Town Council Work Session February 14, :30 a.m.

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1 Town Council Work Session February 14, :30 a.m. 1. Call to Order 2. Approval of the Agenda 3. Tax Collector Report and Resolution to Advertise Delinquent Taxes 4. Cottages at Arcadia Views WXZ SG Acquisition LLC Property 2710 Brevard Road, Laurel Park Request for a 90 Day Time Extension for the Order to June 1, Budget Amendment FY 19 No Agenda Review for the Council Meeting scheduled for February 19, :30 a.m. 1. Call to Order 2. Pledge of Allegiance 3. Public Comment 4. Approval of the Agenda 5. Consent Agenda A. Minutes from the January 10, 2019 Work Session B. Minutes from the January 15, 2019 Regular Meeting 6. Public Hearing A. None 7. Old Business A. Update on Davis Mountain Road 8. New Business A. None 9. Town Manager s Report 10. Department Head Reports A. Public Works B. Police C. Administration 11. Mayor and Commissioner Comments 12. Adjournment 7. Council Updates and Information 8. Adjournment

2 Notable Dates 2019 February 14 Thursday Council Work Session 9:30 am February 19 Tuesday Council Regular Meeting 9:30 am February 20 Wednesday Public Works Open House 2:00 4:00 pm 500 Toms Drive February 26 Tuesday ABC Board Meeting 8:30 am Meeting held at the Laurel Park ABC Store February 28 Thursday Council Planning Retreat 9:00 am Hendersonville Country Club March 12 Tuesday Parks & Greenways Board Meeting 9:30 am March 12 Tuesday Planning Board Meeting 2:00 pm March 14 Thursday Council Work Session 9.30 am March 14 Thursday Board of Adjustment Meeting 4:00 pm March 19 Tuesday Council Regular Meeting 9:30 am March 26 Tuesday ABC Board Meeting 8:30 am Meeting held at the Laurel Park ABC Store April 9 Tuesday Parks & Greenways Board Meeting 9:30 am April 9 Tuesday Planning Board Meeting 2:00 pm April 11 Thursday Council Work Session 9:30 am April 16 Tuesday Council Regular Meeting 9:30 am April 19 Friday Good Friday Town Offices Closed All Day April 23 Tuesday ABC Board Meeting 8:30 am Meeting held at the Laurel Park ABC Store May 14 Tuesday Parks & Greenways Board Meeting 9:30 am May 14 Tuesday Planning Board Meeting 2:00 pm May 16 Thursday Council Work Session 9:30 am May 16 Thursday Board of Adjustment Meeting 4:00 pm May 21 Tuesday Council Regular Meeting 9:30 am May 27 Monday Memorial Day Town Offices Closed All Day May 28 Tuesday ABC Board Meeting 8:30 am Meeting held at the Laurel Park ABC Store June 8 Saturday Music at Jump Off Rock (Friends of Laurel TBD Park) Jump Off Rock June 11 Tuesday Planning Board Meeting 2:00 pm June 11 Tuesday Parks and Greenways Board Meeting June 13 Thursday Council Work Session 9:30 am June 17 Tuesday Council Regular Meeting 9:30 am June 25 Tuesday ABC Board Meeting 8:30 am Meeting held at the Laurel Park ABC Store

3 3. Resolution to Advertise Delinquent Taxes North Carolina General Statutes (a)-369(c) requires that all taxpayers owing taxes for the current fiscal year and prior years, which are liens on real property, must be posted and advertised at least once between March 1 and June 30. This Resolution authorizes the Laurel Park Tax Collector to advertise all tax liens then owing. Attachments: Resolution Suggested Motion: To approve Resolution To Advertise Delinquent Taxes.

