MEETING MINUTES. Date: August 29 th, 2011

Transcription

1 Date: August 29 th, 2011 Time: 8:00PM EST Purposes: 1. Emergency Motion: San Diego State University ULC 2. igive 3. DC Mixer 4. Michigan Mixer 5. Convention 2012 Attendees: Judith Farah, LCN President Presiding Officer - Present Vicky Haddad, LCN Secretary - Present Tammy Ayoub, LCN Treasurer - Absent Anita Abdul-Karim, LCN Vice President of Events - Present Joe Sadek, LCN Vice President of Public Relations - Present Myrna Ghorayeb, LCN Vice President of Membership - Present 1. Call to order a. Roll Call & Introductions i. Meeting called to order at 8:36 pm EST b. Approval of August Meeting Agenda i. V. Haddad Moves ii. M. Ghorayeb Seconds c. Approval of July Meeting Minutes i. V. Haddad Moves ii. M. Ghorayeb Seconds d. Approval of LCN 11 Business Meeting Minutes i. Tabled until LCN Report of Committee Chairs: a. President i. Status update of Action Items from minutes All Board Members 1. CONT AI: All board members to submit monthly reports to all LCN Board Members 3 days before meeting. Page 1 of 20

2 2. CONT AI: All board members to send a list of 3 possible donors. 3. CONT AI: All board members to encourage use of igive.com 4. CONT AI: All board members to come up with a measurement on how to rate an Alumni President 5. NEW AI: J. Farah to talk to Sevag about the LMU Logo Secretary 6. NEW AI: V. Haddad to get in contact with Lara about updating the Bylaws on the website Treasurer VP of Events VP of Membership 7. PEND AI: M. Ghorayeb to talk to Michelle, Patrick and Sevag about the car rental issue VP of PR 8. CONT AI: J. Sadek and S. Sislian to get logos exchange 9. PEND AI: J. Sadek and S. Sislian to work with K. Khoury to improve press release format on website 10. PEND AI: J. Sadek and S. Sislian to automate the Venues uploads by February meeting 11. PEND AI: J. Sadek and S. Sislian to create an Affiliated Organization post on the website 12. CONT AI: J. Sadek to make 3 donor letter templates that are best fit Emergency Motion: San Diego State University ULC a. Secretary i. Report Attached Page 2 of 20

3 b. Treasurer i. Report Attached ii. July Financials iii. Audit Committee Report iv. igive i. Keep advertising for igive (on twitter) and reach out for more donors AI: T. Ayoub to send out generic letters to past donors c. Vice President of Events i. Report attached a. Hotels pricing and listings for the convention 1. Double Tree a. More stores and shops around it. b. $102 a night, fits 4 people 2. Workshop Rooms a. Rooms booked and actual contract is with Maya b. A. Abdul-Karim will visit the workshop rooms c. $32 on average for dinner per person (at hotel) AI: A. Abdul-Karim to take pictures of workshop rooms and send them to the board Tammy arrived to meeting at 8:57 pm EST AI: A. Abdul-Karim to give board final decision on hotels by September 1 st, 2011 AI: A. Abdul-Karim to give us update about the food by September 1 st, Saturday Food a. Meza to make sandwiches and sides for $5 per person also to make breakfast ii. Motion to approve MI Mixer Committee Chair a. A. Abdul-Karim VP of Events -Moves b. J. Sadek VP of PR Seconds c. Discussion 1. J. Farah said that Karla has been doing a good job. She already signed the contract and we will hopefully have a good mixer 2. J. Farah YAY 3. V. Haddad - YAY 4. T. Ayoub YAY 5. J. Sadek - YAY 6. A. Abdul-Karim YAY 7. M. Ghorayeb YAY Page 3 of 20

