CENTRAL CONSOLIDATED SCHOOLS BY-LAWS OF JOHNSON O' MALLEY INDIAN EDUCATION COMMITTEE ARTICLE I NAME

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1 ARTICLE I NAME The name of this Committee shall be the Johnson O'Malley Indian Education Committee (JOM IEC). ARTICLE II PURPOSE The purpose of the Johnson O'Malley JOM IEC is for planning, approval, operation, and appraisal of the Johnson O' Malley programs. The JOM IEC is established in accordance with 25 U.S.C and 25 CFR 273 which pertain to Education Contracts under the Johnson O'Malley Act, in partnership with Central Consolidated School District (CCSD) being the Local Educational Agency. ARTICLE III POWERS AND DUTIES The powers and duties of the JOM IEC shall be the following: Consistent with the purpose of the JOM IEC, each such Committee shall be vested with the authority to: A. Participate fully in the planning, development, implementation, and evaluation of the JOM programs, through annual assessment, including both supplemental and operational support, conducted under a contract or contracts pursuant to this part, and conduct program monitoring visits. Such participation shall include further authority to: 1. Recommend curricula, including texts, materials, and teaching methods to be used in the JOM programs as same are approved by the Navajo Nation. 2. Approve budget preparation and execution. 3. Assist CCSD by recommending criteria for employment in the JOM program. 4. Evaluate JOM staff performance and program results and recommend appropriate action to CCSD. B. Approve all JOM programs. All programs require the prior approval of the JOM IEC. C. Secure a copy of each JOM negotiated contract(s) which include the program(s) approved by the JOM IEC. 1

2 D. Obtain and supply information on the views of Indian parents and students concerning the unique educational and culturally related academic needs of Indian students in the JOM program; E. Establish priorities based upon the needs assessment to develop the JOM Application; F. Provide regular JOM IEC reports to respective chapters, communities and schools, and the Multicultural/Bilingual Director will assist in providing these reports; G. Serve on district school improvement committees, participate in school parent meetings, and conduct school monitoring visits; H. Act as a hearing committee for any individual or group who may wish to propose revisions or file grievances regarding the District's JOM funded programs; I. Recommend to the Commissioner of the BIA, through the appropriate BIA contracting officer, cancellation or suspension of the JOM contract, if CCSD, as contractor, fails to permit the JOM IEC to exercise its powers and duties; J. Each member shall receive copies of reports, evaluations, and surveys, and other program and budget-related documents determined necessary by the JOM IEC to carry out its responsibilities; K. No JOM IEC member may participate in any committee action when a member of his/her immediate family is in a JOM-funded position. L. All JOM IEC members must be given prior formal authorization at a duly called meeting, with a motion and a second recorded in the minutes, to represent or speak on behalf of the JOM IEC. M. JOM IEC shall exercise its authority only during duly called JOM IEC meetings. N. JOM IEC members shall not act or speak on behalf of the JOM IEC as an individual; members may continue to speak as parents. O. JOM IEC members are expected to attend all meetings in their entirety in order to fully participate in the discussion and to cast a vote. P. JOM IEC members shall receive training to gain knowledge and skills of JOM IEC role and responsibilities. Q. JOM IEC members shall participate in at least one public hearing organized and hosted by CCSD. 2

3 ARTICLE IV MEMBERSHIP SECTION 1 - MEMBERSHIP OF JOM IEC Eligible Members A. Thirteen (13) members shall constitute the membership of the JOM IEC. One (1) parent representative from each of the following chapters: 1. Beclabito Chapter 2. Burnham Chapter 3. Gadiiahi Chapter 4. Naschitti Chapter 5. Nenahnezad Chapter 6. Newcomb Chapter 7. San Juan Chapter 8. Sanostee Chapter 9. Sheepsprings Chapter 10. Shiprock Chapter 11. Tse Daa Kaan Chapter 12. Two Grey Hills Chapter 13. Upper Fruitland Chapter A. A chapter parent representative is any person who n the date of eletction for committee membership is the parent/legal guardian or person acting in loco parentis of an Indian student who possesses a Certificate of Indian Blood on file on the CCSD records and is currently enrolled in CCSD. Parents who are CCSD employees may not serve on the IEC. B. Employees of the Central Consolidated School District may not serve on the IEC; C. It will be the responsibility of the Bernice L. Pioche-Benally Cultural Heritage Center to coordinate with the Vice-Chair the eligibility of members serving on the IEC; D. Member-at-Large parent representative can fill a chapter vacancy for the remainder of the term upon affirmation of majority vote of the IEC at a duly called meeting. 1. Respective chapter shall be notified of the membership-at-large appointment within five (5) days after appointment. 2. Chapter shall submit a chapter resolution in agreement/disagreement of the member-at-large appointment within forty-five (45) days. 3

