Weaving Traditional Wisdom and Modern Knowledge REGULAR SCHOOL BOARD MEETING. Kirtland Board Room, Kirtland, NM April 19, :30 p.m.

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1 CENTRAL CONSOLIDA TED SCHOOL DISTRICT District Administration Complex P.O. Box 1199, Shiprock, NM US Hwy 64 Old High School Rd Administration Fax Weaving Traditional Wisdom and Modern Knowledge REGULAR SCHOOL BOARD MEETING Kirtland Board Room, Kirtland, NM April 19, :30 p.m. MINUTES School Board Members Randy J. Manning, President Adam 1. Begaye, Vice-President Christina J. Aspaas, Secretary Ruthda W. Thomas, Member Charlie T. Jones, Jr., Member Administrators Dr. Colleen W. Bowman, Interim Superintendent Pandora Mike, Deputy Superintendent Dr. George Schumpelt, Director of Legal Services & School Board Policy Eric James, Director of Operations Herbie Clichee, Business Manager Dr. Rebecca Benedict, Director of Schools I. ROUTINE MATTERS A. Board President, Randy J. Manning called the meeting to order and verified that a quorum was present through a roll call at 6:37 p.m. B. Ruthda W. Thomas led the school board and audience in the Pledge of Allegiance. C. Charlie T. Jones, Jr. conducted a prayer. D. Agenda Review Dr. Colleen W. Bowman requested to move the Executive Session at some point of arrival of attorney and Section IV - C8 - Unique Trip Request by Newcomb High School up for discussion when time permits. E. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Agenda as amended. Motion Carried, 5-0. II. COMMENTS FROM THE AUDIENCE Trudy Tso, parent concerned about bullying at Mesa Elementary School. Ms. Tso has approached the Principal on situation and asked the board what else can be done about bullying, she also asked for a new system and new policy that should involve counseling. Also mentioned background check amount was too much for volunteering. Stacy Shorty, parent also was concerned about her child being bullied at Mesa Elementary School. The bus transportation also have student bullying on the bus and the guidelines on the policy for bullying are not being addressed.

2 Regular School Board Meeting 2 April 19, 2016 Dr. Colleen W. Bowman, Interim Superintendent commented the programs in place in the schools and will be addressed. III. REPORTS A. Unique Trip Requests 1. Andrea Thomas, 4th Grade Teacher at Mesa Elementary School presented the student travel request for the 4th Grade student to travel to Fort Lewis College Campus for a Museum Tour. There is three class with 17 students in each class, the teachers in each class will also be the chaperone. B. Jim Hamilton presented the Naming of The Pit Gymnasium Floor to Dave C. Bowman, commented on the history of Dave Bowman. Mr. Hamilton asked respectfully not to forget his name and name the gymnasium floor to Dave C. Bowman. Mr. Hamilton has submitted the Shiprock Chapter Resolution. Christina J. Aspaas commented that it is a great idea, Dave C. Bowman was known for respect in the community. Rick Edwards commented that he has spoken to Shiprock High School students and explained the Naming of the gymnasium floor. IV. CONVENE IN EXECUTIVE SESSION: DISCUSS LIMITED PERSONNEL MATTERS [SECTION 10-IS-I(H)(S), NMSA 1978] - COLLECTIVE BARGAINING Motion by Charlie T. Jones, Jr., second by Ruthda W. Thomas to convene in Executive Session: Discuss Limited Personnel Matter [Section 10-1S-1(H)(S), NMSA 1978] - Collective Bargaining. A roll call vote was taken: Charlie T. Jones, Jr. voted yes; Ruthda W. Thomas voted yes; Randy Manning voted yes; Adam J. Begaye voted yes; Christina J. Aspaas voted yes. Motion carried, 5-0. Time: 7:23 pm. V. RECONVENE IN OPEN SESSION Motion by Adam J. Begaye, second by Charlie T. Jones, Jr. to reconvene in Open Session: As stated that the Board has discussed in the executive session only the subject identified in the agenda as the reason for which the meeting was closed: Discuss Limited Personnel Matter [Section (H) (5), NMSA 1978]. A roll call vote was taken: Charlie T. Jones voted yes; Ruthda W. Thomas voted yes; Randy Manning voted yes; Adam J. Begaye voted yes; Christina J. Aspaas voted yes. Motion carried, 5-0. Time: 9:25 p.m. VI. REPORTS C. Pandora Mike, Deputy Superintendent 1. Rick Nussbaum, Technology Coordinator, presented the Technology Funding Overview on total allocation, purpose, fund cycle/length of Grant, schools served, total students served, staff and role, and major expenditures. 2. Kristy Stock, Federal Programs Supervisor, presented the Federal Programs Funding Overview for Libraries, Curriculum, Instruction, and Staff, Elementary Arts Education, Instructional Materials, Print Shop, Title I, Title II, School Improvement, Dual Credit Instructional, GOB Public School Library, NM Reads to Lead, K-3 Plus Program, and STEM Teacher Initiative Program.

