CITY OF HUBER HEIGHTS STATE OF OHIO. Public Works Committee Agenda

Transcription

1 CITY OF HUBER HEIGHTS STATE OF OHIO Public Works Committee Agenda 1. Name of Body: Public Works Committee 2. Date: January 8, Time: 4:30 PM 4. Place: City Hall 6131 Taylorsville Road City Council Conference Room 5. Members Present: 6. Guests Present: 7. Approval of Minutes: - December 4, Topics of Discussion: - Elect Chair - Trash Hauling and Recycling RFP - Easements and Land Deed Conveyances - Westfield Drive Name Change Street Program - Solicit Bid Sidewalk Program - Solicit Bid Fire Hydrant Replacement - Solicit Bid and Award - Chambersburg Road Storm Sewer Replacement - Solicit Bid and Award

2 - Old Troy Pike Phase VIII - Solicit Bid - Heathermere Water Main Looping - Solicit Bid and Award - Elevated Water Tower - Solicit Bid - Sign Code Updates 9. Recommendations / Actions: 10. Adjournment:

3 AI-1550 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Easements and Land Deed Conveyances Submitted By: Marlene Pullen Department: Engineering Division: Engineering Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Easements and Land Deed Conveyances Information Purpose and Background Each year, the City receives grants of easements and deeds for public right-of-ways and other purposes from private individuals and corporations. It is necessary for City Council to accept these lands for the purposes expressed in the easements and deeds. Fiscal Impact Source of Funds: N/A Cost: N/A Recurring Cost? (Yes/No): N/A Funds Available in Current Budget? (Yes/No): N/A Financial Implications: Resolution Exhibit A Attachments

4 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- ACCEPTING CERTAIN PARCELS OF LAND AND EASEMENTS WITHIN THE CITY OF HUBER HEIGHTS FOR PUBLIC PURPOSES. WHEREAS, during calendar year 2012, owners of various lands have offered deeds and easements to the City for various public purposes; and WHEREAS, City Council wishes to accept these parcels and easements in order to provide City services to residents and motorists in the community. NOW THEREFORE, BE IT RESOLVED: by the City Council of Huber Heights that: Section 1. Easements and deeds as shown in Exhibit A attached hereto are accepted for public purposes as described therein. Section 2. The City Manager is hereby directed to advise affected departments and divisions of the City of this public acceptance of these lands and easements so that proper maintenance can be performed. Section 3. Council. The Resolution shall take effect thirty (30) days after its adoption by Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

5 EXHIBIT A Recorded Deeds and Easements 2012 Name Deed # Parcel # Date Rec. Purpose City of Huber Heights P , 3,7,8 & 81 Director s Deed 05/30/12 Transfer of Property Kenneth S. Todd P General Warranty 01/20/12 Rodney W. Croley & Judy L. Croley Rodney W. Croley and Judy L. Croley City of Huber Heights, Ohio 201 Corridor Management, LLC 201 Corridor Management, LLC 201 Corridor Management, LLC 201 Corridor Management, LLC DEC Land Co. I, LLC P P Deed General Warranty Deed General Warranty Deed P , 79 Quit Claim Deed Access Easement Agreement Memorandum of Purchase Option and Transfer Rights P ,41 Limited Warranty Deed Right of First Negotiation Agreement Limited Warranty Deed 01/20/12 01/20/12 2/8/12 2/9/12 2/9/12 2/8/12 2/9/12 3/5/12

6 AI-1549 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Westfield Drive Name Change Submitted By: Marlene Pullen Department: Engineering Division: Water and Sewer Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Westfield Drive Name Change Information Purpose and Background The City of Huber Heights petitioned to have Westfield Drive renamed to Senna Street. The renaming of this roadway is to have the road named consistently through the two nearby developments. This will not affect the residents of the Windbrooke subdivision since there are no residential addresses assigned on this road. Fiscal Impact Source of Funds: N/A Cost: N/A Recurring Cost? (Yes/No): N/A Funds Available in Current Budget? (Yes/No): N/A Financial Implications: None Ordinance Attachment A Attachments

7 CITY OF HUBER HEIGHTS STATE OF OHIO ORDINANCE NO O- TO RENAME WESTFIELD DRIVE LOCATED ONE HALF MILE EAST OF OLD TROY PIKE (STATE ROUTE 202) IN THE ENTRANCE OF THE WINDBROOKE SUBDIVISION, AND DECLARING AN EMERGENCY. WHEREAS, Section of the Ohio Revised Code allows for the changing of street names by the legislative authority upon receipt of a petition by a person owning a lot in the immediate vicinity of the street to be renamed; and WHEREAS, the City of Huber Heights is the owner of lots located in the vicinity of Westfield Drive located one half mile east of Old Troy Pike located in the entrance of the Windbrooke subdivision; and WHEREAS, Westfield Drive has no residential addresses assigned on this road; and WHEREAS, the City of Huber Heights does hereby petition to have Westfield Drive in the entrance of the Windbrooke Subdivision as depicted on Attachment A shall be renamed to Senna Street. NOW THEREFORE, BE IT ORDAINED by the City Council of Huber Heights, Ohio, that: Section 1. Westfield Drive in the entrance of the Windbrooke Subdivision as depicted on Attachment A shall be renamed to Senna Street. Section 2. In order to preserve the public peace, health and safety of the City of Huber Heights and its inhabitants, and for further reason that the renaming of this roadway is to have the road consistently named through the two developments; therefore, an emergency is hereby declared to exist and this Ordinance shall be an emergency measure and shall take effect immediately upon its passage. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

