SHALER AREA SCHOOL DISTRICT Combined COW/Voting Meeting May 20, 2015 Administration Building Minutes

Transcription

1 SHALER AREA SCHOOL DISTRICT Combined COW/Voting Meeting May 20, 2015 Administration Building Minutes The Board of School Directors of the Shaler Area School District held a Combined COW/Voting Meeting on Wednesday, May 20, 2015, at the Shaler Area Administration Office, Glenshaw, PA, with Mr. John Fries, School Board President, presiding. This meeting began at 8:02 p.m. Board Members Present: Others Present: Mr. William Couts Mrs. Suzanna Donahue Mr. James Fisher Mr. Tim Gapsky Mrs. Susan Hunt Dr. April Kwiatkowski Mrs. Jeanne Petrovich Mr. Steve Romac Mr. John Fries Mrs. Kara Eckert, Assistant to the Superintendent Mr. Bryan O Black, Director of Curriculum and Technology Mr. Charles Bennett, Director of Business Affairs Mr. Gary Mignogna, Director of Human Resources Mr. William Watson, Director of Pupil Services Mr. Matt Hoffman, Solicitor Mr. James Belany, Student Representative Notice of this meeting was posted as required.! Mrs. Eckert read a statement addressing an incident at the high school earlier that day during which time the students and staff were evacuated from the building.! Dr. O Black recognized the following student for his quick thinking in a medical emergency: Shaler Area High School sophomore, Ryan Porter, conducted the Heimlich maneuver on a fellow student who was choking. Bob McLaughlin from the Allegheny Health Network also presented Ryan with a Challenge Coin for his quick thinking.! Mr. Fries recognized the Public to Speak on Agenda Items. There were none.! Mr. Fries called the meeting to order at 8:08 p.m. and asked the Board and audience to stand for the Pledge of Allegiance.! On a motion by Mr. Fisher and a second by Mr. Romac, the following Minutes were approved by a unanimous voice vote: Committee of the Whole Meeting 4/8/15 Voting Meeting 4/15/15! Mr. Fries then announced items tabled or removed from the agenda: C.6 Approval to enter into an agreement with HHSDR to design and renovate Rogers Primary School. (Subject to solicitor review)! On a motion by Mr. Couts and a second by Mrs. Donahue, the agenda was approved by all Board members in attendance.

2 Mrs. Eckert then announced the following Educational Items: Item # EDUCATION ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN A.1 Approve a Disciplinary Action for Student #4 for the school year Board Only A.2 Approve a Disciplinary Action for Student #5 for the school year Board Only A.3 Approve a Disciplinary Action for Student #6 for the school year Board Only Disciplinary Action Disciplinary Action Disciplinary Action A.4 Approve the MOU s for Mutual Aid with the Shaler Township, Reserve Township, Etna, and Millvale Police Departments for the and school years. A.5 Approve a four-year lease agreement with Apple Financial Services to lease 1,510 ipads for students in grade 7 and grades 10 to 12 in the amount of $489,240 ($125, per year to be funded through the district Technology budget) beginning on July 1, A.6 Approve the proposal with Lead to Learn to provide administrator training and teacher job-embedded coaching during the school year. Total cost $54,000 to be funded through the Ready to Learn Grant. A.4 MOU for Mutual Aid A.5 ipad Lease Agreement A.6 Lead to Learn Proposal A7 Approve the first reading of the following new policy: a. Policy No. 819 Suicide Awareness, Prevention & Response A.7 New Policy 1 st Reading Discussion Item: 1. Student Representatives James Belany said the high school students finished AP testing the previous week and collected money for the earthquake victims in Nepal. James Belany also reiterated the high school students interest in having a recycling program at the school, which was supported in an article in the high school s newspaper. Dr. Kwiatkowski said after the student representatives had expressed their interest to the board, Joy Smallwood, recycling coordinator with Allegheny County Health Department, came out to visit the District and meet with Dr. Shipley. Dr. Kwiatkowski said some action has been taken and the District is moving forward. Information Items: 1. Shaler Area Education Foundation Update Dr. Kwiatkowski 2. Grade 7 Social Studies pilot, McGraw-Hill, Discovering our Past A History of the World Early Ages Dr. O Black said the goal is to pilot the fully online social studies textbook, which will feature embedded videos, and put it to the test next school year before making a long term recommendation to the School Board. 2. Emergency day for Rogers Primary on April 7, 2015 was approved by PDE 4. Education Committee Meeting Wednesday, June 10, :00 p.m. Presentation by the Arts Education Collaborative Page 2 of 11

