The meeting of the Board of Education was called to order at 6:00 p.m. at the Education Service Center by President Bill Bruins.

Transcription

1 Waupun Area School District BOARD OF EDUCTION MINUTES Monday, June 10, 2013 The meeting of the Board of Education was called to order at 6:00 p.m. at the Education Service Center by President Bill Bruins. The meeting was duly noticed in all school buildings including the Education Service Center and libraries. In attendance: Bruins, Derksen-Chene, Paul, Schregardus, Schlieve, Wierenga, Wilson Wierenga moved to approve the agenda; seconded by Schlieve. Motion approved Roll Call/Meeting Noticed and Approval of Agenda. Bruins led the Board and audience in the Pledge of Allegiance. Derksen-Chene read the Waupun Area School District Vision. Schregardus read the Waupun Area School District Mission. Bruins asked if any members of the audience had any comments or concerns to present to the Board. Allison Neuman, co-director of Wee-Care, addressed concerns about bussing for students enrolled at the day care. Supt Gubin reported that the district is planning on providing transportation. WAEA representative Marilyn Klobuchar reported on baby books donated to Waupun Memorial Hospital and expressed concerns about summer school contracts. Students presented an overview of the recent trip to Japan. Schlieve extended appreciation to Cheryl Clarenbach for her leadership in arranging this trip. Director of Instruction Linda Wulff discussed needs for new math curriculum for grades 6-8 and presented a proposal for purchase. Math teachers Cheryl Clarenbach and Alene Heeringa discussed the features of the curriculum and stressed the benefits for the students. Food Service Director Janelle Krause shared samples of policies to address families who are delinquent in paying for student meals. Krause will work with Gubin and Business Services Director Stellmacher to bring a proposed policy to the next board meeting. Krause and Gubin also discussed the importance of having more parents fill out the application for free and reduced lunches. 4-K Director Rachel Skell presented current enrollment information and proposed sites for Summer School director Nick Vertz gave an update on summer school enrollment. Building and Grounds Director Mike Bos presented a proposal to retain EMC to provide mandatory safety trainings. Bos also presented proposal to replace the lawn mower at SAGES. Stellmacher gave an overview of the preliminary budget for Bruins review upcoming events and agenda items. The board adjourned to executive session at 8:13 p.m.

2 Open Session resumed at 8:53 p.m. Paul/Schregardus motion and support to adjourn open session (Carried 7-0.) Meeting adjourned at 9:00 p.m.

3 Waupun Area School District BOARD OF EDUCATION MINUTES Monday, June 24, 2013 The meeting of the Board of Education was called to order at 6:05 by Vice President Jane Derksen-Chene at the Education Service Center. The meeting was duly noticed in all school buildings including the Education Service Center. Meeting moved into open session at 6:35 p.m. In attendance: Bruins, Schlieve, Derksen-Chene, Wierenga, Wilson; Absent: Paul, Schregardus Also present: Tonya Gubin, Superintendent and Tim Stellmacher, Director of Business Services Bill Bruins led the board and audience in the Pledge of Allegiance. Tim Stellmacher read the Waupun Area School District Vision statement. Tonya Gubin read the Waupun Area School District Mission statement. Community Participation Linda Wulff presented a power point showing advancements in the Waupun Area School District over the past 10 years. Topics included student achievement, and WKCE improvements. Administrative Response Bill Bruins asked if there was proof to support achievement and teaching style. Consent Agenda Wierenga/Wilson moved to approve the May 20 & June 10 minutes as presented. Carried (5-0) District reports/discussion: Superintend Gubin presented Jim Docter and Linda Wulff with a retirement gift and thanked them for their years of service and dedication to Waupun Area School district. Tonya Gubin recognized the Track team, Boys Baseball, and Girls softball saying they represented the district very well. Bill Bruins commented on the new baseball complex saying it was a positive contribution to our district. CESA 6 Representative - no report from Wilson WASB Rep - no report from Wierenga Strategic Plan Update Kathy Calder and Leigh Kohlman gave a presentation on Organization Development focusing on the Mentor Program and PLC s. Cheryl Clarenbach and Gloria Schmidt talked about College/Career Readiness and the effectiveness of Career Academies. Bill Bruins stated the importance of parent support to be successful. Kay Mittlestadt and Tim Stellmacher talked about the Asset Management Facilities objectives and success factors. Action items: A. Japan Trip Wilson moved, Schlieve seconded to approve the Japan Trip. Carried (5-0) B. Policy 762 Schlieve moved, Wierenga seconded to approve policy 762-negative lunch balance. Wilson-No Carried (4-1) C. Handbook Revisions Wierenga moved, Schlieve seconded to support the final handbook revisions. Wilson-No Carried (4-1) D. WEA Insurance Change Schlieve moved, Derksen-Chene seconded to support the change to WEA insurance. 1

