Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL Board of Trustees Meeting February 24, 2015

Transcription

1 Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL Board of Trustees Meeting February 24, 2015 Study Session The Study Session of the regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKaib, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, February 24, 2015 at 5:15 p.m. Chairperson Frank Haney called the meeting to order. Roll Call The following members of the Board were present: Mr. Frank Haney Ms. Kathy Kelley Mr. Michael Dunn, Jr. Mr. Patrick Murphy Ms. Lynn Kearney Mr. Randy Schaefer Mr. Don Gillingham Mr. Spencer Haydary, student trustee Also in attendance: Mr. Mike Mastroianni, President; Dr. Cantien Coballes-Vega, Provost/Chief Academic Officer; Mr. Sam Overton, Jr., Vice President of Administrative Services; Mr. Ron Geary, Vice President of Career & Technical Education & Community Outreach; Ms. Ann Kenvitz, Assistant to the President; Attorney Howard Metz. Vice President Ron Geaty explained the background of National Engineering Week and gave an overview of related activities. The IEEE Rock River Valley Section will host a presentation at the College Thursday, February 26 at 7:30 p.m.; Friday, February 27 features a bridge building competition for high school students at the Stenstrom Center. Mr. Geary explained that the Campus Engineering Committee created the week s activity schedule, which was distributed to trustees, and he encouraged trustees to visit the various demonstration areas and meet with faculty. The study session was recessed at 5:25 p.m. so that trustees could tour the Engineering Week Open House activities in the WTC. Rock valley College Board of Trustees Minutes of February 24, 2015 Page 1 of 11

2 General Session The General Session of the regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKaib, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, February 24, 2015 at 6:05 p.m. Chairperson Mr. Frank Haney called the meeting to order. Roll Call Mr. Frank Haney Ms. Kathy Kelley Mr. Michael Dunn, Jr. Mr. Patrick Murphy Ms. Lynn Keamey Mr. Randy Schaefer Mr. Don Gillingham Mr. Spencer Haydary, student trustee Also in attendance: Mr. Mike Mastroianni. President; Dr. Carmen Coballes-Vega, Provost/Chief Academic Officer; Mr. Sam Overton, Jr., Vice President of Administrative Services; Ms. Jessica Jones, Vice President of Human Resources; Ms. Nancy Chamberlain, Executive Director of College Communications and Marketing; Ms. Susan Glenn, Vice President and Chief Development Officer, RVC Foundation; Ms. Ann Kenvitz, Assistant to the President; Attorney Howard Metz. Associate Professor Chuck Konkol took a few minutes away from the Engineering Week activities to demonstrate the Destir robot, which uses a Segway mobile transporter for wheels and an ipad for the brains Mr. Konkol explained that the robot is being used this semester to visit classrooms, host campus clubs and give campus tours. It will also be used to invite guest speakers to classes and in the future allow disabled students the ability to attend classes remotely. Approve Minutes A motion was made by Trustee Lynn Keamey, seconded by Trustee Kathy Kelley, to approve the minutes of January 27, The motion was approved by unanimous voice vote. Communications and Petitions (Public Comment) There were no visitors who wished to address the Board of Trustees. 1. Newly Tenured Faculty Recognition of Visitors Provost Dr. Carmen Coballes-Vega introduced newly tenured faculty members Stephanie Wascher and Dr. Jonathan Poore, and provided a brief background of each. Other faculty members recommended for tenure, but unable to attend the meeting, include Tabinda Azam, Sarah Etlinger, Tracy Hazen, William Lipton, Rebecca Maas, and Melinda Verdone. Rock valley College Board of Trustees Minutes of Febma,y 21, 2015 Page 2 of 11