4 4. Cottages at Arcadia Views WXZ SG Acquisition LLC Property 2710 Brevard Road, Laurel Park Request for a 90 Day Time Extension for the Order to June 1, 2019 Extensions of time are contemplated in Town Code Article XI Conditional Use Standards RPUD Timing and Subdivision Ordinance Article IV Review and Approval of Subdivision Plats Duration of Approval. Orders approving the project have an effective date of March 8, 2018 as confirmed by former Town Manager Alison Alexander in consultation with Town Attorney Sharon Alexander. The Developer WXZ SG Acquisition LLC are still working on preparation, submittal and approval of their final development plans and would request that Town Council grant 90-day extensions of time for the Orders to June 1, Attachments: Letter of request by WXZ SG Acquisition LLC for the extension. Suggested Motion: Motion to grant a 90-day extension to the Cottages at Arcadia Views WXZ SG Acquisition LLC Property 2710 Brevard Road, Laurel Park as allow for in Town Code Article XI to June 1, 2019, as requested.

5 5. Budget Amendment FY 19 No. 2 Reallocate departmental appropriations among the various expenditures within Laurel Park Public Works Department (uniforms). General Fund: From: Capital Outlay Decrease of $1, To: Uniforms Increase of $1, Reallocate departmental appropriations among the various expenditures within the Public Works Department Water Fund Operations (water line installation/extension Tate). Water Fund: From: Fund Balance Increase of $29, To: Capital Outlay Increase of $29, The Budget Officer is authorized to reallocate departmental appropriations among the various expenditures within each department. Notification of all such transfers or amendments shall be made to the Town Council at the next regular meeting of that body following the transfers. Attachment: Budget Ordinance Amendment FY 19 No. 2 Motion: None. Just giving notice to Town Council.

6 3. Resolution to Advertise Delinquent Taxes North Carolina General Statutes (a)-369(c) requires that all taxpayers owing taxes for the current fiscal year and prior years, which are liens on real property, must be posted and advertised at least once between March 1 and June 30. This Resolution authorizes the Laurel Park Tax Collector to advertise all tax liens then owing. Attachments: Resolution Suggested Motion: To approve Resolution To Advertise Delinquent Taxes.

7 Res RESOLUTION TO ADVERTISE DELINQUENT TAXES WHEREAS, according to General Statute (a) -369(c), all taxpayers owing taxes for the current fiscal year and prior years, which are liens on real property, must be posted and advertised at least once between March 1 and June 30; THEREFORE, BE IT RESOLVED, by the Laurel Park Town Council, that the Tax Collector is ordered to comply with this statute and, at a time selected within that time period, advertise all tax liens then owing. BE IT FURTHER RESOLVED, that this Resolution be effective upon its adoption. Adopted this 14 th day of February Attest: J. Carey O Cain Mayor Kimberly B. Hensley, CMC, NCCMC Town Clerk

8 4. Cottages at Arcadia Views WXZ SG Acquisition LLC Property 2710 Brevard Road, Laurel Park Request for a 90 Day Time Extension for the Order to June 1, 2019 Extensions of time are contemplated in Town Code Article XI Conditional Use Standards RPUD Timing and Subdivision Ordinance Article IV Review and Approval of Subdivision Plats Duration of Approval. Orders approving the project have an effective date of March 8, 2018 as confirmed by former Town Manager Alison Alexander in consultation with Town Attorney Sharon Alexander. The Developer WXZ SG Acquisition LLC are still working on preparation, submittal and approval of their final development plans and would request that Town Council grant 90-day extensions of time for the Orders to June 1, Attachments: Letter of request by WXZ SG Acquisition LLC for the extension. Suggested Motion: Motion to grant a 90-day extension to the Cottages at Arcadia Views WXZ SG Acquisition LLC Property 2710 Brevard Road, Laurel Park as allow for in Town Code Article XI to June 1, 2019, as requested.

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11 5. Budget Amendment FY 19 No. 2 Reallocate departmental appropriations among the various expenditures within Laurel Park Public Works Department (uniforms). General Fund: From: Capital Outlay Decrease of $1, To: Uniforms Increase of $1, Reallocate departmental appropriations among the various expenditures within the Public Works Department Water Fund Operations (water line installation/extension Tate). Water Fund: From: Fund Balance Increase of $29, To: Capital Outlay Increase of $29, The Budget Officer is authorized to reallocate departmental appropriations among the various expenditures within each department. Notification of all such transfers or amendments shall be made to the Town Council at the next regular meeting of that body following the transfers. Attachment: Budget Ordinance Amendment FY 19 No. 2 Motion: To adopt Budget Ordinance Amendment FY 19 No. 2.