4 Wilson No; Carried (4-1) Wierenga asked that Wilson abstain from vote as he takes the insurance. Carried (4-0) E. Registration Fees Wilson moved, Derksen-Chene seconded to accept the registration fees as presented. Roll call vote: Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) F. EMC Contract Wierenga moved, Wilson seconded to accept the EMC contract with amount not to exceed $6,000. Roll call vote: Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) G. Preliminary Budget Proposal Wilson moved, Derksen-Chene seconded to approve the preliminary budget in the amount of 25,125,041. Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) H CESA 6 contract Wilson moved, Schlieve seconded to support the CESA 6 contract with the amount not to exceed $241,000 Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) I. Math Adoption Grades 6-8 Wilson moved, Derksen-Chene seconded to approve adoption of the grade 6-8 math curriculum not to exceed 39,000. Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) J. 4-year old kindergarten sites Wilson moved, Schlieve seconded tabling vote until July 8 meeting. Carried 5-0 K. Lawnmower purchase for SAGES Wilson moved, Schlieve seconded to approve the SAGES lawn tractor purchase not to exceed $9,800 pending the vote by the SAGES governance board. Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) L. Liability Insurance Approval Wilson moved, Derksen-Chene seconded to approve the liability insurance contract with EMC not to exceed 160,000. Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) M. Facilities Lease Agreement-Amity Wilson moved, Wierenga seconded to approve the lease agreement with CESA 6 at a price of $47,086 for Bruins-Yes, Derksen-Chene-Yes, Schlieve-Yes, Wilson-Yes, Wierenga-Yes; Carried (5-0) Advanced Planning a) Roof Plan b) 4K sites and contracts c) Science/Social Studies audit d) Policy revisions e) Huberty & Associates pre-audit Meeting adjourned at 9:03 p.m. 2

5 Waupun Area School District BOARD OF EDUCATION MINUTES Monday, July 8, 2013 The meeting of the Board of Education was called to order at 6:02 p.m. at the Education Service Center by President, Bill Bruins. The meeting was duly noticed in all school buildings including the Education Service Center and libraries. In attendance: Paul, Bruins, Schregardus, Schlieve, Derksen-Chené, Wilson-Yes Absent: Wierenga (arrived 6:10 p.m.) Also present: Tonya Gubin, Superintendent and Tim Stellmacher, Director of Business Services. Paul moved to approve the agenda; seconded by Schlieve. Motion approved Roll Call/Meeting Noticed and Approval of Agenda. Bruins led the Board and audience in the Pledge of Allegiance. Derksen-Chene read the Waupun Area School District Vision. Schregardus read the Waupun Area School District Mission. Community Participation Bill Bruins asked if anyone in the audience had any comments or concerns to present to the Board. Parent Josh Navis asked the board to consider forming a new club for Waupun Area School District representing Wisconsin Interscholastic Horsemanship Association (WIHA). Students would be on a team and compete in different categories to show their talent, gain new friends, and have a chance to letter in the sport. Administrative Response Bill Bruins thanked Josh for his input and asked that he return for the next meeting. Ron Paul stated that it is an excellent organization. The request will be put on the next agenda. WAEA representative Marilyn Klobuchar absent. Board Workshop Building and Grounds Director Mike Bos presented the Long-range plan for roof replacement at Jefferson and Rock River Intermediate. Superintendent Tonya Gubin and Director of Special Education Rachel Skell presented a copy of the Health Service Report compiled by Julie Bronkhorst & Lori Schultz. Gubin stated that the district is looking at other avenues to help the school district with nursing duties such as CPR training and they have added secretarial time to assist the school nurse. Superintendent Gubin reported on the Curriculum Audit and the changes needed in the Science and Social Studies curriculum for grades K-6 to be in compliance with DPI. 1

6 Superintendent Gubin spoke about the Summative Monitoring Report and suggested using the majority of the next meeting for questions and answers regarding the monitoring report. Tim Stellmacher gave a review of the Johnson Bus contract for the school year and the other options available to the school district. Glen Wilson questioned in town bus routes and possibly having bus tickets available for purchase. Bill Bruins and Tonya Gubin noted that would need to be put on the next agenda. Tim Stellmacher reported on the Taher Food Service Contract for and stated that we will be required to go out for bids next year. Action Items A. Derksen-Chene moved, Schlieve seconded to approve the use of Huberty and Associates to conduct the audit of the district s financial records. Carried (7-0) B. Paul moved, Schregardus seconded to approve the 4 year-old kindergarten contracts as presented. Roll call vote: Bruins, Derksen-Chene, Paul, Schlieve, Schregardus, Wierenga, Wilson Yes; Carried (7-0) C. Derksen-Chene moved, Wilson seconded to approve the Computer Network Systems Acceptable Use Policy 366 as presented. Carried (7-0) D. Wilson moved, Derksen-Chene seconded to approve the Personal Communication Devices Policy 367 as presented. Carried (7-0) Advanced Planning a) Johnson Bus Contract b) Roof Plan c) WIHA Club d) Monitoring Report e) Strategic Plan f) Bus Routes Meeting adjourned at 8:03 p.m. 2

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9 Waupun Area School District Board of Education Minutes Monday, August 12, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. President, Bill Bruins, called the meeting to order at 6:03 p.m. The meeting was duly noticed in all school buildings including the Education Service Center and libraries. The meeting was moved into open session at 6:34 p.m. Board members present: Glen Wilson, Kathy Schlieve, Jason Wierenga, Bill Bruins, Roger Schregardus, Ron Paul. Board Members Absent: Jane Derksen-Chene. District Administration Present: Tonya Gubin, Superintendent; Tim Stellmacher, Business Manager. Wierenga moved to approve the agenda as amended; supported by Paul. The motion was adopted by the following vote: Ayes - Bill Bruins, Kathy Schlieve, Ron Paul, Jason Wierenga, Roger Schregardus, and Glen Wilson. No-None (Carried 6-0) Bruins led the Board and audience in the Pledge of Allegiance. Wierenga read the Waupun Area School District Vision. Wilson read the Waupun Area School District Mission. Community Participation: Lori Flier spoke regarding her granddaughters busing. Her granddaughter is at a daycare whose address is in the area of pickup but because she does not live there she has been denied pick up there. The bus is already picking up the resident children at this address already. She indicated she would have liked consideration in a pay option to be picked up at this location. Kathy Undermihl spoke regarding busing. She has children that attend Rock River. Until this year there was a shuttle bus in the west end park area. She would have liked an option to pay a monthly fee. She stated there were two full buses in the area and felt there are many other families affected by this. She is very concerned with the safety of her children walking that distance home. She would like to see the Waupun Area School District allow a bus back in their area. Administrative Response: Administrator Gubin spoke regarding the busing situations. She has been listening to the concerns. She has had some concerns from the families closer to the Jefferson area. She indicated she will be talking with Terry at Johnson Bus Company to see if there is a fee base they would be interested in doing. We do not have the management in place to manage that fee base, but then we run into how do we facilitate that? Taxi service is an option. We do also have before and after school Y Care, a bus that runs between MVP and Jefferson and are picking kids up at Wee Care. Parents who have called that have babysitters out in the country, unfortunately that is not part of the bus route and the buses are getting really full, and we are trying to hold those costs down. We have a $35,000.budget issue.

