Bylaws of Special Education Employees of Grundy County Revised: November 13, 2014
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1 Bylaws of Special Education Employees of Grundy County Revised: November 13, 2014 ARTICLE I NAME, OBJECTIVE, AND MEMBERSHIP SECTION 1 - NAME The name of this organization will be the Special Education Employees of Grundy County, an affiliate of the Illinois Education Association and the National Education Association. SECTION 2 - OBJECTIVE The Objective of the Association is to advance public education in Illinois and to promote the welfare of all paraprofessionals. SECTION 3 - MEMBERSHIP Membership will be open to all full and part-time paraprofessionals employed by Grundy County Special Education Cooperative. SECTION 4 - DUES Annual local dues will be recommended annually by the Executive Board to the membership requiring a two-thirds (⅔) majority vote in the affirmative to modify. The IEA-NEA dues will be transmitted to the IEA-NEA as per IEA-NEA policies. The books and records of the organization shall be open to inspection by any member upon reasonable request. SECTION 5 - AFFILIATION This organization will be affiliated with, and comply with the Bylaws of the Illinois Education Association and Constitution and Bylaws of the National Education Association. If there are any conflicts or inconsistencies between these bylaws and the bylaws or constitution of the state or national organization, the state or national documents will govern. SECTION 6 - PRIVILEGES Full members in good standing will have full membership services and privileges, including voting, holding office, serving on committees and, if elected, serve as a delegate to IEA & NEA regional assemblies. SECTION 7 - NONDISCRIMINATION The organization will not deny membership based upon race, color, national origin, religion, gender, sexual orientation, age, disability, marital status or economic status. ARTICLE II GOVERNANCE SECTION 1 - EXECUTIVE OFFICERS The Executive Officers of the Association will be the President, Vice-President, Secretary, and Treasurer - collectively deemed the Executive Board. The option of Co-Presidents will not be permitted by this Association. The option of a combined Secretary / Treasurer will be permitted in line with our IEA / NEA Associations practice, or remain as separate offices. Executive Officers will recommend to the SEEGC Association a budget redistribution reflecting changes in membership numbers and / or changes in perceived costs on or around December and April each year. As recommended by IEA / NEA financial procedures, the Association officers in compliance there of will require two (2) executive officer signatures on any Association checks and / or payments. Also, the bank statements will be reviewed monthly by two (2) additional executive officers. A. Duties of the President. The president will be the chief officer, with the power and the duty to enforce and interpret the Bylaws, carry out Association policies between SEEGC Association meetings, sign contracts and agreements, represent the Association before the public either personally or through designees, appoint and remove members of all committees with the consent of the Executive Board, serve as a member on all committees, cause a budget to be constructed and an
2 annual audit to occur, and preside over meetings of the association (Chair). The President will compose an agenda for all meetings of the membership and SEEGC Association meetings with input from other Executive officers and complete with a time for other Business and discussion should time allow. Further, the President will have the power and duty to perform all acts generally associated with the nature of the office and such other duties applicable to the office as prescribed by the parliamentary authority adopted herein which are not inconsistent with the bylaws. B. Duties of the Vice-President. The vice-president will have the powers and duties of the President in the President's absence or inability to serve, will succeed to the Presidency pursuant to the Bylaws. The Vice-President will be the grievance chairperson and shall otherwise have such powers and duties as may be assigned by the President. The Vice-President will update and maintain Membership records annually and monthly reporting such records at monthly SEEGC Association meetings. The Vice-President will act as liaison with Administration providing and verifying dues deduction information at the beginning of the school year and when new employees are hired. C. Duties of the Secretary. The Secretary shall maintain the official files of the association and will assist the President with Association Correspondence. The Secretary will keep accurate minutes of each meeting of the SEEGC Association and each meeting of the membership, maintain records of members of all committees, and shall be responsible for notifying members of regular and special meetings. The Secretary shall present a printed record of minutes from the previous SEEGC Association meetings for approval into record. D. Duties of the Treasurer. The Treasurer will keep accurate records of expenses and income, create a year to date budget to actual and Income to expense reflecting current bank balance reports, and to present such records complete with printed copies at the monthly SEEGC Association meetings and meetings of the membership. The Treasurer shall be responsible for the payment of bills and for transmitting dues to the IEA as per IEA polices. The Treasurer will further cause and oversee an annual audit to occur within sixty (60) days of the end of the fiscal year. The term of