12 Ord AMENDMENT No. 2 TO THE FISCAL YEAR 2019 BUDGET ORDINANCE WHEREAS, the Town of Laurel Park is required to adopt an annual balanced budget as set forth by the Local Governmental Budget and Fiscal Control Act of North Carolina (NCGS 159-8); and, WHEREAS, the General Statues of North Carolina allow local governments to amend their budget during the fiscal year to meet unforeseen revenue or expenditure forecasts as long as the amended budget is balanced (NCGS ); NOW BE IT ORDAINED by the Laurel Park Town Council that the Fiscal Year 2019 Budget be amended as follows: GENERAL FUND Estimated Revenues Taxes $ 1,615,100 Sales and Use Taxes $ 647,000 Powell Bill $ 97,500 NC Utilities Franchise Tax $ 135,000 ABC Funds $ 40,500 Other Revenue $ 86,100 Fund Balance Appropriation $ 333,600 TOTAL Estimated Revenues $ 2,954,800 Appropriations Governing Body $ 36,600 Administration $ 497,500 Public Works $ 1,210,100 Public Safety $ 586,800 Sanitation $ 177,000 Fire Protection $ 350,000 Parks $ 96,800 TOTAL Appropriations $ 2,954,800 WATER FUND Estimated Revenues Water Sales $ 352,000 Other Revenues $ 7,000 Fund Balance Appropriation $ 59,700 TOTAL Estimated Revenues $ 418,700 Appropriations Water Operations $ 374,700 Water Administration $ 44,000 TOTAL Appropriations $ 418,700

13 SEWER FUND Estimated Revenues Sewer Sales $ 85,300 Other Revenues $ 2,500 Transfer From Water Fund $ 4,000 TOTAL Estimated Revenues $ 91,800 Appropriations Sewer Purchases $ 81,000 Professional Services $ 1,300 Miscellaneous $ 500 Transfer to Fund Balance $ 9,000 TOTAL Appropriations $ 91,800 AD VALOREM TAX RATE: $0.43 per $ valuation of taxable property. The Budget Officer is authorized to reallocate departmental appropriations among the various expenditures within each department. The Budget Officer is authorized to make interdepartmental transfers of minor budget amendments not to exceed 10% (ten percent) of the appropriated funds for the department's allocation that is being used. Notification of all such transfers or amendments shall be made to the Town Council at the next regular meeting of that body following the transfers. Inter-fund transfers of moneys shall be accomplished only by authorization from the Town Council. The utilization of any contingency appropriation, in any amount, shall be accomplished only by authorization from the Town Council. Approval of a contingency appropriation, which transfers funds from the contingency appropriation to the appropriate object of expenditure, shall be deemed a budget amendment. Adopted this 14 th day of February ATTEST: J. Carey O Cain Mayor Kimberly B. Hensley, CMC Town Clerk

14 Town of Laurel Park, North Carolina Budget Ordinance Amendment Detail Fiscal Year Amendment #2 General Fund Section 1. To amend the General Fund, the departmental appropriations are to change as follows: Account Decrease Public Works Capital Outlay ( ) 1, Total Changes 1, Section 2. To amend the General Fund, the departmental appropriations are to change as follows: Account Increase Water Fund Public Works Uniforms ( ) 1, Total Changes 1, To record departmental appropriations of Public Works for uniforms. Section 1. To amend the Water Fund, the departmental Fund Balance appropriations are to change as follows: Account Increase Fund Balance ( ) 29, Total Changes 29, Section 2. To amend the Water Fund, the departmental appropriations are to change as follows: Account Increase Capital Outlay ( ) 29, Total Changes 29, To record departmental appropriations of water line installation on Park Drive (Tate). Copies of this budget amendment detail shall be furnished to the Town Clerk to the Town Council, to the Budget Officer, and Finance Officer for their direction.