10 Bruins- Stated that the board does not want to be uncaring on this issue. There are budgetary constraints that have caused us to make unpopular decisions and one of those is the busing. The district has state law mandates. The board will try to work with you, but the responsibility and cost does fall on the parents and/or guardians. Bruins- Thanked the public for coming. District Report: Marilyn Klobuchar, the WAEA representative addressed the Board of Education. She acknowledged the teachers of the WASD that were affected by the building changes. The teachers still have boxes to unpack and materials to organize for open house. Family members were helping as well this summer. Thank you to the teachers for their dedication. Gubin thanked the staff for their time in their classroom this summer and stated she was very pleased to have met a lot of the staff s family members as well. Action Items: A. SAGES Contract Amendment: The Governance Board has asked to revise their current contract with the district to Grades K-6 instead of K-7. The board will look at the feasibility of adding a 7 th grade next year. Paul moved to approve the revised charter contract between the SAGES Governance Board and the Waupun Area School District. Supported by Wilson. The motion was adopted by the following vote: Ayes - Bill Bruins, Ron Paul, Kathy Schlieve, Jason Wierenga, Roger Schregardus, and Glen Wilson. No-None (Carried 6-0) B. Policy 762 Negative Lunch Balance Policy Revision: Wilson moved to approve the revisions made to Policy 762. Supported by Wierenga. The motion was adopted by the following vote: Ayes - Ron Paul, Kathy Schlieve, Jason Wierenga, Roger Schregardus, Glen Wilson, and Bill Bruins. No-None (Carried 6-0) C. Personnel Report: Wilson moved to approve the Personnel Report as presented. Supported by Schregardus. The motion was adopted by the following vote: Ayes - Kathy Schlieve, Roger Schregardus, Glen Wilson, Bill Bruins and Ron Paul. No- Wierenga (Carried 5-1)

11 Board Workshop: A. Waupun Warrior Equestrian WIHA club sport request (Josh Navis): Josh Navis addressed the Board of Education to consider the acceptance to have a Waupun Area School District Equestrian WIHA Club. B WASD Technology Plan: Denise Leong presented the WASD Technology Report to the board. Discussed BYOD (Bring your own device) option and costs. The technology at SAGES and the Math program will show more about future needs in technology. As technology is needed and curricula changes, the technology plan will be revised. C Police School Liaison Officer report: Patti Toll presented the Police Liaison Officer report. Schlieve dismissed from the meeting at 8:14pm. D. Student Insurance: Stellmacher presented information about student insurance. Most districts do not provide paid insurance but offer it to the parents or guardians at their own expense. E. Student enrollment update: 4 K, Kindergarten, 1st grade: Administrator Gubin reported that enrollment in kindergarten and first grade are up. However, the preschool is low. F. Personnel Committee Report: Bruins reported that they met with the Waupun Area Education Association and settled on a 1.5% total base wage increase with no lane or step movement. Bruins is pleased with the decisions. Stellmacher will look at operational cost reductions. G. Welcome Plans for Japanese visitors: Cheryl Clarenbach presented the itinerary of the families visiting from Japan. The board will host a dinner with the group on September 27 th at 5:30 p.m. Advance planning: Aug. 27 th Staff Breakfast. Sept. 14 th MVP Community Open House Sept. 27 th Homecoming/BoE dinner with students from Japan Sept. 28 th Hall of Fame Banquet 6 Rock River Country Club Agenda 26 th Budget Review Strategic Plan Annual Meeting Sept. 23 HS Waupun Warrior Equestrian WIHA club Administrative Rules Personnel Report Schregardus moved, Wilson supported to adjourn the meeting at 9:01 p.m.

12 Approved 10/28/13 Waupun Area School District Board of Education REGULAR MEETING MINUTES September 9, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. President, Bill Bruins, called the meeting to order at 6:03 p.m. Board members present: Ron Paul, Kathy Schlieve, Glen Wilson, Jane Derksen- Chené and Bill Bruins. Board members Absent: Jason Wierenga and Roger Schregardus. District Administration Present: Tonya Gubin, Superintendent and Tim Stellmacher, Director of Business Services. Roll Call: Kathy Schlieve-Yes, Ron Paul-Yes, Bill Bruins-Yes, Jane Derksen-Chené-Yes, Glen Wilson-Yes. Paul moved, Schlieve supported to approve the September 9, 2013 agenda as presented. The motion was carried by the following vote: (Carried 5-0) Wilson moved, Paul supported to go into Executive Session at 6:04 p.m. Paul moved, Wilson supported to adjourn from Executive Session at 6:29 p.m. and return to regular session. The motion was carried by the following vote: (Carried 5-0) Bruins led the Board and audience in the Pledge of Allegiance. Paul read the Waupun Area School District Vision. Schlieve read the Waupun Area School District Mission. Community Participation None Administrative Response None Consent Agenda: Approval of Minutes July 22, 2013 & August 12, Derksen-Chené moved, Wilson supported to approve the minutes of July 22, 2013 as presented. The motion was carried by the following vote: Carried (5-0) Paul moved, Wilson supported to approve the minutes of August 12, 2013 as presented. The motion was carried by the following vote: (Carried 4-0) Derkson-Chené - Abstained. Approval of Vouchers Payable and Financial Statements. Paul moved to approve vouchers in the amount of $827, and financial statements for the month of July 2013 as presented. Supported by Wilson. The motion was carried by the following vote: (Carried 5-0) District Reports: Budget Review Tim Stellmacher Fund 10- Stellmacher Distributed updated projected budget. It reflects a projected deficit of approximately $184,000. Factors in this include; lower technology expenses, lower utilities expenses, lower summer school and lower unemployment compensation costs. We were also able to get more efficient with our resources. Fund 80- Community Service funds- revenues $300,000. spent $224,000. Fund 80 balance grew approximately $76,000. due to lower utilities ($14k) and an unexpected grant allocation ($46k).

