SHALER AREA SCHOOL DISTRICT Combined COW/Voting Meeting December 5, 2018 Administration Building Minutes

Transcription

1 SHALER AREA SCHOOL DISTRICT Combined COW/Voting Meeting December 5, 2018 Administration Building Minutes The Board of School Directors of the Shaler Area School District held a Combined Committee of the Whole/Voting Meeting on Wednesday, December 5, 2018, at the Shaler Area Administration Building, Glenshaw, PA, with Mr. Tim Gapsky, School Board Vice President, presiding. This meeting began at 7:33 p.m. Board Members Present: Others Present: Mrs. Suzanna Donahue (by phone) Mr. James Fisher Mr. Tim Gapsky Dr. April Kwiatkowski Mr. Jason Machajewski Mrs. Jeanne Petrovich Mrs. Eileen Phillips Mr. Steve Romac Mr. James Tunstall (by phone) Mr. Sean Aiken, Superintendent Dr. Bryan O Black, Assistant Superintendent Ms. Sherri Ludwig, Director of Business Affairs Mr. Matt Hoffman, Solicitor Jake Solomon, Student Representative Notice of this meeting was posted as required. Ø Mr. Gapsky opened the meeting at 7:33 p.m. and turned over the meeting to Mr. Aiken and Dr. O Black who recognized Shaler Area Elementary School student Jocelyn Hartz for her involvement and success in the Baseball for All national baseball tournament. Ø Mr. Gapsky recognized the Public to Speak on Agenda Items. Dorothy Petrancosta, of Skylark Drive, asked if Item B.1 is a new position. Dr. O Black said it is a resignation. Ø Mr. Gapsky called the meeting to order at 7:44 p.m. Ø On a motion by Mr. Fisher and a second by Mrs. Petrovich, the following Minutes were approved by all in attendance: Committee of the Whole Meeting November 7, 2018 Voting Meeting November 14, 2018 Ø Mr. Gapsky then announced items tabled or removed from the agenda: There were none. Ø On a motion by Dr. Kwiatkowski and a second by Mr. Romac, the agenda was approved by all Board members in attendance.

2 Dr. O Black then announced the following Educational Items: ITEM # EDUCATION ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN A.1 Approve the following out-of-state trips: a. Shaler Area Cheerleaders travel to Hershey, PA January 11-12, 2019 to compete in the PIAA State Cheerleading Championship. Cost to the district approximately $4,300 budgeted through Championship Playoff Expenditures. A.1 Out-of-State Trips b. Shaler Area Cheerleaders travel to Orlando, FL February 6-11, 2019 to compete in the National High School Cheerleading Championship. Costs to students offset by district-approved fundraisers. Cost to the district 1 teacher substitute for four days. Dr. O Black then announced the following Discussion Items: Discussion Items: 1. Student Representatives Jake Solomon announced the start of auditions for the high school musical Beauty and the Beast, the winter sports Meet the Titans event the following evening, winter concert series, and various charity activities taking place at the high school. 2. Shaler Area Education Foundation Dr. Kwiatkowski reported that the Foundation decided to receive training from the Bayer Center in December, however, it unfortunately has to be rescheduled for February. Instead, the December 12 meeting will be a regularly scheduled meeting. Dr. Kwiatkowski also announced the Taste of Shaler Area will be on March 23 at Elfinwild Fire Hall. Dr. O Black then announced the following Information Items: Information Items: 1. Shaler Area School District s Comprehensive Plan for the period July 1, 2019 through June 30, 2022 has been accepted by the PA Department of Education. 2. Education/School Safety Committee Meeting Wednesday, January 9, 2019 at 6:00 PM. The Administration will present our annual State Performance Overview highlighting our PSSA and Keystone Exam scores for along with student performance on the SAT, ACT, and Advanced Placement (AP) exams. School Safety Discussion regarding the possibility of adding an additional School Resource Officer and presentation of a preliminary cost estimate. Dr. O Black said the School Safety portion of the discussion will be rescheduled for another date. Page 2 of 8

3 A motion was made by Mrs. Donahue with a second by Mr. Romac, to approve Item A.1. Mr. Gapsky asked if the team had to win Item A.1a to attend Item A.1b. Dr. O Black said the team already received its bid to go to nationals. Item A.1a is pending WPIALs. After no further discussion, this item was then approved by a roll call vote. Item A.1 Motion Carried: 9 aye; 0 nay Y Y Y Y Y Y Y Y Y Dr. O Black then presented the following Personnel items for approval. ITEM # PERSONNEL ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN B.1 Approve the following Resignation: Resignation a. Donald Hohman, as a FT 1.0 Computer/Network Technician, effective retroactive to November 26, B.2 Approve the following FT 1.0 Custodian: FT 1.0 Custodian a. Christopher Kagle, Jr., as a FT 1.0 Custodian, effective on or about December 10, B.3 Approve the following Leave of Absence: LOA a. Monica McElwain, Art teacher, Burchfield Primary, for an extension to her unpaid Personal Leave of Absence, effective January 2, 2019, and returning to work on or about January 2, B.4 Approve the following Long-Term Substitute (LTS) extensions: LTS Extensions a. Carrie Heim, a graduate of the University of Pittsburgh, for an extension to her FT 1.0 LTS contract as an Art teacher, for Monica McElwain, Burchfield Primary, effective from January 3, 2019 to June 10, 2019, at 85% of the Master s Step 3 salary level (prorated). B.5 Approve the following Coaches for the school year: Coaches BASKETBALL (WINTER) a. Boys JV Coach Shawn Hartle B.5a. INDOOR TRACK (WINTER) b. Boys/Girls Assistant Varsity Scott Hughes (50%) WRESTLING (WINTER) c. Volunteer Assistant Coach Troy Letters B.5c. Page 3 of 8

