1. Call to Order Vice President Jerry Bollig called the Regular Village Board Meeting to order at 5:00 p.m. on Monday, August 15, 2016.

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1 1. Call to Order Vice President Jerry Bollig called the Regular Village Board Meeting to order at 5:00 p.m. on. 2. Roll Call Present: Jerry Bollig, Jeff Boudreau, Doug Brethauer, Jeanne Carpenter, Darlene Groenier, and Eric Poole. Absent: Steve Staton. Also Present: Village Administrator Mike Gracz, Finance Director Lisa Novinska, Public Works Director Jeff Rau, Chief of Police Brian Uhl (left at 7:00 p.m.), Library Director Nikki Busch, Village Attorney Matt Dregne, Director of Administrative Services Candie Jones, and several members of the public. **Moved to item 3 (b)** 3. Public Appearances a) Presentation by Oregon Cable Access members and request for Equipment Purchase: Possible Village Board Action (Note: There is approximately $150,000 in the Cable TV Fund Balance.) Paul Zwicker and John Bonsett-Veal, Cable TV Committee Members, appeared for this item. They provided a televised exhibit of their community programming on Channels 983 and 984. Bonsett-Veal reported they are requesting funds to purchase updated equipment with higher definition to keep up with constantly changing technology. He reported that on certain occasions the employees have donated their own equipment for use. Boudreau and Carpenter praised the Cable TV Committee and thanked them for their services. Boudreau moved, seconded by Carpenter to approve the purchase request from Oregon Cable Access to purchase updated equipment in the amount up to $10,000. Motion carried 6-0. **Moved to item 3 (d)** b) Village Administrator s Recommendation regarding Alcohol Beverage License Applications for 905 North Main Street: The following is the Public Hearing for Monumental Enterprises license application for 905 North Main Street. At the first Board meeting in September, the Board will hold the public hearing for Mahenshivanthi, LLC s license application for 905 North Main Street. I would recommend the Board hold the public hearings for both applications, but not approve either application until the Board has a discussion on whether there should be a new liquor store at 905 North Main Street. I would recommend having that discussion in September when President Staton may be in attendance. Finally at the meeting, the Board approved Happy Sunshine Seminary LTD (dba Alpine Liquor) license on a 4-3 vote. I have included a copy of the Board minutes in the packet for your review. 1

2 Dregne reported there were two Alcohol Beverage License Applications filed with the Village of Oregon Clerk s Office for 905 N Main St. He reported Monumental Enterprises Inc. was noticed for a public hearing this evening [item 3 (c)] and MahenShivanthi LLC will be noticed for the first meeting in September. He reported neither applicant has provided a lease with their application submittal. He suggested a condition of securing a lease should be part of the granting of the license. He reported he initiated a file opening and completed a conflict check at his office that determined a partner of his engages in legal work with Patrick Machovec. Dregne mentioned before he would discuss the application in detail and provide legal advice he would like consent from the Village Board to do so. He referenced the most current Alcohol Licensing Ordinance #16-17 (available online) and reviewed the procedure the board has used to grant an alcohol beverage license. He referenced Section (5) - Standards for Issuance of New Alcohol Licenses and Sec (6) -Limitations and Restrictions Relating to Class A Licenses. Dregne clarified the current ordinance would allow the Village Board to decide to grant/deny each application on a case by case basis. If they denied a license they would have to notify the applicant listing specific reasons for the denial. He suggested that if the Village Board would like to further address the topic of allowing another establishment, like a liquor store, at the particular location he suggests it be done by amending the ordinance. However, it would have to be listed on the agenda for discussion and possible action. Boudreau mentioned he believed the Village of Oregon has an adequate number of Class A Licensed establishments at this time. He reported his opinion wouldn t change unless the community grows significantly. Bollig voiced his concern for the property owner. Boudreau expressed that he felt the Village Board should give the property owner direction on whether they would like to see another licensed establishment in the village. He mentioned he was frustrated that it was not listed on the agenda to be able to discuss and possibly give direction if they wanted a new liquor store to move into the space. He referenced the meeting minutes from 09/11/2011 when the board approved the alcohol beverage license for Happy Sunshine Seminary LTD. He mentioned he believed the meeting minutes reflected there was concern about the number of Class A Licenses at that time. Dregne asked the members if they wanted staff to list putting a quota on Class A Licenses or a possible amendment to the current ordinance on the agenda for discussion and possible action. Bollig, Groenier, Brethauer and Carpenter reported they were comfortable moving forward and leaving the current ordinance (#16-17) as-is. 2

