CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION

Transcription

1 CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION MEETING AGENDA City Council Chamber 225 Second Street Claremont, CA Wednesday October 03, :00 PM COMMISSIONERS LEE KANE CHAIR ANGELA BEKZADIAN-AVILA NANCY BROWER RACHEL FORESTER JED LEANO PHYLLIS MUNSON DEBORAH SCOTT TOUX CALL TO ORDER THE MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS 1. STUDY SESSION WITH CITY ATTORNEY TO REVIEW PARLIAMENTARY PROCEDURES, CONFLICT OF INTEREST LAW, BROWN ACT COMPLIANCE, AND PRINCIPLES FOR DEVELOPING LEGALLY VALID FINDINGS Recommendation: Attachment(s): Staff recommends that the Community and Human Services Commission receive the presentation by the City Attorney and ask questions to clarify concepts and procedures as needed City Attorney Handout DIRECTORS' REPORT PUBLIC COMMENT The Commission has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the Community and Human Services Commission. Members of the audience will later have the opportunity to address the Commission regarding ALL OTHER ITEMS ON THE AGENDA at the time the Commission considers those items.

2 Page 2 Community and Human Services Commission Agenda October 3, 2018 At this time the Commission will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the Commission from taking action on oral requests relating to items that are not on the agenda. The Commission may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Commission requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Community and Human Services Commission or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Commission may act on these items by one motion following public comment. Only Commissioners may pull an item from the consent calendar for discussion. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. Routine Administrative Items COMMUNITY AND HUMAN SERVICES COMMISSION MEETING MINUTES OF SEPTEMBER 5, 2018 Recommendation: Attachment(s): Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of September 5, COMMITTEE MEETING MINUTES Draft Community & Human Services Commission Meeting Minutes of Recommendation: Attachment(s): Staff recommends that the Community and Human Services Commission receive and file the various Committee meeting minutes. Independence Day Committee Meeting Minutes of Independence Day Committee Meeting Minutes of Teen Committee Minutes UPDATE ON TREE REMOVALS AND PLANTINGS FOR AUGUST 2018 Recommendation: Attachment(s): Staff recommends that the Community and Human Services Commission receive and file the tree removals list for August Trees Removed by Address - August 2018

3 Page 3 Community and Human Services Commission Agenda October 3, GIFT TO THE CITY - ASPHALT REPAIR WORK AT OAK PARK CEMETERY Recommendation: Staff recommends that the Community and Human Services Commission approve and accept the proposed Friends of Oak Park Cemetery donation of $2,340, direct staff to move forward with requesting approval from the City Manager, and work with the Friends to facilitate the donation. ADMINISTRATIVE ITEMS COMMITTEE ON AGING GOALS FY Recommendation: Staff recommends the Community and Human Services Commission review, approve, and file the updated Committee on Aging Goals for INFORMATION ON TREE REMOVALS Recommendation: Staff recommends that the Community and Human Services Commission receive and file the report. REPORTS Commission/Committee 8. COMMITTEE APPOINTMENTS Recommendation: Attachment(s): Staff recommends that the Community and Human Services Commission review and revise if appropriate and finalize committee appointments for the term Committee Liaison Assignments Mayor/Chair Meeting Commissioner Comments Upcoming Agenda Items and Events ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION WILL BE HELD ON NOVEMBER 7, 2018 AT 7:00 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE COMMUNITY AND HUMAN SERVICES COMMISSION AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - For more information, please call the City Clerk s Office at

4 Page 4 Community and Human Services Commission Agenda October 3, 2018 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT VOICE OR TT/TTY AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, MICHELE GONZALES, SR. ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON THURSDAY, SEPTEMBER 27, 2018 PURSUANT TO GOVERNMENT CODE SECTION ANY ITEMS WHICH HAVE NOT BEEN INITIATED BY 10:00 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED COMMUNITY AND HUMAN SERVICES COMMISSION MEETING. FURTHER, ANY ITEM INITIATED BEFORE 10:00 P.M. ON WHICH A CONCLUSION HAS NOT BEEN REACHED BY 10:15 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION. POST THROUGH: OCTOBER 4, 2018

5 Claremont Community and Human Services Commission Agenda Report File #: 2577 Item No: 1. TO: COMMUNITY AND HUMAN SERVICES COMMISSION FROM: DAVID J. ROGER, COMMUNITY SERVICES ACTING DIRECTOR DATE: OCTOBER 3, 2018 Reviewed by: Finance Director: N/A SUBJECT: STUDY SESSION WITH CITY ATTORNEY TO REVIEW PARLIAMENTARY PROCEDURES, CONFLICT OF INTEREST LAW, BROWN ACT COMPLIANCE, AND PRINCIPLES FOR DEVELOPING LEGALLY VALID FINDINGS RECOMMENDATION Staff recommends that the Community and Human Services Commission receive the presentation by the City Attorney and ask questions to clarify concepts and procedures as needed SUMMARY The City Attorney periodically reviews important procedures, norms and legal requirements with each of the City commissions and the City Council to ensure that City decisions are conducted in a legal and efficient manner. The City Attorney will present concepts related to: Parliamentary Procedure - best practices for effective meeting management and deliberative decision making; California Conflict of Interest law for government officials; The requirements of The Ralph M. Brown Act, California s open government law; and Principles for developing legally valid findings, the basis of most commission decisions. The City Attorney will provide a brief presentation and answer Commissioner questions regarding these and related concepts. A copy of the handout that will be the basis of the discussion is attached. CLAREMONT Page 1 of 2 Printed on 9/26/2018 powered by Legistar