office for Executive Officers will be for two (2) years commencing on the first day of August. However, if contract negotiations are ongoing, the newly elected officers will not assume office until the day after ratification of the contract. Officers may succeed themselves. Each officer will transfer records to the Association within ten (10) days of leaving office. All Executive officers will have a portion of their Association dues (federal and state) reimbursed to them in a manner and amount agreeable by the Executive Board and approved by the SEEGC Association which will be renewable on a yearly basis. If any officer receives 100% reimbursement, such reimbursement will not include current I-PACE funds and local dues. SECTION 2 - VACANCIES IN THE EXECUTIVE OFFICERS Vacancies occurring by reason of death, resignation, incapacity or other disqualification will be filled as follows: A. President. A vacancy in the office of the President shall be filled by the Vice-President for the remainder of the unexpired term. B. Other Officers. If the vacancy occurs in any other office, the President will appoint a successor for the remainder of the unexpired term with the consent by majority vote of the Executive Board. C. President and Vice-President. If a vacancy occurs in both the office of President and of Vice- President, the Secretary or Treasurer (the one who has served the greatest time as a voting member of the Executive Board) shall assume the President s duties until an election is conducted by the Election Committee within thirty (30) days to complete the unexpired terms. SECTION 3 - RECALL OF EXECUTIVE OFFICERS Any executive officer may be removed from office according to the following requirements A. The SEEGC Association receives a petition stating the specific grounds of the recall and containing signatures of forty percent (40%) of the membership containing only full member status individuals. B. The Election Committee will schedule a Recall Election with thirty percent (30%) of the membership present to take action. C. At this Recall Election, a two-thirds (⅔) vote is needed to prevail.
3 SECTION 4 - SEEGC Association The SEEGC Association will consist of the Executive Officers, the SEEGC Association Representatives, Chairs of all Committees, and Building Representatives for each school building served by the Grundy County Special Education Cooperative which has two (2) or more Paraprofessionals working at it. SEEGC Association meetings will be held the months of September, November, January, March and May regular attendance of all Representatives is requested. The duties of the SEEGC Association are stated in Article IV, Section 1. ARTICLE III REPRESENTATIVES OF THE ASSOCIATION SECTION 1 - REGIONAL COUNCIL REPRESENTATIVE(S) A. Should no volunteer come forward, the Regional Council Representative will automatically be the President of the Association. Should the President not wish to serve in this capacity, the President may appoint this position to any other member. B. Duties. IEA regional Council Representative(s) will attend the regional council meetings, represent the Association, and report Council activities to the SEEGC Association and membership as necessary. An Alternate will perform the duties of the Regional Council Representative in his / her absence. SECTION 2 - BUILDING REPRESENTATIVE(S) At the annual opening in-service, Building Representatives will be solicited from each building which has two (2) or more paraprofessionals working at it. Each building may have a maximum of two (2) Building Representatives. A. Duties. Building Representatives will attend monthly SEEGC Association meetings September, November, January, March and May to provide two-way communication between the Association and the members, distribute materials to members personally, and conduct local informative meetings outside of school hours. Building Representatives will recruit volunteers for Association business and activities and generate support for Association positions and programs. The Association may provide training for building representatives, keep building representatives informed of Association positions, and may provide incentives for attracting and retaining building representatives as determined by the Executive Board. B. Terms. The term of a Building Representative will be one (1) school year renewable with no limit provided there are no other persons from the building interested in holding the position. If more than two (2) individuals from the same building are interested in serving as the building representative then the individual building will choose their representative in a printed ballot election. C. Vacancies. A vacancy occurring by reason of death, resignation, incapacity, abandonment, or other disqualification shall be filled by a volunteer from the building. If no volunteer from the building volunteers to fill a vacant building representative position, the President will appoint an individual from the building to the vacant position. ARTICLE IV SEEGC ASSOCIATION SECTION 1 - DUTIES The SEEGC Association will conduct and supervise the business of the organization, recommend an annual budget to the membership (compiled by the Executive Board) before the last day of September each year. As recommended by the Executive Board, the SEEGC Association will form a Bylaws Committee (Consisting of each elected official and at least twenty percent (20%) of the Association Representatives and / or general members) which will examine these bylaws every two (2) years (or as needed) to insure these standing rules are being upheld and in compliance with current practices.