3 All members were in agreement that there will be nothing further listed on the agenda at this time relating to amending the ordinance or putting a quota on Class A Licenses. c) Public Hearing for Patrick Machovec, agent for Monumental Enterprises Inc., has filed an application for a Class A Combination Fermented Malt Beverage & and Intoxicating Liquor License with the Village Clerk for the Village of Oregon for the property at 905 North Main Street, d/b/a Oregon Beer and Beverage Company, Oregon, Wisconsin. This notice is given pursuant to Section (3)(g), W.S. & Village Ordinance Notice Published on 08/04/2016 1) Open Hearing Bollig opened the public hearing at 5:42 p.m. Patrick Machovec, Monumental Enterprises LLC and Stacey Listol, General Manager, appeared for this item. Listol reported there was a lease in place with the property owner. Kathy Suter, current property owner was also in attendance. Suter mentioned that she and her husband have owned the property for a long time and the former tenant has been problematic. She mentioned there has been a lease issued and would like the Village Board to consider an alcohol beverage license so that she can get a new tenant in the vacant space. 2) Close Hearing Bollig closed the public hearing at 5:44 p.m. 3) Discussion and Possible Action re: Consideration of Patrick Machovec, agent for Monumental Enterprises Inc. request for a Class A Combination Fermented Malt Beverage & and Intoxicating Liquor License for the property at 905 North Main Street, d/b/a Oregon Beer and Beverage Company, Oregon, Wisconsin Gracz reminded the members that Dregne suggested waiting for a complete background check and report from Chief of Police before granting a license. Carpenter moved, Brethauer seconded, to table the consideration of an alcohol beverage license until the next Village Board Meeting. Motion carried 6-0. This item will appear on the agenda if Uhl has completed the background report. Gracz reported he will keep the applicant informed on the status of the report. **Moved back to item 3 (a)** d) from Shaun Peterson: I am writing to notify that I would like to withdraw my application for a liquor license at the Oregon Ice Arena that I have previously submitted. The Ice Arena board will be submitting an application listing me as the agent in the near future. Thank you for your time helping me through this process. Please let me know if 3

4 there is anything I need to do formally. Please also remove me from the agenda for this Monday's Village Board Meeting. Continuing Discussion and Possible Action re: Consideration of Shaun Peterson, agent for Shaun Peterson Enterprises LLC s request for a Class B Fermented Malt Beverage & Class C Wine License for the property at 100 North Perry Parkway, d/b/a Lucky Puckers Bar and Grill (Note: Please see in the packet from Dr. Busler) Gracz reported that an application has been received from Oregon Ice Arena Inc. He referenced the from Dr. Busler available in the packet. **Moved to item 6 (a)** 4. The Village Board will adjourn into closed session during the meeting pursuant to Wis. Stat. sec (1) (e) to discuss possible terms for potential acquisition of downtown properties for use as part of the Civic Campus Plan and/or Re-Development and to discuss terms for New Lease for Post Office Building Boudreau moved, seconded by Groenier to adjourn into closed session at 7:02 p.m. pursuant to Wis. Stat. Sec. sec (1) (e) to discuss possible terms for potential acquisition of downtown properties for use as part of the Civic Campus Plan and/or Re-Development and to discuss terms for New Lease for Post Office Building. Roll Call Vote: Poole yes; Groenier yes; Carpenter yes; Brethauer yes; Boudreau yes; Bollig yes. Motion carried The Board will reconvene into Open Session The Village Board adjourned from closed session. **Moved to item 19** 6. Village Attorney/Staff s Report a) Discussion and Possible Action re: Bergamont Lot 504 General Development Plan (GDP) -- Recommended Motion: Approve Fiduciary s request to extend date to for Approval of Final Plat rather than August 31, 2016 Boudreau moved, seconded by Groenier to extend date to for Approval of Final Plat rather than Motion carried 6-0. b) Discussion and Possible Action re: First Reading -- Introduction of Ordinance #16-26 Creating Sections 5.05 and 5.06 Regarding Fire Prevention Recommended Motion: Waive the First Reading of Ordinance #16-26 Gracz reported this was the introduction to Ordinance # It will be available for review on the legal posting boards (Village Hall, Library, and Post Office) and on the Village s Webpage Boudreau moved, seconded by Brethauer to waive the first reading of Ordinance #16-26 Creating Sections 5.05 and 5.06 Regarding Fire Prevention. Motion carried

