Mrs. Tyler introduced Mr. James Tiffin, Technology Integration Specialist, who began work on February 2.

Transcription

1 1 MEMBERS PRESENT: Patrick Crowe, President; Sandi Bastedo, 1 st Vice President; David Aldrich, 2 nd Vice President; Anthony Carnevale; Robert Montemorano; Thomas Caprilla; Walt Votra. ABSENT: Kathy Malone At 6:02 p.m. a motion was made to enter into executive session to discuss the employment history of a particular employee. Ron Mendrick was invited into the meeting. VOTE: 6-0 (K. Malone and R. Montemorano absent) R. Montemorano entered the meeting at 6:10 p.m. EXECUTIVE SESSION: (a) Matters, which will imperil the public safety if disclosed. (b) Any matter which may disclose the identity of a law enforcement agent or informer. (c) Information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed. (d) Discussions involving proposed, pending, or current litigation. (e) Collective negotiations pursuant to article 14 of the Civil Service Law. (f) The medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment or removal of a particular person or corporation. (g) The preparation, grading, or administration of exams. (h) The proposed acquisition, sale or lease of real property or the proposed acquisition, sale, or exchange of securities, but only when publicity would substantially affect the value of these things (Pub. Off. Law 105 (a-h). At 6:59 p.m. there was a motion to close the executive session OTHERS PRESENT: Cathy Milliman, Assistant Superintendent for Business; Peggy Tyler, Assistant Superintendent for Instruction; Jocelyne Duntley, Director of Pupil Personnel Services; Craig Pawlak, Jr. Sr. High Principal; Larry Hartwell, Dean of Students; Belinda Crowe, Savannah Elementary; Katherine Hicks, District Clerk; Pam Anstee; Theresa Waldron; Cindy Castellano; DJ Remington; Michelle Cain of Mengel Metzger Barr & Co. LLP CALL TO ORDER AND PLEDGE OF ALLEGIANCE: At 7:09 p.m. the meeting was called to order. President Crowe invited Michelle Cain (MMB) to lead all present in reciting the Pledge of Allegiance. CLERK S REPORT: No report. Mrs. Tyler introduced Mr. James Tiffin, Technology Integration Specialist, who began work on February 2. PUBLIC OPEN FORUM: Mrs. Theresa Waldron, long time Clyde Elementary teacher, addressed the Board on behalf of teachers during the present, difficult time of determining a school budget, and invited any/all Board members to spend a day in her class room or visit buildings and experience first hand the education programs. She specifically asked for careful consideration of any cuts that would compromise learning for the students. President Crowe responded that Board considerations have always been and will always be on the side of students best interests. [J. Duntley arrived at the meeting at 7:08 p.m.] [J. Miller arrived at the meeting at 7:16 p.m.]

2 2 PRESENTATIONS: Michelle Cain of Mengel Metzger Barr & Co. LLP was in attendance to present the Internal Audit Report to the full Board. The MMB Independent Accountants Report on Applying Agreed Upon Procedures was an evaluation of the effectiveness of internal controls over the payroll/personnel and extra-classroom functions in the district for the year ending June 30, A preliminary draft of this report was presented to the Audit Committee on January 14. APPROVAL OF AGENDA: A motion was called to approve the meeting agenda. MOTION: W. Votra SECOND: S. Bastedo STUDENT REPRESENTATIVE REPORT: J. Thomas report included the following: On Student Council members and Mr. King met with the Lyons Leadership Class and discussed the upcoming Clyde-Lyons Faculty Tournaments volleyball will be played at Clyde-Savannah on Monday, March 16 at 7:00 p.m.; and basketball will be played on Wednesday, March 18 at the Lyons Community Center. Any faculty/staff participating should arrive by 6:30 p.m. for both events. Throughout the week of the 16 th 20 th, both schools will hold canned food drives. Leadership Through Art class and Student Council are promoting Black History Month Regents week went well The Gourmet Food class prepared a dinner for invited guests ASSISTANT SUPERINTENDENT FOR BUSINESS: Ms. Milliman s report included: budget transfers under $5,000 [signed off with notations by M. Barr] Shared Municipal Grant the district as lead agency accepting bids Consent Agenda Item G.3 Budget process is on-going. C. Milliman will be meeting with principals and directors to once again review budgets ASSISTANT SUPERINTENDENT FOR INSTRUCTION: Mrs. Tyler s report covered the following: NYS Assessment Reports/Report Card the preview of the Accountability & Overview section of District Report Cards were posted on NYSTART on February 4. Clyde-Savannah CSD is in good standing on all indicators New York State Testing Program (NYSTP) NYS ELA Assessments for grades 3, 4, and 5 were given the week of January 12. Grades 6, 7, and 8 were tested the week of January 19. Assessments are due at BOCES on February 5 and 12, respectively. Math test are scheduled for March grades 3,4,5 the week of March 2; grades 6,7,8 the week of March 9 Superintendent s Conference Day February 6 was a full-day conference day DIRECTOR OF PUPIL PERSONNEL SERVICES: Mrs. Duntley s report focused on her department s responsibility to oversee the education of Clyde-Savannah homeless students. The McKinney-Vento Homeless Assistance Act of 1986 defines a homeless child as one who lacks a fixed, regular and adequate nighttime residence and provides eight education rights for such identified students. [J. Duntley s report included these rights] PRINCIPAL: Jr. Sr. High School Dr. Pawlak s report included: a calendar of upcoming events for the Jr. Sr. High School on February 11, grade 8 students will begin meeting with school counselors to plan their high school programs. At this time a four year plan is developed, along with the discussion of different diplomas offered. NYS Regents graduation requirements, and the student s potential career plans February 23, at 7 p.m., 14 new members will be inducted into the Clyde-Savannah Chapter of the National Honor Society An attendance comparison chart for 2008 and 2009 was included which covered attendance, discipline, and tardies for January of the two years

