A G E N D A CITIZEN PARTICIPATION

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1 CITY COUNCIL MEETING November 20, Lakeview Avenue North Robbinsdale, Minnesota 7:00 p.m. A G E N D A CITIZEN PARTICIPATION The City Council is meeting as a legislative body to conduct the business of the City according to the RULES OF PROCEDURE AND DECORUM OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the following times and always within the prescribed rules of conduct for public input at meetings. A) PUBLIC HEARINGS: Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the RULES OF PROCEDURE AND DECORUM OF THE CITY COUNCIL. B) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Other Business at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's RULES, is welcomed and your cooperation is greatly appreciated. 1. CITY COUNCIL MEETING CALLED TO ORDER 2. ROLL CALL: Backen, Blonigan, Rogan, Selman, Mayor Murphy 3. MICROPHONE CHECK: Blonigan, Rogan, Selman, Backen, Mayor Murphy 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS NOT ON THE AGENDA 5. APPROVAL OF THE November 20, 2018 MEETING AGENDA

2 CITY COUNCIL MEETING AGENDA November 20, 2018 Page 2 6. CONSENT AGENDA: Pursuant to Council rules, one motion, non-debatable, will approve the recommendation noted. Any member of the Council may ask for an item to be taken from the Consent Agenda for discussion and separate action. Such items removed from the Consent Agenda shall be considered immediately following approval of the balance of the Consent Agenda: A. Motion to approve and order placed on file minutes: City Council meeting on 11/07/18. City Council Work Session on 11/07/18. City Council Work Session on 11/13/18. B. Motion to approve and order placed on file minutes from the October 1 st Senior Commission meeting. C. Motion to approve issuance of licenses dated November 20, D. Motion to acknowledge the financial reports for the quarter ended September E. Motion to waive the reading and order the adoption of Resolution XXXX ACCEPTING THE SUBGRANT FROM STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY TOWARD ZERO DEATHS ENFORCEMENT GRANT PROGRAM AWARD TO THE CITY RES PRESENTATION There are no presentations. 8. PUBLIC HEARINGS There are no public hearings. 9. OLD BUSINESS A. Alley reconstruction 4000 block between Shoreline Drive and Beard Avenue 1. Receive any additional responses. 2. Determine whether to set an improvement hearing or provide other direction Starts on: Exhibit 1 19, Exhibit 2 40, Exhibit 3 42, Exhibit 4 59, Exhibit 5 60

3 CITY COUNCIL MEETING AGENDA November 20, 2018 Page New BUSINESS A. 1 st reading Ordinance updating sections of the Park Ordinance 1. By motion, hold the first reading of Ordinance No. 18-XX AN ORDINANCE AMENDING SECTION 815 OF THE CITY CODE REGARDING USE OF PARKS AND RECREATION AREAS AND RELATED UPDATES TO CHAPTER 12 LIQUOR AND BEER AND CHAPTER 9 PUBLIC SAFETY. B. Compensation for Robbinsdale Economic Development Authority 1. By motion, waive the reading and order the adoption of Resolution No. XXXX A RESOLUTION PASSING UPON COMPENSATION FOR ROBBINSDALE ECONOMIC DEVELOPMENT AUTHORITY PURSUANT TO MINNESOTA STATUTES SECTIONS TO C. 1 st reading Franchise Fee Ordinances Xcel Energy and CenterPoint Energy 1. By motion hold the first reading of Ordinance 18-XX AN ORDINANCE IMPLEMENTING AND ELECTRIC SERVICE FRANCHISE FEE ON NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC ENERGY SERVICE WITHIN THE CITY OF ROBBINSDALE. 2. By motion hold the first reading of Ordinance 18-XX AN ORDINANCE IMPLEMENTING A GAS ENERGY FRANCHISE FEE ON CENTERPOINT ENERGY RESOURCES CORP., d.b.a. CENTERPOINT ENERGY MINNESOTA GAS ( CENTERPOINT ENERGY ), f.k.a. CENTERPOINT ENERGY MINNEGASCO, A DIVISION OF CENTERPOINT ENERGY RESOURCES CORP., f.k.a. RELIANT ENERGY MINNEGASCO, A DIVISION OF RELIANT ENERGY RESOURCES CORP., A DELAWARE CORPORATION, FOR PROVIDING GAS ENERGY SERVICE WITHIN THE CITY OF ROBBINSDALE ORD RES ORD. 74 ORD OTHER BUSINESS A. Voucher Request Pending Approval for Disbursement Motion to approve disbursement requests for period ending 11/20/18.

4 CITY COUNCIL MEETING AGENDA November 20, 2018 Page ADMINISTRATIVE REPORTS 13. COUNCIL GENERAL COMMUNICATIONS 14. ADJOURNMENT Marcia Glick, City Manager ITEMS PENDING OR UNDER STUDY FOR COUNCIL CONSIDERATION DEPARTMENT ITEM RESPONSIBILITY ANTICIPATED AGENDA DATE Budget & Levy Consideration Finance 12/04/18 Public Hearing- Utility Rates Finance 12/04/18 Public Hearing License renewals Administration 12/04/18 Set date for 1 st Council Meeting in January Administration 12/04/18 Public Hearing CIP Finance/Public Works 12/18/18 Public Hearing Street improvements Finance/Public Works 12/18/18 Budget & Levy Adoption Administration 12/18/18

