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3 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 4.0 Communications BOARD POLICY: GOVERNANCE PROCESS: Governing Style) Executive Summary: Board Governance policy requires opportunities for communication with its various constituents. To that end, the following communications are provided. 4.1 Citizen Comments 4.2 Employee Comments 4.3 Board Comments Conflict of Interest Recognition 4.4 Student/Student Government Comments Additionally, the following communications are included in the agenda for meeting records and additional operational communications: 4.5 Consideration of Minutes Regular Meeting Minutes of August 10, Marketing Report Resource Impact: None Requested Board Action: Receipt of comments, minutes and the marketing report. Action Taken: None

4 REGULAR MEETING OF THE BOARD OF TRUSTEES Jackson College, Clyde LeTarte Center Hillsdale, Michigan August 10, 2015 The regular meeting of the Board of Trustees of Jackson College, Jackson County, Michigan, was held on Monday, August 10, 2015 at 1320 W. Carleton Road, Hillsdale, Michigan. Chairman Samuel Barnes called the meeting to order at 6:30 PM Eastern Daylight Time. Board Members Present: Chairman, Samuel Barnes; Vice Chairman, John Crist; Secretary, Sheila Patterson; Trustee, Matt Heins; Trustee Phil Hoffman; and Trustee, Dr. Ed Mathein Board Member Excused Absence: Treasurer, Donna Lake Others Present: Dr. Daniel Phelan, Cindy Allen, Dale Dopp, Sara Johnson, Dotty Karkheck, Kristi Hottenstein, Amanda Janes, Sara York, Minnta Davis, Melanie Maree and Brian Newberry. COMMUNICATIONS Citizen Comments There were no citizen comments. Employee Comments Amanda Janes, Academic Advisor/Center Coordinator share updates on the Clyde LeTarte Center. President Phelan introduced new employee, Brian Newberry whom shared a few comments on himself. Board Comments There were no conflicts of interest. Trustee Dr. Mathein shared that the Board may want to consider median income while planning future tuition rates. Student/Student Government Comments There were no student comments. Consideration of Minutes The minutes of the regular Board meeting on July 13, 2015 were approved as presented.

5 Marketing Report Ms. Dotty Karkheck, Director of Marketing, provided highlights from the Marketing report for the month and addressed questions from the Board. ENDS Performance Reporting International Student Institute Board Monitoring Report Melanie Maree, Director of the International Student Institute presented the International Student Institute Board Monitoring Report and addressed questions from the Board. ACTION ITEMS Second Reading: Monitoring Presidential Performance and Policy Governance President Phelan presented the Monitoring Presidential Performance and Policy Governance policies. MOTION BY TRUSTEE HEINS To approve the Monitoring Presidential Performance and Policy Governance policies as presented. MOTION PASSED UNANIMOUSLY. INFORMATION ITEMS First Reading: Delegation to the President and President s Job Description The Delegation to the President and President s Job Description policies were presented for the Board s first consideration. Both policies were moved to second reading status. President s Report President Phelan provided an update of significant College initiatives, legislative and academic matters. CLOSED SESSION As provided by Public Act , Section 8, sub-section a) President Phelan requested a closed hearing for the purpose of consideration of President s evaluation. MOTION BY TRUSTEE CRIST To move into closed session for the purpose of discussing the President s Evaluation. ROLL CALL VOTE: TRUSTEES HOFFMAN, PATTERSON, CRIST, BARNES, HEINS AND MATHEIN VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board moved into closed session at 7:08PM. MOTION BY TRUSTEE HOFFMAN To move back into open session. TRUSTEES HOFFMAN, PATTERSON, CRIST, BARNES, HEINS AND MATHEIN. MOTION PASSED UNANIMOUSLY. The Board reconvened to open session at 7:38 PM. ACTION ITEM Consideration of Presidents Contract Chairman Barnes shared the President s ratings on his evaluation and some of the comments from the Board. His overall rating was 4.95 out of 5.0. The Board expressed their appreciation of, and strong support for, President Phelan. Discussion and review of the Presidents current contract was held. MOTION BY TRUSTEE CRIST To consider the following adjustments to the Presidents Contract: an Evergreen 5 year contract, an increase in Officeholder account to $30,000, a performance bonus of

