VENTURA CHARTER SCHOOL OF ARTS AND GLOBAL EDUCATION BOARD OF DIRECTORS REGULAR BOARD MEETING MINUTES

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1 VENTURA CHARTER SCHOOL OF ARTS AND GLOBAL EDUCATION BOARD OF DIRECTORS REGULAR BOARD MEETING MINUTES A. PRELIMINARY PROCEDURES The Board Meeting was held at: 2060 Cameron Street Room 12 December 17, CALL TO ORDER: 6:38 p.m. 2. Roll Call Board Members Present Absent Sara O Conlon, President Tracey Reineke, Secretary Susan Haverland Cecilia Johnston Tricia McClain Jane Meyer Eva Oxelson Rebecca Willhite 3. Mission Statement: Read by: Cecilia Johnston As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students. We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials. B. Regular Session 1. Approval of Agenda Motion: To approve the agenda Motion made by: Tricia McClain Motion seconded by: Jane Meyer 2. Approval of the Regular Board Meeting Minutes of November 19, Motion: To approve the Regular Board Meeting Minutes of November 19, BOD Minutes 12/17/15 Page 1 of 5

2 Motion seconded by: Tricia McClain CONSENT AGENDA ITEMS REFERENCES 1. Ratification of attached check register, purchase orders, summary of revenue and expenditures for November, Gifts to school: Escrip: $14.87; Goodshop: $4.41;Amazon Smile: $ US Bank Credit Card: Mary Galvin: $ Lisa Hildebrand: $ Motion: To approve the Consent Agenda Items 1-3 Motion made by: Jane Meyer Motion seconded by: Tracey Reineke C. COMMUNICATIONS Ordinarily, Board members will not respond to presentations. The Board is prohibited from taking action on any item that is not part of the printed and published agenda. However, the Board may give direction to staff following a presentation. 1. PUBLIC COMMENTS: None 2. Correspondence: None 3. For Information: President and Board Report: Sara O Conlon reminded all about the renewal on Jan. 25 th, the CCSA conference, and the NVC conference is moving to Santa Barbara City College in April. 4. Report on Board Appointed Committees: None Board Selection Committee; Budget Committee; Strategic Planning Committee; 5. For Information: Parent Liaison Report: None 6. For Information: Teacher Reports: Laura Bingham reported that the Kindergarteners wrote a trail guide that the Ojai Meadows Preserve is now using; she described the Critical Friends Group process used for the K Weather project; Grades 3-4 are planning a trip to Chinatown for their Immigration project; they will also host a parents night out fundraiser in January; and grades 5-6 are working on Stemscopes and structures, properties, and matter. 7. For Information: Homeschool Coordinator Report Beth Tappin reported that they had a big Potluck day; she has a new phone designated for Homeschool only and there will be ICA and IAB testing in January. 8. For Information: Directors Reports: Lisa Hildebrand reported that she is advertising for a Spanish teacher; the Winter Boutique was successful; and reported on her School Leadership Network meeting. BOD Minutes 12/17/15 Page 2 of 5

3 Mary Galvin gave an attendance report; and reviewed the renewal process as well as the PAC meeting news from 12/ For Information: VCOE Director of Charter School Support and Oversight: None 10. Local Control Action Plan: The LCAP survey went out and so far has received 50% response; LCAP feedback meetings are scheduled for December and for Spanish speaking parents on 1/6/ Upcoming Events: Winter Break: Dec.21-Jan 3, Enrollment Tour: Jan. 13 th 8:45a-10:30a PAC Meeting: Jan. 14 th : 6:30p-8:30p Board Meeting: Jan. 21 st : 6:30 p.m. D. ITEMS SCHEDULED FOR INFORMATION, DISCUSSION AND/OR ACTION Action items have generally been presented to the Board at a previous meeting in public session. Background information is provided to Board members for review, questions and consideration. After legally authorized closed sessions, appropriate actions are also taken or reported out in public session. 1. LCAP Survey Results: Mary Galvin gave the Board a presentation of the LCAP survey results. 2. Parent Advisory Meetings: Mary Galvin made a powerpoint presentation of how PAC meetings are organized and run. 3. Personnel: Mary Galvin requested Board approval for the following personnel actions: --To approve Kate Danker Intervention $25 hour Motion: To approve Kate Danker Intervention $25 hour Motion seconded by: Tricia McClain --To increase Liza Scheer to math intervention $34 hour: FTE:.74 Motion: To increase Liza Scheer to math intervention $34 hour: FTE:.74 Motion made by: Tricia McClain --To hire Melody Alvarez as paraeducator at.73 FTE Motion: To approve the hiring of Melody Alvarez as paraeducator at.73 FTE Motion Made By: Tracey Reineke Motion Seconded By: Jane Meyer BOD Minutes 12/17/15 Page 3 of 5

4 4. Middle School Oregon Trip Lisa Hildebrand requested Board approval for the Middle School trip to Oregon for the week of May 16, Motion: To approve the Oregon trip and cover any costs not covered by parent or PAC donations. Motion made by: Sara O Conlon Motion seconded by: Jane Meyer Action: Motion passed with Members Johnston, Meyer, and O Conlon voting yes. Abstentions: Tracey Reineke, Tricia McClain 5. Board Bylaws: Sara O Conlon requested Board approval for revisions to the Board Bylaws. Motion: To approve the revisions to the Board Bylaws as presented. Motion made by: Tracey Reineke 6. Suspension Expulsion Policy Mary Galvin requested Board approval for the addition of the following language: If it is determined by the discretion of the Administrative Panel and/or Board of Directors that a student will be expelled (or recommended for expulsion) for any of the above described offenses, the Administrative Panel and/or Board of Directors shall set the length or term of the expulsion for a date, not later than the last day of the semester following the semester in which the expulsion occurred for the pupil. Motion: To approve the revisions to the Suspension Expulsion Policy as presented. Motion made by: Tracey Reineke Educator Effectiveness Grant Funds Lisa Hildebrand made a presentation of how VCS plans to use Educator Effectiveness Grant Funds of $34,757. Next month, the Board will be asked to approve the plan. FUTURE AGENDA ITEMS: Items requested by Board members and/or Directors. Contract Process Policy Personnel Policy FMLA Teacher Induction Contract Audit Report FUTURE MEETING: Regular Board Meeting January 21, Cameron Street, Ventura, CA BOD Minutes 12/17/15 Page 4 of 5

5 E. Adjournment: Motion: To adjourn the meeting at 8:06 p.m. Motion seconded by: Tracey Reineke Approved: 1/21/16 BOD Minutes 12/17/15 Page 5 of 5