February 27, Darrell Watchman, Program Manager I Division of Dine Education Johnson-O Malley Program P.O Window Rock, Arizona 86515

Transcription

1 Central Consolidated School District #22 Shiprock Administration P.O.Box 1199, Shiprock, New Mexico (505) / Fax: (505) February 27, 2004 Darrell Watchman, Program Manager I Division of Dine Education Johnson-O Malley Program P.O Window Rock, Arizona RE: SY JOM Application Dear Mr. Watchman: Please find attached the JOM SY application. I am unable to sign it until Board approval. The next regular school board meeting is scheduled for Tuesday, March 16, 2004 at 7:00 p.m. at Newcomb Middle School in Newcomb, New Mexico. I would appreciate your attendance at this board meeting. If approved by the Board, I will sign the signature page and forward it to you. If you have any questions, please call me at (505) Sincerely, Dr. Linda Besett Superintendent cc: Larry Tsosie, Indian Education Coordinator

2 February 27, 2004 Mr. Darrell Watchman Navajo Nation Division of Diné Education Department of Johnson O Malley P.O. Box 1950 Window Rock, Arizona Dear Mr. Watchman: Enclosed is Central Consolidated School District s Johnson O Malley Application for the School Year in the amount of $460, The budget was developed in accordance with your memorandum dated Feb. 13, 2004 If you have any questions, please call me at (505) Sincerely Larry Tsosie Johnson O Malley Coordinator LT/mlt enclosure cc: Dr. Linda Besett, Superintendent Mr. Harry Descheenie, IEC Chairperson File

3

4 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM P.O. Box 1950 Window Rock, Arizona Fax (928) (928) /7458 JOM APPLICATION Check One: Subcontract Application Modification Budget Transfer 1. Subcontractor: Central Consolidated School District 2. Address: P.O. Box 1199, Shiprock, New Mexico County: San Juan 4. State: New Mexico 5. Project Director: Mr. Larry Tsosie 6. Telephone #: (505) , Ext., Project Starting Date: July 01, 2004 Ending Date: June 30, Total Amount Requested: $ 460, Number of Students Served: Tribal Affiliation(s): Navajo 11. Date: Superintendent/Authorized Agent 12. Date: Chairperson, Indian Education Committee STATEMENT OF ASSURANCE: Central Consolidated School Distict #22 assures the Navajo Tribe that they shall provide supplemental services to meet the unique and specialized educational needs of eligible Johnson-O Malley students, and shall comply with program requirements per 25 CFR 273, other applicable state and federal statutes, and Navajo Tribal policies and procedures. JOHNSON O MALLEY PROPOSAL REVIEW 13. Signature: Date: Education Specialist/Contract Compliance Officer 14. Signature: Date: Director, Johnson-O Malley Department 15. Signature: Date: Executive Director, Division of Diné Education JOM-01 Rev.02/05/04

5 THE NAVAJO NATION Division of Diné Education JOHNSON-O'MALLEY PROGRAM P.O. Box 1950 Window Rock, Arizona Fax (928) (928) /7458 BUDGET SUMMARY/REIMBURSEMENT FORM 1. Subcontractor: CENTRAL CONSOLIDATED SCHOOL DISTRICT 2. Invoice No. 3. Check One: A. Application C. Modification: 1 st 2 nd 3 rd E. Budget Transfer B. Close-out D. Reimbursement for Month of: BUDGET LINE ITEMS Budget Modification Amended Budget 100 Personnel 101 Salaries $ 242, Fringe Benefits $ 71, Travel/Per Diem 202 Administrative $ 2, Liaison Travel $ 6, IEC Mileage/Stipend $ 4, Student Activities $ 10, Supplies/Materials 301 Administrative $ 5, Indian Education Committee $ 10, Instructional Supplies $ 25, Gas/Oil/Lube $ 4, Lease/Rental 401 Equipment 404 Building/Office Space 407 Telephone $ 2, Utilities 410 Vehicle Rental 500 Contractual & Spec. Trans. 501 Consultant Fees $ 24, Consultant Expenses $ 4, In-Service Training - JOM $ 8, Insurance Premiums 520 Parental Costs $ 2, In-Service - IEC $ 8, Indirect Costs $ 14, Repairs/Maintenance 601 Equipment Repair $ Vehicle Repair/Lube $ 5, Equipment 701 Minor Equipment 702 Major Equipment $ 10, Invoice Reimbursement Year To Date Balance TOTAL: $ 460, $ - $ - $ - $ - $ - $ - Part A: 4. CERTIFICATION: I certify the budget, reimbursement, and expenditures, Invoice: $ _ have been reconciled with records and is a statement of expenditures. Adjustments: $ Adjusted Invoices: $ Authorized Signature Date PART B: 5. REQUEST FOR ADVANCE FUNDS: a. First Advance Request: $ b. Attach liquidation Schedule. c. Second Advance Requested: $ d. Attached liquidation schedule in full during the balance of the contract year. JOM-02 Rev. 05/02

6 THE NAVAJO NATION Division of Diné Education JOHNSON-O'MALLEY PROGRAM PERSONNEL LISTING 1. Subcontractor: Central Consolidated School District #22 2. For Month or Pay Period Ending: EMPLOYEE NO. TITLE FTE BUDGET THIS INVOICE YEAR-TO-DATE BALANCE 101 Coordinator $ Program Specialist 0.20 $ 6, Home/School Liaison 1.00 $ 21, Home/School Liaison 1.00 $ 24, Home/School Liaison 1.00 $ 16, Home/School Liaison 1.00 $ 18, Parent/Communication Spec $ 44, ESL Teacher 1.00 $ 33, Navajo History Teacher 1.00 $ 33, Navajo Language Teacher 1.00 $ 33, PT Certified $ 10,000 TOTAL: $ 242, Fringe Benefits ERA $ 19,384 FICA $ 13, INSURANCE $ 38,000 UNEMPLOYMENT $ - WORKMEN'S COMPENSATION $ 72 TOTAL: $ 71,350 Grand TOTAL: $ 313,941 JOM-03 Rev. 05/02

