CITY OF ANTIGO COMMON COUNCIL FEBRUARY 12, 2014

Transcription

1 CITY OF ANTIGO COMMON COUNCIL FEBRUARY 12, 2014 Common Council of the City of Antigo met in regular session on the above date at 6:00 p.m. in the Council Chambers, City Hall, Mayor Brandt presiding. Roll Call Present: Alderpersons Kapusta, Darling, Kassis, T. Bauknecht, Bugni, Balcerzak, and D. Bauknecht. Absent: Beck and Dunn. Mayor Brandt excused Alderpersons Beck and Dunn. Department Managers in attendance were: Mark Desotell, Director of Administrative Services; Kaye Matucheski, Clerk-Treasurer; Eric Roller, Police Chief/Public Safety Director; Charley Brinkmeier, Land Surveyor/Project Manager; Sarah Repp, Parks, Recreation, and Cemetery Supervisor; and James Pike, Communication and Technology Supervisor. Others in attendance were: Michael Winter, City Attorney; Jeanne Jensen, Deputy Clerk-Treasurer; Larry Steckbauer, Sartori Company; Scott Martin, MSA Professional Services; Drew Kelly, Media; Kathy Olson; Adrian Igl; and Cindy Connor. The Pledge of Allegiance was recited followed by a moment of silent meditation. Alderperson Bugni moved, Alderperson Darling seconded, to approve the minutes from the January 8, 2014, meeting. Carried. Citizen Comments Public Hearing Pursuant to notice, a public hearing was held regarding the preliminary resolution authorizing sidewalk assessments and the report of the Survey Technician pertaining to reconstruction of city sidewalks. Adrian Igl, 424 Lincoln Street, stated he is curious as to what he will be buying for $300 as he does not think his sidewalk is bad. Charley Brinkmeier, Land Surveyor/Project Manager, explained the program and how it works. At the request of Mayor Brandt, Mr. Brinkmeier stated he can stop over and show Mr. Igl what is and why it is being replaced. Cindy Connor, 1121 Seventh Avenue, noted she is a new home owner in Antigo as of 2013 and does not know the program and would like some information. Upon inquiry by Ms. Connor, Mr. Brinkmeier explained the City does try to stay in one location so that the contractor cost stays lower. Every year through the inspection program, decisions are made as to where improvements need to be made and that area is targeted. They also complete repairs on a complaint basis. Ms. Connor noted hers is a $1,200 bill and inquired if measurement is accurate to which Mr. Brinkmeier noted yes. She is questioning it because of comparison with a neighbor across the street. Mr. Brinkmeier noted the work will be completed during the 2014 construction season and the City goes with the lowest bid. Kaye Matucheski, Clerk- Treasurer, noted that a previous bid is used for the estimate and if the actual cost is lower, adjustments are made but the bill cannot be more than the estimate provided. Upon Ms. Connor s inquiry regarding payments, Ms. Matucheski explained there is no interest accrual for 30 days and after that interest will accrue. Payments can be made at any time with one-fifth of the balance being transferred to the taxes for five years.