4 SECTION 2 - MEETINGS A. Quorum. Quorum will be set by the members present at any regularly scheduled meeting. Should any person present disagree with the Chair s approval of Quorum, then any full member in good standing may call quorum into question. Simple Majority shall prevail. For clarification, the above is only intended for regularly scheduled meetings with ample notification. For all non-regular meetings (Special Meetings), quorum will be set by a minimum of thirty percent (30%) of the membership present for the full length of the meeting. B. Regular Meeting. The SEEGC Association will meet September, November, January, March and May during the school term, and may meet as many additional times as necessary or reasonable to transact its business. ARTICLE V MEETINGS OF THE MEMBERSHIP A. Regular Meetings. Meetings of the SEEGC Association will be held September, November, January, March and May during the school year and as needed during the summer months at a time and place determined and agreed upon by the SEEGC Association. The SEEGC Association meetings are open to any member of the Association. B. Special Meetings. Special meetings of the membership may be called by the President, a majority of the Executive Board, or a petition by thirty percent (30%) of the membership. Except in a case of an emergency, at least five (5) work days during the school term or ten (10) calendar days during the summer months, notice will be given. The Secretary will notify the membership as soon as possible. ARTICLE VI COMMITTEES OF THE ASSOCIATION Committees may be established on a standing and/or as needed basis by the Executive Board. The President will appoint members to any committee and name the chairperson with the consent of the Executive Board. The Committees of the Association will be, but not limited to, the following: A. Elections Committee. The elections committee will oversee the election of any executive office. The committee will also establish procedures subject to the approval of the SEEGC Association for nomination of Candidates, dissemination of notices concerning the electing and conduct of the election and tabulation of the ballots consistent with procedures established by the IEA elections committee. B. Bylaws Committee. The Bylaws Committee will meet as needed and will be charged with insuring that the Association operates within the mandates of this document. This committee will also recommend modifications to the Bylaws every two (2) years, or as needed. The Bylaws Committee will consist of each elected official and at least twenty percent (20%) of the Association Representatives and/or general members which will examine these Bylaws every two (2) years or as needed to insure these standing rules are being upheld and in compliance with current practice as laid out in Article IV, Section 1. C. Labor Relations Committee. The Labor Relations Committee will consist of no more than three (3) and no less than two (2) executive officers including the President. No meeting will be conducted with less than two (2) officers present. The Labor Relations committee will meet with the Administration on a monthly basis during the school year to maintain an open line of communication between the Association and Administration. The committee will also discuss contractual obligation issues and come to a mutual understanding. The committee will also present specific examples of member issues which need to be addressed before those issues increase or effect other members. The labor relations committee will provide reports at the monthly SEEGC Association meetings during the school year. D. Insurance Committee. The Insurance Committee members are part of a larger insurance team comprised of Administration Members, certified staff members, and Insurance professionals. Meetings are held regularly and the schedule is established by the insurance team.