7 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM INDIAN EDUCATION COMMITTEE MEMBERSHIP LISTING CHAPTER/SCHOOL REPRESENTATIVE NAME TITLE ADDRESS LENGTH OF TERM (DATES) 1. Harry Descheenie Chairperson P.O. Box 1173 Farmington, NM Gadiiahi Chapter 2 years: SY03-04 to Kaibah Begay Vice-Chairperson P.O. Box 2360 Shiprock, NM Shiprock Chapter 2 years: SY03-04 to Zelma Bodie Secretary P.O. Box 160 Sanostee, NM Sanostee Chapter 2 years: SY03-04 to Vacant Member Naschitti Chapter - 5. Vacant Member San Juan Chapter - 6. Vacant Member Newcomb Chapter 7. Harrison Dick Member P.O. Box 2660 Shiprock, NM Red Valley/Cove Chapter 2 years: SY03-04 to Dougals Diswood Member P.O. Box 83 Fruitland, NM Beclabito Chapter - 9. Vacant Member Burnham Chapter Vacant Member P.O. Box 2624 Shiprock, NM Hogback Chapter 2 years: SY Vacant Member Two Grey Hills Chapter Lenora Williams Member P.O. Box 984 Fruitland, NM Upper Fruitland Chapter 2 years: SY02-03 to Beclabito Chapter - CONSOLIDATED INDIAN EDUCATION COMMITTEES 1. Does the subcontractor s Governing Board or Head Start parent committees serve as the JOM Indian Education Committee per 25 CFR Establishment of Indian Education Committee? Check Yes or No Yes No X In answer to question #1 is Yes stop here, if you answered No to question #1, go to question #2 & #3. 2. Are JOM Indian Education Committee members also serving as members of other subcontractor Title program committees under a consolidated organizational plan? Check Yes or No Title I Curriculum/Assessment Yes No X Title III ESL/Bilingual Education Yes X No Title VIII Impact Aid Committee Yes X No Title VII Parent Advisory Committee Yes X No 3. Are JOM Indian Education Committee members also serving as members of any other subcontractor parent/school/community committees? If answer to question #3 is Yes, list the committees below: If necessary, attach additional sheets, to list committees. JOM-04 Rev

8 THE NAVAJO NATION Division of Dine Education Johnson O Malley Program NEEDS ASSESSMENT DIRECTIONS: Describe the method by which the annual needs assessment was conducted. Include the method of assessment, priority ranking, and how the Indian Education Committee was involved in the process. Central Consolidated School District 2003 JOM Needs Assessment On October 6, 2003, during the Indian Education Meeting, the JOM Coordinator distributed a rough draft of the Needs Assessment Survey to the members for review, addition, deletion, etc. for their participation. However, the issue of Indian Education Committee composition was their top priority, therefore, this item was tabled. The school principals were given an opportunity for their input and those were recommendations made. This information was shared with the Superintendent and School Board. The Needs Assessment Survey were distributed to all Native American students to take home to their parents, staff, administrators, and community chapter on October 27, All were notified to return these surveys to the Indian Education Department in Shiprock before November 7, After this date, the information was compiled for survey results. In terms of ranking the Indian Education Needs Assessment Survey results, the priority ranking is follows: 1. Reading 2. Native Language Programs 3. Math 4. Parent Participation 5. Classroom Educational Assistants

9 INDIAN EDUCATION NEEDS ASSESSMENT SURVEY 1. What do you feel are the main needs of the Indian students in the Central Consolidated School District? (Please indicate by placing a check mark to the left of the letter.) A. Classroom Libraries (Books) B. Indian Cultural Programs C. Math D. Classroom Educational Assistants: High School Jr. High Elementary E. Native Language Programs F. Reading G. Instructional Supplies H. Parent Participation in the Schools I. Career Education J. Student Activities: Cultural Week, Assemblies, Field Trips K. Small Equipment (tape recorders, small easel, etc.) L. Incentives / Awards M. Tutoring: Elementary Secondary N. Counseling: High School Jr. High Elementary O. Other Suggestions: 2. Rank the three most important needs in order of priority: How do you think Indian Education funds could be used to meet the needs listed above? 4. Please check the category that best describes you: Parent / Guardian Teacher / Staff Student Community Leader School Administrator Return this form to any School Secretary or Central Office no later than Friday, November 7, School Secretary - Please submit this form(s) in to the District Indian Education Office.

10 PRIORITY LISTING Priority needs and number of Indian students demonstrating those needs JOM Funds THE NAVAJO NATION JOHNSON O'MALLEY PROGRAM Title I Part A, B, C & D Title II ESA LEA CONSOLIDATED SUPPLIMENTARY FUNDING SOURCES & AMOUNT Title VI Part A Title VI ESEA 1 Navajo Lang./Cult. Prg ( ) 76, ,022 2 Navajo Hist. Prg ( ) 76, Parent Involvement ( ) 141, ,233 4 Instruct. Support ( ) 61,349 Title VII Subtitle B 5 Reading Lang. Arts ( ) 1,842, , ,000 6 Technology ( ) 68,928 98,265 7 ESL Teacher ( ) 33, , ,000 8 Ed. Assistants ( ) 536, , Title VIII Impact Aid Title IX Goals 2000 Educate AM. Act M&O INSTRUCTIONS FOR COMPLETION OF FORM JOM-05A In the Priority Listing column above, list the special and unique educational needs of Indian Children in priority order as determined by the required needs assessment AND the number of student demonstrating those needs. [Priority Listing Scale: #1 - Highest Priority to #12 - Lowest Priority.] Describe how JOM funds supplement but do not supplant or duplicate the services provided by other funding sources where JOM funds coordinate with other resources under the LEA's program consolidation plans.