3 Regular School Board Meeting 3 April 19, Jeff Sagor presented the Gear Up Funding Overview on total allocation, purpose, funding, and major expenditures. 4. Pandora Mike, Deputy Superintendent on behalf of Mary Mundahl-New presented the 21 st Century Community Learning funding overview on total allocation, purpose, funding cycle length of grant, schools served Eva B. Stokely, Mesa, Nizhoni and Ojo Amarillo Elementary School, total students served 846, staff and roles, and major expenditures. 5. Amanda Sutherland, EPO Coordinator, presented the EPO Funding Overview on Operations, IDEA B Entitlement, IDEA B Pre School, IDEA B Early Intervention Services, Impact Aid Special Education, Navajo Nation Headstart, EPO Vision & Mission, Health and Wellness Grant, Medicaid, AASA Mini Grant, and Youth Resiliency Project. 6. Candace Keams-Benally presented the Heritage Education Center Funding Overview on Indian Education Formula Grant (Title VII), Johnson O'Malley funds used for students with CIB, NMPED Indian Education Division - Cultural Inclusion Initiative Grant, Title III English Language Acquisition, and Bilingual Education Spanish. D. Dr. George Schumpelt, Legal Services and School Board Policy, research and in May bring in Section B and also Section A. E. Pandora Mike, Deputy Superintendent gave a brief insight on Early Release Survey Data and the research has shown collaboration for teacher to plan better, develop lesson plans, and strategize appropriately and proposing a Weekly Early Release Day. James Lowe presented the Teacher and Community Data and also shared with union representatives. Ervin Trujillo presented the Number of Day of the Week and contacted other school districts around San Juan County with Early Release. Pandora Mike requesting to make an amendment to the SY Early Release. Randy Manning would like to see a general guideline of the weeks and what the district and schools are going to do. The next board meeting in May, have the structure ready as a report and approval in May F. Pandora Mike presented Professional Development activities, SlOP (Shelter Instructional Observation Protocol) Training for K-5 Teachers, Leadership Infusion training on May 16-18, 2016 for needs assessment, KOT (Kindergarten Observation Tool) Training. Christina J. Aspaas requested to have the Professional Development Calendar events on the district calendar for parents to review. G. Pandora Mike presented report along with Professional Development. H. Candace Keams-Benally, Bilingual/Title III Coordinator presented the JOM Bylaws and Title VII. Powers and Duties on Article III - Section VI - Quorum still has by "filled membership" and also under Title VII Bylaws - Section V. Review at the next Work Session in May A question on Chapter representative investigation on a member and should be stated in the bylaws. A recommendation on finding of the work of the IEC members. Board President suggested to have our district attorney research the CFR. Title VII - Article IV - Membership - Section I, the number of members is incorrect. Dr. Bowman asked the Board members to review and assist, and send the reviews to Candace Keams-Benally. I. Candace Keams-Benally presented the JOM Application on Proposal Check-Off List, Final Certified Student Count FY 16, JOM On-Site 40 th Day Student Count Audit, a few problem collecting students CIB and not submitted for grade level from K-3, Education Plan, JOM Eligible Indian Enrollment, Government Equipment Listing, Local Parental / Educational Support Costs Policy, Certificate of Liability Insurance, Job Descriptions, JOM Bylaws, Department, Suspension, Etc. Certification, and W-9. Question on Cap and Gowns for students, the amount of$50.00, if more it would be $75.00.

