RESPONSIBLE Minutes approved 8-0 verbal vote. N/A Closed

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1 Date of Meeting: January 7, 2015 Time: 5:38 Members in attendance: Gene Zylkuski, Sue Bouchard, Jennifer Caruso, Rich Dellea (5:54), Paula Desmarais, Megan Duffy, Russell Marino, Margaret Shepherd Members absent: Jennifer Chiemleski Additional attendees: SHHMCS Foundation Chair and Treasurer, Robin Diane Brooks, Judy Tracey TOPIC DISCUSSION OUTCOME PERSON(s) STATUS Approval of Minutes Public/Guest Comments Motion to approve minutes of December 12, 2014 made by Jennifer Caruso. Second by Margaret Shepherd. SHHMCS Foundation RESPONSIBLE Minutes approved 8-0 verbal vote. N/A Closed -The Chair and the Treasurer from the SHHMCS Foundation came to speak with the SHHMCS Board about their focus and want to align with the SHHMCS Board. -The Foundation is inquiring about the Boards Goals and any fundraising that was currently being done. The Foundation is looking into doing a silent auction in March of The Foundation has a member that that is a Grant Writer and wanted to make sure that if this member wrote a grant it would not interfere with other grant writers in the SHHMCS. -The Foundation would also like to have a social event as a kick off to introduce the Foundation members to the SHHMCS community. -Gene Zylkuski is pleased with the membership of the foundation this year. Provided the Foundation with an overview of the Boards role at SilverHill. -Rich Dellea to assist in communication with the Foundation and work together on fundraising and the Technology Plan. Margaret Shepherd Closed Robin Diane Brooks-Applicant for SHHMCS -Employed at the Family Day Care at Community Action for Infants, toddlers, and preschool for 20 years. Oversee the Licensed Providers in their homes. Monitors the quality and 1

2 Principal s Board Agenda & Events Silver Hill Horace Mann Charter School curriculum at Community Action. Children from DCF are their also so Social Workers are available. Lives in Bradford, MA. Former SilverHill parent of three alumni. Currently at Merrimack College in a Master/Business program Interested to learn more about the community and schools. Also as the children age out of the program at Community Action information about the schools would be beneficial. -Site visit is scheduled for next week. Final site visit. The Board portion is scheduled first thing in the morning. Schedule provided to review Classroom observations will be done during the site visit. -Minutes from the last staff meeting provided. -Margaret Shepherd reviewed with the ELA coach and math coach what they have been doing for professional development. -Special Education now called Access and Equity with Ellie Rounds. Margaret Shepherd working with Ellie Rounds and Jennifer Caruso on the previous sightings from last year s site visit and implement needed changes. -A copy of the classroom observation checklist was provided to the teachers so they know what is going to be addressed. -The site visit will also gage how many students are attentive in the classroom. -The site visit they want to know how they are going to know the IEP accommodations are being done. -Margaret Shepherd had to address questions prior to the site visit and provided the information as needed. -Presented our Code of Conduct PBIS matrix for the site visit. This matrix is displayed in every classroom. -There was a minor bus accident on the way to school today and there were no injuries -There was a lockdown for a 911 call for a student. Update is that this student is doing well. Margaret Shepherd Closed Facilities Person -The SilverHill Board does not oversee the facilities. HPS is responsible for property issues. Currently no facilities person at SilverHill to assist with property issues. Currently 2 nd Boiler is 2

3 not working well. Safety issues in the parking lot with students tripping. Letter from the Auditor from Doug Russell Sue Spreadbrough from IT SHHMCS Lottery Special Ed Law 603 -Commonwealth approved the Audit. -Doug Russell offered SilverHill 10 Mac Book Airs for $8,500 this is a discount from $13,000. This was to start our technology plan. Margaret Shepherd will talk with Doug Russell to see how long this offer is available. -Heard about our website and wanted to get in touch with Chad Cook. The link has been given to her and she will talk with Chad Cook and Sue Spreadbrough will get the website running. She will maintain the website on weekly basis. This position will help with highlighting important information and events at the school. Job description and stipend information to be determined by SHHMCS Board. -Applications deadline end Friday January 9 th, 265 Applicants for the school year. Last year there were 208 applications so the recruitment has increased the number applying. Students with emotionally disability are at SilverHill and HPS will not fund another ESP and are currently working shorthanded. Three families with student with IEP s were going to go to mediation. A DESE power point is provided to explain the special Ed Law 603. Students at the charter school have a right to have a program that is offered at HPS to be offered at the charter school. -PAWS (Positive-Always-Wins) program at SilverHill is the new program and pilot for HPS. Mellissa Monroe is the student support person overlooking the program and has two ESP s working with her. -Scott Singleton is the school adjustment counselor and he 3