11 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN 1. Component #1: Parent & Community Involvement Services 2. Amount Budgeted: $ 241,428 3a. Grades Served: Pre-K 12 3b. Total Participation: 6, Needs Statement: The majority of students who attend Central Consolidated School District do not have home telephones which make it difficult for school staff to contact parents and guardians of students regarding school-related issues. This limited contact disables the indispensable communication that must take place between the school and home. Geographic distances in the rural areas we serve also prevent timely communication between schools and homes. 3. Goals: During the school year, the Central Schools JOM Program will foster home-school partnerships by: 1. providing JOM Liaisons to travel to the students home and/or the work site of the parents/guardians to inform them of important and timely information which requires their cooperation, collaboration and/or intervention; 2. providing transportation, through the liaison officers, to parents and students as the need arises; and 3. providing for a Parent/Community Communications Specialist who will develop and disseminate information in print and through local media to inform parents about student achievement, school activities and available services and programs. 4. Objective(s): 1. JOM liaison officers will accomplish 95% of the tasks they are assigned by their respective schools; 2. JOM liaison officers will submit 100% of completed student referral forms and Liaison Weekly logs to the CCSD Office of Indian Education weekly during the school year. 3. The Parent/Community Communications Specialist will prepare brochures, reports, press releases, public service announcements, district newsletter, student magazine, expand the district website and provide other communication to inform the parents and community about CCSD programs, activities and student achievement. Implementation Design Evaluation Design Budget Breakdown 1. Student Referral Forms FTE Liaisons $ 81, Weekly logs 113 P/C Communications Spec. $ 44, Annual Summary of Liaisons reports 199 Fringe Benefits $ 97, District Newsletters 204 Liaison & PCCS Travel $ 1, School brochures 6. Magazine featuring students creative writings 7. Monthly and annual reports of the parent/community communications specialist. 1. Four Liaison Officers will be assigned to all 17 CCSD Schools. Principals of the schools to which the Liaisons report to will collectively evaluate them. One Liaison Officer will be assigned to Kirtland Area schools; two will be assigned to Shiprock Area schools; and one will be assigned to Newcomb and Naschitti Area schools. 2. Each of the four liaisons will check in with designated school staff for referrals and other assignments. Student Referral Forms will document each trip made by the liaison. 315 Gas/Oil/Lube $ 9, In-service Training $ 1, Vehicle Repair $ 6, Minor Equipment $ 1, Equipment Repair $ 250 Component #1 Total $241,428 JOM-06 Page 1

12 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN Implementation Design- Continued 3. The Parent/Community Communications Specialist will serve as a resource to all 17 schools by preparing newsletters, reports, and other printed material including communications by mass media to inform parents and the community of student achievement and other relevant information. 4. The Parent/Community Communications Specialist will also develop and publish a student creative writing magazine to serve as an incentive for students and their teachers. 5. Necessary disposable supplies and materials will be purchased for JOM Parent Involvement Liaisons and PCCS to carry out their responsibilities. 6. Professional development opportunities will be extended to the Liaisons and the PCCS as such are identified. JOM-06 Page 2

13 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN 1. Component #2: Indian Education Committee 2. Amount Budgeted: $ 36,000 3a. Grades Served: K 12 3b. Total Participation: 6, Needs Statement: According to federal regulations, the JOM Program must convene an Indian Education Committee (IEC) regularly for the purpose of assisting the school district with provision of services to Indian students. In the fall of 2003, the IEC and board and administration of Central Consolidated School District participated in a series of meetings including a public hearing, mediation meeting and a follow-up meeting initiated by the New Mexico Legislative Indian Affairs Committee. The result of these meetings included requests by the IEC to develop a comprehensive needs assessment, a long-range plan to focus on Navajo Language instruction and a task force. The IEC must be the pivotal oversight to needs assessment, program planning and working with a local task force to ensure the intent of Indian self-determination as outlined in the Johnson O Malley law and policy is upheld and adhered to. 3. Goals: 1. To solicit regular parent and community involvement in the planning, implementation and evaluation of CCSD Indian Education Programs. 4. Objective(s): By the end of the school year, Indian Education Committee members will have attended 90% of the regularly scheduled meetings as evidenced by attendance records; and the members will: 1. Report information presented by District Staff at IEC meetings back to their Chapter House as evidenced by reports made to the IEC; 2. Report any discussion related to the school district from Chapter House meetings to the IEC 3. Visit district schools for purposes of parental involvement; and 4. Initiate Phase 1 of the Long-Range Plan and comprehensive needs assessment JOM-06 Page 3

