MINUTES BIBB COUNTY BOARD OF COMMISSIONERS MAY 2, :00 P.M.

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1 MINUTES BIBB COUNTY BOARD OF COMMISSIONERS MAY 2, :00 P.M. The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, May 2, 2006 at 6:00 p.m. Board Members present: Chairman Charles W. Bishop, Vice Chairman Samuel F. Hart, Sr., Commissioner Elmo A. Richardson Jr., and Commissioner Bert Bivins, III. Commissioner Joe O. Allen was absent. Staff present: Mr. Virgil Adams, County Attorney; Mr. Steve Layson, Chief Administrative Officer; Mr. Ken Sheets, County Engineer; Mr. Doug Furney, Director of Lake Tobesofkee; Ms. Deborah Martin, Finance Director; Mr. Tony Rousey, Director of Information & Technology Services; Mr. Bill Johnston, Director of Buildings & Properties; Mrs. Barbara Wood, Public Affairs Officer; Mrs. Bel Wall, Human Resources; Mrs. Shelia Thurmond, Clerk of the Board; and Mrs. Janice Ross, Board of Commissioners. News Media: Mr. Keich Whicker, The Telegraph. PRAYER FOR THE DAY Chairman Bishop recognized Reverend Billy Graham McFadden, Greater Allen Chapel AME Church, and asked everyone to stand for the Prayer for the Day. Chairman Bishop asked Rev. McFadden to join in the Pledge of Allegiance to the Flag. ANNOUNCEMENTS: Chairman Bishop announced that the Board of Commissioners will be holding a Finance Retreat on Thursday, May 4 th at Cuscowilla in Eatonton, Georgia. Chairman Bishop added that the agenda would be posted in the morning. APPROVAL OF MINUTES On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the Minutes of the Regular meeting of April 18, 2006 were approved as written. RECOGNITION OF VISITORS: Chairman Bishop recognized and welcomed Dr. Lindsay Holliday, Mr. Ronald Cloud, Ms. Colleen Giffin, Ms. Hazel Giddens, Ms. Johnnie Mae Dawkins, Ms. Nettie Thomas and Mr. Donald Richardson, Jr. REFERRALS: 1

2 The following items were referred to the Engineering/Public Works Committee: 1. Petitions from the law firm of Smith, Hawkins, Hollingsworth & Reeves, LLP, for the following roads in Providence Subdivision to established and maintained as public roads of Bibb County: Arden Lane, Arden Park Lane, Providence Boulevard, Veranda Lane, Veranda Park Lane, Whistler Lane, Whistler Lane North and Whistler Park Lane. 2. Correspondence from Mr. Don Smith of Carter & Sloope requesting on behalf of clients Sam Hollis and John Saikas, developers of Camden North, requesting approval to reduce the pavement width of interior roadways. 3. Correspondence from Edward Weintraut, 4459 Glenwood Drive, requesting that the County review the policies for lighting in Bibb County and consider drafting regulations which will improve the future of nighttime outdoor lighting. RECORD AND INFORMATION: Monthly departmental reports and agency activities received for record: Clerk of State Court. ACTION: 1. Ratification of Resolution declaring the week of April 23 through April 29, 2006 as Crime Victims Rights Week in Bibb County. On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the before mentioned Resolution was ratified. COMMITTEE REPORTS: FINANCE, TAX AND REVENUE COMMITTEE Committee Chairman Hart reported the following: 1. The Finance Committee recommends authorization for Chairman Bishop to sign agreement with Engineering Associates, Inc. for the reconfiguration planning for the Macon-Bibb County 800 MHz System, subject to review by the County Attorney. 2. The Finance Committee recommends approval of authorization for Chairman Bishop to sign contracts with the Planning & Zoning Commission for the purchase of and maintenance on computer equipment. 2