5 E. Bargaining Planning Committee. The Bargaining Planning Committee will explore and prepare programs as necessary in all areas of employee welfare, contractual and otherwise. The committee will solicit input from the membership as a whole. A subset of the Bargaining Planning Committee will proceed to the bargaining table with the Administration in a bargaining year. The Executive Board will approve all members of the final negotiations team. F. Grievance Committee. The Grievance Committee will meet as needed to address situations where the current SEEGC contract in force has been violated by any person employed by the Grundy County Special Education Cooperative outside of our Association or agents thereof. The committee will meet with any persons involved in the situation and with other Administration members not yet present. The committee will strive to come to a collectively agreed upon outcome in consultation with the IEA Uni-Serv Director. If no collectively agreed upon outcome can be reached, the Grievance Committee will transfer to the Executive Board. The issue to be processed to final and binding Arbitration as stated with Article VIII, section (2). ARTICLE VII ELECTIONS SECTION 1 - ELECTIONS COMMITTEE A. Composition. Volunteers will be solicited from the Association. If an appropriate number does not volunteer, The President will appoint the remaining number of members with the approval of the SEEGC Association with one person serving as the Chairperson. B. Duties. Establish procedures subject to the approval of the SEEGC Association for nomination of candidates, dissemination of notices concerning the election and conduct of the election and tabulation of the ballots which will be consistent with procedures established by the IEA Elections Committee. C. Vacancies: Should a temporary or permanent vacancy occur on the Committee, whether because a member becomes a candidate for office or for any other reason, the vacancy shall be filled in the manner of the original appointment. SECTION 2 - ELECTION PROCEDURES A. Calendar. Elections will take place prior to the last day of May in the year of a term s expiration. Newly elected officials will assume their full duties the first day of August. In the intermediate time, the outgoing official will update the incoming official (if Possible) on the duties and to transfer records. B. Conduct. All elections shall be conducted by open nomination and secret ballot C. Nominations. Reasonable notice will be given for nomination to all offices to be filled. Notice will include time, place, and method for submitting nominations. Unless modified by the elections committee, nominations will take place at the March SEEGC Association meeting. D. Write-in Provisions. A write-in provision is required if the number of declared candidates is less than the number of positions available. In cases of elections where the local officers will also serve as a delegate to the IEA and/or NEA Representative Assembly, a write-in provision is required E. Eligibility. All Full Members in good standing must be afforded the opportunity to run for and/or vote in any election representing active members. Fair share or reserved members are not eligible to vote. F. Notice. A fifteen (15) day notice of local elections will be given by posting and by electronic communication. G. Consistency. All election procedures will be consistent with Regional, State and Federal requirements. H. Use of Dues. No dues may be used in support of a candidate for any local, regional, state, or national office. I. Offices Governed by this Article. All Local Officers, Association Representatives, Region Council Representatives, Delegates to IEA Representative Assembly, and Delegates to NEA Representative Assembly.
6 J. Runoff Elections. In the event that there is no candidate who has received a majority of the votes cast for a particular office, the elections committee will immediately conduct a runoff election between the two candidates who had received the highest number of votes for that office. Runoff elections will be run in the same manner as the original election. K. Results of the Election. The results of the election must be published within seven (7) calendar days of the election which allows members to obtain the information without unusual effort. SECTION 3 - ELECTION CHALLENGES Any member(s) desiring to challenge the conduct of any election will file a written challenge according to the procedures as follows: A. Local level - Initial challenges to all local elections governed by this Article will be with the Local Elections Committee. Such challenge must be made no later than seven (7) calendar days of issuance of the election results. B. Regional, State and National Level - Consult the region, state, and national governing documents for additional challenged procedures and time lines, especially for officers which serve as delegates to the IEA. C. Nominations - Reasonable notice will be given for nomination to all offices to be filled. Notice will include time, place, and method for submitting nominations. ARTICLE VIII MISCELLANEOUS SECTION 1 - VOTING Unless otherwise provided herein, the adoption of all business by the Executive Board and the Membership will be by a simple (50% + 1) majority of those voting. SECTION 2 - ARBITRATION & GRIEVANCE APPEAL Recommendations should be provided to the Executive Board from the Grievance Committee. The Executive Board will decide whether or not a grievance will be processed in final and binding arbitration. If a decision not to arbitrate a grievance is made, the grievant(s) has the right to appeal the decision at a meeting of the Executive Board. SECTION 3 - PARLIAMENTARY AUTHORITY All meetings of this Association will be governed by the most current version of Robert's Rules of Order, Newly revised. SECTION 4 - AMENDING PROCEDURES Proposed revisions of these Bylaws will be submitted by the Executive Board to the full membership at a regular or special meeting and a two-thirds (2/3) vote of those present shall rule, provided that all members of the Association have been sent notice of the date and place of the meeting and the proposed revision's at least fourteen (14) calendar days prior to the meeting. SECTION 5 - SAVINGS CLAUSE In the event a portion or portions of these Bylaws are found to be inconsistent with state or federal law, such portions, to the extent that they violate the law, will be deemed deleted and of no force and effect.
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