3 A motion was made by Dr. Kwiatkowski with a second by Mr. Couts, to approve Item A.1-7. After no further discussion, the Education items were approved by a roll call vote. Motion Carried: 9 aye; 0 nay Y Y Y Y Y Y Y Y Y Items A.1-7 Mr. Mignogna then presented the following Personnel items for approval. ITEM # PERSONNEL ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN B.1 Approve the following Leave of Absence: LOA a. Julie Becker, Elementary Ed teacher, Burchfield Primary, for a leave of absence, effective on or about November 13, 2015 (start of non-fmla days), and returning to work at the beginning of the school year. b. Lisa Hoffmann, Music teacher, Elementary School, for a leave of absence effective on or about November 24, 2015 (start of non-fmla days), and returning to work on or about January 4, B.2 Approve Robert Weidner, as a FT Maintenance III Electrician in the Custodial/Maintenance Department, effective June 1, B.3 Approve the renewal contract for Gary Mignogna, Director of Human Resources, effective from July 1, 2015 to December 31, B.4 Approve the creation of the following new coaching positions beginning in the school year: B.2 Maintenance Electrician B.3 HR Contract Renewal New Coaching Positions a. 1 Boys Varsity Volleyball Assistant Coach b. 1 Girls Varsity Volleyball Assistant Coach c. 1 Girls Head Varsity Bowling Coach d. 1 Girls Varsity Lacrosse Assistant Coach B.5 Approve the employment of the following Extended School Year (ESY) employees for summer employment, as needed. (Cost estimate is $40,000 including Social Security and other payroll costs.) ESY Teachers Summer Employment a. Primary ESY Program at Jeffery Primary Classroom Teachers: Karen Tobias Michelle Elias John Brough Erin Abel Scott Albert (Music) Pete Brough (Phys Ed) Beth Antonucci (Nurse) Andrew Sieber (Counselor/Social Skills) Marti Beer (Speech Clinician) Page 3 of 11

4 b. Secondary ESY Program at the Elementary School Classroom Teachers: Melissa Grom Frank Bacco Nichol Myros Erica Landau Christina Erdlen (Nurse) Mike Chmielewski (Phys Ed) Diana Rock (SpedEd-Life Skills) Linda Hryniszak (Counselor/Social Skills) Nicole Brooks (Speech Clinician) Substitutes for both Programs Krista Rapp Jan Larrimer B.6 Approve the following teachers for summer ESY tutoring (Estimated tutoring cost is $7,600): ESY Tutoring Nicole Myros Kim Young Darren Herrle Melissa Grom Gina Mullen Stephanie Giordano Steve Seidelson B.7 Approve the employment of all Special Education, Speech and Gifted teachers for summer evaluations, Individual Education Plan (IEP) writing and curriculum writing (cost estimate $15,000, including Social Security and other payroll costs). B.8 Approve the following employees for the Summer School Program, held at the Middle School/High School, effective from 6/17/15 to 7/17/15, at an hourly rate of $27.00, per the Collective Bargaining Agreement: Employment for Summer Evaluations Summer School Program Employees a. Summer School David DiPasquale Coordinator/Supervisor High School Program b. Science & Math Instructor Jeff Ward c. English & Social Studies Instructor Jared Dahlgren Middle School Program (Half-time) d. English Instructor Brian Duermeyer e. Math & Science Instructor Darren Herrle B.9 Approve the supplemental contracts for Department Chair Coaches for the school year. Compensation shall be in accordance with the terms of the Collective Bargaining Agreement. B.10 Approve the supplement contracts for Grade Level Chair Coaches Grades K-3 (Non-Building Specific Positions) for the school year. Compensation will be in accordance with the terms of the Collective Bargaining Agreement. B.9 Supplemental Contract - Department Chair Coaches B.10 Supplemental Contract - Grade Level Chair Coaches K-3 Page 4 of 11