4 SECTION 2 - ELECTION The election of JOM IEC members shall be held during an open public meeting announced to the public via newspaper, radio, newsletter, or letter. JOM IEC members shall be nominated and elected at this open meeting by parents and /or legal guardians of Indian students attending CCSD. Eligible members shall include Parents of Indian children attending CCSD; SECTION 3 - TERMS One parent representative for each of the above-identified chapters shall be elected in accordance with chapter procedures. The chapter shall certify the parent representative by submitting a chapter resolution to the Bernice L. Pioche-Benally Cultural Heritage Center within thirty (30) days of the election. A term is defined as two calendar years from the first JOM IEC meeting of the school year to the last JOM IEC meeting of the second school year. All members will serve twoyear terms. The JOM IEC will elect three officers. The officers will be chairperson, vice chairperson and secretary. The officers will be elected on an annual basis and serve one year. The election will take place at the first meeting of the school year. Officers may serve more than one year. Parents may serve only as long as their children are actively enrolled in CCSD. SECTION 4 - VOTING RIGHTS Each JOM IEC member is entitled to one vote on JOM IEC matters. Each eligible voting member shall be entitled to one vote and may cast the vote on each matter submitted to a vote of the committee. SECTION 5 - ATTENDANCE All members are expected to attend each meeting. An absence will be excused if a member contacts the Indian Education Department, 24 hours prior to the meeting or in case of immediate emergency informs the Indian Education Department, she/he will not be attending. 4

5 SECTION 6 - TERMINATION OF MEMBERSHIP Any member may be terminated from membership on the JOM IEC for the following reasons: The member who does not attend regular or special meetings of the JOM IEC for two consecutive meetings, and termination is approved by a majority vote of the JOM IEC. The member no longer wishes to serve on the JOM IEC and so indicates by submitting a letter of resignation to the Chairperson. If a member does not fulfill his/her member roles and responsibilities in a professional manner consistent with cultural values, the member may be asked to resign from the JOM IEC. If a parent member s child is no longer enrolled in CCSD. SECTION 7 - VACANCY If the position of Chairperson should become vacant, the Vice Chairperson will assume the role of the Chair. The JOM IEC shall elect a new Vice Chairperson from among the members of the JOM IEC. Any vacancy which occurs on the JOM IEC for any reason shall be filled by election for the remaining term of the vacant position as provided in Section 2 above, The election shall be held as soon as is reasonably practical. The election to fill the vacant position will be as provided in Section 2 above. SECTION 1 OFFICERS ARTICLE V OFFICERS AND DUTIES The officers of the JOM IEC will be the Chairperson, Vice Chairperson, and Secretary. SECTION 2 - ELECTIONS & TERM OF OFFICE The officers of the JOM IEC shall be elected by a majority vote of the JOM IEC at the first regular meeting of the school year. The officer shall serve a one year term. Officers shall assume their duties immediately upon election. 5