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10 AI-1546 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/ Street Program - Solicit Bid Submitted By: Hanane Eisentraut Department: Engineering Division: Engineering Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title Street Program - Solicit Bid Information Purpose and Background This legislation will allow the City Manager to receive bids for the 2013 Street Program. The Street Fund will be utilized to construct this project at a cost not to exceed $1,200,000. Plans and specifications will be prepared by the Engineering Division. Fiscal Impact Source of Funds: Street Fund Cost: $1,200,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Exhibit A Project Map Attachments

11 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO SOLICIT BIDS FOR THE 2013 STREET IMPROVEMENT PROGRAM AND NON-CONCRETE WORK, AND DECLARING AN EMERGENCY. WHEREAS, City Staff have identified certain streets within the City which are in urgent need of repair; and WHEREAS, the City Council s Public Works Committee has reviewed the necessity of repairing these streets and have favorably endorsed this listing; and WHEREAS, Council has determined to proceed with the street program, as described in Exhibit A, during the 2013 construction season including reconstruction of the streets identified on the list, related underground utility repair costs, roadway earthwork and miscellaneous base and drainage work. NOW, THEREFORE BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to solicit bids for the 2013 Street Improvement Program and for the non-concrete work as described in Exhibit A. The cost of this portion of the 2013 Street Improvement Program will not exceed $ 1,200, Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that it is imperative that bids be secured in a timely manner for this transportation improvement project in order to begin reconstruction work to enhance public safety for motorists and pedestrians on the City's streets; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

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14 AI-1545 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/ Sidewalk Program and Concrete Portion of 2013 Street Program - Solicit Bid Submitted By: Hanane Eisentraut Department: Engineering Division: Engineering Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title Sidewalk Program - Solicit Bid Information Purpose and Background This legislation allows the City to secure bids for the 2013 Sidewalk Program. This year s program includes Bellefontaine, Cardiff, Chesham, Chippingdon, Cruxten, Fishburg, Hilgeford, Lofino, Old Troy Pike, Queensbury, Sandbury, Taunton, Tewkesbury, Tilbury, Tomberg, and Turnbridge. This legislation also allows for the receipt of bids for the concrete portion of the 2013 Street Improvement Program. Bidding these concrete projects together allows the City to receive higher quality bids at a better unit price. Fiscal Impact Source of Funds: Sidewalk and Street Funds Cost: $810,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

15 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO 2013-R- AUTHORIZING THE CITY MANAGER TO SOLICIT BIDS FOR THE 2013 SIDEWALK REPLACEMENT PROGRAM AND THE CONCRETE PORTION OF THE 2013 STREET IMPROVEMENT PROGRAM, AND DECLARING AN EMERGENCY. WHEREAS, City Council has previously authorized the Resolution of Necessity 2012-R-5677 for the 2013 Sidewalk Program; and WHEREAS, City Staff believe it prudent to bid the concrete portion of the 2013 Street Improvement Program with other concrete related construction work. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to solicit bids for the 2013 Sidewalk Program and the concrete portion of the 2013 Street Improvement Program. The cost of the sidewalk program portion of this work shall not exceed $160,000 and the cost of the concrete portion of the Street Improvement Program shall not exceed $650,000. Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that pedestrians require the use of safe sidewalks for passage throughout the city; and curbs must be in good repair to facilitate the rebuilding of City streets; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

16 AI-1539 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/ Fire Hydrant Replacement - Solicit Bid and Award Submitted By: Hanane Eisentraut Department: Engineering Division: Water and Sewer Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title Fire Hydrant Replacement - Solicit Bid and Award Purpose and Background Information This legislation allows the City Manager to secure bids and award a contract to replace certain fire hydrants, which are in urgent need of replacement within the City and to improve public fire safety. The Water Fund will be utilized for this project at a cost not to exceed $60,000. Plans and specifications will be prepared by the Engineering Division. Fiscal Impact Source of Funds: Water Fund Cost: $60,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

17 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO SOLICIT BIDS AND AWARD THE 2013 FIRE HYDRANT REPLACEMENT PROGRAM, AND DECLARING AN EMERGENCY. WHEREAS, City Staff have identified certain fire hydrants within the City which are in urgent need of replacement; and WHEREAS, sufficient funds are available for the replacement of the fire hydrants. NOW, THEREFORE BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to solicit bids and award the 2013 Fire Hydrant Replacement program at a cost not to exceed $60,000. Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that it is imperative that bids be secured in a timely manner for this important project in order to quickly begin reconstruction work to improve the fire flow and can be completed in a timely manner; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

