Guilford High School Building Committee Approved Meeting Minutes Community Center 32 Church Street July 31, :00 p.m.

Transcription

1 Guilford High School Building Committee Approved Meeting Minutes Community Center 32 Church Street July 31, :00 p.m. Chairman Pinckney called the meeting to order at 7:06 p.m. Present: Committee Members: Also Present: Mary Beeman, Barbara Casey, Bob Jacob, Larry Marcik, Margaret Molnar-Ryan, Scott Orenstein, Guido Petra, Scott Pinckney, Todd Williams Ryszard Szczypek, Tai Soo Kim; Ken Biega, O&G; Dr. Paul Freeman, Sup t. of Schools; Sid Gale, Greg Cousins 1. Approval of Meeting Minutes Motion: Opposed: Upon a motion by Ms. Beeman, and seconded by Ms. Casey, the Committee voted to approve the minutes of the July 10, 2012 GHS Building Committee Meeting. Beeman, Jacob, Marcik, Molnar-Ryan, Orenstein, Petra, Pinckney, Williams Casey 2. Revisions to Agenda 3. CM s Report They are waiting on mechanicals and drawings from the architect, and are working on resolving a few issues. They are bringing in subs to prepare the estimates and are shooting to be ready by the 28 th. 4. Architects Report a. Acoustician s Report

2 Mr. Szczypek noted that the report was not available. They are still reacting to the details, but he expects the report to be ready in a week. Mr. Pinckney stressed that timing is critical. He expects the report to include auditorium constructability, the center core area, guidance, and especially the acoustical impact of removing the drop ceilings and going to clouds in the general classrooms. Are there any cost savings to be found, either operationally or in the initial costs? b. Cost Estimate 140 mph roof Mr. Biega explained that he reached out to two large roofing contractors in the State, Allied and Silktown. Neither one has done a 140 mph roof. This is a concern. The cost to go from a 110 mph roof to a 140 mph would be an up charge of $3.50 per square foot, The total square footage is 90,000, so the ballpark estimate is between $300,000 and $400,000. This could go out as an alternate on the bid. Mr. Marcik suggested that this go back to the subcommittee for a review before making a formal proposal to the Committee. More discussion is needed regarding the shelter, the cost and alternatives. The Town allocated $500,000 for the emergency shelter. Mr. Marcik asked about a peer review. Mr. Pinckney stated the GHS Building Committee will put the peer review out for proposal. The Committee also discussed the maintenance, warranty and life of the roof. Ms Molnar-Ryan asked if any roofing companies outside the area would need to install the roof, from Florida for example. Mr. Biega explained that the installation is done in accordance with the specifications, so there would not necessarily be a need to go outside the area. It may be necessary to have a manufacturer s rep on site. Discussions are ongoing with the Town s insurance provider regarding putting a 140 mph roof on a 110 mph structure. Input provided from Mr. Axley via suggesgted that American Society of Civil Engineers code will delineate clearly how to direct this conversation. Mr. Pinckney raised the question of what effect having a 140 mph roof would have on the glass. The TPO manufacturer was contacted and they

3 stated it could not be done. Mr. Pinckney noted that the Standing Building Committee will closely scrutinize the type of structure that is selected. More information is needed before going back to the Emergency Services Committee, they need to have it by the end of August. 5. School Administration Report The new Food Service Director will begin her job tomorrow, and she will be meeting with Mr. Szczypek to go over the food service layout. 6. Three Week Meeting Look Ahead Mr. Jacob reviewed the handout with the Committee. The Committee needs to decide on their August meeting schedule. Mr. Pinckney asked that a peer review be added to the schedule. 7. Public Comment Mr. Sid Gale of 250 Flag Marsh Road stated that he agreed with Mr. Marcik that the roof is not just an emergency shelter issue. Hurricanes, tornadoes and thunderstorms should all be taken into consideration. Thunderstorms can create straight line winds of mph. Although predominately found in the Midwest, there have been two super cell outbreaks in Connecticut this past month. The warmer climate increases the potential for events that would have a stronger than normal impact on the building. The question should not be how to fit the emergency shelter requirements into a $500,000 budget, but the question should be how to protect the Town s $100,000,000 investment in the new school building. If you protect the roof, you preserve what is underneath it. Consideration should be given in the context of the greater building cost. Mr. Greg Cousins of 10 Garrison Drive appreciates the continued support of athletics. Tremendous progress is being made, and he hopes consideration will be given to adding back the six feet at a reasonable cost. This will provide additional space for seating for spectators of students who do not participate in tier 1 athletics, such as fencing or JV wrestling. The return on such an investment would be tremendous.