15 Town Council Work Session Minutes January 10, :30 a.m. The Laurel Park Town Council held an Agenda Work Session in Town Hall on January 10, 2019 at 9:30 a.m. Members present: Mayor J. Carey O Cain, Mayor Pro-Tempore Robert O. Vickery, and Commissioners A. Paul Hansen, George W. Banta, and Nancy P. McKinley. Staff present: Interim Town Manager Michael Morgan, Town Clerk Kim Hensley, Public Works Supervisor Andrew Griffin, and Town Engineer Will Buie of WGLA Engineering LLC. Mayor O Cain called the meeting to order at 9:30 a.m. APPROVAL OF THE AGENDA Commissioner Vickery moved to approve the agenda as presented. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. PARK DRIVE WATER LINE EXTENSION APPROVAL OF TERMS WITH PROPERTY OWNER Mayor O Cain stated section of the Town Ordinance requires any new construction in the Town to connect to the Town s water system if service is available to the edge of the property. If service is not available, then the property has the option of installing a well or paying the full cost of the extension of the water line. Parcel is located on Park Drive, and no Town water line is available to the property. The owners, Michael and Winifred Tate, who intend to construct a single-family house, opted to pay for the construction of a water line rather than drill a well. Due to topography, the best approach was a 2 line from Essowah Dr. to the edge of the property. In February 2018 Mr. Tate paid the Town the engineering cost for the line, which was subsequently designed by WGLA Engineering and permitted by the State in August Before the construction can begin, the Town must have a written agreement with the property owner for payment of the waterline construction and the project bidding assistance and inspections by WGLA, estimated at $2,000. Mr. Tate agreed via and verbally to pay the Town the actual construction cost at the completion of the project. The Town may place a lien on his property to ensure payment. No interest would be charged if paid within 30 days of project completion. If Council agrees to the terms, the next agenda item would be for Council to award the construction contract. Town Attorney Sharon Alexander would draft an agreement between the Town and the Tates for payment of the construction and inspection costs. Commissioner Hansen asked if, upon request, other lot owners could tap on to the new water line and share the expense. Mr. Morgan said, his understanding from past experiences, is yes, others could tap on to the new water line, but no additional expense would be expected from them. If the Town anticipates others requesting to tap on to the new water line, it might consider increasing the size of the line to accommodate adequately. Town Engineer Will Buie said the Town previously looked into installing a 6 line and fire hydrant but didn t feel it was necessary. If the Town did feel it necessary, he recommended assessing the owners for the cost. Mr. Buie said he wasn t aware of a Town Policy for owners to reimburse the Town for the installation of water lines and fire hydrants. Commissioner McKinley

16 recommended Council consider adopting a reimbursement policy for situations of this nature. Mr. Buie agreed. He said the cost increase for a 6 water line and fire hydrant is $50,000 and added there aren t a lot of benefits to increasing to a 6 water line. John Crook mentioned Council could approve the item contingent on the adoption of a Reimbursement Policy. Commissioner Hansen moved, contingent on Council adopting a Reimbursement Policy, to authorize the Town Attorney and Town Manager to develop an agreement with Michael and Winifred Tate for payment for all costs associated with the construction of a 2 waterline on Park Drive. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. PARK DRIVE WATER LINE EXTENSION AWARD OF CONSTRUCTION CONTRACT TO HYATT PIPELINE Mayor O Cain said two (2) contractors responded to the request for bids for the construction of the Park Drive Water Line. Steppe Construction with a cost of $41,680.00, and Hyatt Pipeline, with a construction cost of $28, Below is the total project budget: Hyatt Pipeline Contract $28, Design & Permitting (complete) $3, Bidding Assistance & Inspections $2, Town of Laurel Park Tap Fee $2, subtotal $35, recommended contingency (25%) $8, TOTAL RECOMMENDED BUDGET $44, Commissioner Hansen moved to award the construction of the Park Drive Water Line Extension to Hyatt Pipeline in the amount of $28,720.00, plus 25% contingency. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. DAVIS MOUNTAIN ROAD REPAIR UPDATE Mayor O Cain said when the remnants of Hurricane Michael moved through October 11, 2018, a section of the shoulder of Davis Mountain Rd. experienced a slide. The travel lanes have remained opened, and the road stable, but the shoulder needed to be repaired. Since October, Town staff, Town Engineer Will Buie, and a separate geotechnical firm have monitored the road as a plan of repair was developed, and potential bidders identified. He said the repair will require the Town to either acquire an easement or property from Shaws Creek Farm HOA. The HOA President has been notified via phone and letter. Town Engineer Will Buie reviewed the plan for the Davis Mountain Road repair. He said BLE (Bunnell Lammons Engineering) reviewed the condition on site several times. They initially suggested a repair that involved the placement of gabion baskets (rock filled baskets) with a reconstructed fill slope. WGLA met onsite with contractors to discuss, and the option could not be implemented due to an overhead power line. Town Council Work Session Minutes January 10, 2019 Page 2