5 B.11 Approve the supplemental contracts for Building Support Technology & Instruction Grades K-3 (Building Specific Positions) for the school year. Compensation will be $1,900 for each position. (This is a oneyear trial basis per agreement with SAEA and District.) B.12 Approve the employment of the following employees for Summer Employment / Curriculum Writing, as needed. Compensation shall be in accordance with the provisions of the Collective Bargaining Agreement. B.11 Supplemental Contract - Building Support K-3 Summer Employment/ Curriculum Writing Social Studies (Gr. 6-12) Kristen Hiserodt Mindy Thiel (AP European History) Holly McCarthy Catlyn Kriston Social Studies (Gr. 6-12) Jim McDermott Dina Donini Amanda Neumann Matt Hiserodt Blake Schaub Tom Gray Writing/Research Handbook Com. Amanda Neumann Catlyn Kriston Matt Hiserodt Hilary Domencic Biology Keystone Remediation Emily Mohr Scott Krenn Tim Taylor Cory Williams Tom Anke Ben Yeckel Frank Bacco David Spell Lynn Haffely Jerome Koller Ronald Carlisle Michelle Bucek Anne Loudon Kim Piekarski Faith Jack Dennis Dudley Bryan Seybert STEAM Integration Cari Kelm (K-3) Michael LaGamba (STEAM 7-8) Algebra I Keystone Remediation: Nicole Kutzner Deb Shvach Rob Yarnot Karen Howell Paul Stadelman B.13 Approve the following supplemental contracts for Sponsors for the school year: Supplemental Contracts - Sponsors High School a. Mu Alpha Theta (Math Honor Soc.) Paul Stadelman (retro to 3/27/15) b. Intramurals Basketball (replacing Jason Pirring Volleyball) c. Intramurals-Basketball (replacing Volleyball) Dennis Dudley Page 5 of 11

6 B.14 Accept the resignation of Brian Bibey, Boys Head Varsity Basketball Coach, effective for the school year (the last year of his 3-year contract). Resignation - Basketball Coach B.15 Rescind the following supplemental contract for Coaches for the school year: Rescind Supplemental Contract Coach Football (Fall) a. Assistant 9 th Steve Buches B.16 Approve the following supplemental contracts for Coaches for the school years: Supplemental Contract Coaches (Asst. Coaches One-Year Contracts): Football (Fall) a. Assistant Varsity Cam Saddler b. Assistant Varsity Dan Gigler c. Assistant Varsity Brian Tarrant d. Assistant Varsity Steve Buches e. Assistant JV Ed Tozzi f. Head 7 th 8 th Gr. James Ryan g. Assistant 7 th 8 th Gr. Allan Tinkey h. Volunteer Varsity Asst. Randy Meyers i. Volunteer Varsity Asst. Anthony Morocco Volleyball (Fall) j. Girls Assistant Elizabeth Dames B.16j. B.17 Approve the following Changes in Status from Temporary Professional Employee (TPE) to Professional Employee (PE) for the following teachers: Change in Status Name TPE Start Date Damian Landolina 3/1/2012 B.18 Approve the following student for temporary summer employment for 2015, according to the provisions set forth in the Summer Employment Program, adopted by the Board on February 18, applicants were approved at the April 15, 2015 Board Meeting, and all subsequent applicants will be approved in numbered order in the event that previouslyapproved students decline the position, then the next numbered applicant will be called. Temporary Summer Employment 39. Joseph Spiker 40. Anthony Donatelli B.19 Approve the following as day-to-day Substitute Teachers for the school year: Day-to-Day Substitute - Teachers a. Jennifer Cochran, Early Childhood PK-4 & Special Education 4-8 b. Nicole McCaffrey, Gr. PK-4 c. Brittany O Neil-Hankle, Gr. PK-4 d. Ashley Sattler, Elementary K-6 Page 6 of 11