3 3 President Crowe expressed appreciation for the Honors Breakfasts held the 10 th for 7-8 graders, and 11 th for 9-12 graders. He reported seeing good attendance by parents/families, and expressed thanks to Dr. Pawlak for a job well done. DEAN OF STUDENTS: There was a brief discussion on the report submitted to Mr. Hartwell by Miss Dapolito, teacher for the Structured Studies Program [SSP - in school suspension] for the Jr. Sr. High. This report gave student totals with monthly averages from September thru the first two days of February. Miss Dapolito expressed thanks for the help Mr. Sims provides in the smooth functioning of the room, which has allowed her to tutor students. Mr. Hartwell s report also included a mid-year update from Mrs. Shrey, Alternative Learning Center [ALC] teacher. Mrs. Shrey reported having served fifty-four students in grades 7-12 thus far. This report provided a breakdown of grade levels for students in attendance with approximately 20% being repeat offenders. The report also indicated that comparatively, the program has served the same number of students as last year at the same time. The most noteworthy change from previous years is the number of repeat offenders. To date this year that number has been cut in half. PRINCIPAL Savannah Elementary: Mrs. Crowe s report included the following: Principal s Recognition Lunch honors student s who have demonstrated behavior that personifies kindness, courtesy, and respect for self and others Students who have met the following criteria are identified by the classroom teacher - 1. constantly demonstrates honorable behavior with peer & adults 2. clearly demonstrates respect for self & others 3. serves as a role model to peers while being well-likes & respected 4. has excellent conduct. [no bus conduct reports/office referrals, shows significant improvement during the 4 week period] Students picked by the classroom teacher for December had the opportunity to eat lunch with Mrs. Crowe on January 22, and were given opportunity to order lunch from an area restaurant. Students chosen were: 5 th grade Katelyn Nevelizer, Kyle Groat, Patrick Dean & Jared Doyle 6 th grade Stephen Jones, Austin St.John, Jered Baker & Derrick Mann Homework Hall of Fame recognizes all students who have completed assignments for the month of December Student Council sponsored a Spirit Week January State Exams ELA assessments: 5 th grader were tested January 13 & 14 while 6 th graders were tested January 20, 21 & 22 Music News January 26 all students, faculty and staff traveled to The Crouse Hinds Theater at the Civic Center in Syracuse, NY to attend a performance by the Syracuse Symphony Orchestra entitled The Magic of Science. On February 7 the NYSSMA Solo Festival will be held at Newark High School. Band students are working on pieces that will be judged. Savannah Elementary students attending are: Duncan Bstedo, Russell Brewer, Kaitlin DeSantis, Kristen DeSantis, Allyson Fenton, Rylee Kalinski, Taylor King-Carr, Mariah Paddock, Josh Reiss and Haylie Wilbert. Lincoln Legacy School - Savannah Elementary has been recognized by The Abraham Lincoln Bicentennial Commission as a Lincoln Legacy School in appreciation of participation in the commemoration of the 200 th Birthday of President Abraham Lincoln PRINCIPAL Clyde Elementary: Clyde Elementary upcoming events report. SUPERINTENDENT: 1. Budget Update The series of budget meetings is ongoing, with hope for information from Albany & Washington so that better preparation can be made for the school year. Fiscal responsibility to residents and instructional responsibility to students is our goal. Ms. Milliman will be meeting with all administrators and directors to work out prioritized lists for our next budget meeting with the Board of Education