6 PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Copies are available at the City Hall public counter, the Youth Activity Center, the Alexander Hughes Community Center, and the City website. Submitted by: David J. Roger Community Services Acting Director Attachment: City Attorney Handout CLAREMONT Page 2 of 2 Printed on 9/26/2018 powered by Legistar

7 Community & Human Services Commission Study Session October 3, Roles of the Commission a. Advisory v. Decision-Making b. Quasi-Adjudicatory v. Legislative c. Examples of approvals requiring AC review or approval: architectural review (decision maker); site and scale of public art (decision maker); materials, form, and contextual relationship of public art (advisory to Public Art Committee) 2. Legally Valid Findings a. Quasi-adjudicatory decisions generally must be based on findings. b. Findings generally must be based on substantial evidence in the record Enough relevant information and reasonable inferences from this information that a fair argument can be made to support a conclusion, even though other conclusions might also be reached. c. Potential pitfalls for quasi-adjudicatory items i. Making a decision based on public opinion ii. Making a decision based on facts that are not part of the public record (e.g., undisclosed ex parte meetings or personal research that the public and your colleagues are not privy to) iii. Making pre-decisional statements evidencing bias 3. The Ralph M. Brown Act Brown Act s Open Meeting Laws a. Public has the right to attend meetings and observe Commission s decision-making process in action. b. Agenda must be posted 72 hours before your meeting. (Exceptions for special meetings and ad hoc committees.) c. Public has right to comment on any matter within the jurisdiction of the Commission (during oral communications) and any item that is on the agenda for the meeting (at the time the Commission discusses that item). d. Commission generally cannot discuss or take action on any item that was not properly agendized. If you would like to discuss an item that is not on the agenda, you may direct Staff to agendize it for a future meeting. e. Meeting = 4+ Commissioners discussing issue within Commission s jurisdiction. f. Avoid inadvertent meetings : i. Letters, s, text messages, social media postings, telephone calls, etc. ii. Meeting via intermediary iii. Serial meetings g. A violation of the Brown Act is a misdemeanor that could result in up to 6 months in jail or a fine of $1,000.

8 4. Parliamentary Procedure a. Promotes efficiency; ensures everyone s voice will be heard; helps create clear record of what the Commission decided. b. Basic format for discussing agenda items (per Commission Norms): (1) Chair announces item; (2) staff report; (3) Commissioner questions for staff; (4) applicant presentation; (5) Commissioner questions for applicant; (6) public comment; (7) Commission discussion; (8) motions. c. To act (1) motion, (2) second, (3) discussion (if any), (4) vote. d. See attached table for cheat sheet on voting requirements for common types of motions. 5. FPPC Conflicts of Interest a. Basic rule You may not make, participate in making, or in any way use or attempt to use your official position to influence a governmental decision when you know or have reason to know you have a disqualifying financial interest. b. Types of financial interests : i. Business entities in which you are a director, officer, partner, trustee, employee or hold any position of management and/or business entities in which you have a direct or indirect investment worth at least $2,000. ii. Real property in which you have a direct or indirect investment of at least $2,000. If you own or lease property within 500 feet of a project site, you will generally need to recuse yourself. iii. Any source of income valuing at least $500 that has been provided or promised to you within 12 months of the time the decision is made. iv. Any source of gifts (including meals, travel and entertainment) valuing at least $470 that have been provided or promised to you within 12 months of the time the decision is made. v. Your (and your immediate family s) personal finances. If a decision will have a measurable financial effect on your personal finances, you will generally need to recuse yourself. vi. If you ran for office within the last 12 months, the Political Reform Act has additional rules relating to certain campaign contributions. (See Gov. Code ) c. The FPPC offers informal advice on conflicts of interest questions at ASK-FPPC ( ) or advice@fppc.ca.gov. 6. Claremont s Taxpayer Protection Amendment (a.k.a. the Oaks Initiative codified at Muni. Code Ch. 2.56) Generally prohibits elected and appointed public officials from accepting personal or campaign advantages (such as employment or a gift or campaign contribution) from a person or entity that has received a public benefit (such as certain land use approvals) for a certain period of time after award of the public benefit. (Chapter 2.56 is attached for ease of reference.)

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10 Chapter 2.56 TAXPAYER PROTECTION (3/6/01 Election) Page 1 of 3 9/5/2018 Claremont Municipal Code Up Previous Next Main Collapse Search Print No Frames TITLE 2 ADMINISTRATION AND PERSONNEL Chapter 2.56 TAXPAYER PROTECTION (3/6/01 Election) Title. This chapter shall be known as the City of Claremont Taxpayer Protection Amendment of (3/6/01 Election) Findings and declarations. A. The people of the City of Claremont ( City ) find that the use or disposition of public assets are often tainted by conflicts of interest among local public officials entrusted with their management and control. Such assets, including publicly owned real property, land use decisions conferring substantial private benefits, conferral of a franchise without competition, public purchases, taxation, and financing, should be arranged strictly on the merits for the benefit of the public, and irrespective of the separate personal or financial interests of involved public officials. B. The people find that public decisions to sell or lease property, to confer cable, trash hauling and other franchises, to award public construction or service contracts, or to utilize or dispose of other public assets, and to grant special land use or taxation exceptions have often been made with the expectation of, and subsequent receipt of, private benefits from those so assisted to involved public decision makers. The people further find that the sources of such corruptive influence include gifts and honoraria, future employment offers, and anticipated campaign contributions for public officials who are either elected or who later seek elective office. The trading of special favors or advantage in the management or disposal of public assets and in the making of major public purchases compromises the political process, undermines confidence in democratic institutions, deprives meritorious prospective private buyers, lessees, and sellers of fair opportunity, and deprives the public of its rightful enjoyment and effective use of public assets. C. Accordingly, the people declare that there is a compelling state interest in reducing the corruptive influence of emoluments, gifts, and prospective campaign contributions on the decisions of public officials in the management of public assets and franchises, and in the disposition of public funds. The people, who compensate public officials, expect and declare that as a condition of such public office, no gifts, promised employment, or campaign contributions shall be received from any substantial beneficiary of such a public decision for a reasonable period, as provided herein. (3/6/01 Election) Definitions. A. As used herein, the term public benefit does not include public employment in the normal course of business for services rendered, but includes a contract, benefit, or arrangement between the City and any individual, corporation, firm, partnership, association, or other person or entity to: 1. Provide personal services of a value in excess of $25,000 over any 12-month period; 2. Sell or furnish any material, supplies or equipment to the City of a value in excess of $25,000 over any 12-month period; 3. Buy or sell any real property to or from the City with a value in excess of $25,000, or lease any real property to or from the City with a value in excess of $25,000 over any 12-month period;

