AR No. IR No. EIELSON AFB ALASKA. Administrative Record Cover Sheet NOTES:

Transcription

1 AR No. IR No. EIELSON AFB ALASKA NOTES: Administrative Record Cover Sheet

2 Eielson Air Force Base, Alaska Remedial Project Managers Monthly Meeting and Technical Sessions JUNE 2013 Final Agenda LOCATION: DATE/TIME: Westmark Fairbanks Hotel & Conference Center, Harper Board Room 813 Noble Street, Fairbanks, Alaska JUNE AKDT (Government-Only Technical Session) 25 JUNE AKDT (Government and Contractors Technical Session) 26 JUNE AKDT (RPM Monthly Meeting) CONFERENCE LINE: or ACCESS CODE: Participant # [Chairperson: 9501] 25 JUNE 2013 GOVERNMENT-ONLY TECHNICAL SESSION AKDT Topic Purpose Presenter Time ADMINISTRATIVE ( ) Welcome Welcome participants and provide Tim overview of the agenda. TECHNICAL DISCUSSIONS ( ) PBR Update Review current status, relevant Pat Roth/ guidance, and Air Force process. Discuss and address questions as needed. David Beistel SMP Discussion Briefly discuss draft SMP and regulator comments. David Beistel RPM Workload Initial discussion of workload and manpower (will continue during agenda item). Aaron Lambert Recap Meeting Outcomes WRAP UP ( ) Review and confirm agreement on new decision points, new and existing action items, and upcoming meetings. Tim ADJOURN GOVERNMENT-ONLY TECHNICAL SESSION 1000

3 25 JUNE 2013 TECHNICAL SESSION GOVERNMENT AND CONTRACTORS AKDT Topic Purpose Presenter Time ADMINISTRATIVE ( ) Introductions Introduce participants and provide Tim overview of the agenda. TECHNICAL DISCUSSIONS ( ) Workload/Manpower Review Briefly review schedule. Continue previous discussion of agency workload/manpower adequacy. David Beistel Field Work Update Update status of current and planned field work. David Beistel CSM Updates Discuss whether CSM QAPPs are David Beistel designated as primary, secondary, or other documents. Discuss deliverables associated with CSM updates at ST20, ST48, SS35 (EA) and LF03/LF09, ST10/SS14, ST13/DP26, and SS37 (Jacobs). LUNCH Generic Work Plan Discuss comments submitted by Carolyn ADEC and USEPA. Rewrite the Generic Work Plan as a group. Achieve consensus among RPMs. Tallant BREAK Additional Technical Discussions Additional technical discussions as needed. RPMs Recap Meeting Outcomes WRAP UP ( ) Review and confirm agreement on new decision points, new and existing action items, and upcoming meetings. Tim Set/Confirm Future Meetings Confirm location, date, time, and agenda items for upcoming technical meetings ADJOURN GOVERNMENT AND CONTRACTOR TECHNICAL SESSION 1630 Page 2 of 4

4 26 JUNE 2013 RPM MONTHLY MEETING AKDT Topic Purpose Presenter Time ADMINISTRATIVE ( ) Introductions Introduce participants and provide Tim overview of the agenda. Minutes Review/Approval Obtain RPMs approval/signatures on previous month s meeting summary. David Beistel Technical/Field Meetings Decision Discuss/agree on decision points reached David Beistel Points ** during previous technical/field meetings. Completed Action Items Review open action item list to identify Tim completed items ONLY. Action items that remain open will be discussed later in the agenda. Priority/Effort Review Discuss prioritization of activities that have not yet been placed on contract. Tim ORGANIZATIONAL UPDATES ( ) AF Policy updates David Beistel EPA Leadership changes Aaron Lambert ADEC Staff out of office/authority in Kimberly absence DeRuyter Contractors EA Jacobs Mark Wilkinson/ Kevin Maher TECHNICAL DISCUSSIONS ( ) IRP Schedule review Brief review of changes with no schedule impact; Detailed review of changes that affect schedule; Review of field work schedule excerpt RI/SRI Investigations SS67 WP45/SS57 Installation-wide Investigations IWMP Background Study David Beistel/ Cristina Radu BREAK Kevin Maher Schedule Deliverables Regulatory comments Fieldwork Issues to be resolved Implication to 2013 FYR (as appropriate) Mark Wilkinson Page 3 of 4