4 d. Motions Passes unanimously iii. Alumni updates a. DC Mixer updates i. Lebanese Cultural Union California Counsel of Youth donated an generous amount to the DC Mixer b. Michigan Mixer updates i. Meeting with Karla Bouchar and Rami Haddad regarding the Michigan Mixers ii. Event will be September 29, 2011 at 6:00 9:00 pm iii. J. Sadek will be partners iv. Motion to approve Karla as a chair v. J. Farah and Karla to look for raffle prizes AI: M. Ghorayeb to send s to ULC presidents in Ohio and Michigan to see if they can attend the Michigan Mixer iv. LCN 12 a. LMU logo update b. Hotels update c. Saturday Night Party update v. CIA info-session update a. A. Abdul-Karim referred a committee member to the committee regarding the CIA info-session vi. Potential mixer with NAAP LA update a. J. Farah suggested to have a mixer in Mid-October before Halloween b. J. Farah suggested to go visit LA c. A. Abdul-Karim suggested having the Ohio mixer in Mid-October because the weather gets harsh on the East coast d. J. Farah think that it s a better idea to have one on the West coast and mix it up vii. Young Political Leaders: Current Social, Political and Economic Issues update a. Event at Faris Wehbeh s House that A. Abdul-Karim attended with a few people b. A. Abdul-Karim introduced herself as part of the LCN at that event d. Vice President of Membership i. Report attached ii. Motion to approve the University of Florida c. M. Ghorayeb VP of Membership -Moves d. A. Abdul-Karim VP of Events Seconds Page 4 of 20

5 e. Discussion 1. J. Farah YAY 2. V. Haddad - YAY 3. T. Ayoub YAY 4. J. Sadek - YAY 5. A. Abdul-Karim YAY 6. M. Ghorayeb YAY f. Motions Passes unanimously AI: M. Ghorayeb to send the most outstanding ULC Award & Academic Heritage and Excellence Award to the board for revision AI: J. Farah to send the RSP to A. Abdul-Karim iii. Current list of subscribing ULCs a. University of Florida updates 1. Subscribing member b. University of Virginia updates 1. Starting a club this year 2. Hopefully we will have a subscription by next meeting c. San Diego State University updates 1. Became a subscribing member of the LCN iv. Awards Updates a. New ULC award updates as the students suggested in the President s Forum discussed during the Officer s Retreat v. Automate RSVP s to capture membership From VP of IT a. To use icontact AI: J. Farah and J. Sadek to get in contact with Sevag in order to teach them how to use icontact b. Tabled until further notice AI: profit AI: f. Vice President of Public Relations i. Report Attached J. Sadek to get in contact with Laila and Marwan concerning the gift card and donation J. Farah to get in contact with Serge Haddad regarding the Promo Video ii. Website updates iii. PR Committee updates iv. Social Media Page 5 of 20

6 AI 1. Job listing/linkedin 2. Twitter J. Sadek to get info about SEAL v. PLO Speaker Issue 1. J. Farah sent an apologizing that this is a political organization and we will not be able to let them speak at the DC Mixer vi. AIESEC/LCN 1. J. Sadek has been trying to contact them 2. It is an international organization 3. Largest Student organization that helps students get jobs 3. New Business 4. Program or Announcements Next Meeting Date: Tuesday September 20 th, 2011 Time: 8:30 pm EST Location: gotomeeting.com 5. Adjournment a. M. Ghorayeb VP of Membership - Moves b. V. Haddad Secretary - Seconds c. Approved unanimously d. Meeting adjourned at 10:06 pm EST Page 6 of 20

7 To: LCN Executive Board From: LCN Secretary Vicky Haddad Date: August 29, 2011 Subject: LCN Secretary Report 1. Uploaded Board Meeting Minutes for a _lcn_meeting_minutes.pdf 2. Uploaded Board Meeting Agenda a _lcn_meeting_agenda.pdf 3. Prepared Board Meeting Agenda for Up loaded Motions for meeting 1112t003_motion_to_approve_audit_findings.pdf 1112vpe001_motion_to_approve_convention_committee.pdf 1112vpe002_motion_to_approve_dc_chair.pdf 1112vpe003_motion_to_approve_infosession_chair.pdf 1112pr003_motion_to_establish_pr_committee.pdf Page 7 of 20