11 Chapter 2.56 TAXPAYER PROTECTION (3/6/01 Election) Page 2 of 3 9/5/ Receive an award of a franchise to conduct any business activity in a territory in which no other competitor potentially is available to provide similar and competitive services, and for which gross revenue from the business activity exceeds $50,000 in any 12-month period; 5. Confer a land use variance, special use permit, or other exception to a pre-existing master plan or land use ordinance pertaining to real property where such decision has a value in excess of $25,000; 6. Confer a tax abatement, exception, or benefit not generally applicable of a value in excess of $5,000 in any 12-month period; 7. Receive cash or specie of a net value to the recipient in excess of $10,000 in any 12-month period. B. Those persons or entities receiving public benefits as defined receiving public benefits as defined in Section (A)(1) (7) shall include the individual, corporation, firm, partnership, association, or other person or entity so benefiting, and any individual or person who, during a period where such benefit is received or accrues: 1. Has more than a ten percent (10%) equity, participation, or revenue interest in that entity; or 2. Who is a trustee, director, partner, or officer of that entity. C. As used herein, the term personal or campaign advantage shall include: 1. Any gift, honoraria, emolument, or personal pecuniary benefit of a value in excess of $50; 2. Any employment for compensation; 3. Any campaign contributions for any elective office said official may pursue. D. As used herein, the term public official includes any elected or appointed public official acting in an official capacity. (3/6/01 Election) City public official shall not receive personal or campaign advantage from those to whom they allocate public benefits. A. No City public official who has exercised discretion to approve and who has approved or voted to approve a public benefit as defined in Section (A) may receive a personal or campaign advantage as defined in Section (C) from a person as defined in Section (B) for a period beginning on the date the official approves or votes to approve the public benefit, and ending no later than: 1. One year after the expiration of the term of office that the official is serving at the time the official approves or votes to approve the public benefit; 2. One year after the official s departure from his or her office whether or not there is a preestablished term of office; or 3. Five years from the date the official approves or votes to approve the public benefit; whichever is first. B. Section (A) shall also apply to the exercise of discretion of any such public official serving in his or her official capacity through a redevelopment agency, or any other public agency, whether within or without the territorial jurisdiction of the City either as a representative or appointee of the City. (3/6/01 Election) Applicable public beneficiaries section Responsibilities of City public officials and advantage recipients.

12 Chapter 2.56 TAXPAYER PROTECTION (3/6/01 Election) Page 3 of 3 9/5/2018 A. City public officials shall practice due diligence to ascertain whether or not a benefit defined under Section (A) has been conferred, and to monitor personal or campaign advantages enumerated under Section (C) so that any such qualifying advantage received is returned forthwith, and no later than ten days after its receipt. B. City public officials shall provide upon inquiry by any person, the names of all entities and persons known to them who respectively qualify as public benefit recipients under the terms of Sections and (3/6/01 Election) Disclosure of the law. The City shall provide any person, corporation, firm, partnership, association, or other person or entity applying or competing for any benefit enumerated in Section (A) with written notice of the provisions of this chapter and the future limitations it imposes. Said notice shall be incorporated into requests for proposal, bid invitations, or other existing informational disclosure documents to persons engaged in prospective business with, from, or through the City. (3/6/01 Election) Penalties and enforcement. A. In addition to all other penalties which might apply, any knowing and willful violation of this chapter by a public official constitutes a criminal misdemeanor offense. B. A civil action may be brought under this chapter against a public official who receives a personal or campaign advantage in violation of Section A finding of liability shall subject the public official to the following civil remedies: 1. Restitution of the personal or campaign advantage received, which shall accrue to the general fund of the City; 2. A civil penalty of up to five times the value of the personal or campaign advantage received; 3. Injunctive relief necessary to prevent present and future violations of this chapter; 4. Disqualification from future public office or position within the jurisdiction, if violations are willful, egregious, or repeated. C. A civil action under subsection B of this section may be brought by any resident of the City. In the event that such an action is brought by a resident of the City and the petitioner prevails, the respondent public official shall pay reasonable attorney s fees and costs to the prevailing petitioner. Civil penalties collected in such a prosecution shall accrue 10% to the petitioner, and 90% to the City s general fund. (3/6/01 Election) Severability. If any provision of this chapter is held invalid, such invalidity or unconstitutionality shall not affect other provisions or applications which can be given effect without the invalidated provision, and to this end the provisions of this chapter are severable. (3/6/01 Election) View the mobile version.