2 Ms. Connor stated she would like her area reviewed with her when the snow and ice are gone. Mr. Brinkmeier told her to call and make an appointment when the sidewalk is clear. Ms. Conner noted that she would have liked to see more substance in the notice, such as how the program works, when the payment is due, etc. Mayor Brandt referred the public hearing notice sent to property owners to the Public Works Committee for review. There being no other individuals wishing to address this matter and after complying with statutory procedures Alderperson Bugni moved, Alderperson T. Bauknecht seconded, to close the public hearing at 6:15 p.m. Carried. Public Hearing Pursuant to notice, a public hearing was held regarding the preliminary resolution authorizing curb and gutter and driveway approach assessments and the report of the Survey Technician pertaining to reconstruction of city curb and gutter and driveway approaches. There being no individuals wishing to address this matter and after complying with statutory procedures Alderperson Kassis moved, Alderperson Kapusta seconded, to close the public hearing at 6:16 p.m. Carried. There were no other individuals wishing to address Council. Update on Citizen s Referrals from Previous Council Meeting No previous referrals were reported on. Resolutions CONSENT AGENDA Resolution No re Approving Economic Development Incentive for Land Acquisition and Infrastructure Improvements for Sartori Company Sartori Company is planning an expansion to their existing facilities which involves demolition of acquired homes, new construction, and municipal infrastructure improvements resulting in a request for the City to participate to offset a small portion of the overall project costs, and, because the expansion will increase the tax value of the City as well as retain existing jobs while creating new jobs, the City feels it is in the best interest of the public to fund $25,000 of the improvements with funds that are for economic development purposes from the Hotel/Motel Tax Dollars, NOW, THEREFORE, BE IT RESOLVED, BY THE COMMON COUNCIL, City of Antigo, to authorize payment of $25,000 to Sartori Company to fund a portion of the improvements for their upcoming expansion project. BE IT FURTHER RESOLVED, the funds will be derived from the Economic Development portion of the Hotel/Motel Room Tax (Fund 415) with the Clerk-Treasurer authorized to make the payment upon approval of this resolution. (Committee Approved 7-0) Resolution No re Approving Statewide Structural Collapse Rescue Contract for Fire Department The City of Antigo Fire Department has participated in the Statewide Structural Collapse Team in 2013 and have gained many benefits from the program; and the Fire Chief is requesting to continue the contract for 2014 with the three

3 employees who have continued their certification in Structural Collapse Rescue; and, the Finance, Personnel and Legislative Committee agreed it is beneficial to enter into a contract with the State of Wisconsin and allow the three current employees to continue as Statewide Structural Collapse Team members. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, to approve the attached contract with the State of Wisconsin Department of Military Affairs and Division of Emergency Management for the Statewide Structural Collapse Team for the three employees already members of the team. (Contract on file in the Clerk-Treasurer s office) Resolution No re Approving Participation in North Central Emergency Response Team for Police Department the Police Chief has been working with surrounding communities to develop a law enforcement mutual aid system to operate in north central Wisconsin; and the purpose of the team is: To provide immediate extra law enforcement officers and equipment at the scene of law enforcement emergencies To provide for automatic and systematic response of law enforcement officers To provide for contractual responsibilities and liabilities To provide broad area coverage To foster a cooperative spirit for law enforcement emergency planning As a general rule, mutual aid personnel will supplement the requesting agency s forces, and as such, should not be assigned to hazardous duties when/if adequate personnel from the requesting agency exists mutual aid responses do exist at the State level, but this would be an immediate response at a local level, and the Finance, Personnel and Legislative Committee agreed it is beneficial to enter into a contract with the North Central Emergency Response Team members, NOW, THEREFORE, BE IT RESOLVED, By the Common Council, City of Antigo, to approve the participation in the North Central Emergency Response Team (NCERT). BE IT FURTHER RESOLVED, the agreement and by laws for the team are attached with the Mayor, Clerk-Treasurer and Police Chief authorized to sign on behalf of the City. (Agreement on file in the Clerk-Treasurer s office) Resolution No re Approving Purchase of Tactical Vests for Police, Fire and EMS Departments the Police Chief has advised that the industry standard is to replace tactical vests every five years; and the tactical vests for six special response team members from the Antigo Police Department are in need of replacement; and the Chief of Police would like to purchase two of the same vests for the Tactical EMS team and has received approval from the medical director on the operating procedures and has been approved by the State of Wisconsin for a Tactical EMS License; and one more employee will be sent through the Tactical EMS training this next year, increasing the total request to nine tactical vests; and