3 Mr. 1. Marketing Project Update General Presentations Jay Graham, GrahamSpencer President Mike Mastroianni introduced Mr. Jay Graham, who would present his Fall Campaign Discovery Report and Planning Presentation. President Mastroianni added that the goal for Mr. Graham s firm was to set a short-term strategy for the fall semester in an effort to improve declining enrollment. Mr. Graham explained that as part of the research process, he and his staff interviewed many RVC staff members, as well as trustees, and some community members. With assistance from Dr. Lisa Mehlig who provided enrollment data, they also determined where students reside inside Rockford and outside Rockford in surrounding cities and county areas. He added that there appears to be little consensus on what the RVC brand really means and feels that a deeper brand study needs to be done. Such a study would include many more stakeholder groups. wider geographic reach and be of broader strategic intent. For the fall campaign, Mr. Graham suggested concentrating on public and private high school seniors and adults ages and making an emotional connection of fulfillment, mission, hope and success. The desired action is for respondents to log on to RVC s web site, call or visit for more information and possible enrollment. Citing a Google study, Mr. Graham explained that learners collect infornation from many sources, but YouTube and the school s web site are the top two web sites used by prospective students to watch education videos. The study also reported that eight out of 10 students apply online and use three screens computer, smartphone and tablet to conduct their searches. Mr. Graham also offered several media planning recommendations including: continue to use but modify billboards; reduce broadcast TV; continue Comcast cable; consider targeted radio; continue Pandora buy; direct mail; text messaging; movie theatre advertising; social media contests; and indoor advertising at CherryVale Mall. Mr. Graham offered an aggressive media plan to be run from March through early June. Mr. Graham then showed several creative ideas for advertising, suggesting that photos of actual students be used in the RVC campaign. A question and answer period followed: Student Trustee Spencer Haydary asked how Mr. Graham will obtain student perspective. Mr. Graham indicated that his team had contacted Mr. Haydary but did not get a response. He added that his team would like to talk to middle school and high school students, as it s important to get more student input. Trustee Lynn Keamey asked where posters/mailers would be sent. Mr. Graham indicated that this is a very small part of the campaign, but they likely be placed in campus locations, as well as in downtown windows. Trustee Keamey suggested putting a small child on the poster. Rock Valley College Board of Trustees Minutes of February 24, 2015 Page 3 of 11

4 Trustee Don Gillingham indicated he likes the why someone should go to school, not the what as shown in the presentation. He suggested the administration talk to someone from Grand Canyon University in Phoenix, AZ, which has increased enrollment from 1,100 to 11,000 in five years. In response to a question from Trustee Mike Dunn, Jr., Mr. Graham explained that he believes there is enough interest in hockey to field a team at RVC. Board Committee Reports and Presentation of Approved Committee Meeting Minutes Trustee Randy Schaefer, chair of the Facilities Committee, reported the following: Tours of the new Aviation Maintenance facility should be available by Memorial Day. Meetings for OPN with faculty, staff and community members are being scheduled at SCCE A matter of concern is the lack of emergency call boxes on the walking paths at the north end of campus. The college is checking on potential funding. Discussed ways to better disguise the Boiler House building. Received CLI and CLII updates from Mr. Sam Overton. Mr. Overton added that the CDB is reviewing contractors submissions for CLI. Results should be known in days. Mr. Overton added that the governor s office has put the CLII project on hold. CLI and the Health Sciences Center (HSC) must be completed first. Saavedra Gehlhausen Architects has met with the CDB regarding the Performance Venues and they ve completed contract negotiations. This project is not on hold. Trustee Patrick Murphy, chair of the Finance Committee, reported the following: A 15 percent increase in healthcare costs is expected. The college has not received notice from the State on funding amounts. The college will lose funding for special programs including the Right Place to Start program. Discussion followed on determining other funding sources, continuance of the program if no outside funding is found, and the benefits of the program. RVC has the fifth lowest utilities in Illinois. Discussed tuition and activity fees. The Committee will meet Friday, March 13 for continued discussion solely on this topic. Trustee Dunn added that the Board Human Resources Committee will also discuss this at its next meeting. Trustee Michael Dunn, chair of the Human Resources Committee reported the following: Most discussions have been in closed session. There has been some enrollment progress. The Committee will discuss PSA/ESP compensation in open session at its next meeting. Rock valley College Board of Trustees Minutes of Februaiy 24, 2015 Page 4 of 11

5 Trustee Lynn Kearney, chair of the Teaching and Learning Committee reported the following: Discussed ifiture programming options for the Learning and Opportunity Center (LOC) when its new home has been determined. In response to a question from Trustee Schaefer, Trustee Keamey confirmed that the committee would like to see LOC programming to include a mix of course offerings that will include remedial, GED, adult education and credit. Heard an update on the web site redesign. Moved the March meeting to March 17, so the web redesign committee can make a recommendation for next steps. Fall is the target for the new web site. Vital Signs Reports Vital signs for Payroll, Healthcare, Cash, CLI Milestones, Aviation Hangar Educational Facility Milestones; Freedom of Information Act (FOIA), and the College and Community Events Calendar were accepted as presented. Recruitment Activity Summary Reports President Mike Mastroianni explained that this report outlines recruiting activities, while the 10tl Day Census Enrollment provides enrollment data for the spring 2015 semester as reported to the Illinois Community College Board. Registration for the fall semester will begin in mid-april. Data Briefs: 10th Day Census Enrollment and Student Profile Trustees expressed their concerns about the still declining enrollment. President Mike Mastroianni explained that numerous meetings are being held to identify new activities that will impact enrollment and reduce expenses. Mr. Sam Overton added that if fall enrollment doesn t improve, the college will make appropriate changes to the budget. BR #7176 Claims Sheet #712 President s Reports It is recommended that the Board of Trustees approve the claims sheet from Datatel dated January 31, 2015, totaling $2, Listing of Checks over $10,000: $ 20, Rock River Training $ 10, Xerox $ 63, Constellation New Energy $ 12, Lindstrom Travel $ 11, Plumbers Pipe Fitters $ 134, Kelso Burnett Rock valley College Board of Trustees Minutes of February 24, 2015 PageS of 11

