The Board of Ellis County Commissioners met in regular session at 5:07 p.m., Tuesday, January 9,

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1 January 9, 2017 The Board of Ellis County Commissioners met in regular session at 5:07 p.m., Tuesday, January 9, 2017, in the Commission Chambers, at the Administration Center, 718 Main Street, Hays, Kansas. Chair Dean F. Haselhorst called the meeting to order. The meeting opened with everyone standing and saying the Pledge of Allegiance. Commissioners present: Chair Dean F. Haselhorst, Commissioner Barbara K. Wasinger and Commissioner Martha L. McClelland. Also present were County Administrator Phillip Smith-Hanes, County Counselor Bill Jeter and County Clerk Donna J. Maskus. ORDER OF BUSINESS No changes were noted to the Order of Business. APPROVAL OF PRIOR MINUTES No prior minutes were presented. CONSENT AGENDA Motion: Wasinger Second: McClelland To accept the Consent Agenda A-H as written, including the following: Personnel Appointment Kelly S. Robb, Sheriff s Department, effective January 15, Change of Employee Status Lori A. Balzer, Health Department, change of address, effective January 1, Payroll Claims Payroll Claim deductions dated January 6, 2017 for $185, Payroll Claims dated January 6, 2017 for $395, Year End Purchase Orders 2016 Year End Purchase Orders encumbered totaled $1,074,002.81, dated January 9, Tax Roll Adjustment Claims Tax Roll Adjustment claim numbers thru , thru and Deleted claim number ISSUES FROM PERSONS NOT ON THE ORDER OF BUSINESS WHEATLAND TOWNSHIP TREASURER

2 Tony Rohr stated that he has served the Wheatland Township Board as Treasurer for several years and Ernie Binder will be taking over this position. He thanked the Commissioners. Rohr was also thanked for his years of service as Wheatland Township Treasurer. REGISTER OF DEEDS MORTGAGE REGISTRATION FEE Register of Deeds Rebecca Herzog addressed a 2004 mortgage registration fee that was collected and the document was recorded and processed involving sixteen counties. Then in December 2016 the Company, with their attorney s advisement, paid the mortgage registration fees again. The company has now filed with the Kansas State Board of Tax Appeals for a refund on the mortgage registration fees paid in December Register of Deeds Herzog will be working on a response to the Kansas State Board of Tax Appeals and will not be requesting a hearing. REORGANIZATION APPOINTMENT OF ELLIS COUNTY COMMISSION AND RESOLUTION ON COMMISSION DISTRICT APPOINTMENT OF CHAIR OF THE ELLIS COUNTY COMMISSION Motion: McClelland Second: Haselhorst To nominate Barbara Wasinger as Chair of the Ellis County Commission for Motion carried by a voice vote of two to zero (Wasinger did not vote). DESIGNATE COUNTY COMMISSION VICE-CHAIR Motion: Haselhorst Second: Wasinger To appoint Marcy McClelland as Vice-Chair of the 2017 Ellis County Commission. COMMISSION FILLED APPOINTMENTS Motion: McClelland Second: Haselhorst To approve the following appointments: Ellis County Economic Development Coalition Barbara K. Wasinger Northwest Kansas Community Corrections Board Barbara K. Wasinger Northwest Kansas Juvenile Services Barbara K. Wasinger High Plains Mental Health Board Martha L. McClelland WorkforceONE (Local Workforce Development Area 1 Chief Elected Official Board)-Martha L. McClelland Union Negotiating Committee Representative Dean F. Haselhorst DESIGNATION OF OFFICIAL DEPOSITORY, COUNTY NEWSPAPER AND REGULAR MEETING DAY AND TIME Motion: Haselhorst Second: McClelland To approve the following business: Designation of official depository of all federally insured banks in Ellis County.