4 Advance Police Supply has provided a quote for a total of $20,205 for the purchase of the RAM 1 RM 1 with KXPIIA ballistics and the CR-3000SA ballistic plates. NOW, THEREFORE, BE IT RESOLVED, BY THE COMMON COUNCIL, City of Antigo, to approve the purchase of nine tactical vests and plates from Advance Police Supply in the sum of $20,205. BE IT FURTHER RESOLVED, that funding be derived from the Drug Seizure Fund and Police/Fire/EMS operating budgets. Resolution No re Approving Purchase of Three Tasers for Police Department Police officers have been sharing tasers over the past number of years and have found that process not as effective in maintaining the tasers and keeping them in top working condition; and, the Police Chief has been trying to acquire enough tasers over the past number of years to outfit each of the officers with their own; and, the purchase of three more tasers would accomplish this goal; and, due to the electronics of the devices and the cost of the repairs, the extended warranty of each taser is a cost effective measure; and, tasers have been an effective tool for the officers resulting in reducing the number of incidents when officers must get physical with a subject; and, the Chief of Police was provided with a quote for $3, to purchase three tasers which also includes the extended warranty. NOW, THEREFORE, BE IT RESOLVED, BY THE COMMON Council, City of Antigo, to approve the purchase of the three tasers for the amount of $3, with the extended warranty. BE IT FURTHER RESOLVED, that $3,000 be derived from the CIP budget and $ be derived from the CIP undesignated fund balance. Resolution No re Approving 2013 Budget Transfers and Adjustments the City budgets funds based on estimating the services that will be needed throughout the year within each department, and adjustments need to be made based on where the services are actually performed within each department, and these budget transfer request are existing funds that are being reallocated and the budget adjustments are to reflect grant dollars and participant program fees received, NOW, THEREFORE, BE IT RESOLVED, BY THE COMMON COUNCIL, City of Antigo, to approve the attached budget transfers and adjustments for (Attachment on file in the Clerk-Treasurer s office) Resolution No re Approving Carry Forwards for Police Department Donations the Police Department received two donations in 2013 but the funds will not be expended until 2014; and, in order to expend the funds in 2014, the funds need to be carried forward and a budget adjustment made for the donation expenditures,

5 NOW, THEREFORE, BE IT RESOLVED, BY THE COMMON COUNCIL, City of Antigo, to authorize the carry forward of the following 2013 donations to fiscal year 2014, $1,000 DARE Donation $ 500 Kiwanis Donation for DARE Program BE IT FURTHER RESOLVED, the Clerk-Treasurer is authorized to complete the necessary 2014 budget adjustments to reflect this carry forward. Communications Reports from the department managers and agencies (placed on file). Alderperson Bugni moved, Alderperson Balcerzak seconded, to approve the Consent Agenda. Resolutions NEW BUSINESS Resolution No re Declaring Intent to Exercise Police Powers in Accordance with State Statutes for Reconstruction of City Sidewalks the Common Council held a public hearing in the Council Chambers, City Hall, on February 12, 2014, 6:00 p.m. for the purpose of hearing all interested persons concerning the preliminary resolution and report of the Survey Technician on the proposed improvements and construction of sidewalk at: 909 7th Avenue, 915 7th Avenue, 906 7th Avenue, 914 7th Avenue, 922 7th Avenue, 342 Dorr Street, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, 347 Lincoln Street, 403 Lincoln Street, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, 400 Dorr Street, 205 Virginia Street, 213 Virginia Street, 214 Watson Street, 218 Watson Street, 228 Watson Street, 244 Watson Street, 412 Lincoln Street, 416 Lincoln Street, 424 Lincoln Street, 436 Lincoln Street, 419 Lincoln Street, 437 Lincoln Street, th Avenue, th Avenue, th Avenue, 434 Deleglise Street, 430 Deleglise Street, 414 Deleglise Street, 402 Deleglise Street, 421 Deleglise Street, 417 Deleglise Street, 401 Deleglise Street, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, 402 Lincoln Street, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, 702 Willard Avenue,1404 N Superior Street, 1410 N Superior Street, 1420 N Superior Street, 1426 N Superior Street, 1428 N Superior Street, 1430 N Superior Street, 1423 N Superior Street, 622 Willard Avenue, th Avenue, 620 Elm Street, 628 Elm Street, 632 Elm Street, 644 Elm Street, 712 Elm Street, 718 Elm Street, 720 Elm Street, 734 Elm Street, 746 Elm Street, 719 Elm Street, 645 Elm Street, 641 Elm Street, 637 Elm Street, th Avenue, nd Avenue, 915 Elm Street, 921 Elm Street, 938 Elm Street, 932 Elm Street, 924 Elm Street, 918 Elm Street, 910 Elm Street, 906 Elm Street, Various City Right of Way, and Various City owned Alleys. NOW, THEREFORE, BE IT RESOLVED, By the Common Council, City of Antigo, as follows: 1. That the report of the Survey Technician pertaining to the construction of the above described public improvements, including plans and specifications thereof, is adopted and approved. 2. That the Council shall cause improvements to be made by city employees or it may advertise and let any part or all of the same out on bids in accordance with the report of the Survey Technician. 3. That payment for the improvements be made by assessing the cost to the property benefited as indicated in the report, such assessments being an exercise of police power.