13 Claremont Community and Human Services Commission Agenda Report File #: 2580 Item No: 2. TO: FROM: DATE: COMMUNITY AND HUMAN SERVICES COMMISSION ANNE K. TURNER, HUMAN SERVICES DIRECTOR DAVID J. ROGER, COMMUNITY SERVICES ACTING DIRECTOR Reviewed by: Finance Director: N/A SUBJECT: COMMUNITY AND HUMAN SERVICES COMMISSION MEETING MINUTES OF SEPTEMBER 5, 2018 RECOMMENDATION Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of September 5, PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Copies are available at the City Hall public counter, the Youth Activity Center, the Alexander Hughes Community Center, and on the City website. Submitted by: Anne K. Turner Human Services Director Submitted by: David J. Roger Community Services Acting Director Prepared by: Michele Gonzales Sr. Administrative Assistant Attachment: Draft Community and Human Services Commission Meeting Minutes of CLAREMONT Page 1 of 1 Printed on 9/26/2018 powered by Legistar

14 Minutes of the Meeting of the CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION Wednesday, September 5, 2018 City Hall, Council Chamber, 225 Second, Claremont, California ATTACHMENT Unapproved CALL TO ORDER: Chair Kane called the meeting to order at 7:02 p.m. ROLL CALL: PRESENT: Commissioners Bekzadian-Avila, Brower, Forester, Kane, Leano, and Munson LATE ARRIVALS: None ABSENT: ALSO PRESENT: None Michele Gonzales, Sr. Administrative Assistant Dave Roger, Community Services Acting Director Anne Turner, Human Services Director * * * * CEREMONIAL MATTERS, ANNOUNCEMENTS, PRESENTATIONS 1. Commission Reorganization and Committee Appointments Acting Director Roger opened the nominations for the office of the Community and Human Services Commission Chair. Commissioner Munson nominated Chair Kane to continue to serve as the Chair of the Community and Human Services Commission; there were no other nominations. Acting Director Roger invited public comment. There were no requests to speak. Commissioner Leano moved to appoint Commissioner Kane to continue to serve as Chair of the Commission, seconded by Commissioner Bekzadian-Avila, and carried on a vote as follows: AYES: NOES: ABSENT: Commissioners Bekzadian-Avila, Brower, Forester, Kane, Leano and Munson None None Chair Kane opened the nominations for the office of the Community and Human Services Commission Vice Chair. Commissioner Munson nominated Commissioner Leano to continue to serve as Vice Chair; there were no other nominations. Chair Kane invited public comment. There were no requests to speak.

15 Community and Human Services Commission Meeting Minutes September 5, 2018 Page 2 Commissioner Forester moved to appoint Commissioner Leano to serve as Vice Chair of the Community and Human Services Commission, seconded by Commissioner Bekzadian-Avila, and carried on a vote as follows: AYES: NOES: ABSENT: Commissioners Bekzadian-Avila, Brower, Forester, Kane, Leano, and Munson None None Committee Appointments: Committee on Aging Brower / Leano (alt) Independence Day Brower / Leano (alt) Youth Sports Committee Kane / Bekzadian-Avila (alt) Teen Committee Bekzadian-Avila / Brower (alt) Committee on Human Relations Forester / Bekzadian-Avila (alt) Committee on Youth and Family Munson / Kane (alt) Tree Committee Kane / Leano / Munson Parks, Hillsides, & Utilities Committee Bekzadian-Avila / Brower / Munson Chair Kane invited public comment. There were no requests to speak. Commissioner Leano moved to approve the Committee appointments, seconded by Commissioner Bekzadian-Avila, and carried on a vote as follows: AYES: NOES: ABSENT: Commissioners Bekzadian-Avila, Brower, Forester, Kane, Leano, and Munson None None * * * DIRECTORS REPORT Acting Director Roger reported on: City Council update of July 24, 2018 Welcome to Part Time Arborist, Noe Cardenas Summer Youth Leader Program Alexander Hughes Turf Reduction Reforestation Director Turner reported on: Contract Classes Youth Program Recap Upcoming Youth Programs Senior Programs Special Events

16 Community and Human Services Commission Meeting Minutes September 5, 2018 Page 3 PUBLIC COMMENT Amy Crow, Manager of the Claremont Library, announced that the library has a newly redesigned website and she updated the Commission on upcoming events. CONSENT CALENDAR * * * * 2. Claremont Community and Human Services Commission Special Meeting Minutes of July 19, 2018 Recommendation: Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission special meeting minutes of July 19, Committee Minutes Recommendation: Staff recommends that the Community and Human Services Commission receive and file the various Committee meeting minutes: Committee on Human Relations Meeting Minutes of June 18, 2018 Youth Sports Committee Meeting Minutes of June 19, 2018 Committee on Aging Retreat Minutes of July 11, 2018 Tree Committee Meeting Minutes of July 18, 2018 Committee on Human Relations Meeting Minutes of July 23, Tree Removals and Replacements for June & July 2018 Recommendation: Staff recommends that the Community and Human Services Commission receive and file the tree removals and plantings list for June and July Designated Street Tree List Update Recommendation: Staff recommends that the Community and Human Services Commission approve the proposed updates to the Designated Street Tree List. Chair Kane invited comment. There were no requests to speak Commissioner Leano asked what poorly structured means in the Update on Tree Removals and Plantings for June and July 2018 report. Acting Director Roger said that on the Ash trees it means the limbs are splitting apart. Commissioner Forester moved to approve the Consent Calendar as presented, seconded by Commissioner Bekzadian-Avila, and carried on a vote as follows: AYES: NOES: ABSENT: Commissioners Bekzadian-Avila, Brower, Forester, Kane, Leano, and Munson None None **END OF CONSENT CALENDAR**