17 He said BLE recommended a backfill with rock to rebuild and stabilize the slope. To protect the properties below, BLE recommended the installation of a rock fence that would be installed on the Shaws Creek property below the slide area. The rock fence would capture any rocks that roll beyond the construction zone. The fence would stay in place following construction. WGLA sent plans to several contractors for pricing and plans to present pricing to the Council in February. In addition, he requested pricing for the installation of a soil nail wall repair. He said it would be the preferable option, but it will likely be more expensive than the rock fill repair. Mr. Buie and Council also discussed compiling a steep slope ordinance. PLANNING BOARD VACANCY Mayor O Cain said in June, Jim Morse, the ETJ Representative, notified the Town he was no longer able to serve on the Planning Board, creating a vacancy. The Town has no current applications on file for the Planning Board, and Council is asked to discuss recruitment for the position. The new member would be appointed to serve the remainder of the vacant term, which expires December 31, He/she would then be eligible for appointment to a full two-year term. Council discussed the list of candidates who live in the ETJ. Mayor O Cain said Mr. Debois was interested to serve on the board, but Commissioner McKinley recommended keeping a balance on the Board by having at least one (1) female member and mentioned Diane Davenport had indicated interest in serving; she will contact Ms. Davenport and report back to Council RESOLUTION AUTHORIZING INTERIM TOWN MANAGER MICHAEL JAVAN MORGAN SIGNATURE AUTHORITY Commissioner Vickery moved to approve Resolution Authorizing Interim Town Manager Michael JaVan Morgan Signature Authority. The Resolution authorizes Mr. Morgan as a designated signature for all depository accounts and treasury management services for the Town. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. AGENDA REVIEW FOR THE JANUARY 15, 2019 COUNCIL MEETING 1. Call to Order 2. Pledge of Allegiance 3. Public Comment 4. Approval of the Agenda 5. Consent Agenda A. Minutes from the December 13, 2018 Work Session B. Minutes from the December 18, 2018 Regular Meeting 6. Public Hearing A. None 7. Old Business A. Crossway Falls Final Plat Review 8. New Business A. Introduction of Captain Chris Denny of the Henderson County Sheriff s Office B. Resolution Authorizing Interim Town Manager Michael JaVan Morgan Signature Authority 9. Town Manager s Report Town Council Work Session Minutes January 10, 2019 Page 3