3 3. The Finance Committee recommends approval of a supplemental appropriation to the FY 2006 Fire Fund budget in the amount of $14, The Finance Committee recommends approval of authorization for Chairman Bishop to sign the contract with Cavanaugh Macdonald for actuarial services for the Bibb County Pension Fund and Bibb County Other Post Employment Benefits Plan. 5. The Finance Committee recommends approval of a supplemental appropriation to the FY 2006 Commissary Fund budget in the amount of $16, to cover the cost of stop sticks and tasers. 6. The Finance Committee recommends approval of a supplemental appropriation to the FY 2006 General Fund budget in the amount of $15, for the repair of rental property at the Westside Sports Complex. 7. The Finance Committee recommends approval of the purchase of mid-size vehicle for the State Court Probation Office. recommendation was approved on a four-to-one (4-1) vote. Commissioner Bivins cast the dissenting vote. 8. The Finance Committee recommends approval of authorization for Chairman Bishop to sign contracts with AVAYA Communications for the renewal of term maintenance contracts. 9. The Finance Committee recommends approval of request for authorization for Chairman Bishop to sign contract with De Lage Landen Financial Services pertaining to two digital reader printers and one video laser printer for the Clerk of Superior Court Office. 3

4 10. The Finance Committee recommends awarding the bid to Jack s Saw Shop in the amount of $7, RISK MANAGEMENT COMMITTEE No Report. ENGINEERING/PUBLIC WORKS COMMITTEE Committee Chairman Bivins reported the following: 1. The Committee recommends that the Chairman be authorized to sign the contract between Bibb County and the Department of Transportation for acquisition of right-of-way on Forest Hill Road from Wimbish Road to Northside Drive, RIP#9. recommendation was ratified. 2. The Committee recommends that the Chairman be authorized to sign the Dual Obligee Acknowledgement regarding an agreement between Pyles Plumbing & Utility Contractors, Inc. and The Facility Group for the LEC Expansion Project. recommendation was ratified. 3. The Committee recommends that a supplemental appropriation in the amount of $24,000 be made to account number to fund the engineering consultant contract between Bibb County and Mead Hunt to investigate and identify repairs needed to the east gate of Fenley Ryther Dam, Lake Tobesofkee. The Committee further recommends that the Chairman be authorized to sign said contract subject to legal review. 4. With regards to the Bibb/Monroe County Line, the Committee recommends that Bibb County attempt to negotiate a split between the two tax lines and continue to negotiate in good faith with Monroe County. LICENSE & TAX COMMITTEE No Report. HUMAN RESOURCES AND INFORMATION SERVICES COMMITTEE Committee Chairman Richardson reported the following: 4

5 1. The Human Resources and Information Services Committee recommends approval for a Temporary Position in Civil/Magistrate Court for six (6) weeks. Note: Funds will be provided from existing vacant positions. On motion of Commissioner Richardson and carried, the before mentioned PROPERTIES COMMITTEE Committee Chairman Richardson reported the following: 1. The Committee accepts the recommendation of the County Attorney with respect to the settlement offer made by the bonding company of the subcontractor. On motion of Commissioner Richardson and carried, the before mentioned TOBESOFKEE COMMITTEE In the absence of Committee Chairman Allen, Commissioner Bivins reported the following: 1. The Committee recommends approval of the request to use funds from the Claystone Improvements Project to purchase a 100 pipe for erosion control, grind stumps in the area, purchase grass seed for the shoreline and purchase plumbing fixtures for the Claystone camping area bathroom. The total amount is not to exceed $ ORDINANCES & RESOLUTIONS COMMITTEE None. UNFINISHED BUSINESS None. NEW BUSINESS Commissioner Bivins inquired about the framing of Board Resolutions. He stated that the last one he picked up was not in a frame but in a folder and he wanted to know who made the decision on whether or not to frame resolutions. He stated that sometime ago the Board had a discussion about this and set a policy. He added that he would like to have this issue discussed at some point in the future to come to some conclusion. He further stated that this was a constituent service and something that people liked. Shelia Thurmond, Clerk of the Board, responded that the idea of presenting some resolutions in folders came about as a result of discussion with BOC staff that, in many cases, resolutions are presented to the same group or organization year after year and for the same cause, and it makes sense to not continue to frame the recurring ones but instead use the nicely designed folders depicting the County Seal. Mrs. Thurmond added that by using the folders, the framing cost would also be reduced. 5

6 Commissioner Bivins stated that he would get with Mrs. Thurmond to discuss the matter further. There being no further business and on motion duly made and seconded, the meeting was adjourned at 6:15 p.m. Shelia Thurmond, Clerk of the Board 6