13 Rolling the after school kids program into next year, ($114k). Utilizing Fund 80 can better utilize Fund 10 monies. The fund 80 details are available on our website. Capital Projects Fund- $516, left in QZAB as of June 30, From June 30, 2013 some roofing projects are moving forward to spend complete allocation to maintenance ($1.455 Mio). $50,000. left in technology allocation of $1.Mio. Proposed property tax levy- Projecting the general fund levy to be $6.9 Mio. That is an increase. If projections hold, we would levy $ Mio., which is 4.24% increase over the last year. Projection over 3 years is steady and modest at 2.12% over last three years. The number could change at the last minute once we get to October 15, which is our State Aid Certification and then our enrollment will tell us whether the revenue limit will increase or decrease. This is a better picture than we had twelve months ago. Bruins indicated our total expenditures are down. Superintendent Evaluation- Gubin handed out a copy of the 360 evaluation from years past. Gubin indicated that the Teacher Effectiveness Project is now looking at superintendents, administration and central office evaluation programs. Bruins stated the Superintendents evaluation is the Boards responsibility and the evaluation will be completed in closed session. Schlieve will have copy of last year s evaluation form forwarded to all board members for review. CESA 6 Representative- Glen Wilson- No information to report. WASB Representative- Jason Wierenga (absent) Gubin reported- Legislative Breakfast - September 20, 2013 Regional meeting - October 9, 2013 Legislative Advocacy Conference - Nov. 9, 2013 (Stevens Point) Actions: WIHA Club: Josh Nevis was present to answer any questions. Wilson moved to approve the Waupun Warrior Equestrian Club. The Board recognizes that no cost will be incurred by the District due to the creation of the Club. Supported by Paul. The motion was carried by the following vote: (Carried 5-0) Japan Visitor Tour Wilson moved to approve the use of Jayne Karbula as a chaperone to the Japanese visitors on September 30 th tour of Fond du Lac and Waupun pending a background check. Supported by Schlieve The motion was carried by the following vote: (Carried 5-0) FAA Convention- Paul moved to approve the trip to Indianapolis, Indiana October 29 November 1 by the Waupun High School Chapter of the FFA for the purpose of attending the National Convention, subject to chaperoning arrangements acceptable to the superintendent. Supported by Wilson. The motion was carried by the following vote: (Carried 5-0) HS AC Compressor Repairs- Mike Bos presented that the Junior/Senior High school air conditioning is in need of repair. The estimate of this repair is $19, Stellmacher indicated that our contingency funds will cover the needed repairs. Paul moved to approve the replacement of the air conditioning compressor at the high school in the amount not to exceed $20, Supported by Derksen-Chené. The motion was carried by the following vote: Ayes-Paul, Bruins, Derksen-Chené, Wilson, Schlieve. No- None (Carried 5-0)

14 Student Insurance- Wilson moved to approve to discontinue the purchase of a blanket accident insurance policy for all students. Supported by Derkson-Chené. The motion was carried by the following vote: Ayes- Schlieve, Paul, Bruins, Derksen-Chené, Wilson. (Carried 5-0) Administrative Rules: As presented prior for review the Administrative Rules were made to align all administrative benefits and new state requirements regarding WRS contributions. Derksen-Chené moved to approve the Administrative Guidelines as presented. Supported by Wilson. The motion was carried by the following vote: Ayes- Wilson, Schlieve, Paul, Bruins, Derksen-Chené (Carried 5-0) Strategic Plan: Gubin presented a brochure outlining the Waupun Area School Districts Strategic Plan for Brochure represents what we want to have in place by June The plan aligns with the districts vision and mission; College and Career Readiness Challenging Minds, Communication Connections Inspiring Action, and Continuous Improvement Prepared for Tomorrow. Schieve moved, to approve the Waupun Area School District Strategic Plan as presented. Supported by Wilson. The motion was carried by the following vote: (Carried 5-0) Total Base Wages: Gubin- Referred to Marilyn Klobucher. Klobucher stated the voting is not completed with the WAEA membership on the Total Base Wage agreement. Paul moved to postpone the approval of the Total Base Wage Agreement with the WAEA pending WAEA approval. Supported by Wilson. Upcoming items/events: Sept. 14, 2013 Meadow View Open House 9am-noon Sept. 23, 2013 Annual Board of Education Meeting 7:30 p.m. Waupun Junior/Senior High School LGI Room Sept. 27, 2013 Board of Education Dinner with Japanese Visitors at 5:30pm. Sept. 27, Homecoming. WASD received a grant from Monsanto for $25,000.. The monies are to be used for the Bio-medical class at the high school. Monsanto will present a check to WASD prior to kick off of the homecoming game. WASD was one of two in the state receiving this grant. Sept. 28, Hall of Fame Banquet October Agenda items- -Superintendent Evaluation assessment -Board self-assessment -Youth options -Monitoring report timeline -Personnel Committee Report Adjournment: Paul moved to adjourn the meeting at 7:46pm. Supported by Wilson. The motion was carried by the following vote: (Carried 5-0) Respectfully submitted by: Christine Tschumperlin