3 Designation of official county newspaper as Hays Daily News, and the Ellis Review when published items impact the Ellis area directly. County Commission regular meeting day and time as the first and third Mondays of each month (or the following day if Monday is a County holiday) at 5:00 p.m.; second Mondays of each month (or the following day if Monday is a County holiday) immediately following the Ellis County Kansas Public Building Commission meeting. Board of Directors of the Ellis County Kansas Public Building Commission: Dean F. Haselhorst, Martha L. McClelland and Barbara K. Wasinger. Confirm appointment of appointed department heads: County Administrator: Phillip Smith-Hanes Appraiser: Lisa Ree Emergency Management Director: Darin Myers Emergency Medical Services Director: Kerry McCue Fire District #1 Director: Darin Myers Health Administrator: Kerry McCue Information Technology Director: Mike Leiker Public Works Director: Bill Ring Appointment of Non-Commissioner County Representatives: ADA Officer: Phillip Smith-Hanes Affirmative Action Officer: Phillip Smith-Hanes County Coroner: Dr. Lyle Noordhoek Ellis County Historical Society Board: Tom Drees EMS Medical Consultant: Dr. James Black Flood Plain Administrator: Karen Purvis High Plains Mental Health Board (alternate voting member): Tom Drees Northwest Kansas Community Corrections Board: Pelgy Vaz Northwest Kansas Planning & Development Commission: Phillip Smith-Hanes Northwest Kansas Solid Waste Authority: Bill Ring Public Health Medical Consultant: Dr. Katrina Hess Solomon Valley E-Waste Coalition: Richard Grizzle (primary), Rick Rupp (secondary) Union Negotiating Committee: Bill Jeter Wellhead Protection Committee: Ken Richmeier Zoning Administrator: Karen Purvis Ellis County Fair Board: President: Jill Pfannenstiel Vice-President: Justin Scheck Treasurer: Julie Miller Secretary: Norleen Knoll Members: Shawn Braun, Cole Dreiling, Edna Hanson, Gretchen Jennings, Suzanne Klaus, Brennan Pfannenstiel, Darin Pfannenstiel, Jared Pfeifer, Jerry Sonntag, Michele Springer, Steve Unrein and Scott Wasinger. Fire District #1 Company Chiefs: Company 2: Rich Shubert, Chief; Will Montgomery, Asst Chief; Justin Scheck, Captain Company 4: Tom Tholen, Chief; Cole Dreiling, Assistant Chief; Chris Brungardt, John Weber and Dave Gagnon, Captains Company 5: Rusty Lindsay, Chief; Adam Napell, Assistant Chief; Mitch Erwin and Chris Muench, Captains; Charles Albers and Jared Shelton, Lieutenants Company 6: Steve Seefeld, Chief; Brandon Pfeifer, Assistant Chief; Chris Cline and Tim Kohlrus, Captains Company 8: Cole Dinges, Chief; Matt Grabbe, Asst. Chief; Kyle Zimmerman, Captain Company 9: Russtin Weese, Chief; Mark Fisher, Assistant Chief Local Emergency Planning Committee: Local Official: Ed Harbin, Sheriff Law Enforcement: Don Scheibler, Hays Police Firefighting: Gary Brown, Hays Fire Department Emergency Management: Darin Myers, County Fire & Emergency Management Health: Danielle Windholz, First Care Clinic