8 To: LCN Executive Board From: LCN Treasurer Tamara Ayoub Date: August 29, 2011 Subject: LCN Treasurer Status Report A. August Financials a. Expenditures: $ /2/11 -$81.09 LMU Lebanese Student Association CIA Info Session Food 08/2/11 -$100 LMU Lebanese Student Association CIA attendance award 7/28/11 - $ Joe Sadak Flight to DC mixer 7/25/11 -$62.00 Serge Haddad PO Box Reimbursement b. Income: $ /23/1 1 $25 Gros s ($0.8 5 fee) $ net Mohama d Rafic Trabouls i UFL Subscription Fee B. Account Balances i. August Chase Ending Balance: $ 12, ii. August Paypal Ending Balance: $ iii. August Chase and Paypal Ending Balance: $12, iv. August 2010 Pending Checks & Deposits: 00.0 Page 8 of 20

9 To: LCN Executive Board From: LCN Vice President of Events-Anita Abdul-karim Date: August 29, 2011 Subject: LCN VP of Events Report C. Convention a. Hotel pricings and listings i. Double tree or four points ii. Transportation iii. Banquet possibility b. Workshop room, revisited i. Change of date due to booking of Uhall, ii. Now we have booked rooms in the Hilton iii. Date change March 30th c. Food Saturday i. Potential breakfast and lunch ii. Lunch 5$ including sandwiches and sides iii. Breakfast unknown D. DC mixer a. September 1, ready set off! b. Any other concerns or tasks (Judith, Joe) C. MI Mixer a. Motion to approve chair Page 9 of 20

10 Date: August 2 nd, 2011 Time: 8:00PM EST Purposes: 1. LCN, NAAP & LAU DC Mixer Invitees: Judith Farah, LCN President Presiding Officer -present Laila Mokhiber, NAAP-DC Outreach Chair-present Samer Korkor, NAAP-DC absent Gisele Azar, LAU Alumni Representative absent Marwan Charrouf, LCN DC Mixer Chair- present Anita Abdul-Karim, LCN Vice President of Events - present Joe Sadek, LCN Vice President of Public Relations present 6. Call to order a. Roll Call & Introductions 8:05pm 7. Logistics: a. Location: Eden-DC b. Set up i. Registration Table we can have a table, concerned about people standing at the door, we ll set up table at the roof top entrance ii. Volunteers- Judith: we need volunteers to stay at the table to assist with registration and nametags. Laila is comfortable volunteering there. Laila: I can put together Google docs. iii. Resources Needed a. Laptop Laila and Joe b. Name Badges/Raffle tickets/sharpies Joe c. Donations Jar - Eden d. Cash Change Joe e. Setup time 5pm maybe later (Marwan will check with them) f. Cash Box - Laila iv. Happy hour Special Only a verbal confirmation from Eden. Marwan will confirm. Page 10 of 20

11 v. Raffel With a donation of $10 you get a raffle ticket every next ticket will cost $5. c. Advertisement: i. LCN Facebook Event Anita: Have a facebook message out for the event by August 9 th. ii. LCN Website - Judith will send out iii. NAAP-DC Laila: we ll be advertising through all possible methods. iv. LAU-DC Waiting to hear back. d. Other organizations to outreach and invite Marwan: US embassy, (Laila) Task force on Lebanon Cedar project, (including all here contacts) e. Raffle Prize Marwan: spa contact for a potential flyer. Ask Jad if Eden will donate raffle prize. Judith/Anita: Corporate sponsorships from LA or MI that can apply. f. Microphone- Marwan: check on mic availability. 8. New Business -none 9. Program or Announcements -none Next Meeting as necessary. Date: TBD Time: TBD Location: gotomeeting.com 10. Adjournment- Meeting ended at 8:36pm Page 11 of 20

12 Date: August 29 th, 2011 Time: 7:32PM EST Purposes: 1. LCN MI Mixer Invitees: Judith Farah, LCN President Presiding Officer present Anita Abdul-Karim, LCN Vice President of Events present Joe Sadek, LCN Vice President of Public Relations present Karla Boushar, LCN MI Mixer Committee Chair present Rami Haddad, LCN former officer present 11. Call to order a. Roll Call & Introductions 12. Action Items a. NEW AI: K.Bouchar to follow up regarding pictures from South Bar Management (a.s.a.p.) i. Already done. Issue with the owner trying to downsize the pics. Karla took her own pics and they were sent to Sevag. Done! b. NEW AI: K.Bouchar to send to potential partners (a.s.a.p.) i. Not done, waiting for this conference call. Continuous. c. NEW AI: S. Sislian to design MI Fall Mixer Flyer (by Wednesday, August 31) i. Continuous d. NEW AI: K.Bouchar to send s to potential financial sponsors (by Thursday, September 1) i. Continuous e. NEW AI: K.Bouchar to send s to potential media sponsors (by Thursday, September 1) i. Continuous. f. NEW AI: S. Sislian to design MI Fall Mixer Webpage (by Friday, September 2) i. Continuous Page 12 of 20