5 CSM Updates ST20 ST48 SS35 CSM Updates LF03/LF09 ST10/SS14 ST13/DP26 SS37 SERs SS084-AOC 16 SS085-UIC Bldg 3386 SS086-Taxiway Golf Topic Purpose Presenter Time Funding and contracting (as Kyle Waldron appropriate) SERs CH2MHill SER contract sites CRP CS081 (former SER ) CS082 (former SER ) SS083-Bldg 3240 R11 Refueler MMRP MMRP Update and Field Status Briefing Schedule Deliverables Regulatory comments Fieldwork Issues to be resolved Funding and contracting (as appropriate) Update current and planned MMRP activities. Update on CSE Phase II investigation to locate historic munitions use areas on Eielson AFB. Provide overview of preliminary results. Pat Roth/ Kevin Maher Kyle Waldron Carolyn Tallant Pat Roth/ Kevin Maher David Beistel/ Larry devries LUNCH MISCELLANEOUS DISCUSSION TOPICS ( ) Julene May Construction Update ** Update locations and types of landdisturbing construction activities scheduled to occur at Eielson AFB. Update current status of soil stockpiles, their locations, volumes, anticipated or known COCs, and plans for disposal. Page 4 of 4

6 Topic Purpose Presenter Time IC/LUC Plan Status Report ** Update on AF actions related to 15 Apr 2012 letter. [This item is a requirement of the Summary of related contractual Julene May settlement agreement for six actions. months from 16 April 2013.] Discuss Fighter Wing Instruction. Settlement Agreement Update ** Update technical and legal aspects. Bob Shirley PBR Update Non-acquisition-sensitive update of David Beistel upcoming Eielson AFB PBR. Comprehensive Site List Discuss progress towards development of David Beistel a comprehensive site list. New Sites Update Update any newly discovered contamination or recent site transfers from the Emergency Response Program. Community Relations Update and RAB Adjournment Discussion Discuss progress toward adjourning the RAB. Air Force Funding Update Data for Upcoming Reports ** Priority/Effort Review Recap Meeting Outcomes Decision Point Review BREAK Discuss how Air Force can provide data Eric deliverables to the regulatory agencies in Breitenberger usable format. Discuss prioritization of activities that have not yet been placed on contract. WRAP UP ( ) Review and confirm agreement on new decision points, new and existing action items, and upcoming meetings. Review decision point tracker to accomplish the following, if needed: Revise previously agreed decision points Withdraw decision points that are no longer valid Discuss and reach agreement on decision point tracking procedures and format. Tim Tim Page 5 of 4

7 Topic Purpose Presenter Time Set/Confirm Future Meetings Confirm location, date, and time for the following: JUL RPM Meeting AUG RPM Meeting SEP RPM Meeting OCT RPM Meeting 27 NOV RPM Meeting (consider date change due to Thanksgiving) Other Meetings [Note: Of the two-day meetings listed above, Day 1 is a technical session and Day 2 is the RPM Monthly Meeting.] Identify Future Agenda Items Identify agenda items and associated meeting/date: Site Closure Planning (Fall 2013) ADJOURN RPM MONTHLY MEETING 1630 ** standing agenda item Page 6 of 4