15 Approved 10/28/13 Waupun Area School District Board of Education Minutes Monday, September 14, 2013 Amended to read Monday, October 14, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. President, Bill Bruins, called the meeting to order at 6:01 p.m. The meeting was duly noticed in all school buildings including the Education Service Center and libraries. Board members present: Bill Bruins, Kathy Schlieve, Jason Wierenga, Glen Wilson, Ron Paul, Jane Derksen-Chene. Board Members Absent: Roger Schregardus. District Administration Present: Tonya Gubin, Superintendent; Tim Stellmacher, Business Manager. Paul moved to approve the agenda as presented; supported by Schlieve. The motion was adopted by the following vote: Ayes Bill Bruins, Kathy Schlieve, Ron Paul, Jason Wierenga, Glen Wilson. No-None (Carried 6-0) Bruins led the Board and audience in the Pledge of Allegiance. Stellmacher read the Waupun Area School District Vision. Gubin read the Waupun Area School District Mission. Community Participation: Glen Wilson questioned Waupun Area School District s insurance coverage for employees stating the insurance providers require services that are not beneficial to treatment causing an increase in out of pocket expenses. He feels we need someone to advocate for the district to eliminate requirements that are not beneficial to the patient. Administrative Response: Bruins spoke about the insurance and stated that an advocate is a good idea. He suggested that Tim Stellmacher, Business Manager, talk to our representative, Rae Anne Beaudry to see if there is anything she could do to help with this. District Report: No report; representative absent Board Workshop: Future Business Leaders of America (FBLA) request (Andy Steger): Andy Steger addressed the Board of Education to consider allowing FBLA members to travel to the National Leadership Conference in Cleveland, OH. Paul moved to approve the travel request for FBLA providing when they return they report back to the board about their trip. Supported by Derksen-Chene. (Carried 6-0) Out-of-Country Travel Request (Robyn Skaar): Robyn Skaar addressed the Board to consider an Out-of-Country Travel Request. Wilson questioned if the School District is liable for the students if the Board approves the trip. Bruins would like Skaar to come back with more finalized plans. Snow Removal Bids (Mike Bos): Mike Bos presented the Board with Snow Removal Bids. The board will take action on this at the next meeting. Youth Options (Tonya Gubin): Tonya Gubin asked the Board to approve the candidates for Youth Options. Wilson moved to approve Youth Options candidates as presented. Supported by Wierenga.

16 The motion was adopted by the following vote: Ayes Kathy Schlieve, Glen Wilson, Jason Wierenga, Ron Paul, Bill Bruins, Jane Derksen-Chene. No-None (Carried 6-0) Compass Learning Purchase for 7-8 grades (Tonya Gubin): Gubin asked the board to consider purchasing Compass Learning for the Jr./Sr. High. Schlieve moved to approve the purchase of the Compass Learning Intervention at a cost not to exceed $19,000. Supported by Wilson. The motion was adopted by the following vote: Ayes Glen Wilson, Jason Wierenga, Ron Paul, Bill Bruins, Jane Derksen-Chene, Kathy Schlieve. No-None (Carried 6-0) Late Start Elimination (Tonya Gubin): Gubin asked the Board to consider eliminating late start for K-6 grade students stating teachers can use their common plan time for staff development. Grades 7-12 would like to keep the late start to work on their Academy Model. Bruins requested Gubin gather more data and a cost analysis to make this change and provide the information to the Board when bringing the proposal up for vote. Board Self-Assessment: The Board discussed how to measure its effectiveness, including areas of strength and areas in which to grow. Bruins does not feel Self- Assessment is the best thing to do and would like to see what WASB has. Schlieve stated WASB has 8 areas of questions to utilize. Bruins would like to use the expertise of WASB and provide copies of the assessment questions and bring more information to the next meeting. Superintendent Evaluation: The Board reviewed the evaluation form and agreed that all Board members and building Administrators should complete the evaluation form and return to the Board by November 25 th. Schlieve will compile results. Personnel Committee Report: Stellmacher reported on the results of the arbitration meeting and noted the team decided not to go to full arbitration. WI OPEB Trust (Stellmacher) Stellmacher asked the Board to approve appointing BMO Harris Bank, N.A. for trustee responsibilities of the Wisconsin OPEB Trust. Wierenga moved the Restatement of Trust and Wisconsin OPEB Trust Agreement be approved as presented. The motion was adopted by the following vote: Ayes Jason Wierenga, Ron Paul, Bill Bruins, Jane Derksen- Chene, Kathy Schlieve, Glen Wilson. No-None (Carried 6-0) October 28 Agenda items- -Legislative Convention -Late starts -Snow bids -Budget updates -Audit review Adjournment: Paul moved to adjourn the meeting at 7:22 p.m. Supported by Wilson. (Carried 6-0) Respectfully submitted by: Toni Oosterhouse