6 $ 105, State Universities Retirement System $ 17, Variable Annuity Life Insurance $ 28, Constellation New Energy - Gas Div $ 54, Jeffrey E. Flemming. Architect $ 10, Thames Management Resource Ltd. $ 25, American Express S 143, BLDD Architects, Inc. $ 48, Sjostrom Sons S 51, Constellation New Energy S 52, EBM. Inc. S 270, Health Care Service $ 10, ITSAVVY. Inc. S 51, J B H Technologies S 116, Health Care Service S 14, Sun Life Financial $ 17, Target Commercial Interiors S 156, State Universities Retirement System S 17, Variable Annuity Life Insurance S 1,446, TOTAL On a motion by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer, Board Report #7176 was approved by unanimous roll call vote. BR #7177 Purchase Report #690-A It is recommended that the Board of Trustees approve the marked items for purchase on Purchase Report 7177, Purchase Report #690-A. $ 10, A. Wiersema Charter Service, Morrison, IL $ 20, B. Bodycrafi Weilness, Rockford, IL S 18, C. Blackbaud, Atlanta, GA S 17, D. Jostens Inc., Chicago, IL 5 17, E. Laerdal Medical, Wappingers Falls, NY S 18, F. CDW-G. Vernon Hills, IL S 15, G. PMA Securities Inc., Naperville, IL S 10, H. MS2, Rockford, IL S 10, I. Addendum to P0 B7574. Rockford Mass Transit District, Rockford, IL S 4, J. Addendum to P0 B7374. Steiner Electric, Loves Park. IL S 142, TOTAL A motion was made by Trustee Lynn Kearney, seconded by Trustee Kathy Kelley, to approve Board Report #7177, Purchase Report #690-A. Rock valley College Board of Trustees Minutes of Febnarny 24, 2015 PageS of 11

7 Discussion followed: Trustee Patrick Murphy asked for clarification of reallocated funds noted in Item I (Addendum to P0 B7574 Rockford Mass Transit District) and Item J (Addendum to P0 B7374 Steiner Electric). Mr. Sam Overton explained that dollars are being reallocated inside the grant function code and are still within budget. Mr. Overton also explained that Item J includes part of the expenses of the TechWorks changeover at Stenstrom. Student Trustee Spencer Haydary asked about Item H (MS2 printing). President Mastroianni explained that this is for special letterhead and envelopes for the year-long celebration of the college s 50th anniversary. The printing is being outsourced, as the college does not have the equipment to do four-color printing. Following discussion, the motion was approved by unanimous roll call vote. BR #7 177 Purchase Report #690-B It is recommended that the Board of Trustees approve the marked items for purchase on Purchase Report 7177, Purchase Report 690-B. S 85, A. Hayes Marketing Services, Rockford, IL $ 85, TOTAL A motion was made by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer, to approve Board Report #7 177, Purchase Report #690-B. The motion was approved by unanimous roll call vote. BR #7 177 Purchase Report #690-C It is recommended that the Board of Trustees approve the marked items for purchase on Purchase Report 7177, Purchase Report #690-C. $ 29, A. Terracon, Rockford, IL S 29, TOTAL A motion was made by Trustee Lynn Keamey, seconded by Trustee Randy Schaefer, to approve Board Report #7177, Purchase Report #690-C. Discussion followed regarding the amount trustees should approve, since a portion is to be reimbursed by GRAA. Attorney Howard Metz affirmed that if the vendor has done the work, the college should meet its obligation to pay. He added that the lease specifically provides recourse if the airport does not reimburse the college. Following discussion, the motion was approved by unanimous roll call vote. Rock Valley College Board of Trustees Minutes or February 24, 2015 Page 7 of 11