4 4 2. Assessments Mrs. Tyler presented information on student scores for This information was building by building and district as a whole. Once again we have met State and No Child Left Behind standards. Congratulations are in order for students, faculty & staff. Special Education cohort assessment numbers continue to show opportunities for growth. Mrs. Tyler and Mrs. Duntley will be working closely with building administrators verifying out of district students were provided testing. 3. Programs The G.O.L.D. Program proves to be very successful. A number of G.O.L.D. Program students have earned honor roll status. The Alternative Learning Center [ALC] continues its excellent record [fewer repeat students and embedded responsibility continue to be the norm.] The Structured Studies Program [SSP] J. Dapolito and C. Sims are making a difference with students, and developing a very successful program for the district. 4. Testing ELA testing has been completed for the school year. Teachers stated they were very pleased with the progress they were seeing. Math is soon to begin. The first three weeks of March will be for assessment and scoring. 5. Other Orion Consulting and Superintendent Barr have been working on requested plans and will have an update for the full Board on February 18. Mrs. Barr has set aside tentative dates to meet with staff to continue the work of capturing best practices for future years, dependent on Board input on the 18 th. 6. Superintendent Barr thanked the transportation department and buildings and grounds crew for excellent work over the winter months. BOARD MEMBER COMMENTS: 1. R. Montemorano complimented administrators on a job well done for the presentation of budget at the February 4 budget workshop meeting. 2. President Crowe reminded members of the meeting with ORION on February 18 at 6 p.m., and the next budget workshop meeting on Wednesday, February 25 at 6 p.m. COMMITTEE REPORTS: Audit Committee There was no formal report. The January 14 committee meeting minutes were provided to the full Board, and included on the Consent Agenda for acceptance. Buildings and Grounds Committee T. Caprilla reported the meeting recently postponed will be rescheduled for the near future. Policy Committee S. Bastedo reported she and Mrs. Tyler along with other administrators will be meeting Tuesday, February 24, from 9 a.m. to noon to continue the process of the new policy manual. A motion was called to approve the Consent Agenda. MOTION: W. Votra SECOND: R. Montemorano Discussion W. Votra requested item E.9 pulled from the Consent Agenda for executive session. Acceptance of the resignation, with regrets, of Robert Crumb, Jr., Girl s Varsity Basketball coach, effective date P. Crowe requested a separate roll call vote for item G.7: The Board of Education has received and reviewed reports about the Superintendent-Board relationship, and has reviewed the recommended revisions to the Board s procedures from the Principles and Operational Guidelines of the Working Relationship Between the Board of Education and Superintendency ; after due deliberation by the Board: BE IT RESOLVED THAT the Board adopts the Berry Consulting Services, LLC, report and the recommended revisions to the Board s Principles and Operational Guidelines of the Working Relationship Between the Board of Education and Superintendency. Yes No T. Caprilla x A. Carnevale x W. Votra x R. Montemorano x D. Aldrich x S. Bastedo x P. Crowe abstention K. Malone absent

5 5 VOTE on motion to approve Consent Agenda: 7-0 (K. Malone absent) CONSENT AGENDA: A. Approval Minutes: January 5, 2009 Board Meeting January 7, 2009 Board Meeting January 14, 2009 Board Meeting January 21, 2009 Budget Workshop Meeting B. Acceptance of Financial Reports Treasurer s Report December, 2008 Budget Status Report Activity Accounts C. Review Warrants: Warrant 33 Fund C January #1 Warrant 34 Fund C January #2 Warrant 28 Fund F January #1 Warrant 29 Fund F January #2 Warrant 31 Fund A January #1 Warrant 33 Fund A January #2 Warrant 34 Fund A January #3 D. Approval: CPSE and CSE Recommendations E. Personnel Certified Staff 1. Approval: Acceptance of recommendation of Kathryn E. Henrichs as a substitute teacher for the school year. Pending finger printing clearance Budget Code: #varies 2. Approval: Acceptance of recommendation of Amanda E. Sanders as a substitute teacher for the school year. Pending finger printing clearance Budget Code: #varies 3. Approval: Acceptance of recommendation of Evelena Johnson as a substitute teacher for the school year. Pending finger printing clearance Budget Code: #varies 4. Approval: Acceptance of recommendation of Carol Spellman, as teacher for the Cooking Up Fun sessions led by Cornell Co-Op Extension to be conducted in February for the after school program, paid by 21 st Century Grant, at $30 per hour, as per contract. Fingerprinting cleared Budget Code: #F Approval: Acceptance of recommendation of Eric Robinson, for after school prep classes held for the ELA 7 and 8 exams, paid by the 21 st Century Grant, at $30 per hour, as per contract. Fingerprinting cleared 6. Approval: Acceptance of recommendation of Amanda Scout, for after school prep classes held for the ELA 7 and 8 exams, paid by the 21 st Century Grant, at $30 per hour, as per contract. Fingerprinting cleared 7. Approval: Acceptance of recommendation of Kim Record for after school Math prep classes to be held in March, paid by the 21 st Century Grant, at $30 per hour, as per contract. Fingerprinting cleared 8. Approval: Acceptance of recommendation of Andrew J. Bills for after school Math prep classes to be held in March, paid by the 21 st Century Grant, at $30 per hour, as per contract. Fingerprinting cleared

