of grammatical errors Contains in order: professional resume, platform, required letters of recommendation Include the position you are running for and if it would be ok if you were recommended for a different officer position Indicate whether or not you can attend national convention (if applicable year) Recommend packet submitted electronically to current district president 2 weeks before convention -To Web-host: Upload candidate packet information to convention website as soon as it is available Charges for the 2012 Midwest District Nominations Committee: - Ensure that there is no conflict of interest between committee members and candidates running for District office. - Review all packets submitted by District Officer Candidates and determine if they are constitutionally eligible. - Determine a time length for interviews and inform candidates of their interview time as soon as possible. - Create a list of questions for candidate interviews, both general and for specific positions. Respectfully Submitted,

25 Rudy Semar, Nominations Committee Chair Kappa Iota University of Nebraska at Omaha Denali Alt Advisor Evan Thompson Advisor Megan MacDonald Xi Arielle Laue-Minden Eta Zeta Adam Connolly Kappa Alpha Anna Dooley Kappa Alpha Kevin Rieger Kappa Delta Nicholas Thompson Kappa Delta David Naylor Eta Pi Ways and Means Committee Report Brothers of the Midwest District, The 2011 Ways and Means Committee was charged with the following tasks: Discuss and determine possible District Fundraisers for Review and modify the proposed Budget. Charge the 2012 Programs Committee as necessary. Charge the 2012 District Officers as necessary. The first meeting of the Committee was Friday evening. We started the meeting with introductions of the committee members and then read and discussed the Ways and Means Committee Report from We then formulated a plan of attack for the rest of the weekend and decided to go over the line items in the budget on Friday and work to create the new budget Saturday morning. After reviewing the line items in the budget and discussing what each line items purpose is, we ended the night with a homework assignment; to brainstorm potential fundraising ideas for the district. Upon reconvening Saturday morning we created the proposed budget. The suggested changes to the revenue section of the budget are: Increased Fall Allocation amount from $750 to $1500 Decreased Spring Allocation from $750 to $200 o This was done to more accurately reflect the allocations to the district Decreased General Fundraising from $2430 to $800 Increased National Convention Reserve from $300 to $600 Increased NIB Scholarship Reserve from $200 to $400 o We added a note saying: National Convention Reserve and NIB Scholarship Reserve will only be in the budget when National Convention/NIB is being held. Increased Interest from $75 to $80 The suggested changes to the expenses section of the budget are: Decreased Chapter Travel Grant from $150 to $0 o We are also charging the Secretary/Treasurer to reexamine the application process and effectiveness of the Grant. Removed the Fundraising Expenses line item