7 B.20 Approve the following as day-to-day Substitute Clerical for the school year: Day-to-Day Substitute - Clerical a. Susan McHale B.21 Approve the following in the Shaler Community Rec Swim Program effective May 21, 2015: Shaler Community Rec Swim Program a. Hunter Jamison, Lifeguard Mrs. Petrovich asked about Item B.11 and if the Building Support Technology & Instruction positions are in each building. Dr. O Black said the position is in each of the five primary buildings. He said the position is along the lines of a department chair but that the person also would provide tech support especially when the technician was in another school. Mrs. Eckert said the position does not currently exist in the contract. Dr. O Black said it is a flat rate contract position, and the person would have access to the help ticket system. If that person cannot handle the issue, it can be referred up to a District technician. The teacher will perform these duties during lunch, a prep or before or after school. The teachers will not get release time from class. A motion was made by Mr. Fisher with a second by Mrs. Donahue to approve Item B.14. After no further discussion, these items were then approved by a roll call vote. Motion Carried: 7 aye; 1 nay; 1 abstain Item B.14 A Y Y Y Y Y Y N Y Mr. Couts abstained due to his professional relationship with the Athletic Department. A motion was made by Mr. Romac with a second by Mrs. Hunt to approve Item B After no further discussion, this item was then approved by a roll call vote. Motion Carried: 8 aye; 0 nay; 1 abstain A Y Y Y Y Y Y Y Y Items B Mr. Couts abstained due to his professional relationship with the Athletic Department. A motion was made by Mr. Fisher with a second by Mr. Romac to approve Item B.21. After no further discussion, this item was then approved by a roll call vote. Motion Carried: 8 aye; 0 nay; 1 abstain Item B.21 Y Y Y A Y Y Y Y Y Mr. Fries abstained due to his sister s involvement in the program. Page 7 of 11

8 A motion was made by Mrs. Petrovich with a second by Dr. Kwiatkowski to approve Item B.1-13, B After no further discussion, this item was then approved by a roll call vote. Motion Carried: 9 aye; 0 nay Y Y Y Y Y Y Y Y Y Item B.1-13, B Mr. Bennett then presented the following Finance items for approval: Item # FINANCE AND OPERATION ITEMS RECOMMENDED FOR APPROVAL Sup. # ACTION TAKEN C.1 APPROVE FUND PROFILES: A. General Fund Schedule of Bills and Addendum C.1A Fund Profiles B. Cafeteria Fund Schedule of Bills C.1B C. Budget Transfers C.1C D. Cafeteria Fund Operating Statement C.1D E. Year-to-Date Financial Reports C.1E F. Fund Profiles and Investments C.1F G. Student Activity Funds & Investments - High School, Middle School, and Elementary School Accounts January 1, 2015 through March 31, 2015 C.1G H CR&R Schedule of Bills C.1H C.2 Approval of the A.W. Beattie Career Center Budget. The Shaler Area School District share is as follows: A.W. Beattie Budget School Year Change Beattie Operating Budget $1,282,280 ($39,260) Capital Budget $4,138 ($15) Debt Service $212,206 ($303) Total $1,538,178 ($39,578) C.2 C.3 Recommend the award of the following bids that were opened on March 30, Art Supplies Recommend as submitted Consumable Products Recommend as submitted Lumber Recommend as submitted Science Supplies Recommend as submitted Supply Bids Total bids awarded are contingent upon the availability of funds within the General Fund Budget. C.3 C.4 Approval to enter an agreement with Communications Consulting Incorporated (CCI), based on results of recent RFP for the purchase, installation and configuration of a Door Access Control System (28 proximity card readers) at Shaler Area Middle School at a cost of $26, to be funded through the PDE Safe Schools Grant and the District Technology Budget. (Safe Schools Grant totals $25,000) C.4 Agreement CCI (access control system) Page 8 of 11

9 C.5 Approval to renew the food service contract to The Nutrition Group to provide for the operation of the food service program of the district for the school year. Food Service Contract C.6 Approval to enter into an agreement with HHSDR to design and renovate Rogers Primary School. (Subject to solicitor review) C.7 Approval of Response to the Pennsylvania Department of Education Performance Audit Report for years ended June 30, 2012, 2011, 2010 and 2009 issued by the Department of the Auditor General. C.7 Audit Report Response C.8 Approval of the Preliminary General Fund Budget for the Fiscal Year C.8 Preliminary Budget REVENUES FINAL BUDGET PRE-BUDGET 6000-Local Sources $48,367,015 $48,300, State Sources $25,354,370 $26,528, Federal Sources $1,259,062 $1,249, PSERS Retirement Reserve $675,000 $675, Other (Fund Balance) $1,600,000 TOTAL REVENUES $77,255,447 $76,752,165 EXPENDITURES FINAL BUDGET PRE BUDGET 1100-Regular Instruction $32,232,630 $33,975, Special Education Instruction $10,587,816 $11,080, Vocational Education Instruction $1,339,306 $1,360, Other Instructional Programs $1,470,968 $1,465, Pupil Personnel $2,724,781 $2,557, Instructional Staff Services $1,585,084 $1,585, Administration $3,828,791 $3,808, Pupil Health $873,415 $1,153, Support Services-Business $766,275 $766, Operation & Maintenance $7,322,845 $7,351, Student Transportation $4,764,458 $4,771, Support Services-Central $1,571,474 $1,674, Other Support Services $58,500 $58, Student Activities & Athletics $1,419,145 $1,425, Community Services $78,350 $78, Refunds from Prior Years Expenditures/Beattie Debt Service $262,509 $262, Debt Service Fund Transfer $6,400,000 $6,400,000 TOTAL EXPENDITURES $77,255,447 $79,775,429 DIFFERENCE ($1,774,387) Page 9 of 11