4 BASEBALL (SPRING) d. Assistant Varsity Ben Yeckel e. Head JV Joseph Laslavic f. Assistant JV Tom Gralewski g. Head 9 th Bill Ament h. Assistant 9 th Bob Ravenstahl i. Assistant 8 th Anthony Prodente LACROSSE (SPRING) j. Girls Varsity Assistant Mackenzie Meegan k. Boys JV Bernie O Brien l. Volunteer Assistant Coach Gene Demschin SOFTBALL (SPRING) m. Assistant Varsity n. Head JV Sarah Morris o. Assistant JV Jenna Grogan p. Head 9 th Anthony Sorce q. Assistant 9 th Olivia Sorce r. Assistant 7 th 8 th Brittany Heaney TENNIS (SPRING) s. Boys Assistant David DiPasquale TRACK (SPRING) t. Boys/Girls Head 7 th 8 th 9 th Bill Baine u. Boys/Girls Assistant 7 th 8 th 9 th Mario Grana v. Boys/Girls Assistant 7 th 8 th 9 th James Hellinger w. Boys/Girls Assistant 7 th 8 th 9 th Frank Bacco x. Boys/Girls Assistant 7 th 8 th 9 th Pete Brough y. Girls Assistant Varsity Scott Hughes z. Girls Assistant Varsity Cory Williams VOLLEYBALL (SPRING) aa. Boys Assistant Varsity Bill Mitchell bb. Boys Assistant Varsity Annie Bozzo cc. Boys 9 th Andrew Schrom dd. Boys 7 th 8 th Carrie Bernesser B.6 Approve the following day-to-day Substitute Teachers for the school year: Day-to-Day Substitute Teacher a. Brian Dankis, Health & Physical Ed K-12 b. Rachel Cunningham, Gr. PK-4 & Gr. 4-8 (all subjs 4-6, ELA & Rdg. 7-8) B.7 Approve the following applicant in the Shaler Area Community Rec Swim Program: Community Rec. Swim Program a. Samantha Walker, Instructor Aide Page 4 of 8

5 A motion was made by Mr. Fisher with a second by Mrs. Petrovich, to approve Items B.1-7. After no further discussion, these items were then approved by a roll call vote. Motion Carried: 9 aye; 0 nay Items B.1-7 Y Y Y Y Y Y Y Y Y Ms. Ludwig then presented the following Finance items for approval: ITEM # FINANCE & OPERATION ITEMS RECOMMENDED FOR APPROVAL SUP. # ACTION TAKEN C.1 APPROVE FUND PROFILES: A. General Fund Schedule of Bills and Addendum C.1A Fund Profiles B. Cafeteria Fund Schedule of Bills C.1B C. Bond Construction Schedule of Bills C.1C D. Year-to-Date Financial Reports C.1E E. Budget Transfers C.1E F. Fund Profiles and Investments C.1F G. Student Activity Funds & Investments High School, Middle School and Elementary School July 1, 2018 September 30, 2018 C.1G C.2 Cafeteria Operating Statement C.2 Cafeteria Operating Statement C.3 Approve additional ABC Transit personnel C.3 ABC Transit Personnel C.4 Approve the contract with HHSDR for architectural design services for district-wide improvements. C.4 Contract with HHSDR Ms. Ludwig then presented the following Acknowledgement: Acknowledgement: The Shaler Area School District has submitted its Annual Financial Report (PDE-2057) to the PA Department of Education. Page 5 of 8

