Board of Directors Meeting Minutes November 2, :00 AM Lake Miona Recreation Center

Transcription

1 Board of Directors Meeting Minutes November 2, :00 AM Lake Miona Recreation Center 1. Pledge of Allegiance 2. Prayer 3. Attendance (Silent Roll Call by Secretary) Officers: President: Pete Wagner 1st VP: Bill Juchartz 2 nd VP: Fred Harrop Excused Treasurer: Dennis O Rourke Secretary: John Thomstatter BOD Members: Conrad Fischer Bernie Foster Dave Krueger James Bradley George Sevast Contributors: Greg Arpin Brian Sanford 4. President: Pete Wagner a. Web Site/ Newsletter Website move to GoDaddy is expected within the next 6 to 10 days. Newsletter has been restructured similar to the VVA National and FSC newsletters. The November Chapter Newsletter used the new format. Joyce Young has volunteered to be the Newsletter Editor and she will be trained in the near future. A training document and CD with the Newsletter files has been prepared. Issues with the Mailchimp mailing list were resolved. b. Vietnam Moving Wall - Volunteers (Brian Sanford) Apparently everything is moving ahead on schedule. It was suggested that a tent should be installed in the proximity of the Moving Wall to provide shelter for the security people. c. Chapter Wreath for Moving Wall Motion 1: by Conrad Fischer 2nd by George Sevast Unanimously Approved Buy a Commemorative Wreath (cost approximately $250) to be placed at the Vietnam Moving Wall event in November and payment will be from the Chapter money budgeted for the Moving Wall event. d. Chapter Challenge Coins are on order and expected to be available for the December Chapter General Membership Meeting. e. Charities Planned charity funds distributions are on schedule. f. Bylaws Comments about the Bylaws were discussed. Conrad Fischer will go back to the Audit and Compliance Committee to determine if a change to the Draft Revised Bylaws is needed. If so, it will be presented to the membership so the Bylaws approval can be completed by the February General Membership meeting. g. Action Items were reviewed. (See attached.)

2 5. Treasurer: Dennis O Rourke a. Financials b. Charity Checks c. Quarterly Audit Status. Verbal approval was received. Pete Wagner asked for a written approval report from the Audit Committee. 6. Secretary: John Thomstatter a. Approval of prior meeting BOD Minutes Motion 2: by Dennis O Rourke 2nd by Conrad Fischer Unanimously Approved Approve the October 19th BOD meeting minutes. b. Meeting Motions Summary Record ( ed to BOD Members) c. Incoming Correspondence HOPE Horses Helping People, Inc. Letter (from Jen Elliott/Horse in Miracles) See attached. Under review by Charities Committee. Wells Fargo Bank letter Golf Registration from Tom Dykas for 3 (3 checks total $150) 7. 1 st VP: Bill Juchartz a. Dinner Dance update Plans are on schedule. Tickets are printed and will go on sale at the November General Membership Meeting. ($76/couple or $38/single) b. Dave Krueger Color Guard Update. Future Meeting Speakers - November is 1) An Elder Affairs Attorney (Lake Law Firm Attorney Michael Norvell) presentation on guardianship issues and powers of attorney 2) A Medicaid expert, Rhonda Steller, to talk about nursing home Medicaid 3) Don Van Beck - Leesburg Helicopter project - December Chapter Holiday Party Night. Also Louise Williams, Ocala Travel, will talk about the December 2016 Chapter Caribbean Cruise plan. - January 2016 will be Fred's Veteran Affairs Briefing and VA updates. - February 2016 will Joyce Young, Dianne M. Boland (CMS, USAF Retired) (1) Military experience and females in the military in the 60 s compared to today. (2) Identifying risks, services and prevention for women veterans. - March Meet Your Chapter Election Candidates - April Chapter Election for the April Election Election Openings 1) 1-1st Vice President (Bill Juchartz - 2-yr term ends) 2) 1 Treasurer (Dennis O Rourke 2-yr term ends) 3) 2 - Board of Directors (James Bradley and George Sevast 2-yr terms end) 4) 3 - Election Committee (Bill Gerke, Dennis O Rourke and Bob Westfall 1-yr terms end) 5) 1 - Florida State Council (Bernie Foster 2-yr term ends) - Status of Future Date Speakers Chapter Membership update. Now 493 members, including 233 Life Members. Page 2 of 7