5 c) Discussion and Possible Action re: Preliminary Resolution #16-25 Declaring Intent to Exercise Special Assessment Powers for South Main Street and Elm Street Project Recommended Motion: Adopt Preliminary Resolution #16-25 Boudreau moved, seconded by Brethauer to adopt Preliminary Resolution #16-25 Declaring Intent to Exercise Special Assessment Powers for South Main Street and Elm Street Project. Motion carried 6-0. d) Discussion and Possible Action re: Lead Service Replacement Program Agreement for South Main Street and Elm Street Project Recommended Motion: Approve use of Lead Service Agreement for South Main Street and Elm Street Project Boudreau moved, seconded by Brethauer to approve use of Lead Service Agreement for South Main Street and Elm Street Project. Motion carried 6-0. Rau reported the work on S Elm Street and Elm Street is underway. He reported there is only one service at this time that will enter into the agreement. He further clarified the ordinance requires them to take care of the lead services. e) Discussion and Possible Action re: Extension of Perry Parkway Project Agreement with Ice Arena Board Recommended Motion: Direct Village Attorney to prepare an Agreement with Oregon Ice Arena Board per Director of Public Work s Jeff Rau's July 25, 2016 Letter Rau reported the engineering costs are changing due to the wetland study. Boudreau moved, seconded by Groenier to direct Village Attorney to prepare an Agreement with Oregon Ice Arena Board per Director of Public Work s Jeff Rau s July 25, 2016 Letter. Motion carried Approval of Minutes a) August 3, 2015 b) September 21, 2015 c) October 12, 2015 Carpenter moved, seconded by Boudreau to approve the (replacing Jeanne s name instead of Darlene s name at item #2), , and Village Board Meeting Minutes. Motion carried Approval of Vouchers Boudreau moved, seconded by Poole to approve vouchers dated August 15, 2016 in the amount of $ Roll call Vote: Carpenter yes; Poole yes; Brethauer yes; Groenier - yes; Boudreau yes; Bollig yes. Motion carried Community Input. This part of the agenda allows members of the public to provide information to the Village Board, including on items not listed on the Board s agenda. Under the Open Meetings Law, this section of the agenda allows the Board to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Fifteen (15) minutes will be provided; otherwise the agenda will proceed as 5

6 posted. Note for Board Members and Public: After receiving information from a member of the public, Board members need to be careful about how they discuss an issue among themselves. Board members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Village Board agenda. However, Board members may not expand their discussion beyond such procedural matters. (This note will not be read at Board meetings.) There was no community input. 10. Proclamations and Announcements a) Board Comments: Special Thanks from the Village Board to the following individuals for taking care of Downtown Flowers (Trustee Bollig) Gary & Donna Disch Marty Berman Lynn Johnson Eileen Durkin Anderson Autumn Rogers Kathi Esser Joslyn Streiff Bollig commended the people listed above for their hard work in making the downtown area look inviting. b) Staff Comments: 1) Wisconsin Election Commission Update (Jones) Jones reported Photo ID was in effect for the November 8, 2016 Election and reported she would keep the board informed of any other changes. 2) Village Staff will notice Beehives Homes Ground-Breaking August 30 th at 11:30AM for both the Village Board and Planning Commission Members (Gracz) This was informational only. 3) Upcoming Meetings (Gracz) August 22 nd Committee Meetings First Board Meeting would be September 12 th not September 6 th Is this ok with Board members? Carpenter reported she will not be in attendance on September 12 th. Second Board Meeting is September 19 th Joint Meeting with Center Wednesday, September 28 th at 6:30PM 11. Communication and Miscellaneous Business a) Update by Chief Uhl re: Agreement with Spillman for Police Department Records Management System 6

7 Uhl reported he has been in discussion with Dane County IT department regarding Spillman and has decided the department will hold off until 2018 to implement this agreement. b) Police Department: Summary of Major Crimes 6/01/16 7/24/16 This was informational only. There were no questions. c) Review of 2 nd Quarter Financial Report Novinska reported expenditures are just over the 50% mark. Boudreau commended the Village Staff on their work with the budget. d) Review of Investments, Connection Fees, Impact Fees and Building Permits Novinska reported all impact fees have been refunded that needed to be. The next round of refunds will have to be issued in November e) Discussion of Board Members Attending September 15 th Chamber of Commerce Luncheon from 11:00AM to 1:00PM-- Preparedness for Active Shooter and Violence within the Workplace & Community (Will Notice Lunch if a Board Quorum will be present) Knutson reported the presentation Preparedness for Active Shooter and Violence within the Workplace & Community will be televised. f) State s Transportation Budget: from Governor Walker and Milwaukee Journal Editorial This was informational only. g) Oregon Area Fire-EMS Chief s Monthly Report for July This was informational only. There were no questions. h) Discussion and Possible Action re: Disposal of Old File Server Poole moved, seconded Groenier to approve the disposal of old file server. Motion carried 5-0. Boudreau was not in the room. i) FYI Only Stormwater Project with School District Village s Share is $119,900 with funding coming from 2016 Borrowing (Initial Estimate was $140,000) j) Discussion of League of Wisconsin s Capitol Buzz regarding DOR Changing Rules on Expenditure Restraint Program (ERP) Gracz referenced an (in packet) from the League of Wisconsin regarding the DOR Changing Rules on Expenditure Restraint Program (ERP). 7