17 WAUPUN AREA SCHOOL DISTRICT Board of Education Business Meeting Minutes Monday, October 28, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. President Bill Bruins called the meeting to order at 6:02pm. Board Members Present: (Roll Call) Roger Schregardus, Bill Bruins, Jane Derksen-Chené, Jason Wierenga and Ron Paul. Board Members Absent: Kathy Schlieve and Glen Wilson District Administration Present: Tonya Gubin, Superintendent and Tim Stellmacher, Director of Business Services Wierenga moved to approve the October 28, 2013 agenda as presented. Supported by Schregardus. The motion was carried by the following vote: (Carried 5-0) Wierenga moved to go into executive session at 6:05pm. Supported by Derksen-Chené. The motion was carried by the following roll call vote: (Carried 5-0) Schregardus moved to adjourn from executive session at 6:35pm. Supported by Derksen-Chené. The motion was carried by the following vote. (Carried 5-0) Bruins called the open session back in session at 6:37pm. Bruins led the Board and audience in the Pledge of Allegiance. Paul read the Waupun Area School District Vision. Schregardus read the Waupun Area School District Mission. Community Participation - None Administrative Response - None Consent Agenda Paul moved to approve the September 9, 2013 minutes as presented. Supported by Derksen-Chené. The motion was carried by the following roll call vote. (Carried 3-0) Schregardus and Wierenga abstained. Wierenga moved to amend the minutes dated September 14, 2013 to read October 14, Supported by Derksen-Chené. The motion was carried by the following roll call vote. (Carried 4-0) Schregardus abstained. Schregardus moved to approve vouchers payable in the amount of $1,326, and financial statements for the months of August 2013 and September 2013; and the personnel report as presented. Supported by Derksen-Chené. The motion carried by the following roll call vote. (Carried 5-0) District Reports School Nursing Staff - Gubin referred to Julie Bronkhorst, School Nurse. Julie stated she is concerned that the students medicals needs are not being met. At this time the level of need is very high for one district nurse. A school nurse covers all levels of care. Currently the school secretaries and teachers have to assist with medical duties. Julie is requesting assistance. The board will consider adding additional nurse coverage and will bring back to the next meeting.

18 WASDA/WASBO/WASBO Joint Convention Discussion - The board discussed attending the Wisconsin Education Convention in January. CESA 6 Report- Bruins and Paul attended the October Legislative Breakfast. Bruins and Paul would like more information presented at the next meeting by Administrator Gubin about Common Core Standards. WASB- Bruins attended the WASB District meeting in Baraboo. Discussions included performance base pay. Bruins asked about the building of a base pay plan for teachers. Action Items Out of Country Travel Request - The board understood this trip is not a Waupun Area School District function and that Robyn Skaar is seeking the board support. Wierenga moved to approve the out-of-country travel request made by Robyn Skaar pending travel arrangements. No cost or liability will be incurred by the district. Supported by Schregardus. The motion was carried by the following vote. (Carried 5-0) Snow Removal Bids - Mike Bos presented to the board 3 bids for snow removal at Amity, the High School and SAGES. The notice for bids was properly noticed. Paul moved to approve the snow removal bids as presented. Supported by Derksen-Chené. The motion was carried by the following roll call vote. Carried (5-0) Late start Elimination - Gubin is requesting the board eliminate the late starts at the lower level grades and keep the late starts at the high school for the academies. Bruins indicated he has received support through the union by the teachers to cancel late starts. In the support of communicating to parents, it is recommended to eliminate late starts effective December 1 st. Wierenga moved the board discontinue the late starts in-service times at Meadow View and Rock River Primary effective December 1 st. Supported by Paul. The motion was carried by the following vote. (Carried 5-0) Budget Adoption Fiscal Year Stellmacher stated that on October 15 th, DPI confirmed $11,429,517 in state equalization aid for the District. This was more than the $11,386,339 budgeted for the Annual Meeting. On October 23 rd, DPI re-confirmed $11,524,839 which included WASD s allocation according to the state equalization aid formula of the $40,000,000 just appropriated by the state legislature. The effect of the total increase is to lower the amount of the local tax levy. There are no extra revenues to be spent by the District on account of the increase in state equalization aid. Schregardus moved the board adopt the budget for the Fiscal Year including revenues of $25,573,04* 1 and expenditures of $25,913,012*. Supported by Paul. The motion was carried by the following roll call vote. (Carried 5-0) *the total revenues and expenditures do not include the Fund 10/Fund 27 transfer amount $1,895,441 Tax Levy Certification - Stellmacher presented the local tax levy amounts of $10,391,791 (+3.23%) TIF OUT of $909,292,881 and a Mil rate of $ The amount was lower than preliminary budget of 4.24%. Over 3 years there was just over a 1% increase, which is.33 % each year. Bruins stated, These are signs of a very stable community.

19 Schregardus moved that the Board adopt the local tax levy of General Fund (10) $6,863,569, Non- Referendum Debt (38) $233,466, Referendum Debt (39) $2,994,756, Community Service (80) $300,000 for a total local property tax levy of $10,391,791 with a projected mil rate of per $1,000. of assessed value. Supported by Paul. The motion was carried by the following roll call vote. (Carried 5-0) Advanced Planning Gubin recommended holding one meeting in November and one meeting in December. Bruins decided November would need to have two meetings, but would consider the elimination of the December 23, 2013 meeting. Bruins suggested putting together a board task force for extra-curricular activities. Wierenga requested an update on the food service delinquent accounts policy approved in June. Gubin will present the monitoring reports in November. Stellmacher indicated he should have the busing contracts in mid-november and presented to the board in December and the food service bids in January. Stellmacher has print management vendor meetings on October 30, with feedback to the board by November 25 th. Adjournment Paul moved to adjourn the meeting at 7:59 p.m. Supported by Derksen-Chené. The motion was carried by the following vote. (Carried 5-0) Respectfully Submitted by: Christine Tschumperlin Approved