3 Scholarship Committee Next Committee meeting is November 18 th. Pete Wagner asked Dave Krueger to get a report on the Adopt-A-Vet, Adopt a Kid program Rick Keeney was working on. d. James Bradley VA OPC Coffee and Doughnuts (2nd Monday of each month) Related VA OPC activities and Committees. e. George Sevast Meeting Setup Chili Cook Off February 2016 Volunteers Refreshments Volunteers Chapter Merchandise 8. 2 nd VP: Fred Harrop a. Conrad Fischer VVA Chapter 1036 November Golf Outing Fund Raiser Thursday, November 19, 2015 at Stonecrest Golf Club. Bob Evans Community Charity Event b. Bernie Foster Golf Tournament updates Chapter 1036 Golf Tournament May 16, 2016 at the Cane Garden Golf Course Dinner at Lake Miona Rec Center. Charities and Operational Fund Raising 9. Good of the Order 10. Adjournment at 10:45. Prepared by: John Thomstatter, Secretary VVA Chapter 1036 Page 3 of 7

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6 OPEN ACTION ITEMS - Item No. YYYY-MM-DD-NN Item No Action: Work with the By-laws committee to simplify and reduce Requested By: Assigned To: Pete Wagner Conrad Fischer/ Fred Harrop Due Date: the content of the Chapter By-laws by referring to the VVA National Constitution where applicable and to maintain Chapter flexibility using Policy Letters. Draft document was provided at Sept 21 BOD meeting for review and discussion At next BOD Meeting. BOD approved the Revised document on October 19 th and was ed to Chapter members for review on October 25 th. Based on comments received, another revision is under consideration by the Audit and Compliance Committee. Item No Action: Track and report progress on Bob Evans Community Drive Requested By: Pete Wagner event scheduled for November 3, Date confirmed and paperwork submitted to Bob Evans. A flyer and form are needed ( to members?) Assigned To: Bernie Foster Forms are posted on the Chapter Web for both Nov 3 and Nov All work is on schedule. Due Date: Keep Open til Nov. Item No Action: Investigate the cost of a new Chapter flag from a professional Requested By: Pete Wagner Assigned To: Dave Krueger Due Date: source. Must be 2-sided with embroidery going in same direction. Ongoing resource investigation. Item No Action: Track progress for the future Melbourne trip and the Requested By: Pete Wagner Assigned To: Dave Krueger/ Bob Reilly Due Date: 2015 to 2016 Keep Open til 2016 Memorial Day Flag placement trip. Need to establish a date. Chapter purchased flags for the event ($500). Bob Reilly to coordinate/schedule but and Chapter will pay for bus. The date will be the Sunday (May 24, 2016) before Memorial Day. Page 6 of 7

7 Item No Action: Tampa Downs Bus Trip (Feb. 2016) May move to an April date. The Committee is being formed. The date is moved to April The cost and date need to Requested By: Pete Wagner be finalized. Assigned To: Dave Krueger/Bob Reilly Due Date: Item No Action: Quarterly Audit of Chapter s Financial records. Requested By: Pete Wagner Assigned To: Dennis O Rourke/ Conrad Fischer Due Date: /03/15 Dennis and Conrad are working. On Schedule. Audit Committee provided verbal approval but have to submit written report to the BOD. CLOSED ACTION ITEMS Item No Action: Make sure Curt Morgan and Larry Miloscio attend the DAV Moving Wall Committee meetings and report progress Wall meetings and provide the BOD a monthly progress Requested By: Pete Wagner update. Fred noted an update article published in the local paper. Brian Sanford provided an update at the July General Assigned To: Dave Krueger Membership meeting. 08/03/15 Brian Sanford said No DAV Planning meeting is scheduled. The fund raised netted $5K. Due Date: Monthly Curt resigned from position Larry and Brian will continue to participate. Committee progress check list was provided. Chapter ad for the event book and a check were sent to the DAV. Color Guard, security personnel and a wreath will be provided Action complete. Closed by the President. Page 7 of 7