8 DEPARTMENT OF THE AIR FORCE PACIFIC AIR FORCES Eielson Air Force Base (AFB), Alaska RPM Monthly Meeting Minutes 26 June PARTICIPATION: The meeting was conducted at Westmark Inn located at 813 Noble Street, Fairbanks, Alaska. Participants in attendance, either in the room or over the telephone, included the following: David Beistel Eielson AFB/354 CES/CEAN Carolyn Tallant Eielson AFB/354 CES/CEAN Patrick Roth 611 CES/CEAR Julene May 354 CEA Robert Shirley* Air Force Western Regional Environmental Office David Bell* AFCEC Paul Jurena* AFCEC Adam Plack* U.S. Army Corp of Engineers, Omaha District Joann Socash* Noblis, Inc. Tim SMITH/Associates Bobby Hernandez AGEISS, Inc. Kimberly DeRuyter Alaska Department of Environmental Conservation (ADEC) Eric Breitenberger ADEC Aaron Lambert* U.S. Environmental Protection Agency (EPA) Kelly Findlay EA Engineering, Science, and Technology, Inc. (EA) Cristina Radu EA Kyle Waldron EA Mark Wilkinson EA Kevin Maher* Jacobs Engineering Group, Inc. Larry devries* HDR Inc. Sarah Brester* HDR Inc. Rob Irons* HDR Inc. Nick Inzinna* HDR Inc. *Participated via telecom. 2. ADMINISTRATIVE (Minutes/Action Items): a. Minutes Review/Approval (Mr. Beistel): The USAF and ADEC Remedial Project Managers (RPM) reviewed and approved the meeting minutes for the 16 May 2013 monthly meeting. EPA will review and sign via and electronic signature. b. OLD Action Items (Mr. /Ms. Findlay): The RPMs reviewed the latest action items provided on the 26 June 2013 Open Action Items list, as follows: Action Item No. 24 was for the RPMs to discuss prioritization of the SER/CRP site list.

9 RPM Monthly Meeting 26 June 2013 This item will be impacted by the upcoming Performance-Based Remediation contract and will remain pending and on the Open Action Items list with a due date of 30 July Action Item No. 60 was for the USAF to draft PCEADs for compliance monitoring of various spill sites on airfield/flightline. Mr. Beistel and Ms. Socash are continuing to work on this action with a due date of 12 July Action Item No. 61: The USAF will convey to the regulators what will be done with the CSM Update field data (i.e., for source areas ST20, ST48, SS35, which contractor is doing the CSM Update Report and when?). It was determined that EA will complete the CSM Update Report matching the same format as Jacobs. This item will be moved to the Completed Action Items list. Action Item No. 62: The USAF will provide ADEC/EPA with slides and handouts from the UEC course, including base supplements. Ms. Tallant is continuing to work on this action item with a due date of 31 July Action Item No. 63: The USAF/ADEC/EPA will finalize the SER/CRP list. Ms. Tallant completed this and will send to the regulators. This item will be moved to the Completed Action Items list. Action Item No. 64: The USAF will prioritize remaining sites on the SER/CRP list not previously prioritized and gain agreement from the RPMs. The RPMs determined that Action Item No. 24 will cover this action and this item will be moved to the Completed Action Items list. Action Item No. 65: The EPA will discuss with regulatory agency attorneys on the interpretation of which documents are Primary and Secondary. Specifically, there are some data reports that are Secondary/Other documents that do not have a Primary document to feed into. Of note, language in Sec of the FFA says they may feed into Primary documents. Mr. Lambert was assigned this action item on 5 June 2013 and is working on this item with a due date of 30 July Action Item No. 66: The ADEC will provide specific examples of previous reports that depict historical data on figures. Ms. DeRuyter was assigned this action item on 5 June 203 and completed this item as of 7 June Action Item No. 67: The USAF will provide clarification on the distinction of COCs and COPCs, use of FRGs, and explanation that MCL and State cleanup levels are not being ignored. This action item was assigned to Ms. Socash on 5 June 2013 and completed this item as of 24 June 2013, as the USAF incorporated clarification into the IWMP Report Final delivered to the EPA\ADEC. This action item was re-assigned to EPA\ADEC to review the clarification provided by Ms. Socash with a due date of 12 July Page 2 of 3