10 Mr. Bennett said for C.5 the District and The Nutrition Group are working on several budget scenarios. One is a breakeven scenario and one will include a $0.10 increase to school lunch prices based on where the District sees the equity portion of the National School Lunch Program. Mr. Bennett said the budget in C.8 shows the District trying to eliminate the use of the fund balance because it is not always going to be there and the District cannot continue to rely on it to balance the budget. The District lost $6 million to $7 million of real estate assessed valuation, which started the District in the hole for the school year. Mr. Bennett said the state funding still is unknown and the District will not know that number until July. The adjustment for PSERS is an additional $1.7 million, or 26 percent of payroll. Mr. Bennett said the June 17 work session will feature more of the meat and potatoes of the budget. The changes to expenditures could include additional debt service in the future depending on the scope of the feasibility study and renovations. Mr. Bennett said there were a number of retirements due to the retirement incentive, but the number of positions replaced could depend on the number of kindergarten enrollments. Mr. Bennett said the District s millage rate is 21 or 22 out of 40 District. A motion was made by Mr. Fisher with a second by Mrs. Petrovich, to approve Items C.1-4, C.7-8. After no further discussion, this item was then approved by a roll call vote. Motion Carried: 9 aye; 0 nay Items C.1-4, C.7-8 Y Y Y Y Y Y Y Y Y A motion was made by Mr. Couts with a second by Mr. Gapsky, to approve Items C.5. After no further discussion, this item was then approved by a roll call vote. Item C.5 Motion Carried: 8 aye; 1 nay Y Y Y Y Y Y Y N Y Mr. Fries then announced the following upcoming meetings: Wednesday, May 27, 2015 o 7:00 p.m. Buildings & Grounds Committee with HHSDR (Middle School Auditorium) Thursday, May 28, 2015 o 6:00 p.m. A. W. Beattie Committee, Babcock Blvd. Wednesday, June 10, 2015 o 5:00 p.m. Transportation Committee (First Student) o 6:00 p.m. Education Committee (Arts Education Collaborative) Wednesday June 17, 2015 Committee of the Whole Meeting o 6:00 p.m. Executive Session o 7:30 p.m. Public Session Wednesday, June 24, 2015 Voting Meeting o 6:45 p.m. Executive Session o 7:30 p.m. Voting Meeting Page 10 of 11

11 Mr. Fries then acknowledged the following Committee Reports: A. W. Beattie Meeting 4/23/15! Mr. Fisher said the A. W. Beattie graduation and recognition night also is scheduled for May 27 at 7 p.m. at the Shaler Area High School and therefore he will not be able to attend the Buildings and Grounds meeting on the same night. The announcement of past executive sessions was made by Mr. Fries: May 20, 2015 Mr. Fries then asked if there was any other business to come before the board.! Mr. Bennett said Etna Borough planned to pass the land bank resolution and would like to set up a meeting. The School District also has to participate in order for them to participate. After no further items were presented, on a motion by Mr. Couts and second by Mrs. Donahue, the Business Meeting was adjourned at 9:03 p.m. Mr. Fries then recognized the public to speak on any non-agenda item: Ed DiPofi, of Parker Street, said he has spent 23 years in the military and twice has witnessed Shaler Area execute in military style response to deal with crisis. Mr. Mignogna thanked the board for approving a contract that will allow him to end his career at Shaler Area. When no one else approached the podium, the meeting s Final Adjournment occurred at 9:05 p.m. Respectfully submitted, Bethany Hofstetter Assistant Board Secretary Page 11 of 11