8 BR #7178 Personnel Report #686 It is recommended that the Board of Trustees approve the items of personnel as presented. President Mastroianni commented that in keeping with the college s efforts to reduce expenses, this report contains no new positions or replacement positions. A motion was made by Trustee Lynn Kearney, seconded by Trustee Kathy Kelley, to approve BR 7178, Personnel Report #686. The motion was approved by unanimous roll call vote. BR #7179 Approve Lease for SCCE Equipment (Machinery Source LLC) It is recommended that the Board of Trustees acknowledge and approve the equipment lease agreement with Machinery Source, LLC for the YCM NXV-560A three axis CNC vertical machining center. This equipment will be located with other TechWorks equipment at the Stenstrom Center for Career Education (SCCE). On a motion by Trustee Randy Schaefer, seconded by Trustee Lynn Kearney, BR 7179 was approved by unanimous roll call vote. Board Chair Frank Haney thanked Trustee Patrick Murphy for his work getting this donation and to President Mastroianni for his efforts to bring Tech Works to the college. Trustee Murphy also thanked Mr. Sam Overton, Mr. Mike Phillips, and Mr. Ron Geary for their efforts. Attorney Report AR #330 Resolution Accepting Notice to Bargain From Fraternal Order of Police (FOP) Be it resolved that the Board of Trustees accept the Notice to Bargain from the Rock Valley College Fraternal Order of Police and commence bargaining for a successor Agreement according to terms of the Agreement. On a motion made by Trustee Randy Schaefer, seconded by Trustee Lynn Kearney, AR #330 was approved by unanimous roll call vote. AR #331 Resolution Regarding Board Policy 4: (Student Classification) Be it resolved that the Board of Trustees will consider the revised Board Policy 4: Student Classification for final approval at the Board s regular March 2015 meeting. Attorney Howard Metz explained that in keeping with past custom, the proposed change to Board Policy is presented for trustees review at this meeting prior to the final vote that will be taken at the March 24 regular meeting. In response to a question regarding the timetable for review of the Board Policy Manual, Ms. Jessica Jones confirmed that the Board Policy Manual will be reviewed annually and changed as items arise. Final edits to the Procedures Manual are in progress. Rock Valley College Board of Trustees Minutes of Febnxaiy 24, 2015 Page 8 of 11

9 AR #332 RESOLUTION authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of purchasing real or personal property, or both, in and for Community College District No. 511, Counties of Winnebago, Ogle, Boone, Stephenson, DeKaib and Mdllenry and State of Illinois, and for the issue of $30,000,000 Debt Certificates, Series 2015A, and $10,000,000 Debt Certificates, Series 2015B, of said Community College District, evidencing the rights to payment under said Agreement, providing for the security for and means of payment under said Agreement of said Certificates, and authorizing the sale of the Certificates to the purchasers thereof. Mr. Frank Haney, the Board Chairperson, announced that a proposal had been received from BMO Harris Bank, N.A., Chicago. Illinois. for the purchase of S30, Debt Certificates, Series 201 5A, and that a proposal had been received from Alpine Bank & Trust Company, Rockford, Illinois, for the purchase ofslo,000,000 Debt Certificates, Series 20l5B, to be issued by the District pursuant to Section 17(B) of the Local Government Debt Reform Act, and that the Board of Trustees would consider the adoption of a resolution providing for an Installment Purchase Agreement in order to finance various capital projects for community college purposes, authorizing the issuance of said Certificates evidencing the rights to payment under said Agreement and providing for the sale of said Certificates. Secretary Patrick Murphy read the resolution into the record, a copy of which was provided to each member of the Board of Trustees prior to the meeting. A motion was made by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer, to approve AR #332. There were no questions or discussion. The motion was approved by unanimous roll call vote. ICCTA Report Trustee Lynn Kearney commented on the items that the Illinois Community College Trustees Association (ICCTA) has selected for its 2015 legislative goals. According to the ICCTA report, ICCTA will work to pass bills that: I) Protect local control of community colleges; 2) Restore flail and equitable FY2OI6 funding for community college operations; 3) Make the State Universities Retirement System financially sustainable; 4) Protect and adequately fund the College Insurance Program for community college retirees; 5) Reform the Monetary Award Program (MAP) to serve more students; 6) Restore the capital construction program for higher education; 7) Restore funding and support additional growth in adult education programs; 8) Restore funding of Illinois Veterans Grants; 9) Support automatic transfer of community college credits to four-year universities; and 10) Support Associate Degree Nursing programs Student Trustee Report Student Trustee Spencer Haydary reported on his activities as student trustee, as well as those of the Student Government Association, the Model U.N. Team, and student-related events. He also thanked everyone who helped with the Trustee Candidate Forum which will be held Wednesday, February 25 at 5:00 p.m. in the Student Center Atrium. page. Trustee Don Giilingham encouraged everyone to like the RVC student government Facebook Rock valley College Board of Trustees Minutes of February 24, 2015 Page 9 of 11