14 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN Implementation Design Evaluation Design Budget Breakdown 1. IEC meeting minutes and membership roster. 2. School visit reports. 1. The JOM Indian Education Committee will elect officers and convene regularly. 2. Ninety percent of the JOM IEC membership will attend regularly scheduled meetings to receive information to disseminate back to the Chapter House constituency. 3. Each IEC member will attend at least one training or conference to acquire information on education and parenting, as opportunities arise. 4. Each JOM IEC member shall receive a stipend fee for attending IEC meetings and travel reimbursement at the District approved rate of $.32 per mile. 5. The IEC shall initiate by contract with Dine College, the Long Range Plan for Navajo Language instruction and support as well as the comprehensive needs assessment for Indian education under a Phase 1 segment of an extensive process to prioritize Indian parent needs which will be developed by Navajo professionals with the specific needs of Navajo students in mind. 210 IEC Reimbursements $ 3, In-service Training $ IEC Supplies & Materials $ Consultant Fees $ 20, Consultant Expenses $ 5,000 Component #2 Total $36,000 JOM-06 Page 4

15 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN 1. Component #3: Classroom Enrichment/Navajo Language, Culture & History 2. Amount Budgeted: $217, a. Grades Served: K 12 3b. Total Participation: 6, Needs Statement: The CCSD Indian Education Committee established a focus on Navajo Language Instruction during the school year and an Indian Education Needs Assessment Survey conducted in the fall of 2003 affirms that students access to Navajo language, history and culture instruction remains to be a priority among parents in the District. The JOM funded program will supplement the base school operations with a focus on Navajo language, culture and History areas through the purchase of culturally relevant teaching materials and books, software and other media. Student field trips which focus on Navajo culture will also be funded. A publication featuring student work in Navajo and English Language Arts will be published at least once during the school year. One Navajo Language Teacher, One Navajo History and an ESL teacher will supplement the District s Bilingual Program staff to ensure that identified students are adequately served. CCSD applies for state bilingual funding to provide Navajo language instruction but there remains a need to supplement building level programs with additional staff in order for the programs to meet minimum instruction requirements and to meet staffing requirements. An ESL teacher was hired in the Fall of 2003 to work directly with students who are in need of intense reading intervention. In the fall of 2003 NMS had approximately 82% of their student body reading below the 6 th grade level as measured by the Scholastic Reading Inventory (SRI). Currently, as assessed by the SRI 62% of the student body is reading below the 6 th grade level. There are 90 students who have made 1.0 year s progress from September to December. These students are on track to make two year s progress in one year. There are 50 students who have made 2.0 year s progress from September to December. These students are projected to make 4.0 year s progress in one school year. Overall there has been a 20% increase of students reading at the 6 th grade level or above over a semester period of time. This would not have been possible without the ESL teacher allocation. Continued funding of the ESL teacher will allow NMS to continue to work with the academically at-risk students on developing academic vocabulary that improves their performance in the content areas, provide an English Language Development curriculum and help support students in becoming proficient in English and Navajo. In , a piloted dual language kindergarten classroom was piloted at Nataani Nez Elementary. Test data and parent feedback is positive and supportive of the dual language program. Parents want their children to continue that instruction into the first and second grades. The budgeted JOM Navajo Language teacher will allow for the continuation of dual language instruction to the second grade. The TseBitAi Middle requested an additional Navajo Language instructor two years ago and this year the school s bilingual application has been rejected due to lack of staff to provide Navajo language instruction. It is the intention of TBA to provide students with a broad knowledge of Navajo History and Government. TBA is also a corrective action school or which the NMPDE mandates Navajo language and cultural infusion. 3. Goals: 1. To increase overall academic achievement across content areas, while emphasizing Navajo and other American Indian culture, language and history in the curriculum. 4. Objective(s): By the end of the school year: district classrooms, K-12 (with focus on classes providing Navajo language and culture instruction) will have access to culturally relevant reading materials and resources for use by students. JOM-06 Page 5

16 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN 2. Five culturally relevant workshops will be held for teachers and parents in the District; 3. At least 14 field trips with Navajo cultural focus will be funded; 4. One student publication featuring work of Navajo cultural relevance and model student work will be published and disseminated to students and schools 5. Highly quality photographs of high achieving Navajo students will be printed on bookmarkers and posters for distribution and promotion of student achievements. 6. Bilingual instructional services in three schools, Newcomb Middle, TseBitAi Middle and Nataani Nez Elementary will have been adequately provided to identified students. Implementation Design Evaluation Design Budget Breakdown 1. Log of classrooms served 2. List of materials and resources provided 3. Participation evaluations 4. student field trip itineraries and reports 3. Student achievement data 1 17 classrooms will be identified and each will be provided with access to a set of culturally relevant reading and resource materials student field trips will be funded based on teacher proposals. 3 Five culturally relevant workshops will be scheduled and made available for parents and teachers. 6.?? Assemblies or workshops will be provided to students featuring storytellers, artists, musicians or elders, in accordance to school schedules. NOTE: The district printing press will be used to publish materials as much as possible. Consultants providing workshops and training will be paid in accordance with District Policy and in accordance with the nature of services provided including the audience number and number of sessions provided. Also considered is the consultants established fee schedule. Equipment is purchased according to district proscedures. 215 Student Activities $ 5, Instructional Supplies $ 17, Minor Equipment $ Major equipment $ 1, Consultant Fees $ 9, Consultant Expenses $ 4, Parental Costs $ 6, Teacher Salaries $ 99, PT/Certified/Testing Asst. $ 10, Fringe Benefits $ 72, JOM In-service $ 900 Component #3 Total $ 217, JOM-06 Page 6