6 SECTION 3 - CHAIRPERSON The primary responsibilities of the Chairperson are to conduct all meetings of the JOM IEC, including planning meeting agendas with input from the JOM IEC members and the Indian Education Department. Upon approval of the JOM IEC, the Chairperson will sign letters, documents, reports, and grant applications. The chair will be the JOM IEC representative at district and non-district functions. The Chairperson will not have the authority to commit the JOM IEC to any function without the express approval of the JOM IEC. SECTION 4 - VICE-CHAIRPERSON In the absence of the Chairperson at a JOM IEC meeting, the Vice Chairperson will assume the role of the Chairperson. The Vice Chairperson will carry out various duties as assigned by the Chairperson. SECTION 5 - SECRETARY The Secretary, in collaboration with the Indian Education Department, shall maintain the official minutes of the JOM IEC meetings. He/she will also maintain documents of meeting dates, attendance, and news-release bulletins to parents, the district, newspapers and radio stations. Copies of all documents and minutes are to be provided to the JOM IEC members. The JOM IEC Secretary, along with the Indian Education Department, shall have the full responsibility to provide copies of the minutes to the Multicultural/Bilingual Director. SECTION 6 - THE PARENT REPRESENTATIVES The parent representatives shall provide input and advice concerning programs and curriculum as they relate to schools, parents and students. SECTION 7 - EX-OFFICIO MEMBER An Ex-officio member is any interested person from the community who has no voting rights. ARTICLE VI MEETINGS OF THE JOM IEC SECTION 1 - MEETING REQUIREMENTS The JOM IEC meeting schedules will be developed one school year in advance. The JOM IEC Secretary, in collaboration with the Indian Education Department, will mail a business agenda indicating the agenda items, the date, hour and location of the meeting to the JOM IEC members. They shall receive the notices at least three days before the 6

7 meeting and a telephone reminder or to the JOM IEC members prior to the meeting will be done by the JOM IEC secretary and Indian Education Department. SECTION 2 - REGULAR MEETINGS Regularly scheduled business meetings will be held on the first Monday of every other month, for ten months in the calendar year. A pre-determined time and place will be established. All business meetings of the JOM IEC will be open to the public. The open meetings will be advertised at community based facilities, through the CCSD school site publications and the radio and television. SECTION 3 - SPECIAL MEETINGS The Chairperson or the CCSD Coordinator of Indian Education Multicultural/Bilingual Director may call special meetings of the JOM IEC at any time. Members shall be notified by telephone, or mail within three days before the meeting. Special meetings may include conference calls. SECTION 4 - SPECIAL COMMITTEES The Indian Education Department may establish an ad hoc committee, which shall consist of appointed JOM IEC and non-jom IEC members. Ad hoc committees shall be established as needed. All final decisions are reserved for the JOM IEC. The Ad hoc committees will report to the JOM IEC as requested. SECTION 5 QUORUM Seven (7) members of the JOM IEC shall constitute a quorum to conduct business at any duly called meeting by the JOM IEC. Decisions made by the members present at any meeting shall be an act of the JOM IEC. Quorum will consist of ½ plus one of the number of members with current chapter resolutions. Members will wait no more than 30 minutes for a quorum to be present. JOMIEC members present will then conduct a work session. SECTION 6 - OPEN MEETINGS All regular business and special JOM IEC meetings shall be open to the general public. SECTION 7 - RULES OF ORDER Robert's Rules of Order shall govern the parliamentary procedures of all meetings of the JOM IEC not otherwise covered by these By Laws. Training in Roberts' Rules of Order will be provided as needed to newly elected member. 7

8 SECTION 8 - AGENDA AND MINUTES An agenda of each meeting of the JOM IEC and minutes of the previous meeting shall accompany the notice of that meeting and shall be sent to all members of the JOM IEC. Any information supporting agenda items will also be sent. The Indian Education Department and the JOM IEC will jointly be responsible for disseminating the agenda and minutes. SECTION 1 - MEETINGS ARTICLE VII COMPENSATION All JOM IEC parent members will only be compensated for attending regularly scheduled JOM IEC meetings at a rate of $25.00 based on availability of funds. Per Diem and mileage will not be paid except in accordance with Sections 2 and 3 below. Members will not be compensated for attending special meeting or ad hoc committee meetings. JOM IEC members must be in attendance for more than 60% of the meeting time to be eligible for the stipend. JOM IEC members who do not attend the meetings will not be compensated. The sign in sheet that indicates the name of JOM IEC attendees and their signature will be used as the official record of attendance. SECTION 2 - PER DIEM JOM IEC members will be reimbursed for travel expenses incurred for in state and out of state approved travel, consistent with the CCSD policies regarding per diem when overnight travel is required for JOM IEC official business, conferences and training. SECTION 3 MILEAGE JOMIEC members will be reimbursed for mileage when overnight travel is required for conference and training attendance, consistent with the CCSD policies regarding mileage. SECTION 4 - TRAINING EXPENSES The Multicultural/Bilingual Director will allocate in the JOM IEC budget, costs for professional development of JOM IEC members, including workshops and conferences. Members will be expected to attend all of the training and submit a written report to JOM IEC, and provide an oral report at a regularly scheduled JOM IEC meeting. 8