6 Ms. Ludwig then presented the following Discussion Item: Discussion Item: December 5, 2018 Combined COW/Voting Meeting Use of Facilities Fee Agreement with Arsenal Football Club of PA, Inc. from January 1, 2019 through June 30, Mr. Aiken asked the board if there was any further discussion on Arsenal s proposal. Dr. Kwiatkowski said the board needs to decide if it wants to continue to rent the district s facilities to organizations outside the community. Mr. Gapsky said he wants to stick with the policy and not give discounts. Mr. Aiken said Dr. Kwiatkowski makes a great point. It costs the district wear and tear and facility availability when renting to outside organizations. Mr. Fisher argued that the district has a policy to cover expenses, and it doesn t adhere to it. He said local organizations are different, but feels for outside organizations, the district should either do it, not do it, or adhere to the policy. Dr. Kwiatkowski said it is not like the district s facilities sit idle. In a straw poll, Mr. Machajewski said he is against it because it limits the facility availability to other students. Mr. Romac said no. Dr. Kwiatkowski said at this time, the district is not in the business of renting. Mrs. Phillips said the organizations should follow the policy take it or leave it. Mrs. Petrovich said no. Mr. Fisher said for the sake of time, no. Mr. Gapsky said the board took the time to write the policy, so no. Mr. Tunstall said the policy covers local organizations, so there is no reason to change it. Mrs. Donahue said she would love to spend the same amount of time talking about educational issues. Mr. Aiken summarized the discussion and clarified that the board feels the policy is the policy, and if an organization is willing to pay per the policy it would be considered. Ms. Ludwig then presented the following Information Item: Information Item: Finance Committee Meeting Wednesday, January 23, 2019 at 6:00 PM. We will be discussing a number of finance related topics, including activity accounts and preparation for the school budget. A motion was made by Mr. Fisher with a second by Mr. Romac, to approve Items C.1a-f, C.2-3. After no further discussion, these items were then approved by a roll call vote. Motion Carried: 9 aye; 0 nay Items C.1af, C.2-3 Y Y Y Y Y Y Y Y Y Page 6 of 8

7 A motion was made by Mr. Fisher with a second by Mrs. Donahue, to approve Item C.1g. Dr. Kwiatkowski asked why the board was approving Item C.1g indicating it is not something the board usually approved. Ms. Ludwig explained that the activity funds are approved every quarter. It is an acknowledgement of expenses similar to general fund payments the school district makes between now and the next board meeting. Every expenditure in the district needs to be approved by the board. After no further discussion, this item was then approved by a roll call vote. Item C.1g Motion Carried: 5 aye; 4 nay Y Y N N Y Y N N Y A motion was made by Mr. Fisher with a second by Mr. Romac, to approve Item C.4 subject to adding specific terminology as discussed. Mrs. Donahue asked if the district will be paying for HHSDR to redo the work they already did. Mr. Tunstall said he had the same question. Dr. O Black explained that the feasibility study completed by HHSDR was to identify projects at each building. Based on that, the district prioritized a capital project plan. From that, HHSDR will create the bid specifications and specific plans. Mr. Romac asked about the competitive bidding process. He asked if there was some way to tighten the contract language to prevent substituting materials at the expense of quality. Mr. Hoffman said the contract reads that the district has to authorize any substitutions and agreed to modify the wording so that substitutions require board approval. Mr. Romac said he was comfortable moving forward conditionally. Mr. Fisher clarified that the district would be required to select the lowest bidder. Mr. Romac also clarified the amount to be paid to HHSDR. After no further discussion, this item was then approved by a roll call vote. Item C.4 Motion Carried: 8 aye; 1 nay Y Y N Y Y Y Y Y Y Mrs. Donahue requested a future discussion about student activity expenses since the school board s vote was so close. Mr. Aiken said the discussion will be part of January s Finance Committee meeting. Ø Mr. Gapsky then announced the following upcoming meetings: Thursday, December 13, 2018 o 7:00 p.m. A. W. Beattie Committee, Babcock Blvd. Wednesday, January 9, 2019 o 6:00 p.m. Education Committee Meeting Wednesday, January 16, 2019 o 7:15 p.m. Combined Committee of the Whole/Voting Meeting Wednesday, January 23, 2019 o 6:00 p.m. Finance Committee Meeting Ø Announcement of Past Executive Sessions was made by Mr. Gapsky. Page 7 of 8

8 Ø Mr. Gapsky then asked if there was any other business to come before the board. Mr. Aiken announced the School Safety discussion will be paired with the Buildings & Grounds Committee meeting. He also noted that he was hired three years ago that month and worked with Dr. Kwiatkowski, Mr. Romac, Mr. Tunstall, and Mrs. Phillips as board presidents or vice presidents. He thanked Dr. Kwiatkowski for her work as president and commitment to excellence and Mrs. Phillips as well. After no further items were presented, on a motion by Mrs. Phillips and second by Mr. Romac, the Business Meeting was adjourned at 8:25 p.m. Mr. Gapsky then recognized the public to speak on any non-agenda item: Dorothy Petrancosta, of Skylark Drive, thanked the outgoing executive officers and welcomed the incoming officers. In reference to Item C.4, she said she has been underwhelmed by HHSDR. She feels they put the district in a horrible situation with the Scott Primary project, and if the district is going to use them, it will need to do a lot of work on specifications. She said she is pleased to hear the concept of the project and emphasized the district s need for a facilities manager. The director of buildings and grounds is not that person. She thanked the board for a good year and added that she is excited the Taste of Shaler Area will be in a new location. When no one approached the podium, the meeting s Final Adjournment occurred at 8:30 p.m. Respectfully submitted, Bethany Baker Assistant Board Secretary Page 8 of 8