Diné College Board of Regents Meeting Minutes

Transcription

1 Present: Absent: Diné College Board of Regents Meeting Friday, November 10, 2017 Greg Bigman, Johnson Dennison, Nelson S. BeGaye, Anderson Hoskie, Felisha Location: Diné College Tsaile Adams (Quorum of 5 is met) 5 Regents in attendance. Main Campus, Room 620C Dr. Tommy Lewis Jr., Theresa Hatathlie Tsaile, AZ Time: 9:00 A.M. Agenda November 10, 2017 Minutes approved on January 12, Motioned by Regent Hatathlie, Second by Regent Dr. Dennison. Vote: I. Call to Order: Regent Bigman called the meeting to order at 10:02 a.m. II. Roll Call: Taken by Regent Adams III. Invocation: Regent Dennison IV. Approval of Agenda Motion to approve agenda by Regent Bigman and seconded by Regent Adams. Follow-Up Action: Responsible POC: Discussion: The agenda has changed slightly from the transmitted record. BOR President explains the Sept 8th regular and work session & Sept 22 nd regular minutes removed from agenda as needed corrects still requires updates and New Business Items 1 full resolution title read and included on the agenda. Motion for amendment by Regent Bigman and seconded by Regent Adams. Vote on amending motion: Vote on approving motion: Amendment noted Executive Assistant V. Introduction of Guest and Staff Regent Greg Bigman, President Regent Johnson Dennison, Member. Regent Nelson BeGaye, Member. Regent Anderson Hoskie, Treasurer Regent Felisha Adams, Member. Acting Secretary. Dr. Roessel, Diné College President Patrick Blackwater, Dual Credit Coordinator Velveena Davis, Director of OIPR Dr. Geraldine Garrity, Provost Joy Thompson, Director of IT Marie Nez, VP of External Affairs Glennita Haskey, VP of Student Affairs Wilson Aronlith Jr., Faculty 1

2 Charley Chee, Community Member OJ Vecenti, Faculty Benita Litson, Director of LGO VI. Public Comments VII. Diné College Board of Regents Meeting Minutes Nonabah Sam, Museum Curator Martha Austin Garrison, Faculty Don Denetdeal, Faculty There were no public comments presented during this meeting. Announcements Síhasin Sub Committee Meeting held at Church Rock, AZ. The date and time has not been disclosed, however would be available on Navajo Nation Council Website. VIII. Approval of Meeting Minutes Annual Meeting Wednesday, October 4, 2017 Student Union Center, Activity Room Tsaile, AZ Motion by Regent Adams Second by Regent Dennison No discussion for this item. Vote: 5/0/0. Follow-Up Action: Responsible POC IX. Reports Follow-Up Action Responsible POC Oral Reports 1. Office the President Dr. Roessel The college has presented two new baccalaureate programs. The college is in progress to identify possible programs to move toward master degrees. This academic initiative may be included in the work session currently scheduled in January. The college president attended the FALCON Conference. The president acknowledges the Land Grand Office and staff s presentation at the conference. The committee and subcommittee for the 50 th Anniversary in process of creation worked on by the planning chair & co chair. The president makes recommendation of including student voice in planning of the 50 th Anniversary. Mr. Blackwater, 50 th Anniversary Chair The planning committee working to create a national committee with subcommittees. The committee will assist with networking on a national 2

3 level. The subcommittees will assist with anniversary projects. The Board President requests draft ADHOC committee structure. The Board President addresses written reports. o Provost Section: Regent Bigman inquired if enrollment for psychology was capped or any there were going to be any entrance requirement. On the Academic reports, he noted the report said claimed hours and asked if this was because hours were unverified. o Finance Section: Regent wanted clarification with 401K if noted within report if referring to beginning of 401k or when bidded. For capital project, recommends having costs and status, not just a list projects. He want to see how executives are managing capital, assets, and people in line with the goals and objective set by the board. Regent Dennison suggests a community member and the affluence of the college and its contribution to the community. ADHOC committee structure 50 th Anniversary Chairs 2. Office of the Student Affairs VP Haskey The report for the Office of Student Affairs provided and will be included in the board packet. Student Affairs (SA) extended hours beginning October 1 st 7 am- 7pm in Tsaile and 7 am- 6pm in Shiprock. 607 DC students below 2.0 grade point average or lower. The advisors will reach-out to advisees in providing resources. Emergency aid provided to DC Students through Great Lakes Grant. The checks written directly to the vendor resulting in issues. Vice President of Student Affairs (VPSA) worked with Finance & Accounting department to resolve. Fixed meal plan outstanding concerns. VPSA working with OIPR, academics, and VPFA in discussion of possible resolutions. Cultural Linguistics Research Specialist as a temporary position. 3. ASDC President Felisha Adams 3