10 RP~ Monthly Meeting 26 Jun~, 2013 c. NEWA~tion Items (Mr. /Ms~ Findl3~): The following new action item to the Open Action Items list: Action item. No. 68: The usa_p.will gau~e backgrovn&monitorlngwells and n..,.. 1lriA comparison offall2012 and current groundwater elevations to the ~Ms. This item was. assigned to Mr. Wilkinson with adue dateof5 Julyi DECISION -POINTS: The RPMs agreed to several new decision points during this meeting: These decision points were captured in a new Excel spreadsheet being used. for better tracking prior decisions. Attached to these ineeting minutes-are the decision points approved during this meeting. 4. IC/LUC Plan Status Report: Per the executed ICILUC Settlement Agreement, section states: ':Effective fulmediately,usaf shall addanic/luc plan SlfltusReport to the monthly RPM Agenda... This requirement shall continuef6r six (6) months from the effective da~e ofthis Settlement Agreement and shall be documented in the RPM meeting Minutes or in attachment thereto irt a memo format appendix attachment." An ICILUC update was provided and discussed during the June RPM monthly meeting~ Ms. May presented an update on the disturbed soils construction projects on the-spreadsheet report and projects map. '. 5. 1~30: Meeting Concluded. '---- Page3 of3

11 Approved RPM Decision Points Eielson AFB, Alaska Updated as of 7/5/2013 DP # Title Decision Point Topic(s) Associated Meeting Mtg. Date Status Date Approv. Reference/Notes 52 CSM Updates AF will respond within the draft final SMP to agency s concerns that CSM updates do not feed into primary documents. CSM, SMP Eielson RPM Technical Session - Government Only 25-Jun-13 Approved 26-Jun-13 Approved during RPM meeting. 53 Draft SMP Regulatory review period for Draft SMP is extended pursuant to Part 25 of Eielson FFA. SMP RPM Monthly Meeting 26-Jun-13 Approved 26-Jun-13 Approved during RPM meeting. Agreed-upon target date for regulatory review comments is 8 July 2013, and AF target date is adjusted in accordance with FFA 30-day procedure. 54 Soil Sampling CSM Update ST20 Soil sampling at CSM Update source area ST20 can proceed prior to the approval of the Generic, RPM Monthly Meeting 26-Jun-13 Approved 26-Jun-13 Approved during RPM meeting. Addendum No. 2 of the Generic QAPP. ST20, CSM 55 CSM Update QAPP for LF03/FT09, ST10/SS14, ST13/DP26, SS37, CS081 RPMs had prior agreement to an accelerated review schedule for CSM Update QAPP for LF03/FT09, ST10/SS14, ST13/DP26, SS37, and CS081, and that initiation of fieldwork will occur prior to the QAPP being finalized. RPMs agree pursuant to the Eielson FFA this document is a Primary Document. CSM, LF03/FT09, ST10/SS14, ST13/DP26, SS37, CS081 RPM Monthly Meeting 26-Jun-13 Approved 26-Jun-13 Approved during RPM meeting. 56 Field Status Update WP45/SS57 Deep Drilling for vertical TCE profile 1. A single well will be set at boring location 2. The wells will be screened from 248 to 258 feet bgs. 2. The third boring location will be close downgradient screening as identified in figure 5 of the deep drilling work plan. 3. If groundwater grab sample screening results at location 3 are consistent with locations 1 and 2 (no deep chlorinated analytes over project screening level), deep drilling will be complete. WP45/SS5 7 RPM Monthly Meeting 26-Jun-13 Approved 26-Jun-13 Reference(s): AFCEC (Air Force Civil Engineering Center) (June). Vertical and Horizontal Delineation Strategy for the WP45/SS57 TCE Plume, Eielson AFB, Alaska Approved during RPM Monthly Meeting Note: A final stakeholder meeting will be needed once location 3 close downgradient screening groundwater grab results are available. Page 1 of 1