4 Regular School Board Meeting 4 April 19, 2016 J. Herbie Clichee, Business Manager presented the Part-Time Resolution for SY Allow benefits to those part-time employees, less than 20 hours per week, bus drivers, medical, dental and vision. K. Herbie Clichee presented Project Graduation recommendation donation for senior 2016, taking donation from facility rentals, a total donation of $5, Randy Manning requested to include the CPHS at $15.00 per student. The total amount of donation changed to include CPHS in the total amount of $5, donation to be approved. L. Herbie Clichee, bar increase the budget based on PED SB-9 for Capital Improvements, the State Match distributed to CCSD in the amount of$360, M. Jeff Sagor of Shiprock High School asked for suspension of Board Policy for Summer Camp. A student at SHS was accepted to College Horizons camp, Gear Up has approve sponsorship of the student for registration fees and plane ticket in the amount of $ College Horizons is sponsoring this activity and Gear Up is supporting the payment, one student and no chaperone. If it's not a school sponsor activity, school district would not use school funds. Per Randy Manning to run this by the attorney. N. Dr. Rebecca Benedict presented the 3 Year Graduation Rates, our school district are improving, all high schools improved, increase by 2%, and 4 Year Averages increase.7%. VII. CONSENT AGENDA A. Motion by Adam J. Begaye, second by Ruthda W Thomas to approve the amended Consent Agenda Discussion: Remove Item C8-Newcomb High School - Senior Class Senior Class Educational Trip - EI Paso, TX - May 5, 2016 through May 7, 2016, Item H - Section A ofthe School Board Policies, and Item I - JOM and Title VII Bylaws. The GPA has to be 2.0 prior to the fieldtrip, the policy stiff applies. Motion carried, 5-0. B. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Minutes for March 15,2016 Regular School Board, and April 4, 2016 Special School Board, April 14, 2016 Work Session. Motion carried, 5-0. C. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Fundraising Requests 1) Shiprock High School - Marine Corp JROTC & Arm JROTC th Anniversary JROTC - April 23, 2016 (one-day); 2) Kirtland Central High School- Choir - Go fund Me - April 20, 2016 through April 30, Motion carried, 5-0. D. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Unique Trip Requests. 1) Kirtland Central High School - FCCLA - National Competition for Qualifiers from State Competition - San Diego, CA - July 2,2016 through July 8, 2016; 2) Kirtland Central High School - FCCLA - National Competition for Qualifiers from State Competition from State Competition - San Diego, CA - July 2,2016 through July 8,2016; 3) Ratification for Newcomb High School - Science Club - State Science Fair Phoenix, AZ - April 6, 2016 through April 9, 2016; 4) Career Prep High School-Native Vision - Educator Tour and Hike -Mesa Verde, CO - May 2,2016 (one-day); 5) Career Prep High School - Students - Academic Incentive Senior Educational Trip - Ignacio, CO - May 3,2016; 6) Shiprock High School- Native Vision - Hiking and Archeological Museum Visit - May 3, 016 (one-day); 7) Tse Bit Ai Middle School - Native Vision Hiking and Archeological Museum Visit - May 3, 2016 (one-day); 8) Mesa Elementary

5 Regular School Board Meeting 5 April 19,2016 School - 4th Grade - Fort Lewis College - Durango, CO - April 28, 2016 (one-day). Motion carried, 5-0. E. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve E-Rate Fiber Project. Motion carried, 5-0. F. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Memorandwn of Agreements - 1) Western New Mexico University; 2) New Mexico Highland University School of Social Work. Motion carried, 5-0. G. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Memorandwn of Agreement Dual Credit with Institute of American Indian Arts. Motion carried, 5-0. H. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Naming of The Pit Gymnasium Floor to Dave C. Bowman. Motion carried, 5-0. I. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Johnson O' Malley Application. Motion carried, 5-0. J. Motion by Adam 1. Begaye, second by Ruthda W. Thomas to approve the Recommendation to Remove 15 Year Catchup for ROTH IRA. Motion carried, 5-0. K. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the After the Fact Requests. Motion carried, 5-0. L. Motion by Adam 1. Begaye, second by Ruthda W. Thomas to approve the Part-Time Employee Resolution SY Motion carried, 5-0. M. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Preliminary SY Budget. Motion carried, 5-0. N. Motion by Adam 1. Begaye, second by Ruthda W. Thomas to approve the Recommendation Donation to Project Graduation and to add Career Prep High School. Motion carried, 5-0. O. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Deposits not Process within 24 Hours. Motion carried, 5-0. P. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Payment of Bills. Motion carried, 5-0. Q. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Budget Adjustments and Journal Entries. BARs 1) Operational - OII8-Transfer; 2) Operational Transfer; 3) Private Dir Grants (Categorical) - 0l20-Transfer; 4) Private Dir Grants (Categorical) Increase; 5) Capital Improvement SB-9 - o122-increase. Motion carried, 5-0. R. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Items Over $60,000. Motion carried, 5-0.

6 Regular School Board Meeting 6 April 19, 2016 VIII. ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION A. Motion by Adam J. Begaye, second by Christina J. Aspaas to take no action Item C8 Newcomb High School - Senior Class Senior Class Educational Trip - El Paso, TX - May 15, 2016 through May 17,2016; Item H - Section A of the School Board Policies; and Item I - JOM and Title VII Bylaws. Motion carried, 5-0. IX. REPORTS A. Board Member Reports Randy Marming requested suspend the reports. Charlie T. Jones, Jr. armounced the Just Move It at the Hogback Chapter at 7:00 am on May 1, B. Superintendent Report Colleen Bowman - Proud of the Board members involvements at the NSBA and effort to work as a group to find out more about your responsibilities as a board. Reminded the Board of Region I Meeting on Wednesday, April 20, X. REQUESTED ACTION ITEMS AND REPORTS FOR NEXT MEETING ~ Shiprock High School Lady Chieftains and JROTC Fitness Team and Substitute Teachers Recognitions ~ JOM and Title VII Bylaws ~ Bullying Policy Report ~ SAO Building A & B Courtyard ~ Board Policy Section A & B ~ General Guidelines for Early Release XI. PLUS / DELTA Strengths (+): Changes (~) : No Plus and Delta XII. ADJOURN Motion by Charlie T. Jones, Jr., second by Adam J. Begaye to adjourn the Regular School Board meeting at 11 :48 p.m. Motion carried, 5-0. Respectfully Submitted,