4 Three students will attend the leadership conference next week. Three new members and 13 clubs in total. ASDC President announces Pre- Professionals club will help students with the next steps after receiving their baccalaureate degree. ASDC plans to contribute a mural for the 50th Anniversary. The Student Choice Award recognition starting in January. Encourage student volunteering in their community. ASDC President expresses recognition for veterans in attendance. 4. Staff Association Vale Adakai, SA President Staff Association (SA) President advises of staff concern regarding salary adjustments. SA President inquires of service award. SA President reports staff request additional training on PAYCHEX payroll time system. REDW estimated completion is in December. o Board President clarifies implementation will be in phases and request communication to help with transition. President reports service awards provided past 3 years, totaling $101, 000. The amount provided based on years with the college and not merit based. BOR President inquires of recommendation of staff bylaws. SA President updates the approval of bylaws and working on finalizing resolution. He plans on providing for December board meeting. Written Reports 1. Office of the Provost Dr. Garrity, Acting Provost 1. Office of Finance and Accounting Bo Lewis, VPFA 2. Office of Communications and External Relations Marie R. Etsitty- Nez, VP 3. Faculty Association- Juanita Francis, FA President Motion to accept reports by Regent BeGaye and seconded by Regent Adams. No further discussion. Motion to amend by Regent Hoskie and seconded by Regent BeGaye to include 3 directives: 1. Immediate Strategy 50th 2. Mental Health Awareness for HEHSC for student wellness 3. Youth Program proposal Follow-Up Action: Update Agenda DIRECTIVES: 1. Immediate Strategy 50th 2. Mental Health Awareness for HEHSC for student wellness 3. Youth Program proposal Responsible POC BOR Executive Assistant President and Administration. 4

5 Vote for approving motion: Vote for amending motion: X. Old Business There was no old business for this regular meeting. XI. New Business 1. Action Item 1 A - Approval of Regent Dr. Tommy Lewis to serve on the Board of Trustees of the Association of Community College Trustees as a representative for all Tribal Colleges and Universities. Motion to approve by Regent Dennison and seconded by Regent Adams. Read into record by Regent Adams. Discussion: Regent Bigman suggests an amendment to Item #4 Dr. Tommy Lewis is uniquely qualified and respected to represent TCU s with his experience as a tribal college president, board of regents member, and superintendent of schools; and. Motion to amendment by Regent Adams and seconded by Regent Hoskie. Vote for approving motion: Vote for amending motion: Accepting and Approving the Academic Program Review Report for the Associate of Arts in Diné Studies. Discussion: CDS faculty present and provided overview. The new APR approved October BOR meeting will begin in Fall 18 and utilizing old APR. The data became invalid because self-obtained. Regent Bigman s comment to ask about the alignment of Resolution to Academic Review approved by the board. Amend Resolution with noted changes. Amend Resolution with noted changes. Resolution Sponsor Resolution Sponsor 5

6 Motion to approve by Regent BeGaye and seconded by Regent Hoskie. Read into record by Regent Adams. Amend Resolution with noted changes. Resolution Sponsor Motion to amend by Regent Adams and seconded by Regent Hoskie to update inclusion of #6 benefit to the college verbiage (CDS Faculty advised has data for requested #6) and Therefore be it resolved include the approval of this resolution falls under the prior APR and impacted by the rollout date. Vote for approving motion: Vote for amending motion: Approving the Distance Education Policy Manual for Diné College Distance Education Program. No motion. 4. Approving a Proposal to the Navajo Nation Síhasin Committee to fund the construction of student housing for Dine College and the Navajo Nation at Tsaile, Arizona, Tuba City, Arizona and other sites to be determined to allow greater access to higher education for Navajo students. Motion to approve by Regent Adams and seconded by Regent Bigman. Read into record by Regent Adams. Discussion: Regent Bigman suggests to include Sub into Síhasin Committee, update to to in, so read as determined to allow greater access in higher education, include Nation to Navajo students, & include amount in the title. Regent BeGaye suggests including proposal as Exhibit A. Motion to table resolution by Regent Hoskie and seconded by Regent Adams. Amend Resolution with noted changes. Resolution Sponsor 6

7 Vote to amend motion: Vote on tabling motion: Diné College Board of Regents Meeting Minutes 5. Authorizing a Contract between Association of Community College Trustees and Dine College for Presidential Evaluation Service through June 3, Motion to approve by Regent Dennison and seconded by Regent Hoskie. Read into record by Regent Adams. Discussion: Regent Bigman provides copy of the contract for the regents to review and mentioned the contract ties the hands of the board for three years and will help the regents to evaluate the President as opposed to HR, and provide consistency. A legal memorandum will also be provided for the regents to review that covers the contract and list as attachment. Add, after president, add s to College. The resolution and contract will support consistency and collaboration, drafted by BOR President. The Board of Regents will evaluate the President and not the Department of Human Resources. The resolution will create consistent format and inclusion of others in evaluation for future Board of Regents. Motion to append by Regent Adams and seconded by Regent BeGaye to correct grammatically errors and include legal memorandum as attachment. Vote on amending motion: Vote on approving motion: XII. Executive Session: There were no executive session items during this meeting. XIII. Next Meeting: Regular Meeting Friday, December 8, 2017, 9 a.m. Proposed Location: Diné College, Tsaile Campus. 7

8 XIV. Adjournment: Motion to adjourn by Regent BeGaye, Second by Regent Hoskie, Vote: Meeting adjourned at 12:41 p.m. Respectfully submitted by: Michelle Cury, Diné College Board of Regents Executive Assistant 8