DRAFT Administrative Board Minutes (Enter Committee or team name in the box above)

Transcription

1 DRAFT Administrative Board Minutes (Enter Committee or team name in the box above) Meeting Date: October 6, 2014 Time: 6:00 p.m. Chairperson/President/Facilitator: mark Mertens Attendees: Mark Mertens (Board Chair); Jerry Rogers (Vice Chair); Kathryn Ellis (Board Secretary Community Development and Fundraising Committee Chair); Ann Portell (Treasurer); Clifton Lane; Stanley Stratton; Diane Curtis; Audrey Mitchell; Dr. Mindy Selsor; Victoria James; Martha Maxwell (CMHFB Chair); Forrest Wegge; Ken Waller; and Dr. Steven Crawford. Not in Attendance: Lisa Rozier; and Terrence O Neill. Staff in Attendance: Dr. Stephen Huss (President/CEO); Tracy Wiecking (Ass t CEO); Amy Rhodes (CFO); Margo Pigg (EVP Adult Behavioral Health Services); Patty Martens (EVP Medical & Health Services); Deborah Tumulty (VP Human Resources); Ghada Sultani- Hoffman (EVP Children & Youth Behavioral Health Services); Judy Finnegan (VP Human/Animal Interaction); Dr. Nathan Suter (Dental Director); Katy Murray (AVP Corporate Compliance/QM, HIPAA Privacy Officer, CARF Coordinator); and Sandra Miget (Executive Secretary). Staff not in Attendance: Dr. Mohammed Ashraf (Medical Services Director); and Dr. C.J. Jos (Behavioral Health Director); The meeting was brought to order at 6 p.m. by Board Chair Mark Mertens. Agenda Item #1 The meeting diverted from the agenda. Discussion Mark introduced guests Sheriff Glenn Boyer, Steve Meinberg, Dawn Davison, Tony Dennis, and Greg Bohn, all from the Sheriff s Department, and Kris Dettmer, Victim Advocate. Steve Meinberg said they applied for the DVERT grant but were not approved. Kris gave a presentation on how the DVRT Program works. She said the only thing they deal with is intimate partner assault. Sheriff Boyer asked COMTREA to fund the Victim Advocate position, since the grant that funded her position was denied. He said the Jefferson County Sheriff s Department was the first in the state to offer domestic violence resources. Ken Waller said maybe the County Council can work on it with COMTREA. Dr. Huss is committed to keeping the position until the end of December and to exploring funding possibilities. FMMSC 0113 Approved 8/14/2013

2 Ken said he is willing to submit a grant application if he can. He said we could ask for a meeting and ask them if this would qualify for the grant money. Dr. Huss said it would be interesting to know what other organizations do when the grant runs out. Glenn said maybe we could approach the hospital to partner with us. He can keep one of the detectives but doesn t have the money for Kris. Recommendations Action Items Committee member(s) responsible: Agenda Item #2 September Minutes: Discussion Recommendations Ann motioned to approve the September minutes. Kathy seconded. Motion carried. Dr. Huss introduced Katie Herman of Human Resources, who explained the volunteer report she will be distributing monthly. Action Items Committee member(s) responsible: Agenda Item #3 Fiscal Discussion Current Keaton census is 19. We are going to decrease this number to 16 by attrition and are not taking any more referrals. We are losing $100,000 per month that we cannot bill because we have more than 16 patients at Keaton. The Federal government is trying to prevent states from transferring people from hospitals to nursing homes and assisted living facilities. Once we get down to the 16, our reimbursements will go up. Recommendations I, Ann Portell, move to approve the financial report. Kathy seconded and motion carried. Action Items Committee member(s) responsible: Agenda Item #4 QA/QI Discussion Vicki said the committee is developing a new Client Satisfaction Survey and a new Staff Survey. They should be completed by December of Recommendations I, Vicki James, move to approve the QA/QI report. Jerry seconded and motion carried. Action Items 1. FMMSC 0113 Approved 8/14/2013

3 2. Agenda Item #5 CEO Report. Committee member(s) responsible: Discussion Dr. Huss said we have selected a new electronic health records system - Athena Health. We are paying cash for the Athena Health program. It was less than the $600,000 we budgeted. They are supposed to receive 8% of the revenue that we collect, but we are renegotiating. Dental is separate software. Dr. Huss said this hopefully provides all the reporting we have to do. We have applied for a grant from Missouri Community College for $500,000 for early childhood identification for high risk kids in St. Louis County. Recommendations Action Items Committee member(s) responsible: Agenda Item #6 Dental Update: Discussion We have a new Dentist Dr. Hallie Lillmars; two new hygienists Renee Blanken and Angelica Miller. We received approval to keep the mobile dental equipment valued at $10,000. We will pay $25. We may do some work in Ste. Genevieve County. By mid October we should hear about the Fox C-6 grant from the Missouri Foundation for Health Budget Committee. We presented the Valley Clinic Year 1 Report to Northwest R 1 School Board September 18. Jefferson College would like to work with COMTREA on a dental assisting program. FMMSC 0113 Approved 8/14/2013

