MAY 4, 2015 CHAIRMAN AND TRUSTEES STAFF

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1 MAY 4, 2015 The REGULAR meeting of the CHICKASHA MUNICIPAL AUTHORITY was held in the council chambers in city hall on the 4 th day of May, 2015 as specified by advance public notice with a properly prepared agenda stating the subject matter or matters to be discussed at said meeting. Chairman Ross called the meeting to order at 5:39p.m. ITEM 1. Call to Order / Roll Call CHAIRMAN AND TRUSTEES PRESENT: Henry Ross, Chairman Christopher Ferguson Kimberly Loggins Phylis Steelman John D. Toland Mike Sutterfield Blake Elliott R.P. Ashanti-Alexander Howard Carpenter STAFF Alan Guard, Manager Tom Frailey, Attorney Gina L. Snedeker, Secretary Steve Chapman, Support Service Director Brian Zalewski, (Interim Fire Chief) Major James S. McClain, (Interim Police Chief) Jim McClain, Public Works Director Lillie Huckaby, Library Director Susan Jones, Executive Assistant ITEM 2. Consent Docket: ITEM 2a through ITEM 2d. ITEM 2a. Consider approving the minutes of the April 20, 2015, regular meeting. Approval is requested for the minutes of the April 20, 2015 regular meeting. ITEM 2b. Consider approving the Purchase Order list ratifying special utility payments made on April 20, 2015 in the amount of $31,608.83; and the Purchase Order list for the first half of May 2015 in the amount of $65, The Purchase Order list ratifying special utility payments made on April 20, 2015 in the amount of $31,608.83; and the Purchase Order list for the first half of May 2015 in the amount of $65, needs approval.

2 ITEM 2c. Approve extending the agreement between the Chickasha Municipal Authority and Angel, Johnston & Blasingame, P.C. for auditing services for the fiscal year ending June 30, 2015; and authorize Mayor and City Manager to execute. Staff has received a request to renew the services with Angel, Johnston & Blasingame, P.C. for the Chickasha Municipal Authority audit of FY Angel, Johnston & Blasingame, P.C. was selected to serve as the City of Chickasha s independent auditor per bid specifications and have been retained for a three (3) year term with annual evaluations made of the firms services. Based on their preliminary estimates, in compliance to the Annual Survey of City and Town Finances, their fee should not exceed $31,900 but if there is federal expenditure exceeding $500,000 an additional billing for single audit in the amount of $3,575 will be added for their services. The audit of FY include the City, the Chickasha Municipal Authority and the Chickasha Municipal Airport Authority. Total amount estimated at $35,475. RECOMMENDATION: Approve the Agreement renewal between the Chickasha Municipal Authority and Angel, Johnston & Blasingame, P.C. for the City audit of FY ITEM 2d. Consider authorizing Staff to solicit quotes for annual purchase of Diesel and Unleaded fuel, and authorize payment of the invoice within 10 days. Due to the volatile nature of fuel pricing, Staff has received permission from the Council in the past to solicit quotes for the purchase of fuel for city use at the time of purchase rather than soliciting bids from vendors. Quotes are solicited from several vendors and the lowest written quote is awarded the purchase of fuel in the quantity requested. The invoice is then paid within ten days of delivery to avoid penalties enforced by the vendor as part of their quote. Staff will review this policy each year and will continue to follow these guidelines until such time as changes need to be made and then this item will be brought back to Council for additional action. If no changes are made to the policy this practice will continue on from year to year as needed. Staff Recommendation: Authorize staff to solicit written quotes for Diesel and Unleaded fuel when a purchase needs to be made and award the purchase to the vendor offering the lowest price at the time of delivery; and authorize staff to pay the invoice within the required 10 days. *Motion by T rustee Sutterfield, second by Trustee Elliott to approve the Consent Docket: ITEM 2a through ITEM 2d. Ayes: Loggins, Steelman, Toland, Ross, Sutterfield, Elliott, Ashanti-Alexander, Carpenter and Ferguson

3 ITEM 3. Discussion / Approval of Items Removed from Consent Docket: No action taken on ITEM 3. ITEM 4. ITEM 4a. Consideration and Discussion Items: Discussion, consideration and possible action to consent to the assignment of the interest of Chisholm Trail Development LLC in and to Amendment No. 2 of the Economic Development Agreement dated February 16, 2015 by and among LaForge Properties, LLC, Ace Investments, Inc., Chisholm Trail De velopment LLC and The Chickasha Municipal Authority from Chisholm Trail Development LLC as assignor to BancFirst as assignee as provided for in paragraph 7.13 of the Economic Development Agreement dated November 1, 2005 and authorize the Chairman to execute the same. As part of the economic development agreement with the developer, Chisolm Trail Development, LLC, the City agreed to certain incentives including the use of tax increment financing and the rebate of sales tax for a set period of time. The developer has reached an agreement for the financing of the project with BancFirst. As part of the agreement, BancFirst is requesting the City to assign the rights to the sales tax rebate to the bank in the event that the developer is unable to meet their payment obligations on the financing. This places BancFirst in the first position of repayment. Staff Recommendation: Staff recommends approving the item and authorizing the Chairman to execute the assignment of the interest of Chisholm Trail Development LLC in and to Amendment No. 2 of the Economic Development Agreement dated February 16, 2015 by and among LaForge Properties, LLC, Ace Investments, Inc., Chisholm Trail Development LLC and The Chickasha Municipal Authority from Chisholm Trail Development LLC as assignor to BancFirst as assignee as provided for in paragraph 7.13 of the Economic Development Agreement dated November 1, *Motion by Trustee Elliott, second by Trustee Sutterfield to approve the item and authorizing the Chairman to execute the assignment of the interest of Chisholm Trail Development LLC in and to Amendment No. 2 of the Economic Development Agreement dated February 16, 2015 by and among LaForge Properties, LLC, Ace Investments, Inc., Chisholm Trail Development LLC and The Chickasha Municipal Authority from Chisholm Trail Development LLC as assignor to BancFirst as assignee as provided for in paragraph 7.13 of the Economic Development Agreement dated November 1, Ayes: Steelman, Toland, Ross, Sutterfield, Elliott, Ashanti-Alexander, Carpenter, Ferguson and Loggins ITEM 5. Bid Openings and Awards:

4 ITEM 5a. Consider awarding the financing for lease purchase of the Lake Tracker to First National Bank of Chickasha. Staff solicited quotes from three local banks that have shown interest in the past for providing lease purchase financing to the City. Of these requests we only received one quote back. This quote was from First national Bank and Trust Company of Chickasha for a 36-month term at 2.70% interest. This is below the 3% that we used for budget purposes. The monthly payment will be approximately $1, Staff has compared this to our current lease interest rates and we find it to be a competitive rate. The first payment will be made in July. Staff Recommendation: Award the financing for lease purchase of the Lake Tractor to First National Bank and Trust Company of Chickasha and authorize the Mayor and Staff to execute the agreements. *Motion by Trustee Elliott, second by Trustee Sutterfield to a ward the financing for lease purchase of the Lake Tractor to First National Bank and Trust Company of Chickasha and authorize the Mayor and Staff to execute the agreements. Ayes: Toland, Ross, Sutterfield, Elliott, Ashanti-Alexander, Carpenter, Ferguson, Loggins and Steelman ITEM 6. Motion for Adjournment. No further business. Chairman Ross called the meeting adjourned at 5:41 p.m. ATTEST: Chairman Henry Ross Gina L. Snedeker, CPFA, CMC Secretary (SEAL) Approved this day of, 2015.

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