4 8. Owner s Rep Discussion Areas discussed included: Scope of work for the PM Role and responsibilities of the PM vs. architect, take care not to duplicate efforts How to outline staffing levels Electronic vs. hard copies electronic copies are definitely necessary. At the end of the project TSK will provide electronic versions that include the red lines from the field. Equipment start up Warranties Demolition Owner s Representative would regularly attend and give reports report to the GHSBC at their meetings. Mr. Pinckney will do a final review before getting the submittal to the Purchasing Agent for publication on August 6. The Committee anticipates doing interviews over three nights, most likely September 4, 5 and 6, 2012 at Baldwin Middle School. 9. Sub Committee Reports A. Budget Mr. Mulligan was absent. Mr. Pinckney stated that Ms Kelly submitted an invoice for $ clerking services, and Tau Soo Kim submitted an invoice for $179, Motion: Upon a motion from Ms Beeman, and seconded by Mr Jacob, the Committee voted to approve corrected invoice #8 dated July 31, 2012 from Tai Soo Kim in the amount of $179, and an invoice for $ clerking services. Beeman, Casey, Jacob, Marcik, Molnar-Ryan, Orenstein, Petra, Pinckney, Williams

5 Opposed: B. Communications Ms Beeman stated that she met with Mr. Mulligan and Lori Hahn regarding the new website. Ms Hahn is training on the website and it should be ready in the next few weeks. The logo is ready and will be e- mailed to Mr. Pinckney and Ms Casey for use on stationary from the Committee. C. Athletics Committee Mr. Williams reported that there will be a meeting of with the Standing Fields Committee and Tai Soo Kim on August 20. He also discussed a concern expressed by a parent regarding accessibility and unified sports. The Committee also discussed the use of the Food Service areas to provide concessions for sporting events. There are several issues that need to be considered, including liability and employee contracts. D. Performing Arts The Performing Arts Subcommittee will meet as soon as the Acousticians report is available. E. Emergency Shelter The Committee will await further information on the 140 mph roof. F. Energy and Sustainability Mr. Axley was absent.

6 10. Old Business A. Approval of Consultant Contracts 1. Food Service Motion: Upon a motion by Mr. Pinckney, and seconded by Mr. Jacob, The GHSBC voted to approve Tai Soo Kim s recommendation to engage Food Service Design Inc. as the food service consultant for the Guilford High School Project. Pinckney, Opposed: Beeman, Casey, Jacob, Marcik, Molnar-Ryan, Orenstein, Petra, Williams 2. Performing Arts Tai Soo Kim has worked with Theatre Project Consultants before and is comfortable working with them. They come highly recommended, and the Performing Arts Subcommittee has full confidence in them. Motion: Upon a motion by Ms. Casey, and seconded by Mr. Jacob, the GHSBC vote to approve Tai Soo Kim s recommendation to engage Theater Project Consultants as the theater consultant for the Guilford High School project. Pinckney, Opposed: Beeman, Casey, Jacob, Marcik, Molnar-Ryan, Orenstein, Petra, Williams 11. New Business The Committee discussed the weight room. Mr. Pinckney stated the matter is in the hands of the Board of Selectmen and Board of Education. 12. Adjournment The next meetings of the GHSBC will be August 21, August 28, and September 4, 5, and 6, 2012

7 Motion: Upon a motion by Ms. Casey, and seconded by Mr. Jacob, the GHSBC vote to adjourn at 8:25 p.m. Respectfully Submitted, Karen Quercia Acting Clerk