4 At the Ste. Genevieve WIC office we provide mobile dental outreach on Wednesdays. Recommendations Action Items Committee member(s) responsible: Agenda Item #7 Bridle Ridge Acres: Discussion Grants were submitted to Mercy Jefferson Foundation. The results will be announced in November. There was a Health Fair at Bridle Ridge October 4. About 50 people attended. We are tentatively planning a Wild West Show for August 15, 2015, in conjunction with the Hillsboro Civic Club. Recommendations Action Items Committee member(s) responsible: Agenda Item #8 Bridle Ridge Development Committee-Quarterly Report: Discussion An update from the Bridle Ridge Development Committee was distributed. Site improvements are continuing: fencing, organic garden, winter shelter, trail. We are considering creating a COMTREA Foundation. Fund raising/community development efforts include the Health Fair, Wild West Days, Derby Day, Green Day/Art Show, FOSH, Veterans Day. We are still planning on having a chapel and a wishing well. Recommendations Action Items FMMSC 0113 Approved 8/14/2013

5 1. 2. Committee member(s) responsible: Agenda Item #9 FQHC: Discussion A grant is pending from MFH, $300,000 to expand dental to the Fox school district. MFH will decide by November 20. Grants received: $250,000 for a child psychiatrist still looking for staff. Also $250,000 construction grant to bring medical care to the Valley and create medical homes for patients; under development. Recommendations Action Items Committee member(s) responsible: Agenda Item #10 Facilities: Discussion After the Athena sale we will work on the Festus A building for the CAC and other offices. We will work on the Manor House. The Fox school grant is pending. Northwest School renovation work is progressing. High Ridge building May be able to delay due to Valley construction. We re still working on site and possible plans. Bridle Ridge Counseling and Education Center plans are developed. We re waiting for funding. Recommendations Action Items FMMSC 0113 Approved 8/14/2013

6 Committee member(s) responsible: Agenda Item #11 Fund Raising: Discussion August 20 - The CAC Golf Tournament raised $16,500 - $200 more than last year. October 3 - The 40 th Anniversary celebration had 140 attendees. Oct 11 - FOSH (Friends of Sound Horses) for gaited sport horses February 14, Mardi Gras for A Safe Place. February 28, 2015 Sweetheart Dance in Union May 2, 2015 Derby Day at Bridle Ridge June 14, 2015 Green Day and Art Show July, 2015 Car Show for Farmington CAC August 15, 2015 Wild West Show December 5, 2015 Winter Party Recommendations Action Items Committee member(s) responsible: Agenda Item #12 Board: Discussion The Board approved the following by law changes, manual changes, and dental fees (attached).. G6-19_Procurement_Policy_and_Procedures G4 HR Manual Volunteer Changes G4-10 FW_ add to board only section for revisions By-Laws G4-10 Appendix Volunteer Program Policy and Procedure Recommendations I, Ken Waller, move to approve the changes in the manuals, G4 HR Manual Changes to G4-10, G4 HR Manual Appendix Volunteer Program Policy and Procedure and G6-19 Procurement Policy and Procedures Stan seconded. Motion carried. FMMSC 0113 Approved 8/14/2013

7 I, Vicki James, move to approve the changes in the bylaws. Diane seconded. Motion carried. I, Audrey Mitchell, move to approve the new dental fees. Vicki seconded. Motion carried. I, Ken Waller, move to approve the amendment of Board Meeting Minutes for 12/9 /13. Forrest seconded. Motion carried. Action Items Committee member(s) responsible: Agenda Item #13 Closed Session: Discussion Recommendations I, Kathy Ellis, move to go into closed session. Diane seconded. A roll call vote was taken. A roll call vote was taken. All agreed. The board went into closed session at 7:03 p.m. Action Items Committee member(s) responsible: Agenda Item #14 Re-Opening and Adjournment: Discussion The meeting was re-opened at 7:50 p.m. Recommendations It was moved and seconded to adjourn. Meeting was adjourned at 7:51 p.m. Action Items Committee member(s) responsible: FMMSC 0113 Approved 8/14/2013

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32