18 10. Department Head Reports A. Public Works B. Police C. Administration COUNCIL UPDATES AND INFORMATION Town Manager Search Commissioner Hansen said Council should designate a Manager Search Committee for the hiring of the Town Manager. Council s consensus was to designate Commissioner McKinley, Commissioner Banta, and Mr. Morgan to for the Manager Search Committee. Mr. Morgan said he would have a timeline for the Manager Search to Council prior to the January 15, 2019 Regular Meeting. Commissioner Hansen discussed the Town Manager Search. He suggested Council meet and discuss likes and dislikes of previous managers and what it wants with the next manager. Mr. Morgan stated Council needs to define specifics for the Manager Profile; he will circulate a profile -related document to Council by Monday January 14, Friends of Laurel Park (FLP) Mayor O Cain asked for feedback on the FLP document previously circulated by Commissioner Hansen. Commissioner Banta stated he felt the document was too lengthy and Council should give a clear message that it feels the Town needs from the FLP. Mayor O Cain stated he was okay with the FLP document Commissioner Hansen circulated. Commissioner McKinley asked Commissioner Hansen to re- the FLP document. Commissioner Banta stated he would his thoughts to Mayor O Cain. Council discussed the FLP being based on membership. Properties in Laurel Park Mayor O Cain discussed a piece of property on Nimbus Lane and its location in relation to property owned by Marilyn Barnwell. John Crook, Board of Adjustment Chairman, stated the Special Board of Adjustment meeting scheduled for January 15, 2019 was to hold a hearing for the Nimbus Lane property. Parks & Greenways Board Commissioner Banta updated Council on the Parks & Greenways Board January 8, 2019 meeting and the draft park rules document; the Parks and Greenways Bylaws written nine (9) ten (10) years ago need to be reviewed and revised. He sated the Parks and Greenways Board would like to have an Arbor Day Event on April 26, The Board also would like Council to look into combining three (3) parcels at Jump Off Rock into one (1) parcel and likewise, combine multiple parcels into one (1) for any that exist in any of the other Laurel Park parks. Council asked Mr. Morgan to move forward with asking the Town Attorney to do the necessary work for the parcel combination. Council s consensus was to work on parcel combinations one (1) park at a time. Mr. Morgan will contact Town Attorney Sharon Alexander to being work on the parcel combination for Jump Off Rock. Planning Board Commissioner Hansen updated Council on discussion at recent Planning Board meetings. Commissioner Hansen said the Planning Board discussed if a Tree Board should be part of the Parks and Greenways Board or Planning Board. Commissioner Hansen recommended the Tree Board be under/part of the Parks and Greenways Board. Commissioner Banta and Mr. Morgan agreed with Commissioner Hansen. Commissioner Banta stated he will make a recommendation to the Parks and Greenways Board that the Tree Board be under/part of the Parks and Greenways Board. Commissioner Banta moved the Tree Board be under/part of the Parks and Greenways Board who reviews and makes recommendations to the Planning Board for approval. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. Town Council Work Session Minutes January 10, 2019 Page 4

19 Commissioner Hansen discussed with Council the need for a Landscape Ordinance. He stated green space is a crucial point to consider and felt a draft ordinance should be reviewed by a professional. Mr. Morgan agreed and recommended the Town hire a professional landscape architect to review the Landscape Ordinance once drafted. Mr. Morgan will talk to Andrew Bowen about a Landscape Ordinance. Commissioner Hansen also discussed the Council Planned Unit Developments (PUDs) in relation to the Town s current ordinance revise (change to Conditional Zoning) or keep as it is (Special Use Permit). Mr. Morgan stated Council s decision is basically does it want more or less of a say for PUD s in Laurel Park. Council s consensus was to revise the Planning Ordinance to reflect Council prefers Special Use Permits, which gives Council the decision and responsibility authority. Budget Commissioner Hansen spoke in reference to it being budget time and the Comp Plan recommended Council review to see where Laurel Park is currently and what should be done differently. WATCO Commissioner Banta asked if Laurel Park could have an ordinance banning the parking of railway cars. Commissioner Hansen said no that is Federally regulated. Council Retreat - Commissioner Vickery reminded everyone about the Council Retreat on February 28, 2019 from 9am 4pm at Hendersonville Country Club. Mr. Morgan said he may not use a facilitator, but he will let Mayor O Cain know for sure when he decides. ADJOURNMENT Commissioner Vickery moved to adjourn the meeting at 10:55 a.m. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. ATTEST: J. Carey O Cain, Mayor Kimberly B. Hensley, CMC Town Clerk Date Town Council Work Session Minutes January 10, 2019 Page 5

