Minutes of the 9/8/18 Meeting of the HBC Board of Governors

Transcription

1 Minutes of the 9/8/18 Meeting of the HBC Board of Governors CALL TO ORDER The meeting was called to order by President Bridget Whitley at 10 AM on Saturday, September 8, 2018 ROLL CALL- In attendance were: Dave Charleston, Steve Fama, Cecile Hund, Jack Hund, Linda Ivanoff, Jan Leuenberger, Lee Morrison, Pam Murray, Bob Priest, Shirley Rasmussen, Jack Rudy, Midge Sobolewski, Kay Succa, and Bridget Whitley. Not attending were: Jim Boyer, Ginny Burtnett, Kathy Harter, Debbie Hoveland, Jim Johnson, Mike Mendelson, Russ Poppleton, Nina Sadler and Bill Zuzack. A quorum of voting members was present. APPROVAL OF APRIL 14, 2018 MEETING MINUTES Linda made a motion to approve the minutes of the 4/14/18 BOG meeting, which was seconded by Dave. The motion carried, with no opposition or abstentions. OFFICER REPORTS PRESIDENT S REPORT - Bridget stated that she had no specific report, but would be interjecting items during the other reports. TREASURER S REPORT (copy attached) - Jack H. started his presentation by pointing out that in December of 2014, when he became Asst. Treasurer, the mortgage value was $160,000, the mortgage balance was $111, and the checking account balance was $54, Currently, the mortgage value is $70,310.18, the mortgage balance is $43, and the checking account balance is $73, Jack then said that Club games revenue during the week of August 20th-26th was the highest since he has been Treasurer because of STaC and other special games. Ordinary yearly income currently exceeds expenses by $2800, which increases to $6900 when donations are included. The major one-time expenses for the year (taxes, insurance, etc.) have been paid. Possible mortgage reduction payment discussion was deferred because of other more pressing financial needs. The once free Tuesday game is now a regular priced game. The Thursday game and the new Wednesday morning open game remain free for the time being, as they are subsidized by donations to get them going. Further discussion of these games will be noted under the Club Manager s Report. His last topic was the yearly financial review. He said that MaryRose Noto-Hardy is willing to again review the books, but he and Jim B. have been unable to schedule a time to meet with her. A review will be conducted this fall.

2 COMMITTEE REPORTS HOUSE MANAGER S REPORT Since Russ was out of town, Cecile read his report which stated that the crumbling concrete parking barriers had been replaced by ones from the upper lot. Also included was mention of an issue with PP&L about the parking lot lights, which apparently we have not been billed for/paying for since the new building opened; so they were turned off. So, there may be an additional electric bill each month if the building electric bill and the parking lot light bill can t be combined. He also noted that the cost to replace the carpeting is about $7 a square foot, which includes removal of the old carpet, moving of furniture, a good grade commercial carpet and installation. The carpet cleaning cost is $400. Several people mentioned that the carpet does not remain clean for long, so this option is less than ideal. Jack H. added that the icemaker had been cleaned and the bill paid. Pam brought up that when she returned from vacation, the kitchen had dirty dishes in the sink and expired, moldy food in the fridge. It was suggested that a sign be put up noting that any unlabeled food left in the fridges will be pitched unless the food is wrapped, dated and initialed. Masking tape and a marker will be made readily available for this purpose. Bridget suggested that a larger refrigerator be installed to replace the two old units, one of which is missing a shelf which cuts down on storage space. Next the subject of new chairs, or at least new, thicker cushions for some of the existing chairs in the big room was mentioned... The chairs with the thinner cushions are too low for the tables. The cost of labor and new cushions would certainly be less expensive than buying new chairs. About 50 of the chairs already have the thicker cushions, so it was suggested that half of the remainder be re-cushioned. Jack H. will check to see if the original purchase order is in the Treasurer s records, so that the supplier can be determined and an estimate obtained. In the meantime, Linda will apply red dot stickers to the higher chairs so that they are readily identifiable to those who want to use them. CLUB MANAGER S REPORT Bob started by passing out a Table Count Analysis which showed that, after a decline in the period , our table count this year is up about 8% from last year. He attributed that to our efforts to build the Tuesday/Thursday limited point games. Next, he went over the Free Game Analysis which showed an increase of tables from 9/17 to 8/18 due to the Tuesday limited game and an increase of 66 tables in the five months from 4/18 to 8/18 due to the Thursday limited game. These results show the success of offering free games to get players in the door. The Tuesday game maintains a decent table counts even though it is now a full price game. He plans for the Thursday game to remain free until the end of October, then for it to become a $5