9 ARTICLE VIII AMENDMENTS The JOM IEC, with the advisement of the Indian Education Department, shall have the power to alter or amend these By Laws at any time, by two thirds (2/3) affirmative vote of JOM IEC members, provided that the alteration or amendment is to carry out the purpose of the JOM IEC as herein above expressed. Any alteration or amendment must conform to JOM guidelines. Any amendment to the By-Laws must be approved by the Board of Education ARTICLE IX GRIEVANCE PROCEDURES Grievance procedures for complaints from CCSD Indian students, parents, and JOM staff related to program(s) contracted under Johnson O'Malley shall be as follows: SECTION 1: The complainant shall submit a grievance in writing to the CCSD JOM IEC for investigation, review and action. A. Upon receipt of the written complaint, the JOM IEC shall, within 15 working days, conduct an investigation and submit its findings in writing to the complainant. If the complaint cannot be resolved within the specified time, the JOM IEC may request additional time from the complainant. B. If the complaint cannot be resolved by the JOM IEC to the satisfaction of the complainant, the JOM IEC shall forward the complaint with all investigative documents, findings, and/or recommendations to the CCSD Human Resources Department. SECTION 2: The Human Resources Department shall proceed as follows: A. Report the complaint to the CCSD Superintendent. B. Schedule a meeting with the JOM IEC Chairperson within 10 working days after a complaint has been received. C. A grievance committee consisting of: JOM IEC Chairperson, and a JOM IEC member shall review the complaint, investigative documents, findings and/or recommendations. 9

10 D. Within 10 working days, of this meeting, the CCSD Human Resources Department shall contact the complainant to review the grievance committee's disposition in resolving the complaint. E. If the complainant is not satisfied, the CCSD Human Resources Department shall forward the complaint with all investigative documents, findings, and/or recommendations to the Superintendent. F. The findings of the Superintendent shall be final. Complaint JOMIEC If complainant is NOT satisfied CCSD Human Resources Superintendent ARTICLE X APPROVAL OF BYLAWS SECTION 1 - Approval of By-Laws by JOM IEC A. The JOM IEC By-Laws were approved by the JOM IEC on the 4 th Day of November 2013 during a duly constituted meeting. B. Motion: Kerlena Tso Second: Michelle Ben. C. Vote: 9 in favor, 0 opposed, 1 Abstained In Witness Thereof: OFFICERS: Rannita Henderson, JOM Chairperson Perry Begay, JOM Vice Chairperson Grace Chavez, JOM Secretary 10

11 COMMITTEE: Ronson Clani, Beclabito Chapter Perry Begay, Burnham Chapter Alta Nelson, Gadiiahi Chapter Fred Hatathlie, Member-At-Large Vacant, Nenahnezd Chapter Vacant, Newcomb Chapter Grace Chavez, San Juan Chapter Rannita Henderson, Sanostee Chapter Louise Charley, Sheepsprings Chapter Michelle Ben, Shiprock Chapter Kerlena Tso, Tse Daa Kaan Chapter Vacant, Two Grey Hills Chapter Lynlaria Dickson, Upper Fruitland Chapter SECTION 2 Approval of By-Laws by Board of Education The JOM IEC Bylaws were approved on the 19 th day of November 2013 by the CCSD Board of Education with a vote of. Don Levinski, Superintendent Lupita White, CCSD School Board President 11