17 Community and Human Services Commission Meeting Minutes September 5, 2018 Page 4 ADMINISTRATIVE ITEMS None REPORTS Chair Kane said there has not been a Mayor/Chair meeting since July. ADJOURNMENT The meeting adjourned at 7:47 p.m. to the next regular meeting on October 3, 2018 at 7:00 p.m. in the City Council Chamber, 225 W. Second Street, Claremont. Lee Kane Chair ATTEST: Michele Gonzales Recording Secretary

18 Claremont Community and Human Services Commission Agenda Report File #: 2589 Item No: 3. TO: FROM: COMMUNITY AND HUMAN SERVICES COMMISSION ANNE K. TURNER, HUMAN SERVICES DIRECTOR DAVID J. ROGER, COMMUNITY SERVICES ACTING DIRECTOR DATE: OCTOBER 3, 2018 Reviewed by Finance Director: N/A SUBJECT: COMMITTEE MEETING MINUTES RECOMMENDATION Staff recommends that the Community and Human Services Commission receive and file the various Committee meeting minutes. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Copies are available at the City Hall public counter, the Youth Activity Center, the Alexander Hughes Community Center, and on the City website. Submitted by: Anne K. Turner Human Services Director Submitted by: David J. Roger Community Services Acting Director Prepared by: Michele Gonzales Sr. Administrative Assistant Attachments: A - Independence Day Committee Meeting Minutes of B - Independence Day Committee Meeting Minutes of C - Teen Committee Meeting Minutes of CLAREMONT Page 1 of 1 Printed on 9/25/2018 powered by Legistar

19 INDEPENDENCE DAY COMMITTEE MINUTES Thursday, May 24, :00 p.m. Alexander Hughes Community Center - College Room 1700 Danbury Road, Claremont, California CALL TO ORDER Co-Chair Maury Feingold called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL PRESENT ABSENT ALSO PRESENT COMMITTEE MEMBER: MARTY AMARO, NANCY BROWER, PHYLLIS BROST, STEVE COLLINS, TEENA COLLINS, BOB FAGG, JERRY FEINGOLD, MAURY FEINGOLD, CHARLIE GALE, ROBIN GOTTUSO, CARRIE HASSE, CAROL-LEE MARSHALL, KAREN ROSENTHAL, SONJA STUMP, JUDITH TANENBAUM, COMMITTEE MEMBER: ELLEN BERKE, JIM BERKE, BARBARA RUGELEY, LINDA WEIMER Melissa Vollaro, Human Services Manager Fred Cervantes, Special Events Coordinator CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Introductions: Co-Chair M. Feingold introduced Steven Flores, the 2018 Theme Contest Winner. Steven greeted the Committee and introduced his mother, Maria Flores and his two sisters, Lisette and Gabriella Ayala. The Committee congratulated Steven and thanked him for his creative theme. Co-Chair M. Feingold shared that the family would be receiving more information regarding the day s activities on the Fourth of July and receiving their fireworks show tickets. Annual Committee Photo: The Committee took its annual photo. PUBLIC COMMENT Co-Chair M. Feingold invited public comment. Vice Chair Carol-Lee Marshall shared that the Claremont Library is currently closed for renovations and there is a satellite library at the Hughes Center during the closure. Committee Member Sonja Stump shared that the Annual Blues and Brews Craft Beer Walk is coming up on June 2, 2018 from 4:00 p.m. 8:00 p.m. Tickets are still available. Committee Member Stump also shared that there are designated driver tickets for those not planning to partake. There were no other requests to speak. CONSENT CALENDAR Co-Chair M. Feingold invited public comment on the Consent Calendar. There were no requests to speak.

20 Independence Day Committee Minutes May 24, 2018 Page 2 Routine Administrative Items 1. Independence Day Committee Minutes of March 22, 2018 Committee Member Tannenbaum moved to approve and file the March 22, 2018 Independence Day Committee minutes, seconded by Committee Member Gale, and carried on the following vote: AYES: Committee Member - Amaro, Brost, Brower, S. Collins, T. Collins, Fagg, J. Feingold, M. Feingold, Gale, Gottuso, Hasse, Marshall, Rosenthal, Stump, Tanenbaum. NOES: Committee Member None ABSENT: Committee Member - E. Berke, J. Berke, Rugeley, Weimer. ADMINISTRATIVE ITEMS 2. Reports A. Co-Chair Report Co-Chair Gottuso reported on who the Blue Ribbon Committee selected as its Honorees for the 2018 Fourth of July Celebration: Grand Marshal, Sister Terry Dodge; Honored Citizen, Barbara Rugeley; Honored Group, Uncommon Good; Blue Ribbon Spirit Award, Kim McCurdy. Co-Chair Gottuso also reported that the next Committee Meeting will be on Thursday, July 12, with the dinner at 6:00 p.m. and the meeting at 7:00 p.m. Co-Chair M. Feingold shared that we had a successful National Anthem Contest with Grace Pena as the overall winner. Grace will sing the National Anthem at the Fireworks Show. B. Community & Human Services Commission Commissioner Brower reported that she attended a fun comedy program at the senior center called Jokesters. She also reported the City is hosting a public art unveiling at City Hall on Tuesday, May 29 at 5:00 p.m. Commissioner Brower reported on the Youth Recognition Awards she attended, as well as the League of Women Voters Meeting. Commissioner Brower also shared that Rachel Forrester was appointed to the Commission by the City Council. C. Human Services Department Human Services Manager Melissa Vollaro reported that there will be a slight changed to the 5K Route due to construction on Platt Blvd. Staff is working with the Colleges to confirm the new route and will need to update all the maps, traffic control plans, and permits. Staff will be taking a report to the Community and Human Services Commission on June 6 to update the Commission on the plans for the 70 th Annual Fourth of July Celebration. Manager Vollaro reported that the 5K registration is now open and fireworks tickets go on sale on June 1. Human Services Special Events Coordinator Fred Cervantes reported that the City is hosting a Memorial Day Ceremony on Monday, May 28 at 11:00 a.m. at Oak Park Cemetery. D. Police Department No report.