17 THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM EDUCATION PLAN 1. Component #4: JOM Administration 2. Amount Budgeted: $ 40,710 3a. Grades Served: K 12 3b. Total Participation: 6, Needs Statement: In order to meet the requirements of the school district s sub-contract, the school district must establish a system of procedures for program operation. The school district must also interact with parents and other agencies to procure Certificates of Indian Blood for student enrollment. 3. Goals: 1. To operate the JOM Program efficiently and in accordance with sound management systems and to effectively supplement district services to meet needs of the American Indian students. 4. Objective(s): The JOM administration will operate the program according to the terms of the subcontract using proper and efficient financial and accountability practices as evidenced by records and reports. Implementation Design Evaluation Design Budget Breakdown 1. Monthly expenditure reports 2. District audit reports 3. Student count 4. Annual financial and programmatic reports 1. The Program Specialist will perform in accordance with her job description 2. The Director will create and oversee the JOM Program Budget in accordance with the JOM Sub-contract and District procedures. The JOM Program will be operated efficiently and effectively. 3. The Director will attend JOM hosted and other meetings or conferences relevant to the education of American Indian students. 4. The Director will attend monthly IEC meetings to facilitate IEC involvement in Indian education FTE Secretary $ 8, Fringe Benefits $ 4, Administrative Travel $ 3, Admin. Supplies $ 5, Telephone $ 2, Indirect Cost: $ 17, In-service JOM: $ 1,000 Component #3 Total $ 40,710 JOM-06 Page 7

18 THE NAVAJO NATION JOHNSON-O-MALLEY PROGRAM JOM ELIGIBLE INDIAN ENROLLMENT Subcontractor eligible Indian student count as of October 13, Subcontractor: Central Consolidated School District No. 22 Subcontractor's Indian Student Count: 6128 School/Grade Pre 3Y/4Y K 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Total Naschitti Elementary Nizhoni Elementary Nataani Nez Elementary Ruth N. Bond Elementary Newcomb Elementary Ojo Amarillo Elementary Kirtland Elementary Grace B. Wilson Elementary Mesa Elementary Eva B. Stokely Elementary Newcomb Middle School Kirtland Middle School Tse'Bit'Ai' Middle School Career Prep Alternative High Kirtland High School Newcomb High School Shiprock High School Totals: Signature : Superintendent/Authorized Agent Date Signature : Indian Education Committee Chairperson Date Eligible JOM Indian students who are from age three to grade twelve and are one-quarter (¼) or more degree Indian blood shall be eligible for benefits provided by a contract pursuant to the Navajo Nation Johnson-O'Malley Department and 25 CFR "Eligible Student". JOM-07 Rev. 05/02

19 CCSD Inventory No. BIA IDENTIFICATION NO. THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM GOVERNMENT EQUIPMENT LISTING EQUIPMENT (Description) SERIAL No. OR MODEL NO. LOCATION (Specify the School & Classroom No.) N HP LaserJet 5SE Printer JPKG Shiprock Administration JOM office N D Legal Fireproof Cabinet FL Shiprock Administration JOM Office N D Legal Fireproof Cabinet FL Shiprock Administration JOM Office N Printer-HP Color Fax-Printer-Copier US760A33W2 Eva B. Stokely Elem. Counselor N Desk w/computer Return Eva. B. Stokely Elem. Counselor N Desk w/computer Return Nataani Nez Elem. Counselor Green Tag 48 Round Table Adjustable O4VOR4012 Nataani Nez Elem. Counselor Green Tag Table Group 40 Round Merlin Eva B. Stokely Elem. Counselor Green Tag Chair Merlin Eva B. Stokely Elem. Counselor Green Tag Chair Merlin Eva B. Stokely Elem. Counselor Green Tag Bookcase-Lacquer Nataani Nez Elem. Counselor Green Tag Bookcase-Lacquer Eva B. Stokely Elem. Counselor Green Tag 2-D Cabinet File Eva B. Stokely Elem. Counselor Green Tag Task Chair Midback Pneum. Lift P/N Eva B. Stokely Elem. Counselor Green Tag Task Chair Midback Pneum. Lift P/N Eva. B. Stokely Elem. Counselor Green Tag Task Chair Midback Pneum. Lift P/N Nizhoni Elem.-Counselor Green Tag Task Chair Midback Pneum. Lift P/N Nataani Nez Elem.-Counselor Green Tag Task Chair Midback Pneum. Lift P/N Nataani Nez Elem.-Ancillary Rm Green Tag Executive Office Chair Model #11048 Nataani Nez Elem.-Counselor Green Tag Lateral File Cabinet Oak Nataani Nez Elem. Counselor 21. JOM (A) Portable Bldg Kirtland High School-Athletic Dept. 22. JOM (B) Portable Bldg Kirtland High School-Athletic Dept. 23. JOM (C) Portable Bldg Kirtland High School-Athletic Dept. 24. JOM (D) Portable Bldg Kirtland High School-Athletic Dept. 25. JOM Storage Cabinet 7126 Naschitti Elementary-T1 Class 26. JOM Storage Cabinet 2125 Naschitti Elementary-3 rd Gr. Class 27. JOM Bass Drum 00CB700 Newcomb High-Band Rm. 28. JOM French Horn-Bundy Newcomb High-Band Rm. 29. JOM Sousaphone-Tuba Newcomb High-Band Rm. 30. JOM Bass Clarinet-Bundy 4318 Newcomb High-Band Rm. 31. JOM Snare Drum 00CB700 Newcomb High-Band Rm. 32. JOM Snare Drum 00CB700 Newcomb High-Band Rm. 33. JOM Snare Drum 00CB700 Newcomb High-Band Rm. 1

