Dick Titus called the meeting to order at 7:00 p.m. The meeting was held at the Club Upstairs.

Transcription

1 Magnolia Point Community Association, Inc. Board of Directors Meeting Magnolia Point Clubhouse July 9, 2018 Minutes Dick Titus called the meeting to order at 7:00 p.m. The meeting was held at the Club Upstairs. Committee Members present: Rannel Westberry, Jon Bastress, John Weidner, Susan Mitchell, Joe Boyd and Larry Hanline. Also, present: Darren Decker, CAM Lifestyles Realty. Quorum was met with Dick Titus, Wally Bransford and Bill Nisley in attendance. City Manager Danielle Judd The City of Green Cove Springs requested time on our agenda to discuss Water Conservation in Magnolia Point. Danielle introduced several members of her staff and Council members in attendance. The presentation highlighted the necessity and methods available to conserve our limited water resources. Copies of the presentation were handed out. A copy is also attached to these minutes. Approval of Previous Board Meeting Minutes (June) The minutes for the June Board meeting were approved unanimously. (Bransford motion/nisley second) Financial Statement Review (May) Chairman Rannel Westberry was in attendance. Rannel provided a financial summary. He noted the operational expenditures remain within budget with no major issues. The Reserve expenditures for drainage have caused a cash flow concern. The Net Reserve Balance (1/1/18) was $485,000 and spending through May was $465,000 (Paving, curbing and drainage). Including funding through May of $96,000 the net balance (5/31/18) is $116,000. Continued drainage expenditures (Vallencourt and Probe) indicate a probable cash balance of only $20,000. The waiving of the mitigation purchase by SJRWMD provides a positive $65,000 to offset these expenses since it has already been included in last years expenses as a liability. This situation requires us to seriously consider what assessment actions are required. This will be addressed at next month s meeting. 1

2 Committee Reports Access Control Chairman Jon Bastress was in attendance. Jon provided a short summary on Access committee activities and back gate issues. There was significant discussion on the problem of getting drivers to stop and not destroy the back-gate swing arms. Architectural Review Chairman John Weidner was in attendance. John provided a summary indicating twelve ARC actions and approvals were provided in June. A summary of the month s actions was provided to the Board. John also requested that Robert Gilrain be added to the ARC. Wally moved that Robert be appointed to the ARC. It was seconded by Bill and approved unanimously. Communications Chairman Susan Mitchell was in attendance. Susan indicated there was no report. Community Liaison Chairman Chris Springborn was not in attendance and there was no report. Trevor was in attendance and answered questions. Landscape/Irrigation Chairman Joe Boyd was in attendance but had no report. Roads/Drainage/Waterways Repair Chairman (Open) There was no Roads committee report although drainage issues were discussed in the unfinished business topic below as well as throughout the meeting. Rules Enforcement Chairman Larry Hanline was in attendance. Larry provided a summary of REC activities. These included recent drive around results as well as mailbox, sign and golf cart registration activities. After discussion, the Board agreed to use all efforts to identify owners of unregistered carts and to enforce the golf cart registration requirements by using the current citation/fine/lien process. Larry also requested that Diane Lochner be added to the committee. Wally moved that Diane Lochner be added to REC. It was seconded by Bill and approved unanimously. Unfinished Business A. Drainage Status Status of the authorized drainage repair efforts was provided. A new sinkhole issue was identified on Scioto. This must be addressed quickly and will be prioritized to be worked along with the Constancia issue. 2

3 The Shinnecock repair was significantly larger and more complex than preliminary estimates. Work on this repair is basically completed. This work impacted and delayed the remaining scheduled repair activities. The Constancia repair requires new pipe runs along the fairway of hole #12, impacts golf course operations and has also grown in scope. The Club is close to completing the repair of the collapsed bridge on red 9 (Club expense of $30 K) which allows the 12 th hole to be closed for installation of the required drainage piping. Continuation of the Constancia repair will then depend on the required Scioto repair activity. The completed repair activity for the drainage issue on lot 13/14 has not resolved the drainage issue. Vallencourt has identified and proposed additional effort and costs to resolve the issue and complete the effort. The resolution of the questions regarding the proposed activity has not been completed. The completion is on hold pending this resolution. The repair activity for the Oglebay pond is complete. The Association has received notice that the paper work generated and submitted to SJRWMD was sufficient to waive the mitigation requirement. This action has saved the Association $62,265. This liability has been recognized as a 2017 expense and requires appropriate financial adjustments. B. Obstacles and Impediments The REC raised issues concerned with objects being placed within easements of owner s property bordering association roads. Wally provide a summary of a proposed approach, expected actions and documentation that has been generated to address these issues. A preliminary response has been generated and was made available for review. It is also included as an attachment to these minutes. Comments were solicited, and some were received during the meeting. New Business A. Dave Richard Group Contract Proposal Our Security Contractor, Dave Richard Group, has submitted an offer to extend his current contract for an additional three years. He presently has two contracts for his company s services. One covers his front gate activities and expires in February The second contract was initiated in August of 2015 and covers his support for activities of monitoring the back-gate during the work-week. This contract expires in August of this year. His offer continues the scope of both contracts (both front and back gate monitoring) and increases the contract value by 1% over the present contract and proposes to increase the rate at 1% for each of the following two years. The offer was discussed and put on the table until next month pending an examination of what activities are required at both gates. 3

4 B. Magnolia Point Tri-Party Reuse Agreement - The City is considering, at the next Council meeting, an extension of the Reuse Water agreement that exists between the City, Golf Club and the Association which allows the city to provide reuse water to our ponds and the Club to use this water for irrigation. The Association is involved in this agreement because our Covenants require us to maintain and control the waterways within the MPPUD and satisfy the conditions imposed by the SJRWMD permit. The agreement has been in effect since 2008 and may be extended by agreement of the three parties. An extension was done in 2013 (April) and the City is requesting our approval of this new revision to extend it to 2023 in support of the Council meeting. Wally moved that agreement be approved. It was seconded by Bill and approved unanimously. C. Open Discussion - Residents questioned whether the developer s last lots have been sold and requested detailed information and a timeline for transitioning control from the developer (Dream Finders) to the Association. Concern with how the election process of a new board would be handled. Dick responded that the transition would follow the procedures defined in Florida law and the Covenants, and the nomination and election of association officers would follow the process laid out in the MPCA By-laws. The specific date for transition has yet to be established and is contingent on delivery and acceptance of documentation and artifacts required by law. MPCA has identified and provided to Dream Finders a recommended set of data required to meet the transition requirements. Dream Finders is responsible for assembling those required items. Adjournment With no further business to discuss, Bill made a motion to adjourn which Wally seconded. The motion passed unanimously, and the meeting was adjourned. The next regular Board meeting is scheduled on Monday August 13 th at 1:30 pm. The location will be in the Clubhouse. 86 people attended including board and staff. 4

5 GCS Water Conservation Presentation 5

6 Obstacles and Impediments Handout 6