Cincinnati Metropolitan Housing Authority Reserve on South Martin 7363 Martin Street Mt. Healthy, Ohio CMHA BOARD OF COMMISSIONERS
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1 Cincinnati Metropolitan Housing Authority Reserve on South Martin 7363 Martin Street Mt. Healthy, Ohio CMHA BOARD OF COMMISSIONERS REGULAR MEETING AGENDA BOARD OF COMMISSIONERS Cincinnati, Ohio Tuesday, August 28, 2018 I. AGENDA SCHEDULE 6:00 P.M. 1. Call Meeting to Order 2. Roll Call 3. Approval of Minutes 4. Presentations 5. Public Comment 6. Discussion of Secretary Recommendations 6A. Financial Report 6B. Request Approval to Solicit Bids 6C. Resolutions Approve Contract Renewals 6D. Resolutions Award Construction Contracts 6E. Adopt a Resolution General 7. J-RAB ROSS Grant Update 8. Adjourn II. III. ROLL CALL APPROVAL OF MINUTES 1. Regular Board Meeting June 26, 2018 (Enclosure #1) (Roll Call) IV. PRESENTATIONS 1. Ms. Lisa Thomas Human Resources Update 2. Joe Norton MOD Update V. PUBLIC COMMENT Ms. Rachel Tolliver HCV Landlord Ms. Carol Brown Riverview Resident Council President
2 VI. DISCUSSION OF SECRETARY RECOMMENDATIONS The Following Recommendations Are Offered for The Board of Commissioners Approval: 6A. Approval of the Financial Report 1. Resolution #5120 Resolution Approving the Bad Debt Write-Offs for June and July 2018 (Enclosure #2) (Reema Ruberg) (Roll Call) 2. Resolution #5121 Resolution to Approve Fiscal Year 2018 June Financial Statements (Enclosure #3) (Reema Ruberg) (Roll Call) 3. Resolution #5122 Resolution to Approve Section Eight Management Assessment (SEMAP) Audit Results for June 30, 2018 (Enclosure #4) (Angela Mason) (Roll Call) 4. Resolution #5123 Resolution to Approve Year End Settlement Statement for MOD Rehab (Enclosure #5) (Angela Mason) (Roll Call) 6B. Request Approval to Solicit Bids for the following items: 1. Resolution #5124 Resolution Providing Authorization to Proceed with the Request for Proposals and Solicitations for General Goods and Services from Outside Vendors 1. SOL Jobs Plus Like Program Services 2. SOL Compensation Study 6C. Contract Renewals: (Enclosure #6) (Janell Duncan/Mary Kosik/Lisa Thomas) (Roll Call) No Contract Renewals this Month 6D. Adopt a Resolution to Award the following Construction Contracts: 1. Resolution #5133 Resolution Authorizing the Chief Executive Officer of the Cincinnati Metropolitan Housing Authority to Enter Into a Contract with Johnson Controls Fire Protection LP f/k/a SimplexGrinnell, LP for Cameras, Access Control at Stanley Rowe Towers A&B for the Amount of $473, Paid for by Capital Funds (Enclosure #15) (Joe Norton) (Roll Call)
3 6E. Adopt a Resolution General 1. Resolution #5125 Resolution Authorizing the Chief Executive Officer of the Cincinnati Metropolitan Housing Authority to Enter into a Contract for Solicitation ; Legal Services for Construction, Real Estate and Development Activities with Ballard Spahr, LLP; Graydon Head & Ritchey LLP; Hawkins Delafield & Wood, LLP; Nixon Peabody LLP; Reno & Cavanaugh, PLLC and Saxon Gillmore & Carraway, P.A in a Not-to-Exceed Amount of $200,000 Annually Per Firm for a Maximum 5-Year Contract Paid for by Capital Grants, Management Services Funds and/or Development Proceeds (Enclosure #7) (Janell Duncan/Reema Ruberg) (Roll Call) 2. Resolution #5126 Resolution Authorizing the Chief Executive Officer of the Cincinnati Metropolitan Housing Authority to Enter into a Contract for Solicitation ; Community Development Strategies, Inc. and BTH Construction Delivery, LLC in a Not-to-Exceed Amount of $250,000 Annually for a Maximum 5-Year Contract Paid for by Capital Grants, Management Services Funds and/or Development Proceeds (Enclosure #8) (Janell Duncan/Reema Ruberg) (Roll Call) 3. Resolution #5127 TABLED - Resolution Authorizing the Chief Executive Officer of the Cincinnati Metropolitan Housing Authority to Enter into a Contract for Solicitation ; Strategic Planning Consultant with CVR Associates, Inc. for $93,500 for a Maximum 5-Year Contract Paid for by Management Services Funds (Enclosure #9) (Janell Duncan/Gregory Johnson) (Roll Call) 4. Resolution #5128 Resolution Authorizing the Chief Executive Officer of the Cincinnati Metropolitan Housing Authority to Ratify Spending for the Contract for Solicitation ; Contract Labor Services with Volker & Associates, Inc. in the Amount of $1,149, Total for Maximum 5-Year Contracts Paid for by Operating Funds, Administrative Fees, COCC or FSS Grant (Enclosure #10) (Janell Duncan/Lisa Thomas/Angela Mason) (Roll Call) 5. Resolution #5129 Resolution Authorizing the Grant of Temporary Easement Over the Property and Property Acquisition for Roadway Improvements for Property Located at West Union Square, Cincinnati, Ohio, Hamilton County Auditor Parcel NOS (Enclosure #11) (Joy Gazaway) (Roll Call) 6. Resolution #5130 Resolution Ratifying Incorporation of Sutter View Development Corporation and Adopting the Bylaws of Sutter View Development Corporation (Enclosure #12) (Joy Gazaway) (Roll Call)
4 7. Resolution #5131 Resolution Ratifying Incorporation of Sutter View, LLC Adopting the Operating Agreement and Declaration of Sutter View, LLC (Enclosure #13) (Joy Gazaway) (Roll Call) 8. Resolution #5132 TABLED - Resolution Authorizing the Chief Executive Officer of The Cincinnati Metropolitan Housing Authority to Enter Into Negotiations and Execute a Purchase Agreement for the Sale of Vacant Land Formally Known As Washington Terrace to Neyer Properties for a Sum of $550,000 where the Fair Market Value was Determined to be $270,000 (Enclosure #14) (Joe Norton) (Roll Call) 9. Resolution #5134 AMENDED Resolution for Dissolution of AMP 211 & 212 Redevelopment Corporation and AMP 211 & 212 LLC (Enclosure #16) (Joy Gazaway) (Roll Call) VII. J-RAB ROSS Grant Update J-RAB ROSS Grant Update VIII. EXECUTIVE SESSION Personnel Real Estate IX. ADJOURN
5 Cincinnati Metropolitan Housing Authority Board of Commissioners Mr. William Myles, Chair Mr. Edward R. O Donnell, Vice Chair Mr. Thomas J. Weidman Ms. Mayme L. Mitchell Ms. Jill R. McGrail Mr. Kevin M. Moore Ms. Marisa Spears
Cincinnati Metropolitan Housing Authority CMHA Boardroom 1635 Western Avenue Cincinnati, Ohio CMHA BOARD OF COMMISSIONERS
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