20 CCSD Inventory No. BIA IDENTIFICATION NO. THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM GOVERNMENT EQUIPMENT LISTING EQUIPMENT (Description) SERIAL No. OR MODEL NO. LOCATION (Specify the School & Classroom No.) 34. JOM Snare Drum 00CB700 Newcomb High-Band Rm. 35. JOM Snare Drum 00CB700 Newcomb High-Band Rm. 36. JOM Executive Desk (Kimberly) 00HPA131 Career Prep Alt. High-Art Rm. 37. JOM-0510 N IBM WW 30 Typewriter 11-RH158 Shiprock Administration JOM Office Green Tag Blue Stone Desk Chair 5L8SN Kirtland High School-Counselor N Universal Security Cabinet w/file Kirtland High School-Counselor Drawer N HP Deskjet Printer 1120CSE Kirtland High School-Counselor N Deluxe Computer Center Creative Kirtland High School-Counselor Wood Compaq Evo. Desktop D55/P1.8 W228JYHZA565 Naschitti Elem.-Bilingual/Rm Compaq Evo. Desktop D55/P1.8 W228JYHZA564 Newcomb Elem.-Bilingual/Rm Compaq Evo. Desktop D55/P1.8 W228JYHZA562 Newcomb Elem.-Bilingual/Rm Compaq Evo. Desktop D55/P1.8 W228JYHZA560 Newcomb Elem.-Bilingual/Rm. 25B Compaq Evo. Desktop D55/P1.8 W228JYHZA563 Kirtland High Sch.-Bilingual Compaq Evo. Desktop D55/P1.8 W228JYHZA559 Kirtland High Sch.-Bilingual Compaq Evo. Desktop D55/P1.8 W228JYHZA558 Grace B. Wilson Elem.-Bilingual Compaq Evo. Desktop D55/P1.8 W228JYHZA561 Nizhoni Elem.-Bilingual 50. Vivitar Mega Pixel Digital Camera 234A Kirtland Elem.-Bilingual 51 Vivitar Mega Pixel Digital Camera Newcomb Elem.-Bilingual 52. Panasonic Digital Camera 53. Panasonic Digital Camera 54. Desk Jet 960 CSE MY2391CBMZ Naschitti Elem.-Bilingual 55. Desk Jet 960 CSE M622J1COGJ Newcomb Elem.-Bilingual 56. Desk Jet 960 CSE MY231C2NT Newcomb Elem.-Bilingual 57. Desk Jet 960 CSE MY231190ZF Nizhoni Elem.-Bilingual 58. Desk Jet 960 CSE MY2391C243 Newcomb Elem.-Bilingual 59. Desk Jet 960 CSE MY2391C2CV Grace B. Wilson Elem.-Bilingual 60. Desk Jet 960 CSE MY231190V2 Eva B. Stokely Elem.-Bilingual 61. Desk Jet 960 CSE MY231190ZR Kirtland High Sch.-Bilingual Compaq Laptop 9X37LDLZ41GA JOM Office Shiprock Administration Compaq Laptop 9X37LDLZ416N JOM Office Shiprock Administration Compaq Laptop 9X37LDLZ41FR JOM Office Shiprock Administration 2

21 CCSD Inventory No. BIA IDENTIFICATION NO. THE NAVAJO NATION Division of Diné Education JOHNSON-O MALLEY PROGRAM GOVERNMENT EQUIPMENT LISTING EQUIPMENT (Description) SERIAL No. OR MODEL NO. LOCATION (Specify the School & Classroom No.) Compaq Laptop 9X37LDLZ416T JOM Office Shiprock Administration 3

22 Central Consolidated School District #22 Johnson O Malley Program De Minimus Participation Policy We, Central Consolidated School District #22 Indian Education Committee members, hereby discussed and approved the following JOM Funding Provisions, according to 25 C.F.R. Section Pro Rata Requirement: All monies provided by the CCSD JOM subcontract with the Navajo Nation pursuant to this part shall be expended only for the benefit of eligible Indian students. Where students other than eligible Indian students participate in programs contracted under this part, money expended under such contract shall be prorated to cover the participation of only the eligible Indian students, except where the participation of non-eligible students is as incidental as to be de minimus. This policy was discussed during a duly called IEC committee meeting and confirmed by a majority vote on February 26, Motion: Kaibah Begay Second: Charlotte Jones Vote: 4 for, 0 opposed, 0 abstained. Harry Descheenie, Chairperson Kaibah Begay, Vice-Chairperson IEC Membership:

23 CENTRAL CONSOLIDATED SCHOOL DISTRICT NO. 22 BY-LAWS OF JOHNSON O MALLEY INDIAN EDUCATION COMMITTEE SHIPROCK, NM ARTICLE I NAME The name of this organization shall be the Indian Education Committee (hereinafter called the IEC). The IEC is established and permitted to function under Federal Government guidelines and regulations: 25 Code of Federal Regulations, Part 273, which pertain to Education Contracts under the Johnson O Malley Act, in partnership with the Local Educational Agency (LEA), Central Consolidated School District No. 22, Shiprock, New Mexico. ARTICLE II PURPOSE The IEC has been established for the planning, approval, operation, and appraisal of the Johnson O Malley programs. The IEC is to comply with P.L , Part II, and with rules and regulations of Part 273, Johnson O Malley Act, as found in the Federal register, No. 25, Ch. 1, April, ARTICLE III POWERS AND DUTIES The powers and duties of the Committee shall be the following: A. Participate fully in the planning, development, implementation, and evaluation of all programs and staff through an annual assessment, approving or disapproving programs contracted, and conducting program monitoring visits; B. Approve and forward to the Board of Education, Johnson O Malley program and budget proposals; C. Supply information concerning the views of Indian parents and students educational needs in the Johnson O Malley project areas and establish priorities among these needs; D. Provide monthly reports on the IEC meeting proceedings to the chapters represented; E. Serve on local school improvement committees, participate in school parent meetings, and conduct local monitoring visits; F. Act as a hearing board for any individual or group who may wish to propose additions or changes, or to express grievances, regarding the District s Johnson O Malley funded programs; G. Review and recommend curricula, including texts, materials, and teaching methods used in the programs; H. Assist Central Consolidated District Schools in the recruitment of personnel by recommending criteria and those applicants meeting said criteria for employment, subject to final approval by the superintendent; I. Receive personal copies of each JOM negotiated contract approved by the IEC; 1