21 Independence Day Committee Minutes May 24, 2018 Page 3 3. Committee Member Reports Committee Member Tannenbaum reported she will be volunteering with Speakers Corner, inflatables, and fireworks ticket sales. Committee Member Stump reported the entertainment is all booked including the inflatables, rock climbing wall, bands, wildlife learning center, etc. Also, Jay Winderman will be returning this year with the turtles. Co-Chair M. Feingold inquired about having historical impersonators and will check with the PFA s to see if she can find one. Committee Member Amaro reported there are only a few spots left for Speakers Corner. Committee Member Rosenthal reported that she received 12 responses in the first 2 hours for sign-ups. She shared that each speaker is allotted a 10-minute slot, with 8 minutes of actual speaking time. Committee Member S. Collins reported the Flag Raising Ceremony is all set and he has approved the program. Committee Member Brost reported she will judge the parade. Co-Chair M. Feingold reported she would like to suggest that more parade entries have music. Committee Member Marshall reported the reception is on track for root beer floats, cookies, and watermelon. The Doubletree will provide the cookies, Bert and Rocky s will provide the ice cream, and we will be purchasing the root beer and watermelon. Commissioner Brower reported the Committee and staff work well together and the 70 th Annual Fourth of July is a well-oiled machine. ADJOURNMENT Co-Chair M. Feingold adjourned the meeting at 7:53 p.m. The next regular meeting of the Independence Day Committee will be held on Thursday, July 12, 2018 at 7:00 p.m. in the Alexander Hughes Community Center, 1700 Danbury Rd, Claremont. Maury Feingold Co-Chair Robin Gottuso Co-Chair ATTEST: Melissa Vollaro Recording Secretary

22 INDEPENDENCE DAY COMMITTEE MINUTES Thursday, July 12, :00 p.m. Alexander Hughes Community Center - College Room 1700 Danbury Road, Claremont, California Unapproved CALL TO ORDER Co-Chair Robin Gottuso called the meeting to order at 7:03 p.m. PLEDGE OF ALLEGIANCE ROLL CALL PRESENT ABSENT ALSO PRESENT COMMITTEE MEMBER: MARTY AMARO, ELLEN BERKE, JIM BERKE, PHYLLIS BROST, NANCY BROWER, TEENA COLLINS, BOB FAGG, JERRY FEINGOLD, MAURY FEINGOLD, ROBIN GOTTUSO, CAROL-LEE MARSHALL, KAREN ROSENTHAL, SONJA STUMP, JUDITH TANENBAUM, LINDA WEIMER. COMMITTEE MEMBER: STEVE COLLINS, CHARLIE GALE, CARRIE HASSE, BARBARA RUGELEY. Anne K. Turner, Human Services Director Melissa Vollaro, Human Services Manager Lieutenant Eric Huizar, Police Department Amber Guzman, Human Services Part-Time Program Coordinator Mario Gottuso, Event Volunteer CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS None. PUBLIC COMMENT Co-Chair R. Gottuso invited public comment. There were no requests to speak. CONSENT CALENDAR Co-Chair R. Gottuso invited public comment on the Consent Calendar. There were no requests to speak. Routine Administrative Items 1. Independence Day Committee Minutes of May 24, 2018 Committee Member Rosenthal moved to approve and file the May 24, 2018 Independence Day Committee minutes, seconded by Co-Chair M. Feingold, and carried on the following vote:

23 Independence Day Committee Minutes July 12, 2018 Page 2 AYES: NOES: ABSENT: Committee Member - Amaro, E. Berke, J. Berke, Brost, Brower, T. Collins, Fagg, J. Feingold, M. Feingold, R. Gottuso, Marshall, Rosenthal, Stump, Tanenbaum, Weimer. Committee Member None Committee Member - S. Collins, Gale, Hasse, Rugeley. ADMINISTRATIVE ITEMS 2. Reports A. Co-Chair Report Co-Chair M. Feingold thanked volunteers, city staff and the police department for their hard work. Co-Chair R. Gottuso also thanked everyone for their hard work. B. Community & Human Services Commission Commissioner Brower reported that she was impressed to see the Community & Human Services Commissioners present at the event and volunteering. C. Human Services Department Human Services Manager Vollaro reported that it was a successful day with lots of positive feedback received. There were approximately fireworks tickets left so it was not a sellout show this year. Staff is currently gathering feedback and compiling a list for She thanked the Committee for their support. Human Services Director Turner stated that she received a lot of positive feedback about the event. There was discussion of the policy regarding dogs in public parks and how to address that in the future. D. Police Department Lieutenant Huizar congratulated the Committee on a job well done and thanked the Committee for their help with the event. He stated that the traffic control plans were well done and that the fireworks show exit was the smoothest it s ever been with only one call for service. Co-Chair R. Gottuso asked Lieutenant Huizar to convey to the police department that they appreciated how friendly the officers were. Co-Chair M. Feingold asked for Lieutenant Huizar to remain the committee liaison. 3. Committee Member Reports A. 1K/5K Mario Gottuso stated it was one of the smoothest in years and that the traffic control was better. He also stated there was confusion about the different start times for the walkers and that the results need to be in a larger font and not placed near the restrooms. B. Festival Vice Chair Marshall stated that there was too much watermelon leftover and that the cubes were not as good as the slices the previous year. Judith Tanenbaum stated that the inflatables were late and that the Rotary Club made $400 less than the previous year. She also stated that she liked the volunteer shirts and that the pronunciation of the honoree names needs to be given to the dignitaries. Sonja Stump stated that Kreepy Kreatures cancelled. Chair R. Gottuso stated that the juggler did a great job and the patrons liked him. Jerry Feingold stated that the quartet needed to be louder. C. Parade Phyllis Brost stated that she liked the parade, the announcer was great and that participants need to be asked to add more music to their entries.