20 Town Council Regular Meeting Minutes January 15, :30 a.m. The Laurel Park Town Council held its Regular Meeting in Town Hall on January 15, 2019 at 9:30 a.m. The following members were present: Mayor J. Carey O Cain, Mayor Pro-Tempore Robert O. Vickery, Commissioners A. Paul Hansen, Nancy P. McKinley and George W. Banta. Staff present: Interim Town Manager Mike Morgan, Police Chief Bobbie Trotter, Town Clerk Kim Hensley, Deputy Town Clerk Heather Smith, Public Works Director Andrew Griffin, and Planner Andrew Bowen of J. M. Teague Engineering. Mayor O Cain opened the regular meeting and led the Pledge of Allegiance. APPROVAL OF AGENDA Mayor O Cain requested item 8.B. Budget Amendment #1 to be added to the Agenda. Commissioner Hansen moved to approve the Agenda as amended. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. PUBLIC COMMENT There was none. APPROVAL OF THE CONSENT AGENDA A. Minutes from the December 13, 2018 Work Session B. Minutes from the December 18, 2018 Regular Meeting Commissioner Banta moved to approve the Consent Agenda. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. PUBLIC HEARING There was none. OLD BUSINESS Final Subdivision Plat Review Crossway Falls Planner Andrew Bowen of J. M. Teague Engineering said at the November 20, 2019 Council Meeting, Council approved the preliminary subdivision plat for parcel , located near the Country Ridge subdivision. The subdivision would divide the existing lot into five (5) parcels. The plat was reviewed by the Planning Board on October 23, 2018, unanimously recommended approval, modified with the inclusion of an easement for maintenance of the private sewer lines used by Country Ridge and the applicant. Mr. Bowen showed the final plat to Council and answered questions they had regarding the subdivision. Commissioner Banta said the plat meets the required criteria, and Commissioner Hansen requested the Town move forward to create a steep slope ordinance.

21 Commissioner Vickery moved to approve the final subdivision plat for Crossway Falls. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. NEW BUSINESS Introduction of Captain Chris Denny of the Henderson County Sheriff s Office Chief Trotter introduced District Commander Captain Chris Denny of the Henderson County Sheriff s Office. She said Captain Denny had worked with the Henderson County Sheriff s Office for 25 years, and during that time, he worked in the SWAT, Narcotics, and Investigation departments. Captain Denny explained to Council the objective of District Commanders was to put a Sheriff s Office leader in the community to interact with others. He said he would be able to coordinate anything the Town or residents need between the Town and the Sheriff s Department. Captain Denny answered questions regarding the opioid epidemic and ongoing car break-ins in the county. Captain Denny said there will be four (4) district Captains, and his district covers from Transylvania County line through Laurel Park and Mills River, to the Buncombe County line. Budget Amendment #1 FY Budget Interim Town Manager Mike Morgan said Budget Amendment #1 FY Budget was required to increase the amount of funds in the Public Works Department Contracted Service line item to allow for the Town to enter into an agreement with All-Pro Tree Service to help with the brush collection as a result of the ice storm. The contractor would allow for the use of a Grapple Truck with a 50 CYD box and off sight disposal fees for the debris. Mr. Morgan said the Town also has to pay for the disposing fees as the pile at Public Works, which is usually used for dumping, is full from previous storm brush collection. Mr. Morgan said the original budget for the line item was $14,000 and Amendment #1 would make it $20,500. He said it is not anticipated the entire amount will be used, but there is no guarantee as it depends on the weather. Mr. Morgan said a contractor will collect the major piles of brush and debris and the Public Works Department will follow behind to collect smaller items. He said a Blackboard Connect message was sent to residents informing them of the special brush collection due to the ice storm. Mayor O Cain said the request makes sense. Commissioner Hansen moved to approve Amendment #1 FY Budget to increase the amount of funds in the Public works Department Contracted Services to $20,500 by reducing Fund Balance by the same amount. Mayor O Cain asked for discussion; there was none. The vote was unanimous in favor of the motion. TOWN MANAGER'S REPORT Interim Town Manager Morgan said he has worked with the Town for one (1) week and said the Town has a capable staff - activities are moving forward as usual. He went over a draft Manager Selection document he compiled for Council. He said the next step would be for Council to schedule a Special Meeting to go over the draft document in depth. Council decided to schedule the Special Meeting for Thursday, January 24, 2019 at 9:30 a.m. in the Town Hall Meeting Room. Mr. Morgan said he will begin the budget process and the Council Retreat is already scheduled for February 28, 2019 from 9am to 4pm at the Hendersonville Country Club. He would like to have Department Heads involved Town Council Meeting January 15, 2019 Page 2