24 J. Recommend to the Commissioner of the BIA, through the appropriate BIA contracting officer, cancellation or suspension of the district JOM contract, if the district, as contractor, fails to permit the IEC to exercise its powers and duties; K. Participate in negotiation concerning the CCSD Johnson O Malley contract with the Navajo Nation; L. Receive reports, evaluations, and surveys, and other program and budget-related documents determined necessary by the IEC to carry out its responsibilities; ARTICLE IV MEMBERSHIP Section 1 Eligible Members A. One parent representative for each of these 16 chapters in the CCSD # 22 shall comprise membership of the IEC: 1. Beclabito Chapter 9. Cove Chapter (AZ) 2. Burnham Chapter 10. Sheep Springs Chapter 3. Gadiiahi Chapter 11. Shiprock Chapter 4. Hogback Chapter 12. Two Grey Hills Chapter 5. Nenahnezad Chapter 13. Upper Fruitland Chapter 6. Naschitti Chapter 14. Sanostee Chapter 7. Newcomb Chapter 15. Red Valley Chapter 8. San Juan Chapter 16. Teech Nos Pos Chapter (AZ) B. A parent is any person who on the date of election for committee membership is the parent or legal guardian of an Indian student, possessing a Certificate of Indian Blood on file in the district records, currently enrolled in the Central Consolidated School District. C. School administrators or contracted employees of the Central Consolidated School District may not serve on the IEC. D. No IEC member may participate in any committee actions related to review of applications when a member of his/her immediate family is an applicant for a JOM-funded position. Section 2 - Election A. One representative for each of the above-identified chapters shall be elected in accordance with chapter procedures. B. The chapter shall certify the representative by submitting a resolution to the Indian Education Coordinator. Notice of vacancy shall be sent to the chapters, local newspapers, and school newsletters to inform parents and legal guardians. Section 3 - Terms A. A term constitutes service for two years. The first year is counted as a full school year, regardless of which month of the year the IEC member attends his or her first meeting. 2

25 B. Parent members may serve multiple terms, with approval of their respective chapter houses. C. Any member serving more than one two-year term must also meet criteria set forth in Sections 1 and 2 of Article IV. Section 4 - Voting Rights A. Each member shall be entitled to one vote and may cast a vote on each matter submitted to a vote of the Committee. B. The Chairperson will vote only in case of a tie vote. C. A member must be present during voting in order to cast a vote. Section 5 - Attendance All members are expected to attend each IEC meeting. Section 6 - Termination of Membership Any member may be dismissed from membership on the Committee for the following reasons: A. The member has two consecutive meeting absences in one year and the termination is approved by majority vote of the IEC. After three consecutive meeting absences the member must be replaced. B. The member is allowed 2 excused absences. He/she must contact the Office of Indian Education prior to the scheduled meeting. C. The member no longer wishes to serve on the IEC and so indicates by a letter of resignation to the IEC chair. D. The member s children are no longer enrolled in CCSD schools. E. The member becomes employed by the District in any capacity listed in Section 1, C. Section 7 - Vacancy Any vacancy that occurs and is not filled by the responsible chapter within three months, for any reason, can be filled by an interested parent or legal guardian. The Indian Education Coordinator or any member may recruit a parent to fill the vacancy, or qualified parents or guardians can nominate themselves. At a duly-called meeting, a volunteer to fill the vacancy can be affirmed by a majority vote of a quorum of the members. The new member will serve the remainder of the vacant term. Section 1 - Officers The officers of the IEC shall be A. Chairperson B. Vice-Chairperson C. Secretary Section 2 - Election and Term of Office ARTICLE V OFFICERS OF THE COMMITTEE 3

26 A. The officers shall be elected by majority vote of a quorum of the members at the first regular meeting of the school year, or as soon as possible thereafter, and shall serve a one school-year term. B. All officers are eligible for re-election each year. Section 3 - Vacancies A. A vacancy in the office of vice-chairperson or secretary shall be filled by a majority vote of a quorum of the members. The newly elected officer shall serve only for the un-expired portion of the term. Section 4 - Chairperson A. The Chairperson shall have power to call special meetings. B. The Chairperson shall preside at all IEC meetings. C. The Chairperson shall represent the IEC at official functions and meetings where IEC representation is required. D. The Chairperson shall sign all legal documents necessary to effectively conduct the business of the IEC. E. The Chairperson or designee shall provide IEC meeting reports at the Board Work Sessions and Board Meetings. Section 5 - Vice-Chairperson A. The Vice-Chairperson, in the absence of the Chairperson, will assume the role of Chairperson. If the office of the Chairperson becomes vacant, the Vice- Chairperson shall succeed to the office of the Chairperson for the remainder of the term. B. The Vice-Chairperson shall sign all legal documents of the IEC if the chair is not available. Section 6 - Secretary A. The Secretary shall keep minutes of all the IEC meetings. B. The Secretary shall turn in meeting minutes to the Indian Education Office for final typing, editing and distributing to all IEC members within one week after each IEC meeting. C. When the Secretary is absent, the chair will appoint another IEC member to do the Secretary s job for that meeting. D. The Secretary shall be responsible for maintaining an audio recording of each IEC meeting. E. The Secretary shall provide his/her signature for an official copy of the minutes after approval by a majority vote of the IEC. Section 7 - Officer Pro Temp If the Chairperson and Vice-Chairperson are not present to start a meeting, a quorum of five (5) members may appoint an officer pro temp to preside over the entire meeting or until an officer arrives. This appointment will be for one meeting only. 4