13 g. NEW AI: K. Bouchar to pay $ deposit to South Bar, Birmingham, MI for Fall Mixer Event (by Friday, Sept. 2) i. Done! h. NEW AI: K. Bouchar to sign and send contract to Mike (management) at South Bar (by Friday, September 2) i. Done! i. NEW AI: K. Bouchar to finalize South Menu 2 weeks prior to event (by September 15) i. Karla and Judith to finalize. Continuous. j. NEW AI: LCN board need to make a decision if we should print Programs or Booklets or just print some of the latest recaps to distribute at the event. Decision is needed by August 31, need to design and print by September 23 i. Continuous 13. Logistics a. Date: September 29, 2011 b. Time: 6:00pm 9:00pm c. Location: South Night Club and Restaurant, Birmingham, MI d. Potential Partners: $500 Donation + (20-50 Supportive Attendees) i. Lebanese Collegiate Network ii. Lebanese American Heritage Club iii. Lebanese American University Alumni Association - iv. AUB Alumni association: v. Arab American Engineers and Architects vi. Lebanese International Business Council AI: Joe Draft for potential sponsors/partners by tomorrow morning. e. Tentative Platinum Sponsor: (Exclusive, $1,500 Donation) i. f. Other Potential Sponsors: (Sponsorship Levels $1,000 (Gold), $500 (Silver), $200 (Bronze)) i. DTE Energy - ($500 Donation) ii. MA Engineering Selim Sessine - ($200-$500 Donation) iii. Law Offices of Laurie Tannous ($200 Donation) iv. Pierre Boutros Pharmacy ($200 Donation) g. Potential Media Sponsors: (Free of Charge) Page 13 of 20

14 i. To cover event on TV - ii. To cover pre-event advertising - iii. To cover an article before and after event - iv. To cover an article before and after event - h. Potential Printing Sponsor: (Exclusive) for Programs, Newsletters, and Any Printing Material (Valued Up To $200) i. i. Potential Raffle Sponsors: i. Elie Azzi Jewelry - ii. Ideas for a Spa Company For a couple of session raffle give-aways iii. Two-Four (2-4) AAEA Scholarship Dinner Tickets, being held Friday, October 7, 2011 iv. Luxury Limousine Services - AI: Karla and Judith to get raffle sponsors AI: Rami to send Luxury Limousine contact to Judith. AI: Myrna to contact LCN members to attend Detroit dinner. j. Set up: Set up discussion postponed until next meeting. i. Registration Table ii. Volunteers iii. Resources Needed a. Laptop b. Name Badges c. Donations Jar d. Cash Change e. Setpup time f. Cash Box iv. Happy hour Special: Management will provide discounted drinks with use of VIP wrist band. Attendees can stay after 9:00 p.m. EST, free of cover charge. AI: Anita to make the facebook event page. k. Photographer: i. Judith will contact a photographer and talk to Karla ASAP. l. Microphone and Sound System: Provided by the venue m. Advertisement: i. LCN Facebook Event ii. LCN Website Page 14 of 20

15 14. New Business 15. Program or Announcements Next Meeting Date: Time: 8:15 PM EST Location: gotomeeting.com 16. Adjournment 17. Anita makes doodle for next meeting Page 15 of 20

16 Lebanese Collegiate Network Motion August 29, 2011 Whereas, the Lebanese Collegiate Network (LCN) wants to host a MI mixer; Whereas, per Policy and Procedure Manual the Vice President of Events may appoint a chair; Whereas, Karla Bouchar is ready, willing and able to take on the duties of MI mixer; I, Anita Abdul-Karim, LCN VP of Events, therefore move to confirm the appointment of Karla Bouchar, as 2011 MI mixer chair. J. Sadek VP of PR Seconds Discussion: J. Farah said that Karla has been doing a good job and the right way. She already signed the contract and we will hopefully have a good mixer VOTE YAY or NAY Judith Farah President yay Tammy Ayoub Treasurer yay Vicky Haddad Secretary yay Joe Sedack VP of Public Relations - yay Anita Abdul-karim VP of Events yay Myrna Ghorayab VP of Membership yay Motion Passes Page 16 of 20