10 April Saftrday, Trustee New Business 1. Marketing II Long-term Project A special meeting will be held at 6:00 p.m. March 17 to hear presentations from the RFP finalists. 2. New Trustee Orientation 3. Board Retreat - May 2 (tentative) Unfinished Business I. Boone County Forum March 12, 2015, at 6:00 p.m., Community Building, Belvidere, Illinois. The Belvidere Chamber of Commerce is actively promoting the event. 2. Trustee Candidate Forum (Student-sponsored)-- February 25, 2015 at 5:00 p.m., Student Center Atrium. 3. Next Rockford Trustee Candidate Forum Thursday, March 12, 2015 at 7:30 p.m., Student Center Atrium. 4. Election Day 7, Stenstrom (OPN) update Mike Dunn, Jr. asked that the college reach out to all those on his invitation list. Mr. Sam Overton provided some of the dates for the OPN meetings and vi1l send the final list to trustees. 6. RVC website update 7. Procedure Manual update Ms. Jessica Jones explained that she is editing updates on the Procedures to ensure legality and will ideally have them finished by the end of March. In response to a question from Trustee Lynn Keamey, Ms. Jones explained that the Procedures will not be attached to the applicable Board Policy. Board Chair Haney added that President Mastroianni will present a board report on summer hours for trustees approval at the March 24 regular meeting. Trustee Comments Trustee Patrick Murphy commended the men s and women s basketball teams for advancing to the regional tournaments as #1 seeds. Trustee Don Gillingham thanked Dr. Amy Diaz for her efforts with Transform Rockford; Ms. Susan Busenbark for putting together dual credit courses for private schools; Mr. Andy Dolan for his work on a community project; Ms. Patti Linden for helping his son explore areas for a second career. He also met with Ms. Susan Glenn, and appreciates the good work of the RVC Foundation. Board Chair Frank Haney thanked Ms. Jessica Jones for her work organizing the RAMM banquet that honored 20 minority students with scholarships. Board Chair Haney added that on March 25, the Rockford Park District will honor RVC for its Athletic Partnership. Board Chair Haney again welcomed Provost Dr. Carmen Coballes-Vega to the college. Rock valley College Board of Trustees Minutes of February 24, 2015 Page 10 of 11

11 President s Comments President Mastroianni noted the accolade for the RVC book store in the meeting packet. He also thanked Ms. Gina Caronna and Mr. Ron Geary for their work with under-served populations and getting them into the CNC fast track program. All 12 in the program have been offered fuiltime positions at Woodward, and will help the college recruit other students to the program. There were no additional accolades. Accolades: Announcements from President s Leadership Team There were no additional announcements from the President s Leadership Team. Adjourn to Closed Session On a motion by Trustee Patrick Murphy, seconded by Trustee Lynn Kearney, and unanimous roll call vote, the meeting was adjourned to closed session at 8:07 p.m. for the purpose of discussing the following: I) The appointment, employment, compensation, discipline, performance or dismissal of specific employees, and/or 2) Collective negotiating matters, and/or 3) The purchase or lease of real property; pursuant to Sections 2 (c) (1); 2 (c) (2) and 2 (c) (5) of the Illinois Open Meetings Act. Reconvene Open Session At 9:15 p.m., on a motion by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer, and unanimous roll call vote, the meeting was reconvened to open session. Possible Action Items as a Result of Closed Session No action was taken as a result of closed session. Next Meeting The next regular meeting will be held March 24, 2015 in the Woodward Technology Center (WTC) beginning with a study session at 5:15 p.m. in Room The General Session will begin at 6:00 p.m. in WTC room Adjournment There being no Thrther business to come before the board, at 9:16 p.m., a motion to adjourn was made by Trustee Patrick Murphy, seconded by Trustee Lynn Kearney. The motion was approved by unanimous voice vote. Submitted by Ann Kenvitz. / V Patrick Murphy, Sec taq on Rock Valley College Board of Trustees Minutes of February 24, 2015 Page 11 of 11