6 4. That assessments shown on the report, representing an exercise of police power, have been determined on a reasonable basis and are hereby confirmed. 5. That the assessments may be paid in cash or in five annual installments to the City Clerk- Treasurer, deferred payments to bear interest at the rate of 3.75% per annum of the unpaid balance. 6. That the City Clerk-Treasurer shall publish this resolution as a Class 1 notice in the Antigo Daily Journal, the official newspaper of the City of Antigo, and mail a copy of the resolution to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained. Alderperson Balcerzak moved, Alderperson T. Bauknecht seconded, to approve Resolution No Resolution No re Declaring Intent to Exercise Police Powers in Accordance with State Statutes for Reconstruction of Curb and Gutter and Driveway Approaches the Common Council held a public hearing in the Council Chambers, City Hall, on February 12, 2014, 6:00 p.m. for the purpose of hearing all interested persons concerning the preliminary resolution and report of the Survey Technician on the proposed improvements and installation of new curb and gutter and driveway approaches at: 220 Aurora Street, th Avenue, th Avenue, th Avenue, th Avenue, th Avenue, 133 Watson Street, 123 Watson Street, 119 Watson Street, 111 Watson Street, th Avenue, th Avenue, 108 Watson Street, 116 Watson Street, 122 Watson Street, th Avenue, th Avenue, th Avenue, th Avenue, 135 Virginia Street, 210 Watson Street, th Avenue, th Avenue, th Avenue, 205 Virginia Street, 134 Virginia Street, th Avenue, th Avenue, 206 Virginia Street, th Avenue, 201 Field Street, and City of Antigo owned alleys. NOW, THEREFORE, BE IT RESOLVED, By the Common Council, City of Antigo, as follows: 1. That the report of the Survey Technician pertaining to the construction of the above described public improvements, including plans and specifications thereof, is adopted and approved. 2. That the Council shall cause improvements to be made by city employees or it may advertise and let any part or all of the same out on bids in accordance with the report of the Survey Technician. 3. That payment for the improvements be made by assessing the cost to the property benefited as indicated in the report, such assessments being an exercise of police power. 4. That assessments shown on the report, representing an exercise of police power, have been determined on a reasonable basis and are hereby confirmed. 5. That the assessments may be paid in cash or in five annual installments to the City Clerk- Treasurer, deferred payments to bear interest at the rate of 3.75% per annum of the unpaid balance. 6. That the City Clerk-Treasurer shall publish this resolution as a Class 1 notice in the Antigo Daily Journal, the official newspaper of the City of Antigo, and mail a copy of the resolution to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained. Alderperson Darling moved, Alderperson Kassis seconded, to approve Resolution No Resolution No re Approving Birch Circle Residents be Exempt from Clearing Snow and Ice from Sidewalks for Remainder of 2013/2014 Winter Season