17 To: LCN Executive Board From: LCN Vice President of Membership- Myrna Ghorayeb Date: August 29, 2011 Subject: LCN VP of Membership Report E. Registered ULCs for the LCN fiscal year: -San Diego State University a. F. Current ULCs on the Contact List- contacts need to be re-established for the upcoming school year. -Arizona State University (have contact info for new board) -Cal Poly University, Pomona (have contact info for new board) -Oakland University (have contact info for new board) -Rutgers University -University of California, Berkeley (have contact info for new board) -University of California, Los Angeles - -University of Southern California (have contact info for new board) -University of California, Santa Barbara (have contact info for new board) -University of Michigan, Ann Arbor -George Washington University (have contact info for new board) -Ohio State University -Loyola Marymount University (have contact info for new board -University of Michigan Dearborn (have contact info for new board) -George Mason University - -University of California, San Diego - (have contact info for new board) -University of California, Riverside - (have contact info for new board) -Cal State Long Beach (have contact info for new board) -St. Thomas University (have contact info for new board) G. ULCs that I am trying to newly reach out to/contact/start: Page 17 of 20

18 Wayne State University new club to be established UC Davis new club to be established San Jose State University new club to be established CSUN new club to be established University of Florida contacted University of California, Irvine H. ULC s registered, but need payment: none I. Motions to Approve a. University of Florida, Lebanese American Society (see motion) J. LCN recap a. Release Date: End of May, beginning of June b. ULC Articles Due May 7 th c. Articles collected: 10 from ULC s. K. Action items: a. Revise Most Outstanding ULC award & Academic Heritage and Excellence Award to have ready by August. Have done by 7/16. -pending Page 18 of 20

19 Lebanese Collegiate Network MOTION August 29, 2011 Whereas, Lebanese American Society of the University of Florida" filled out the Lebanese Collegiate Network University Lebanese Club membership application completely and correctly, Whereas, Lebanese American Society of the University of Florida " is prepared to pay the $25 nominal annual dues required by the Lebanese Collegiate Network to be a subscribing member, Whereas, Lebanese American Society of the University of Florida " has viable representative for representation in the Lebanese Collegiate Network Legislative Branch, Whereas, Lebanese American Society of the University of Florida " accepted to have their website link posted on our website, Whereas Lebanese American Society of the University of Florida is a non-political, non-religious organization and therefore does not conflict with the Bylaws or Constitution of the Lebanese Collegiate Network, I, Myrna Ghorayeb, VP of Membership, therefore move to accept Lebanese American Society of the University of Florida application to become an official subscribing member of the Lebanese Collegiate Network and therefore an official voting member in the Legislative Branch of the Lebanese Collegiate Network as dictated by the Constitution and Bylaws. A. Abdul-Karim VP of Events Seconds VOTE YAY or NAY Judith Farah President yay Tammy Ayoub Treasurer yay Vicky Haddad Secretary yay Joseph Sadek VP of Public Relations yay Anita Abdul Karim VP of Events yay Myrna Ghorayeb VP of Membership yay Motion Passes Page 19 of 20

20 To: LCN Executive Board From: LCN Vice President of Public Relations Joseph Sadek Date: 28 August 2011 Subject: LCN Vice President of Public Relations Report A. Motions to be moved by officers during this meeting: a. No motions at this time. B. Report a. In contact with Syrian-Lebanese American Club i. I ve been contacted by George Murr to see how LCN and SLAC can work together. How do you all feel? If all goes well should we make them a partner? b. DC Mixer i. All is going well I ve purchased all the items I need for the event 1. We need to clear up the raffle prize. Laila said she can get gift cards. How are we cover costs..etc. c. PR committee i. I m working on my goals with them 1. Drafting a report to achieve goals. d. Promo video i. Serge and I talked a while back we need to talk again, he s in leb though. e. Update on RDRC i. We re currently meeting bi-weekly 1. Chapters C. Action Items Page 20 of 20