20 WAUPUN AREA SCHOOL DISTRICT Board of Education Workshop Minutes Monday, November 11, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. Vice-President, Jane Derksen-Chené called the meeting to order at 6:00 p.m. Board members present: (Roll Call) Kathy Schlieve, Jason Wierenga, Glen Wilson, Ron Paul, Jane Derksen- Chené and Roger Schregardus. Board Members Absent: Bill Bruins. District Administration Present: Tonya Gubin, Superintendent; Tim Stellmacher, Director of Business Services Paul moved to approve the agenda as presented. Supported by Wilson. The motion was adopted by the following vote: (Carried 6-0) Derksen-Chené led the Board and audience in the Pledge of Allegiance. Wierenga read the Waupun Area School District Vision. Schlieve read the Waupun Area School District Mission. Community Participation - None Administrative Response - None District Report WAEA Representative This report item will be moved to the 2 nd meeting of the month. Board Workshop Out-of-Country Travel Request Marta Yardnik presented her proposed trip details. Wilson moved to approve the trip to Spain pending arrangements acceptable to the Superintendent. The School District will not incur any liability or expense for this trip. Supported by Schregardus. The motion was carried by the following vote. (Carried 6-0) Food Service Update Janelle Krause presented an update on negative balance lunch accounts. The negative balances total as of 11/11/13 is $11, The negative balances total in June 2013 was $21, Since the policy change in June 2013, we experienced a significant decrease in negative balances in the amount of $10, JR/SR High School Track Discussion Gubin stated there have been informal meetings about the track. The next meeting is Nov. 13, She would like board support in attending the next meeting. There will be discussions on fundraising. Schregardus offered to try to attend the Nov. 13 meeting. Common Core Update Gubin discussed the Common Core Standards (CCS). She indicated that CCS has opened up the doors to collaborate around other area curricula. DVD s are available for viewing to help understand CCS. Gubin presented information explaining the myths of CCS. Schlieve added that WASD will stay connected with our strategic plan. Print Management Stellmacher presented that three (3) print companies were interviewed. There would be a potential financial savings of 20% in printing costs. We could decrease our collateral and IT maintenance time. The plan was to meet in November and choose a vendor in December. Personnel Committee Report - Wierenga shared that WASD denied the WAEA grievance based on grounds that it was not received in a timely manner and are waiting on a response.

21 Policies Review and Update Service Gubin discussed retaining Neola to assist with the updating and maintaining of our policies. Neola would also help with handbooks and would provide online search features. Other districts have been very pleased with their services. Schregardus suggested looking at other companies. Paul asked about the history of Neola. Monitoring Reports - Gubin presented information related to teacher effectiveness mandates from the state. The WASD Principals presented their respective building monitoring report. Action School Nurse Staffing / Personnel Julie Bronkhorst took a voluntary reduction to.8 FTE for the remainder of the school year and Lori Schultz accepted a.7 nurse position. Julie will receive a memorandum of understanding letter granting her the option to return to the 1.0 FTE contract for the school year. Schregardus moved to approve the hiring of Lori Schultz at.7 FTE and the reduction of Julie Bronkhorst to a.8 FTE for the remainder of the school year. Wilson amended the motion to include: with a side letter granting her the option to return to 1.0 FTE contract for the school year. Supported by Schlieve. The motion was carried by the following vote: (Carried 5-1) Wierenga-No. Advanced Planning Upcoming Meeting Nov. 25: District Administrator Assessment, the approval of the Monitoring Reports, and community involvement piece. Adjournment Wierenga moved to adjourn the meeting at 8:22 p.m. Supported by Paul. The motion was carried by the following vote: (Carried 6-0) Respectfully Submitted by: Christine Tschumperlin Approved 11/25/2013

22 WAUPUN AREA SCHOOL DISTRICT Board of Education Business Meeting Minutes Monday, November 25, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. President Bill Bruins called the meeting to order at 6:02 p.m. Board Members Present: (Roll Call) Roger Schregardus, Bill Bruins, Jane Derksen-Chené, Kathy Schlieve, Glen Wilson, Jason Wierenga and Ron Paul Board Members Absent: None District Administration Present: Tonya Gubin, Superintendent Schregardus moved to approve the November 25, 2013 agenda as presented. Supported by Wilson. The motion was carried by the following vote: (Carried 7-0) Schregardus moved to go into executive session at 6:02 p.m. Supported by Wilson. The motion was carried by the following roll call vote: (Carried 7-0) Bruins recessed from executive session at 6:30 p.m. Bruins reconvened regular session at 6:33 p.m. Tim Stellmacher, Director of Business Services joined meeting at 6:33 p.m. Bruins led the Board and audience in the Pledge of Allegiance. Derksen-Chené read the Waupun Area School District Vision. Schregardus read the Waupun Area School District Mission. Community Participation - None Administrative Response - None Consent Agenda: Wierenga moved to approve the October 28, 2013 as presented. Supported by Derksen-Chené. The motion was carried by the following roll call vote. (Carried 5-0) Schlieve and Wilson abstained. Derksen-Chené moved to approve the November 11, 2013 minutes as presented. Supported by Wierenga. The motion was carried by the following roll call vote. (Carried 6-0) Bruins abstained. Derksen-Chené moved to approve the consent agenda vouchers payable in the amount of $450, and financial statements for the month of October 2013; and the personnel report as presented. Schregardus amended to have consent agenda verbiage omitted from the motion because the minutes were approved separately. Stellmacher explained the presented vouchers and accounts payable documents. Stellmacher suggested an additional document be used for financial board approvals. Bruins suggested using the new document. Supported by Wilson. The motion carried by the following roll call vote. (Carried 6-1) Schregardus No. District Reports: WAEA Representative Nick Clarenbach was present. No report to present at this time. CESA #6 Representative Glen Wilson stated that new Special Education guidelines are in effect as of Dec. 1 st. WASB Representative Jason Wierenga presented no update at this time. Discussion Items: Background Checks Gubin informed the board that all new employees are subjected to a full background check. Volunteers and field trips chaperones do have limited checks completed. WIAA Referees were checked on the Wisconsin court system and sex offender list. All drivers using district vans will have a traffic violation check completed prior to using the vans. Bruins thanked the staff of WASD for the commendable job they did in handling the recent bomb threat situation.