6 6 9. Approval: PULLED FOR EXECUTIVE SESSION Acceptance of the resignation, with regrets, of Robert Crumb, Jr., Girl s Varsity Basketball coach, effective date Approval: Acceptance of recommendation of Amanda Cornish as a volunteer Varsity Girls Basketball coach for the remainder of the season F. Personnel Non-Certified Staff 1. Approval: Acceptance of recommendation to appoint Lori Angelo to position of cook in charge at Clyde Elementary effective at a stipend of $375 per year, pro-rated Budget Code: # C Approval: Acceptance of recommendation for approval of the transfer of up to fifteen (15) personal sick days to family leave days for Paula Arnitz, Teacher Aide at Clyde Elementary, to aid in an immediate family health situation 3. Approval: Acceptance of recommendation of Dave Cornish as Varsity Girls Basketball coach for the remainder of the season, effective date , at a pro-rated stipend of $ 4,000 G. General 1. Approval: Payment of NYSSBA (New York State School Boards Association) annual dues for calendar year 2009 in the amount of $5, Budget Code: #A Approval: Acceptance of recommendation to appoint Andrew Einstein as a district volunteer for the school year 3. Approval: Acceptance of bids received for the Shared Municipal Grant with the district and village, for lawn mower only 4. Approval: Acceptance of recommendation of first read for amended Policy #5683 Use of Defibrillators 5. Approval: Acceptance of Audit Committee minutes dated December 10, Approval: Acceptance of Audit Committee minutes dated January 14, Approval: The Board of Education has received and reviewed reports about the Superintendent-Board relationship, and has reviewed the recommended revisions to the Board s procedures from the Principles and Operational Guidelines of the Working Relationship Between the Board of Education and Superintendency ; after due deliberation by the Board: BE IT RESOLVED THAT the Board adopts the Berry Consulting Services, LLC, report and the recommended revisions to the Board s Principles and Operational Guidelines of the Working Relationship Between the Board of Education and Superintendency. 8. Approval: Of The Principles and Operating Guidelines, Working Relationship Between the Board and the Superintendency QUESTIONS FROM AUDIENCE: There were no questions from the audience. At 7:49 p.m. President Crowe requested a brief recess of the regular meeting, calling for reconvening into executive session following the break.

7 7 EXECUTIVE SESSION: (a) Matters, which will imperil the public safety if disclosed. (b) Any matter which may disclose the identity of a law enforcement agent or informer. (c) Information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed. (d) Discussions involving proposed, pending, or current litigation. (e) Collective negotiations pursuant to article 14 of the Civil Service Law. (f) The medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment or removal of a particular person or corporation. (g) The preparation, grading, or administration of exams. (h) The proposed acquisition, sale or lease of real property or the proposed acquisition, sale, or exchange of securities, but only when publicity would substantially affect the value of these things (Pub. Off. Law 105 (a-h). At 8:35 p.m. a motion was made to enter executive session to discuss Consent Agenda item E.9., and the employment history of a particular individual. Cathy Milliman, Jim Miller, and Dr. Pawlak were asked to attend. At 8:50 p.m. Jim Miller and Dr. Pawlak left Executive Session At 9:19 p.m. there was a motion to return to regular session. SECOND: Robert Montemorano There was a motion to accept item E.9 Acceptance of the resignation, with regrets, of Robert Crumb, Jr., Girl s Varsity Basketball coach, effective date SECOND: Robert Montemorano Discussion on the budget process and future meetings whereby working from the account summary pages would be useful to the BOE. ADJOURNMENT: There was a motion to adjourn the meeting at 9:52 p.m. Katherine Hicks District Clerk