7 residents living at 509 and 517 Birch Street have requested exemption from Ordinance No requiring the removal of snow and ice from the sidewalks of their property; and the Street Commissioner and the Parks, Recreation and Cemetery Supervisor have reviewed the locations and concur that these locations were not included as exempt properties in Ordinance No. 1241B adopted February 8, 2012; and the Street Commissioner and Director of Administrative Services have conducted a site review of all residential properties along Birch Street and recommend that all locations be exempt from Ordinance for the remainder of the 2013/2014 winter season; and the Director of Administrative Services met on-site with the Antigo Postmaster to review the recommendation to exempt the home owners located along Birch Street from the requirement to remove snow and ice as the postal carrier does not utilize the sidewalk for mail delivery and received concurrence from the Postmaster; and NOW, THEREFORE, BE IT RESOLVED, By the Common Council, City of Antigo, to exempt the landowners along Birch Street listed as follows from the requirements of Ordinance for the remainder of the 2013/2014 winter season: 505, 509, 517, 523, 529, 533, 537 Birch Street 510, 514, 518, 522, 526, 534 Birch Street 120 Wilson Street BE IT FURTHER RESOLVED, that the Street Commissioner, Park, Recreation and Cemetery Supervisor and the Surveyor-Project Manager conduct a review of the Birch Street sidewalk condition, it s role in the overall infrastructure goals for sidewalk connectivity, impacts to mail delivery service and the annual snow/ice removal requirements under Ordinance subsequent to the 2013/2014 winter season and bring forward a recommendation to the Public Works Committee for a long term solution prior to the 2014/2015 winter season. (Committee Approved 4-1) Alderperson Balcerzak moved, Alderperson Darling seconded, to approve Resolution No Carried. Upon inquiry by Alderperson Kassis, Alderperson Darling noted that this is a dead end and the mail carriers do not use the sidewalks. Mark Desotell, Director of Administrative Services, noted that the Postmaster reviewed this area and advised that the mail carriers do not utilize the sidewalks. Resolution No re Approving City of Antigo Sidewalk Inspection and Repair Policy staff has been working on Inspection and Repair Specification Guidelines for the Sidewalk Replacement Program, and, the Surveyor/Project Manager received input from Cities and Villages Mutual Insurance Company (CVMIC) when drafting the policy, and, the policy was reviewed at the committee level and was recommended for approval; NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, that the City of Antigo Sidewalk and Repair Policy as attached is hereby approved. (Committee Approved 5-0) (Attachment on file in the Clerk-Treasurer s office)

8 Alderperson Balcerzak moved, Alderperson Bugni seconded, to approve Resolution No Permit Street Use Permit for the City of Antigo for Winter Fun and Wellness Family Day at the Six Hundred Block of Sixth Avenue on February 16, Alderperson Balcerzak moved, Alderperson Darling seconded, to approve the Street Use Permit for the City of Antigo on February 16, Carried. Street Use Permit for Antigo Chamber of Commerce for Sled Dog Races for Street Closure at Charlotte Street on February 15 and 16, Alderperson Kassis moved, Alderperson Kapusta seconded, to approve the Street Use Permit for the Chamber of Commerce on February 15 and 16, Carried. Payment of Bills MISCELLANEOUS BUSINESS Alderperson Darling moved, Alderperson Balcerzak seconded, that Direct Deposits for January 3, 17, and 31, 2014, payrolls, City Citizens Bank Accounts Payable Check Nos , both inclusive, Self-Funding Health Insurance Check Nos , and Block Grant Revolving Loan Fund Check Nos. none, be allowed as approved by the Mayor; and the Clerk-Treasurer be directed to pay the same. Committee Referrals Mayor Brandt referred the public hearing notice sent to property owners to the Public Works Committee for review. Mayor Brandt noted there will be a Special Council meeting on February 19, 2014, immediately following the Finance, Personnel, and Legislative Committee meeting to deal with an issue with Fallon. Adjournment Alderperson Bugni moved, Alderperson Kassis seconded, to adjourn at 6:23 p.m. Carried. Approved: Attest: Mayor Clerk-Treasurer