3 game through November and then a full price game in December. On the day of Thursday monthly Jr. Mentor game, there will only be an Open game. On the Thursday of the monthly Sr. Mentor game, there will be a handicapped Open game. The new stress free, handicapped morning open game started on the last Wednesday in August with 7 tables and had 6.5 tables on September 5 th. This game will remain free until October 31 st when as the Instant Match Point game; the charge will be free for those under 500, $5 for players and $10 for those over After that it will become a full price game. This game will not be scheduled for the Wednesdays of the monthly Swiss games. Jack H. will send out an to members explaining the details of these Wednesday and Thursday games. Bob then explained the sanction fees that ACBL charges for all games. Jan asked what the guaranteed partner situation was and Jack H. explained that all regularly scheduled weekly games had a guaranteed partner, who was sometimes the game director. It was also suggested that there be a more formalized mentor program (apart from the Mentor games) where players could volunteer to play with those with fewer points. A coordinator would be needed to maintain lists of mentors and mentees and to match pairs. Lastly, Bob made a motion to pay those who duplimate boards $5 for board boxes and $6 for 36 board boxes. This was seconded by Linda. During discussion, the caveats were added that payment would only be made by invoice to the Treasurer and tax forms would be provided. The motion carried with no opposition or abstention. MEMBERSHIP REPORT In Debbie s absence, Cecile made a motion to accept the following for HBC membership: Carol Cocheres, Ben Eckerson, Constance Foster, Melinda Madigan, Daniel Merkel, Sheila Targan, Cyndi Tolsma, Zee Witmer, Patty Wong, and Tony Zettlemoyer. This was seconded and the motion carried with no opposition or abstentions. The report said that there are now 347 members, of which 6 are Emeritus, 50, are Lifetime and 274 are Regular members. Seventeen Regular members have not paid dues this year and eleven of those have not played this year. EDUCATION REPORT Jack R. noted that his Wednesday morning BB1 class has 32 enrolled; that Bridget s BB1 class on Monday evening has 20 enrolled and Dennis Shaub s class on the East Shore has 17 enrolled. He asked for helpers on Wednesday as his class is so large. When this series of classes ends, he would like to start a new game for beginners in November. Linda thought a 0-5 section at the Monday night game might work. It was also suggested that to encourage these students to join HBC, the BB2 class be free (except for the cost of the book) to those who become members. The monthly Pearls workshops are scheduled for the rest of the year and the weekly minilessons will resume on Tuesday, September 18 th with a continuation on types of doubles, followed by the Rules of 1, 2, etc. Coverage will be need for the times Bill and Debbie will be away.

4 The Sr. and Jr. Mentor games continue to do well. Ricky Boyer is investigating a Rebidding course which might fit into the Play and Learn class format in the future. A second Swiss Mixer game, which Mike Mendelson will organize, has been scheduled for Thursday, November 8 th. HOSPITALITY- Bridget asked about upcoming games for which food will be needed. Bob said that Swiss teams for September 12 th and October 24th, as well as the Unit NAP game on September 22 nd are taken care of. He and Linda will also handle the ACBL Instant Match Point Game on Wednesday, October 31 st. Bill and Debbie are scheduled to cater the NAP-C game on October 13 th and the October 19 th Dinner Game. Jack H. will check with them to see if they are available to do the Brunch Game on October 6 th. It was noted that there is a need for someone to take care of coordinating Hospitality. Karen Marrero was suggested as a possibility. SUNSHINE Ginny was absent. CONDUCT, DECORUM AND ETHICS Steve stated that he had nothing to report. UNFINISHED BUSINESS none. NEW BUSINESS Midge will be in charge of the committee of Governors in their second year (Cecile, Shirley, Nina, Midge, and Bill) who will find Board officers (President, Vice-President, Secretary and Treasurer) for Lee Morrison will be in charge of the committee of Governors in their third year (Jim B., Jim J., Lee, Jack R., and Kay) who will find five new Governors for Since the Annual Members Meeting is December 1 st, these committees should finalize their choices by mid-october, so that an informational letter to the members can go out before November 1 st. NEXT MEETING The next BOG meeting will be held on Saturday, December 1 st, following the HBC Annual Members Meeting. AJOURNMENT There being no further business, Jack H. made a motion to adjourn which was seconded by Linda. The motion carried with no opposition or abstention. Accordingly, the BOG meeting was adjourned by Bridget at 12:17 PM.

5 The Harrisburg Bridge Club 349 North 21st Street Camp Hill, PA Treasurer s Report as of September 4, 2018 December 2014 April 2018 September 2018 Mortgage Value $160, $70, $70, Mortgage Balance $111, $45, $43, Checking Balance $54, $69, $73, Discussion topics: 1. Ordinary yearly income exceeds expenses by $2,800 to date increases to $6,900 when donations are included. 2. Major one-time expenses (taxes, insurance, etc.) are completed for the year. 3. Free Thursday and Wednesday open (handicapped) games continue for short term. Club Manager to discuss. 4. Annual financial review deferred until fall. 5. Mortgage reduction/payoff vs. major expenses