4 returns to his role as he used to be pulled from his office to assist these students. -Anita Probst is in February and the new ETF will provide academics to these students. -Currently more students enrolling with emotional disability and autism diagnoses that will benefit from the PAWS program. -Principal Margaret Shepherd and Assistant Principal Jennifer Caruso will visit students that are coming in with an IEP to determine if they would benefit from the PAWS program. -Medically Fragile student that requires special interventions and nursing is HPS responsibility. -This law requires that no one is denied access to the SHHMCS education. Principal Feedback Survey -The survey had12 Questions topics included school culture, approachability, and safety. Some staff is unhappy with the school and personnel. Many improvements from Principal Margaret Shepherd is satisfied with the outcome and feels supported at SilverHill. Business and Finance Committee Gene Zylkuski Office Hours Business and Finance Balance sheet ending January 7, No one came to the office hours. The teachers union was concerned about union representation at these office hours. At the next meeting it will be mentioned that any individual should inform the union prior to meeting to have representation if need be. numbered Roll call to approve warrants vote is as follows: 4

5 Motion to approve warrant made by Rich Dellea. Second by Jennifer Caruso. numbered Roll call to approve warrants vote is as follows: Motion to approve warrant made by Paula Desmarais. Second by Jennifer Caruso. numbered Roll call to approve warrants vote is as follows: S. Bouchard Abstain J. Caruso Abstain M. Duffy Abstain M. Shepherd Abstain 5

6 Motion to approve warrant made by Rich Dellea. Second by Paula Desmarais. numbered Roll call to approve warrants vote is as follows: J. Caruso Abstain M. Shepherd Abstain Motion to approve warrant made by Paula Desmarais. Second by Rich Dellea. numbered Roll call to approve warrants vote is as follows: S. Bouchard Abstain J. Caruso Abstain M. Duffy Abstain M. Shepherd Abstain Motion to approve warrant made by Rich Dellea. Second by Paula Desmarais. numbered Roll call to approve warrants vote is as follows: 6

7 Motion to approve warrant made by Jennifer Caruso. Second by Rich Dellea. numbered Roll call to approve warrants vote is as follows: Motion to approve warrant made by Paula Desmarais. Second by Rich Dellea. numbered Roll call to approve warrants vote is as follows: 7

8 Motion to approve warrant made by Rich Dellea. Second by Jennifer Caruso. numbered Roll call to approve warrants vote is as follows: Motion to approve warrant made by Gene Zylkuski. Second by Rich Dellea. numbered Roll call to approve warrants vote is as follows: Motion to approve warrant made by Rich Dellea. Second by Paula Desmarais. 8

9 numbered Silver Hill Horace Mann Charter School Roll call to approve warrants vote is as follows: M. Shepherd Abstain Academic Achievement Committee Governance Committee Development Committee Foundation Old Business Motion to approve warrant made by Rich Dellea. Second by Jennifer Caruso. Update See Principal Margaret Shepherd N/A N/A Gene Zylkuski Jennifer Chiemleski Margaret Shepherd Jennifer Caruso Rich Dellea N/A Board Goals N/A -As discussed at December s meeting the changes were made and will be published on the website and a copy will be provided for the site visit. New Business Principal Survey Site Visit -See Principal -Board Members that will be at SilverHill for the site visit are Rich Dellea, Megan Duffy, Paula Desmarais, Margaret 9

10 Shepherd, Gene Zylkuski, and Russell Marino is available if able to attend. Gene Zylkuski will need to check with Claire Smithney. Committee Memberships Executive Motion to move Session into executive session with the purpose of leaving executive session to adjourn the meeting made by Rich Dellea. Second by Gene Zylkuski. Adjourn Motion to adjourn Meeting the meeting was made by Rich Dellea. Second by Gene Zylkuski. Next Meeting February 4, 2015 at 5:30 PM SHHMCS Library -Paula Desmarais was placed on the Development Committee. Russell Marino was placed on the Excellence Committee. Approved verbal vote 8-0. Meeting adjourned at by verbal vote of 8-0. N/A Closed Closed Open Additional documents: Principal s Balance Sheet ending in s ending Diane Brooks Resume Site Visit Schedule Minute from Academic Excellence Committee Power Point from DESE Guidance & FAQ s on Technical Assistance Advisory SPED