22 in the process. He said the Council Retreat will be to discuss what has been completed, where the Town has been, and where the Town is going. He said, most likely, a budget workshop will follow to add numbers to what the Council directs staff to accomplish, creating a balanced budget. Council asked Mr. Morgan about an update from the County regarding the re-evaluation. Mr. Morgan said he has not been given any numbers, but he will reach out the County and see if he can gather estimated numbers for the budget process. DEPARTMENT HEAD REPORTS PUBLIC WORKS Public Works Director Griffin reported the Department responded to an ice storm early Sunday, January 13, 2019 and had roads open by 1 p.m. that day. He said leaf collection will continue until the contractor is hired for the special brush collection at which time the Department will focus on brush collection. Mr. Griffin said a Blackboard Connect message was sent to residents to conserve water due to a power outage because of the ice storm as well as a notification of the special brush collection dates. He said a BBC message will be sent to life/cancel the notice of conserve water as power has been restored to the area. POLICE Chief Trotter reported there were 2,186 events last month, with most events being security checks. She said the Department ordered (2) radar equipment and will purchase vests soon. Lieutenant Capps is attending the WNC Leadership Academy two (2) or three (3) days out of each month. She said in-service training for officers will take place earlier in Chief Trotter reported speeding continues to be an issue on White Pine Drive, and Laurel Park Highway. She said the radar speed sign will be set up again when the weather is more favorable. ADMINISTRATION Mrs. Hensley gave the Tax Collector s Report as of December 31, For 2018 taxes, a total of $228, remained outstanding with $202, in real property and $26, outstanding in personal property. For prior year taxes, $23, total remained outstanding. She said the date of delinquency for 2018 taxes was January 8, 2019 at which time 2% interest accrued. By law the Town will advertise delinquent taxes between March 1 and June 30; the Town will send a second notice/advertisement letter to taxpayers before it advertises. OTHER ITEMS TO BE BROUGHT BEFORE TOWN COUNCIL There were none. MAYOR AND COMMISSIONER'S COMMENTS MAYOR O CAIN Mayor O Cain asked staff to provide the HOA list so he may contact HOA representatives to attend Council and FLP meetings. He said the LGCCA meeting is January 15, 2019, and Commissioner McKinley said she would attend with him since Commissioner Vickery was unable to do so. MAYOR PRO-TEMPORE ROBERT O. VICKERY Mayor Pro-Tempore Vickery had no comments. COMMISSIONER MCKINLEY Commissioner McKinley said she had a prospect to fill the ETJ vacancy on the Planning Board. COMMISSIONER HANSEN Commissioner Hansen had no comments. Town Council Meeting January 15, 2019 Page 3

23 COMMISSIONER BANTA Commissioner Banta said he will attend the Transportation Advisory Committee meeting January 15, Council asked he focus on landscaping procedures for the roundabouts and as NCDOT if it recommended a landscape architect. Commissioner Hansen said he wants the roundabouts in Laurel Park to be a showcase for WNC. ADJOURNMENT There being no further business, Commissioner Hansen moved to adjourn the meeting at 10:27 a.m. Mayor O Cain asked for discussion; there was none. ATTEST: J. Carey O Cain, Mayor Kimberly B. Hensley, CMC Town Clerk Date Town Council Meeting January 15, 2019 Page 4