8 12. Report of Committees a) Park Board August 3, 2016 (Trustee Brethauer) 1) Referred from Village Board Discussion and Possible Action re: Letter from Five K Partnership regarding donation of land to Village for Park (Note: This is at the intersection of Market and Braun entrance to the Business Park) Recommended Motion: Approve accepting land from the Kjellstrom family to create a park to be named for their parents. The family is also willing to fund some amenities such as a memorial plaque, bike racks, benches, trees, or similar items recommended by the Village. (Village Administrator's Note: I would also recommend the Village Board request a proposal from Vandewalle to prepare a plan for the proposed park. The plan would help all parties understand the proper placement of the amenities in the park and also help to identify what amenities the Kjellstrom family would fund.) Boudreau moved, seconded by Groenier to approve accepting land from the Kjellstrom family to create a park to be named after their parents and request a proposal from Vandewalle (Village Planner) to prepare a plan (funded by Village) that would help all parties understand the proper placement of amenities for the proposed park (The family is willing to fund some amenities such as a memorial plaque, bike racks, benches, trees, or similar items). Motion carried ) Discussion with Village Planner Mike Slavney and Possible Action re: Vandewalle -- Athletic Fields Evaluation and Natural Area Land Management Report Village Administrators' Note: The Park Board did not make a formal motion regarding Mike Slavney s report. I am requesting the Board allow Village staff time to work with Mike Slavney to prepare a formal recommendation to the Park Board and Village Board. Possibly we would have the recommendation available for discussion at the annual joint budget meeting with the Park Board in October. Boudreau moved, seconded Bollig to direct Village Staff to work with Mike Slavney (Vandewalle) to prepare a formal recommendation to the Park Board and Village Board. Motion carried ) Discussion and Possible Action re: Community of Life Church donating benches for Dog Park -- Recommended Motion: Accept donation of benches from Community of Life Church for Dog Park. The Village would contribute the concrete. Brethauer moved, seconded by Boudreau to accept donation of benches from Community of Life Church for Dog Park. The Village would contribute the concrete. Motion carried ) Tour of Hermsen Property (Possible Conservancy Park) at 7:00PM on September 7 th Some of the Village Board members showed interest. Gracz reported the tour will be noticed. b) Planning Commission August 4, 2016 (Trustee Carpenter) 1) Discussion and Possible Action re: Proposed Certified Survey Map (CSM) for property along Lincoln Road located in the Town of Oregon for the Thomas Buglass Living Trust -- Recommended Motion: Approve requirement of adding 40 right-of- 8

9 way dedication (along Lincoln Road) to CSM Carpenter moved, seconded by Boudreau to approve the Proposed Certified Survey Map (CSM) for property along Lincoln Road located in the Town of Oregon for the Thomas Buglass Living Trust with the requirement of adding 40 right-of-way dedication (along Lincoln Road) to CSM. Motion carried Minutes Not Requiring Action a) None 14. Unfinished Business a) None 15. New Business 16. Approval of Pending NEW Operator Licenses (Approved by Police Department) Kwik Trip #302 Gabriel Syphard Main Tap Erin Klitzman Boudreau moved, seconded by Bretuaher to approve new operator licenses for Gabriel Syphard, Kwik Trip #302 Erin Klitzman, Ace s Main Tap. Motion carried Approval of Pending RENEWAL Operator Licenses (Approved by Police Department) There were none. 18. Future Agenda Items a) TIF #3 must close no later than August 16, b) TIF #4 must close no later than September 15, 2035 c) Review of Village Administrator s 2016 Master Calendar in September and December d) Possible Consideration of Operator s License at October 3 rd Board Meeting for Applicant e) Revising Fireworks Ordinance f) November 7 th No Night Meeting due to November 8 th Election **Moved back to item 4** 19. Adjournment Boudereau moved, seconded by Groenier, to adjourn the Regular Village Board Meeting from closed session at 7:31 p.m. on. Motion carried 6-0. Submitted by, Candie M. Jones Director of Administrative Services 9