23 Teacher Compensation Plan- Bruins and Gubin presented their recommendation to foster a compensation committee to help with developing groundwork in relation to compensation. Schlieve added that the board design committees in other areas to keep the strategic plan going. Bruins will select committee members at the next meeting. Actions: Policy Service - Gubin shared information on Neola, Inc. Neola, Inc. would assist the district with the development of policies, bylaws, and administrative guidelines. Bruins suggested we form a committee to work with the Neola, Inc. representative and a policy committee. Bruins and Gubin confident that all legal aspects of policies will be covered and legal costs will decline for the district. Schlieve moved that the board contract with Neola, Inc. for the development of bylaws, and administrative guidelines at a cost not to exceed $20,500 over the next two years. Supported by Wilson. The motion was carried by the following roll call vote. (Carried 7-0) Monitoring Reports Gubin reported that the monitoring reports will continued to be followed. Schlieve and Bruins appreciated the time and effort from the principals in creating these reports. Paul moved the board approve the WASD fall monitoring reports as presented. Supported by Schregardus. The motion was carried by the following vote. (Carried 7-0) Elimination of the Dec. 23 rd Meeting Schregardus stated no vote necessary. No action taken. Meeting on December 23, 2013 will not be held. There was discussion on cancelling the January 13, 2014 meeting and replace with committee meetings. Schregardus indicated that the board would need to meet to discuss and vote on the WASB Resolutions. The January 13 meeting will be held as planned. Advance planning: Legislative Breakfast Dec. 20 Bruins, Wilson, and Paul will plan to attend. Board of Education Candidacy Election paperwork accepted until Jan. 7, 5:00 p.m. Joint Convention Jan Dec. 9, 2013 Agenda Items- FBLA Conference presentation Community Involvement discussion Audit Review SEVIS Certification Print Management Update Board Self-Assessment Bruins recessed the meeting at 7:28 p.m. to return to executive session. Stellmacher exited the meeting at 7:28 p.m. Paul moved to adjourn from executive session at 8:45 p.m. Supported by Wilson. The motion was carried by the following vote. (Carried 7-0) Adjournment: Paul moved to adjourn the meeting at 8:46 p.m. Supported by Wilson. The motion was carried by the following vote. (Carried 7-0) Approved 12/9/2013

24 WAUPUN AREA SCHOOL DISTRICT Board of Education Workshop and Business Meeting Minutes Monday, December 9, 2013 The meeting of the Waupun Area School District Board of Education was held on the above date at the Education Service Center. President Bill Bruins called the meeting to order at 6:00 p.m. Board Members Present: (Roll Call) Bill Bruins, Jane Derksen-Chené, Kathy Schlieve, Glen Wilson, Jason Wierenga and Ron Paul. Roger Schregardus arrived during roll call. (6:01 p.m.) Board Members Absent: None District Administration Present: Tonya Gubin, Superintendent, Tim Stellmacher, Director of Business Services Paul moved to approve the December 9, 2013 agenda as presented. Supported by Wierenga. The motion was carried by the following vote: (Carried 7-0) Wilson moved to go into executive session at 6:02 p.m. Supported by Paul. The motion was carried by the following roll call vote: (Carried 7-0) Wilson requested a roll call vote to adjourn from executive session at 6:38 p.m. Supported by Schregardus. The motion was carried by the following roll call vote. Ayes- Bruins, Derksen-Chené, Paul, Schlieve. No- Wilson, Wierenga (Carried 4-2) Abstained- Schregardus Bruins reconvened to open session at 6:40 p.m. Bruins led the Board and audience in the Pledge of Allegiance. Schregardus read the Waupun Area School District Vision. Wierenga read the Waupun Area School District Mission. Community Participation - None Administrative Response - None Consent Agenda: Derksen-Chené moved to approve the November 25, 2013 minutes as presented. Supported by Wierenga. The motion was carried by the following roll call vote. (Carried 6-0) Bruins abstained. Derksen-Chené moved the board adopt and approve the consent agenda as presented; minutes of the November 25, 2013 meeting as presented; and the personnel report as presented. Schregardus amended to have consent agenda verbiage and November 25, 2013 minutes be omitted from the motion because the minutes were approved separately. Supported by Wilson. The motion carried by the following roll call vote. (Carried 7-0) District Reports: WAEA Representative Nick Clarenbach introduced himself to the board and presented a WAEA report to the board. CESA #6 Representative No report. WASB Representative No report. Discussion Items: JSHS Track: Schregardus reported track progress is in its very early stages. Site plans are being reviewed and costs for the possible addition of tennis courts are being obtained. Schregardus to attend the next meeting. Bruins suggested board approval to support track plans. Bruins suggested next meeting to include a vote of board support for the JSHS Track development. Future Business Leaders of America: Andy Steger thanked the board for their support in attending the Fall Leadership Conference. FBLA student members presented to the board what the experience meant to them and what they learned from the experience. Huberty Audit Mr. Gary Born, a partner with Huberty CPAs, and Ms. Lauren Price, CPA assigned to WASD presented the Audit 2013 done in the Summer 2013 and released 12/02/2013.