27 Section 8 - Officer Removal Any officer elected or chosen by the IEC may be removed by a two thirds vote of a quorum of the membership when, in the judgment of the IEC, the best interests of the committee would be served thereby. ARTICLE VI MEETINGS OF THE COMMITTEE Section 1 - Regular Meeting Notification Written notice stating the date, hour, and location of each regular meeting shall be distributed to each IEC member by the Office of Indian Education. A notice shall also be placed in the local media. Section 2 - Regular Meeting Time and Place Regular meetings will be held on the second Wednesday of each month at five O clock P.M., unless rescheduled by IEC vote, in designated chapter houses. The meeting sites will be identified on a rotation schedule among the 13 New Mexico chapters represented by the IEC membership. The regular meeting schedule will be approved for the following school year at the May meeting. Section 3 - Special Meetings Special meetings of the IEC may be called by the Chairperson to deal with Indian Education program business or may be scheduled by the IEC during a regular monthly meeting (as per 25 C.F.R c1). Section 4 - Special Committees A. The IEC may establish standing committees, which shall consist of selected members of the IEC. B. Other sub-committees shall be established as needed on a voluntary or appointment basis. C. Time, date, and place for the standing and sub-committee meetings shall be established during regular IEC meetings. D. The standing or subcommittee shall serve for duration of assigned task only. E. No sub-committee shall transact any official business in place of the IEC. Section 5 - Quorum A. Five (5) or more members shall constitute a quorum for official transaction of business at any IEC meeting. B. Members will wait no more than thirty minutes for a quorum to be present. C. The act of a majority of the quorum of members at any meeting shall be an act of the IEC. Section 6 - Open Meetings A. All IEC meetings shall be open to the public. The meetings shall conform to Open Meeting Law and the district board policy. 5

28 Section 7 - Rules of Order A. Adapted Roberts Rules of Order (current version) shall govern the parliamentary procedures of meetings of the IEC not otherwise covered by these bylaws. Section 8 - Agenda and Minutes A proposed agenda for the upcoming meeting of the IEC and minutes of the previous meeting will be distributed to all IEC members prior to each meeting. The IEC shall approve the proposed agenda at the start of each meeting. ARTICLE VII COMPENSATION Section 1 - Compensation A. Each IEC member shall receive a stipend of $35.00 for attendance at meetings, as well as travel reimbursement between the chapter and IEC meeting place at the rate approved by the CCSD Board of Education. B. Only those IEC members who personally attend a meeting from opening to closing shall be compensated at the approved rate. C. Compensation for special meetings will comply with 25 C.F.R c. Section 2 - Per Diem Members shall be reimbursed for pre-approved school business travel, consistent with CCSD travel regulations. Section 3 - Reporting IEC members who travel on behalf of the district shall report back to the IEC on the nature of their travel. ARTICLE VIII AMENDMENTS These bylaws may be modified or amended by mutual consent of the IEC and the Board of Education. 6

29 ARTICLE IX APPROVAL OF BYLAWS Section 1 - Approval of Bylaws by IEC A. These Bylaws were approved by the IEC of CCSD on of, 2004 during a duly constituted meeting. B. Motion:, Second:, C. Vote: in favor, opposed, abstained. In Witness Thereof: IEC Chairperson IEC Vice-Chairperson IEC Secretary Section 2 Approval of Bylaws by Board of Education These Bylaws were approved on of, 2004 by the CCSD Board of Education with a vote of. Board of Education President 7

30 Central Consolidated School District #22 Johnson O Malley Program De Minimus Participation Policy We, Central Consolidated School District #22 Indian Education Committee members, hereby discussed and approved the following JOM Funding Provisions, according to 25 C.F.R. Section Pro Rata Requirement: All monies provided by the CCSD JOM subcontract with the Navajo Nation pursuant to this part shall be expended only for the benefit of eligible Indian students. Where students other than eligible Indian students participate in programs contracted under this part, money expended under such contract shall be prorated to cover the participation of only the eligible Indian students, except where the participation of non-eligible students is as incidental as to be de minimus. This policy was discussed during a duly called IEC committee meeting and confirmed by a majority vote on February 26, Motion: Kaibah Begay Second: Charlotte Jones Vote: 4 for, 0 opposed, 0 abstained. Harry Descheenie, Chairperson Kaibah Begay, Vice-Chairperson IEC Membership:

31 THE NAVAJO NATION Division of Diné Education DEPARTMENT OF JOHNSON-O MALLEY DEBARMENT, SUSPENSION,ETC. CERTIFICATION Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transactions The certification is required by the regulations implementing Executive order, 12549, Debarment and Suspension, 29 C.F.R. Part 98, Section m Participants Responsibilities. Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions. 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal Department or Agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgement recorded against them for a commission of fraud or criminal offense in connection with obtaining a public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and d. Had not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Dr. Linda Besett, Superintendent, Central Consolidated School District Name & Title of Authorized Representative (Type or Print) Signature Date Rev. 05/02