4 Hospital: Mike Filley, Hays Medical Center Broadcast Media: Becky Kiser, Eagle Communications Transportation: Kevin Zimmer, KDOT Local Environmental Group: Holly Dickman, K-State Extension Community Group: Pete Peterson and Deb Tucker, Red Cross Facility Operator: Rusty Lindsay, U.S.D. 489 Emergency Medical Services: Kerry McCue, Ellis County EMS Information Coordinator: Meagan Carver, County Fire & Emergency Management Ellis County Council on Aging Board: Karen Ashbaugh, Roy Hustead, Alberta Klaus, Twila Logsdon and Ilona Patterson. The Safety Committee as appointed in 2016 is disbanded; the County Administrator is directed to convene a committee of County employees to discuss workplace safety issues. COMMISSION DISTRICTS County Administrator Phil Smith-Hanes stated that the Commission is to review the Commission Districts every three years. Smith-Hanes states that no major changes have occurred in the population figures in the districts and per Kansas State Statues these districts, by population, will be reviewed every three years. Motion: Haselhorst Second: McClelland To approve Resolution on Commission Districts. RESOLUTION RESOLUTION OF THE BOARD OF ELLIS COUNTY COMMISSIONERS WHEREAS, K.S.A requires boards of county commissioners to redistrict, and states that boards of county commissioners are subject to alteration at least once every three years ; and WHEREAS, K.S.A requires the board of county commissioners to redistrict into districts that are compact and equal in population; and WHEREAS, case law and Kansas attorney general opinions require that redistricting meet the legal concept of one person, one vote, which occurs through districts of equal population; and WHEREAS, case law and Kansas attorney general opinions require that redistricting be based on the most recent population numbers in order to accomplish equal populations within the districts; and WHEREAS, the U.S. census occurs every ten years and population data is updated annually with certified population numbers reported to the Kansas Secretary of State; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ELLIS COUNTY, KANSAS, that it has complied with K.S.A in that it has relied upon the most recent population data to redistrict following the 2010 U.S. census; that there has been no significant population changes among the

5 districts within the last three years; and that the Board of County Commissioners districts are compact and equal population as much as possible. This Resolution is effective upon its adoption. Dated this 9th day of January, ATTEST: /s/ Donna J. Maskus, County Clerk BOARD OF COUNTY COMMISSIONERS /s/ Barbara K. Wasinger, Chair /s/ Dean F. Haselhorst, Commissioner /s/ Martha L. McClelland, Commissioner 2017 COUNTY AGREEMENT TO TREAT NOXIOUS WEEDS FOR THE KANSAS DEPARTMENT OF TRANSPORTATION Gary Haas, Weed Control Supervisor, presented the 2017 County Agreement to treat noxious weeds yearly for the Kansas Department of Transportation (KDOT). Haas has increased the labor cost from $30 to $32 per hour using the 2.5 ton or ¾ ton spray truck. On equipment rates, Haas asked to charge $32 per hour for the ¾ ton spray truck and $36 per hour for the 2.5 ton spray truck which are FEMA equipment rates. KDOT noted that they do not want colored dye used in the treat of noxious weeds on their properties. Motion: McClelland Second: Haselhorst To approve the agreement to treat noxious weeds for the Kansas Department of Transportation (KDOT) with changes on the labor cost from $30 to $32 with the ¾ ton spray truck guidance and rate controller, $36 per hour equipment cost with the 2.5 ton spray truck and no colored dye to be used. MONTHLY FINANCIAL REPORT The December 2016 Financial Report will be available at the January 16, 2017 meeting. COUNTY COUNSELOR REPORT (COUNTY COUNSELOR BILL JETER) County Counselor Bill Jeter reported that he is finishing up the title work for the sale of the Tholen Building and will be scheduling a time with Chair Wasinger to complete the closing of the sale on the Tholen Building. COUNTY ADMINISTRATOR REPORT (COUNTY ADMINISTRATOR PHILLIP SMITH-HANES) No report by the County Administrator Smith-Hanes. COUNTY COMMISSION REPORTS McClelland reported that she attended the ceremony on the Oath of Office for the elected officials at 8:30 a.m. today at the Courthouse. No other reports were presented.

6 EXECUTIVE SESSION(s) No Executive Session was held. ADJOURNMENT With no further business, Chair Wasinger adjourned the meeting at 5:27 p.m. The next regular scheduled Commission Meeting will be held on Monday, January 16, 2017, Ellis County Administrative Center, 718 Main Street, Hays, Kansas. BOARD OF ELLIS COUNTY COMMISSIONERS, BARBARA K. WASINGER, CHAIR MARTHA L. MCCLELLAND, COMMISSIONER ATTEST: DEAN F. HASELHORST, COMMISSIONER DONNA J. MASKUS, COUNTY CLERK