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17 Consent C MEMORANDUM TO: FROM: DATE: RE: Mayor and City Council Marcia Glick, City Manager November 20, 2018 Approval of Licenses Background: As required by City Code, contractor and business licenses issued in the City of Robbinsdale must be approved by the City Council. Attached is a list of applicants requesting a license or license renewal to operate within the City. All appropriate fees have been paid and certificates of insurance and bonds, if required, have been filed with the City Clerk. Recommendation: By motion approve issuance of licenses dated November 20, CONCURRENCE: Marcia Glick, City Manager Kate Croteau, City Clerk 10

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25 Old Business TO: FROM: DATE: RE: Mayor and City Council Marcia Glick, City Manager November 20, 2018 Alley Reconstruction 4000 block between Shoreline Drive and Beard A venue BACKGROUND: A letter was sent out in June to inform property owners on the 4000 block between Shoreline Drive and Beard Avenue about a potential reconstruction project for their alley. Property owners were informed that they would be assessed for 100% of the reconstruction costs. They were invited to come to the public hearing on August 6 th at the City Council Meeting to hear more about the project and to voice their opinions. A Feasibility Report for the alley was presented to the City Council on August 6 th Exhibit 1 followed by the Public Hearing (minutes in Exhibit 2.) The City Council accepted the Feasibility Report and directed staff to collect additional information from residents through a survey. Staff sent out the survey, requested responses by August 31, and received the 15 responses attached as Exhibit 3. A resident, Karen Thereau, 4034 Shoreline Drive, appeared at the Opportunity for the Public on September 4 th and noted that the letter and survey had not provided information about financing options and had not jndicated when th item would be back on the council agenda for discussion. A lhird letter was sent out on October 1 J 1h (Exhibit 4.) The letter noted that the item would be back on tonight's agenda. Six comments were received, only one of which was from a new property. These letters are attached as Exhibit 5. Council Member Rogan obtained a list of which addresses had responses and which had not on November 13 th and he indicated that he would try to contact all of the missing parties. Analysis Overall, responses were received from 16 of the homes. The results were: eight yes eight no, including all four of the corner properties responding "no, unless they could receive a prorated rate because they do not need to use the alley." As the Feasibility Report has already been adopted, the next action would be to set a date for the improvement hearing if this project is to move forward. As noted in the letter, failure to reconstruct the alley will ultimately impact the city's ability to maintain the alley (clear snow) and collect garbage from the alley. RECOMMENDATION: 1. Receive any additional responses. 2. Determine whether to set an improvement hearing or provide other direction. JVl hh{ Marcia Glick, City Manager 18

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47 Exhibit 2 Minutes from NEW BUSINESS Feasibility Report Alley in the 4000 Block between Shoreline Drive and Beard Avenue. 1. Richard McCoy reviewed the information in the staff report and explained that alley projects are 100% assessed to the home owners whose properties reside on the alley. The alley was originally constructed in the 1950 s and was reconstructed with an experimental overlay in Richard approximated that each homeowner would be assessed about $3,600. He noted a prior discussion of whether the asphalt overlay was an option and concrete was determined to be the proper application. If specially assessed, financing is typically over 10 years. 2. Bill Thereau 4034 Shoreline Drive They have been living in the home for 44 years. Bill did some research and he is in favor of doing minimal reconstruction, such as adding a 1 thick layer of asphalt. 3. Karen Thereau 4034 Shoreline Drive would like to see a petition to get the opinions of more neighbors, several of their neighbors have expressed to her that they are not in favor of this project. 4. Dennis Appleman 4056 Shoreline Drive He has noticed for years that the asphalt is breaking apart and he takes pride in where he lives and would like to see the alley replaced 5. Gail Grant 4044 Shoreline Drive No strong opinion one way or the other. She agrees she wants the neighborhood to look nice. She asked if corner properties that didn t have access would have the same assessment. 6. Brandon Vesel 4070 Shoreline Drive Home is located on a corner and doesn t have direct access to the alley. He is neutral in his opinion, but is curious if he would be assessed even if he does not have a driveway leading out to the alley. 7. David Cox 4001 Zenith Ave N His home is located on a corner lot and also doesn t have direct access to the alley. Stated that the alley is in rough shape. His garbage is picked up in the alley. 8. Gail Grant 4044 Shoreline Drive Inquired about financing and wanted to point out that over 10 years it would be a minimal amount each month. Many of the neighbors have sticker shock and would feel more at ease knowing an estimated monthly payment. 9. Brandon Vesel 4070 Shoreline Drive Expressed a comment that his father, who has been in the asphalt business forever, made about the alley being fix. He said he would not want to take on that project because it would likely be a difficult and expensive. 10. There was discussion on whether there should be a policy update regarding corner 40

48 lot assessments where there was no alley access and a consensus for gathering information from the rest of the owners on the alley through a survey. 11. Murphy also pointed out that construction costs will continue to rise and to move forward sooner than later would be at the benefit of the homeowners. 12. Member Rogan MOVED, seconded by Selman to accept the City Engineer s feasibility report on improvements to the alley in the 4000 block between Shoreline Drive and Beard Avenue. The vote was unanimous and the motion carried. 13. Staff will collection additional information from other residents through a survey and the item will come back at a later meeting. It was noted that this project would not be undertaken until 2019 in any case. 41

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91 Other Business TO: FROM: DATE: RE: City Council Marcia Glick, City Manager November 20, 2018 Voucher Requests Pending Approval for Disbursement The check register dated November 20, 2018 reflects the voucher requests pending approval for disbursement. The check register dated November 8, 2018 through November 20, 2018 is a list of vouchers requiring payment for City funds, Deputy Registrar, liquor, and miscellaneous purchases. The payments are required prior to the next Council meeting. Recommendation By motion approve disbursement requests for period ending November 20, CONCURRENCE: Marcia Glick, City Manager Larry Jacobson, Finance Director 80