24 Independence Day Committee Minutes July 12, 2018 Page 3 D. Fireworks Show Mario Gottuso suggested more signage indicating people should not walk on the track. Kiwanis sales were up 14% over last year. There were still some choke points at the cash register and condiment station that were reported. The Committee discussed the issues with the timing of the fireworks and music, as well as the short, anticlimactic finale. The Committee discussed looking to see if there are other fireworks vendors that will submit a proposal for the show, as well as suggested considering shortening the show by reducing the number of minutes. Staff agreed to research additional fireworks vendors and modify the Request for Proposals for the 2019 show. The budgeted amount for the fireworks contract is $23, Nominations for Chair & Vice Chair for Co-Chair M. Feingold nominated Carol-Lee Marshall for Chair, seconded by Co-Chair R. Gottuso, and carried on a vote as follows: AYES: NOES: ABSENT: Committee Member - Amaro, E. Berke, J. Berke, Brost, Brower, T. Collins, Fagg, J. Feingold, M. Feingold, R. Gottuso, Marshall, Rosenthal, Stump, Tanenbaum, Weimer. Committee Member None Committee Member - S. Collins, Gale, Hasse, Rugeley. Co-Chair R. Gottuso nominated Judith Tanenbaum for Vice Chair, seconded by Nancy Brower and carried on a vote as follows: AYES: NOES: ABSENT: Committee Member - Amaro, E. Berke, J. Berke, Brost, Brower, T. Collins, Fagg, J. Feingold, M. Feingold, R. Gottuso, Marshall, Rosenthal, Stump, Tanenbaum, Weimer. Committee Member None Committee Member - S. Collins, Gale, Hasse, Rugeley. ADJOURNMENT Co-Chair R. Gottuso adjourned the meeting at 8:15 p.m. The next regular meeting of the Independence Day Committee will be held on Thursday, September 27, 2018 at 7:00 p.m. in the Alexander Hughes Community Center, 1700 Danbury Rd, Claremont. Maury Feingold Co-Chair Robin Gottuso Co-Chair ATTEST: Amber (Guzman) Tudor Recording Secretary

25 CLAREMONT TEEN COMMITTEE MINUTES Wednesday, September 19, :15 p.m. Youth Activity Center 1717 N. Indian Hill Blvd., Claremont, California CALL TO ORDER: Chair Sydney Hwang called the meeting to order at 3:20 p.m. ROLL CALL: PRESENT: ABSENT: ALSO PRESENT: LATE ARRIVAL: COMMITTEE MEMBER: Sydney Hwang, Chair; Vice Chair; Angela Bekzadian-Avila, Community and Human Services Liaison; Samuel Bekzadian, Avery Carroll, Camile Casper, Jaiden Curlin, Siena Dill-Cruz, Erin Dozier, Ariana Hernandez, Chaerim Kang, Jannelle Liu, Kelly Ng, Will Ouellette, Courtney Pocock, Skylar Segura, Human Services Supervisor, Amy Shin; Ziena Smadi, Melina Tisopulos, Stella Wong, and Cynthia Yang COMMITTEE MEMBER: Kailee Landis, Kiara Mariscal, Vice Chair, Isha Raheja, Emily Rodriguez, Chair; and Paola Uribe Amy Crow, Librarian; Jennifer Helé, Human Services Program Coordinator; and Jan Creasey, CLASP Director Ani Singh, Vice Chair CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Jan Creasey, Claremont After-School Programs (CLASP) Director, presented on how the Teen Committee can be involved with CLASP, specifically the Teen Green task group. She gave examples from past years and spoke about what the expectation would be, as far as this year s presentations on the environment and sustainability to elementary-school students. PUBLIC COMMENT Chair Hwang invited public comment. Claremont Librarian Amy Crow highlighted services that are currently offered at the Hughes Center during the Library s remodel. She also encouraged members to design a bookmark for the Library s bookmark contest. CONSENT CALENDAR Routine Administrative Items 1. APPROVAL OF THE TEEN COMMITTEE MINUTES FROM THE MARCH 21, 2018 AND MAY 16, 2018 MEETING. Sydney Hwang moved to approve the March 21, 2018 and May 16 minutes, seconded by Melina Tisopulos, and unanimously carried on the following vote:

26 Teen Committee Meeting Minutes September 19, 2018 Page 2 AYES: Committee Members - Sydney Hwang, Chair; Vice Chair; Angela Bekzadian NOES: Committee Member None ABSENT: Committee members - Kailee Landis, Kiara Mariscal, Vice Chair, Isha Raheja, Emily Rodriguez, Chair; and Paola Uribe. LATE ARRIVAL: Ani Singh, Vice Chair 2. YAC AND TAC ACTIVITY CALENDARS The Committee received the YAC and TAC activity calendars. ADMINISTRATIVE ITEMS **END OF CONSENT CALENDAR** 3. CO-CHAIRS REPORT Chair Hwang thanked those in attendance for coming to the first Teen Committee meeting of the school year. 4. COMMUNITY AND HUMAN SERVICES COMMISSION REPORT Commissioner Bekzadian-Avila introduced herself and her role as the Community and Human Services Commissioner Liaison. 5. TASK GROUP LEADERSHIP The Committee voted on and approved the task group leadership assignments: Women s Empowerment (Anindita Singh), Teen Green (Kiara Mariscal) and Mental Health Awareness (Sydney Hwang and Emily Rodriguez). Sydney Hwang moved to approve the task group leadership assignments, seconded by Camile Casper, and unanimously carried on the following vote: AYES: Committee Members - Sydney Hwang, Chair; Vice Chair; Angela Bekzadian- NOES: Committee Member None ABSENT: Committee members - Kailee Landis, Kiara Mariscal, Vice Chair, Isha Raheja, Emily Rodriguez, Chair; and Paola Uribe LATE ARRIVAL: Ani Singh, Vice Chair 6. TASK GROUP ASSIGNMENTS The Committee indicated their top three preferred task groups that they would like to be a part of this year. Every Committee member was able to be placed in their top choice of group.

27 Teen Committee Meeting Minutes September 19, 2018 Page 3 7. ATTENDANCE POLICY The Committee was reminded of the importance of meeting attendance, and the Committee s policy regarding attendance and committee membership. ANNOUNCEMENTS AND UPDATES A. EL ROBLE INTERMEDIATE SCHOOL El Roble will host its first dance of the new school year on Friday, September 28. B. CLAREMONT HIGH SCHOOL Club Rush will take place on September 25 and 26; Homecoming tickets are on sale; and students can sign up for the November SAT. C. YAC AND TAC Supervisor Skylar Segura encouraged attendance to the Back to School Bash at the YAC on Friday, September 28, from 3:00-7:00 p.m. D. NEXT MEETING The next Teen Committee Meeting is scheduled for Wednesday, October 17, ADJOURNMENT The meeting adjourned at 4:27 p.m. Sydney Hwang Chair ATTEST: Skylar Segura Recording Secretary

28 Claremont Community and Human Services Commission Agenda Report File #: 2583 Item No: 4. TO: FROM: COMMUNITY AND HUMAN SERVICES COMMISSION DAVID J. ROGER, COMMUNITY SERVICES ACTING DIRECTOR DATE: OCTOBER 3, 2018 Reviewed by: Finance Director: N/A SUBJECT: UPDATE ON TREE REMOVALS AND PLANTINGS FOR AUGUST 2018 SUMMARY The adopted Tree Policies and Guidelines Manual requires the Community Services Department to provide a monthly report on tree plantings and removals. This report includes information on City tree removals and plantings for August There were eight trees removed and no trees planted in the month of August. RECOMMENDATION Staff recommends that the Community and Human Services Commission receive and file the tree removals list for August ALTERNATIVES TO RECOMMENDATION In addition to the recommendation, there is the following alternative: Request additional information from staff. FINANCIAL REVIEW A total of eight trees were removed in August 2018 by the City s contractor, West Coast Arborists. The removal cost is based on the DBH (diameter at breast height) of the tree, totaling $3,430. The staff cost to prepare this report is estimated at $440 and is included in the operating budget of the Community Services Department. CLAREMONT Page 1 of 2 Printed on 9/26/2018 powered by Legistar

29 ANALYSIS The Community Services Department is responsible for the daily management of the City s urban forest, including the planting and removal of City trees. The City Council adopted Tree Policies and Guidelines Manual establishes the standards governing the tree planting and removal process. In the month of August, there were no trees planted in the City s parks or public rights-of-way. In the month of August, there were eight trees removed in the City s parks or public rights-of-way. A list of the trees removed is attached (Attachment). Removals It is the City's policy to protect and preserve healthy trees that provide valuable benefits to our environment and to the quality of life in Claremont. However, staff has the authority to remove City trees if the tree is considered dead, diseased, or hazardous. A total of eight trees were removed in the month of August CEQA REVIEW This item is ministerial project as it is the receiving and filing of the dead tree removals and plantings list within the month of August 2018 and, therefore, is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15268(a). Additionally, even if this item was determined to not be ministerial, the removal and replacement of the trees is categorically exempt pursuant to CEQA Guidelines Section This Class 1 exemption allows for the maintenance of topographical features with negligible or no expansion. This action involves the receiving and filing of the report that identifies the dead trees that were removed and will be scheduled for replanting as part of the 2019 Reforestation Program, as well as identifying the additional trees that were planted within the City. Additionally, none of the exceptions to the categorical exemptions set forth in State CEQA Guideline section applies to the proposed project because the proposed project: (1) is not located in a uniquely sensitive environment, (2) is not located within a highway officially designated as a state scenic highway, (3) is not located on a hazardous waste site, (4) would not have a cumulative impact, (5) would not have a significant substantial adverse change in the significance of a historical resource. Therefore, no further environmental review is required. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Copies are available at the City Hall public counter, the Youth Activity Center, the Alexander Hughes Community Center, the Claremont Public Library, and on the City website. Submitted by: David J. Roger Community Services Acting Director Prepared by: Cari Dillman Management Analyst Attachment: Trees Removed by Address - August 2018 CLAREMONT Page 2 of 2 Printed on 9/26/2018 powered by Legistar