6 $5,000 and an annual increase of 3%. ROLL CALL VOTE: TRUSTEES HOFFMAN, PATTERSON, CRIST, BARNES AND MATHEIN VOTING AYE. TRUSTEE HEINS VOTING NAY. MAJORITY VOTE PASSES MOTION. ADJOURN MOTION BY TRUSTEE HOFFMAN To adjourn. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 8:29PM. The foregoing minutes of the regular meeting of the Board of Trustees held on Monday, August 10, 2015 were approved at the regular meeting of the Board held on September 14, Secretary Chairman

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8 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 5.1 Student/Customer Board Monitoring Report BOARD POLICY: ENDS: Monitoring Reports) Executive Summary: Enclosed is the Student/Customer Monitoring Report in response to Board ENDs advancement. This report examines how the College is satisfying its various stakeholders including students, parents, donors, employees and community and event participants as well as highlights initiatives that are in place as a result of feedback. Kristi Hottenstein, Executive Dean for Enrollment, Student Services and Extension Education will provide a brief overview and respond to Board members questions concerning the report. Resource Impact: None. Requested Board Action: None. Action Taken: None

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16 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 6.1 Second Reading: Delegation to the President President s Job Description BOARD POLICY: MONITORING: Policy Governance) Executive Summary: The enclosed copy of the policies is presented for the Board s second reading consideration. No additional changes have been made since the policy was introduced for first reading consideration at the August Board Meeting. All input from the Board of Trustees has been incorporated in the policies presented, and recommendations for changes are highlighted in color for ease of review. You will note that I have proposed a few additional changes since our June meeting. The URL s below may be helpful in referencing the existing policies. Delegation to the President President s Job Description Resource Impact: None Requested Board Action: Approval of revised policy recommendations. Action Taken: MOTION BY TRUSTEE HEINS To approve the Delegation to the President and Presidents Job Description policies as presented. MOTION PASSED UNANIMOUSLY.

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20 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 6.2 Best Practices Resolution BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board) Executive Summary: Michigan public Act 85 of 2015, originates from an omnibus public education bill passed by the Michigan Legislature that includes State Aid for Michigan Community Colleges, including an $12,245,300 appropriation for Jackson College. Among the components of the appropriations distribution for all Michigan community colleges is performance-based funding, based on five standards of local strategic value called best practices. The law requires the Jackson College Board of Trustees to pass a resolution, by October 15, 2015, certifying that the College meets at least four out of five of the best practice standards under each of the three categories. You will note, in the included document, that Jackson College easily surpasses the minimum thresholds for funding. Resource Impact: None Requested Board Action: Approval of the Best Practices Resolution. MOTION BY TRUSTEE CRIST To approve the Local Strategic Values Resolution as presented. MOTION PASSED UNANIMOUSLY.

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29 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 7.1 First Reading General Executive Constraints People Treatment BOARD POLICY: MONITORING: Policy Governance ) Enclosed are policies presented for your initial, first reading consideration. Proposed changes are indicated in color. The following URL s may be helpful to you in referencing existing boar policies and their relationship to mission, vision and values. General Executive Constraints People Treatment Resource Impact: None Requested Board Action: Consideration of advancing the policies to the second reading. Action Taken: Policies moved to second reading status.

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33 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 7.2 EMSI Socio-Economic Impact Study Results BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board) Executive Summary: E. Rob Stirton, Executive Director of Institutional Effectiveness will be on hand to provide a summary of the Jackson College Economic Impact Study conducted in 2015 by Economic Modeling Specialists International EMSI). All reports can be accessed via our website at: Resource Impact: None. Requested Board Action: None Action Taken: None

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36 BOARD OF TRUSTEES MEETING Action & Information Report Board Meeting Date: September 14, 2015 TO: FROM: JC Board of Trustees Dr. Daniel J. Phelan, President Subject to be Discussed and Policy Reference: 7.3 President s Report BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board) Executive Summary: I will provide an update of significant College initiatives, legislative matters, as well as a review of upcoming events. Resource Impact: None. Requested Board Action: None. Action Taken: None

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