18 AI-1538 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Chambersburg Road Storm Sewer Replacement - Solicit Bid and Award Submitted By: Hanane Eisentraut Department: Engineering Division: Engineering Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title Information - Chambersburg Road Storm Sewer Replacement - Solicit Bid and Award Purpose and Background The storm sewer line on Chambersburg Road between Celestine Street and Rosebury Drive (350 L.F.) is in need of replacement. This legislation will allow the City Manager to receive bids and award a contract for its replacement. The Storm Sewer Fund will be utilized to construct this project at a cost not to exceed $60,000. Plans and specifications will be prepared by the Engineering Division. Fiscal Impact Source of Funds: Storm Sewer Fund Cost: $60,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

19 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO TAKE BIDS AND AWARD A CONTRACT FOR THE REPLACEMENT OF THE STORM SEWER ON CHAMBERSBURG ROAD BETWEEN CELESTINE STREET AND ROSEBURY DRIVE, AND DECLARING AN EMERGENCY. WHEREAS, the storm sewer on Chambersburg Road is in urgent need of replacement; and WHEREAS, funds are available to cover the cost of this improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huber Heights, Ohio that: Section 1. The City Manager is hereby directed to take bids and award a contract for the Chambersburg Road Storm Sewer Replacement Project in accordance with plans prepared by the Engineering Division at a cost not to exceed $60,000. Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare, and for the further reason that it is necessary to complete this storm water replacement as soon as possible and improve the storm system; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date.

20 AI-1540 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Old Troy Pike Phase VIII - Solicit Bid Submitted By: Hanane Eisentraut Department: Engineering Division: Engineering Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Old Troy Pike Phase VIII - Solicit Bid Information Purpose and Background The attached legislation will allow the City Manager to receive bids for the Old Troy Pike Phase VIII Improvement. The City of Huber Heights has applied for and received a grant through MVRPC to reconstruct and widen Old Troy Pike from a point 600 feet north of Shull Road to Gibson. The project includes widening and realignment of the roadway to five lanes, installing sidewalks, handicap ramps, curb and storm sewer. It is important that this project move forward expeditiously to ensure that the grant funding will not be placed in jeopardy. Fiscal Impact Source of Funds: Cost: $1,300,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

21 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO ACCEPT BIDS FOR THE CONSTRUCTION OF THE OLD TROY PIKE PHASE VIII PROJECT, AND DECLARING AN EMERGENCY. WHEREAS, the City Council has applied and received a grant through MVRPC for the construction of the Old Troy Pike Phase VIII Improvement; and WHEREAS, City Council has determined to proceed with the construction of this project. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to accept bids for the construction of Old Troy Pike Phase VIII Project at a cost not to exceed $1,300,000. Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that it is imperative to complete this engineering work so that the improvements for vehicular and pedestrian safety can be completed in a timely manner; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

22 AI-1541 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Heathermere Water Main Looping - Solicit Bid and Award Submitted By: Hanane Eisentraut Department: Engineering Division: Water and Sewer Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title Information - Heathermere Water Main Looping - Solicit Bid and Award Purpose and Background This legislation will permit the City to receive bid proposals and award a contract to improve the domestic water pressure and fire flow in the Heathermere subdivision and surrounding area. Surveying and design of this project have already been completed by Norfleet, Brown & Petkewicz. The City is still in the process of obtaining the necessary easements from the property owners. The Water Fund will be utilized to construct this project at a cost not to exceed $74,900. Fiscal Impact Source of Funds: Water Fund Cost: $74,900 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

23 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO SECURE BIDS AND AWARD A CONTRACT FOR THE HEATHERMERE WATER MAIN LOOPING PROJECT, AND DECLARING AN EMERGENCY. WHEREAS, City Council has determined that there is a need to improve the domestic and fire flow in the Heathermere subdivision and surrounding area; and WHEREAS, engineering plans, specifications and cost estimates are being finalized. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to seek bids and award a contract for the construction of the Heathermere Water Main Looping project in the City of Huber Heights at a cost not to exceed $74,900. Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that it is imperative that bids be secured in a timely manner for this important project in order to quickly begin reconstruction work to improve the domestic and fire flow and can be completed in a timely manner; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

24 AI-1544 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Elevated Water Tower - Solicit Bid Submitted By: Hanane Eisentraut Department: Engineering Division: Water and Sewer Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Elevated Water Tower - Solicit Bid Information Purpose and Background This legislation allows the City Manager to solicit bid proposals for the construction of an elevated water tower on a City-owned parcel near the intersection of Westfield Drive and U.S. 40. This tower will serve the customer growth for the Carriage Trails subdivision and any future development near U.S. 40. In addition, this tower is needed to increase the fire flow at Executive Boulevard and other areas north of I-70. It will also increase the effective water storage for the City to help meet the EPA s recommended average daily demand volume. A loan to fund this project (possibly OWDA) will be utilized to construct this tower at a cost not to exceed $3, Fiscal Impact Source of Funds: Loan and Water Fund Cost: $3,200,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

25 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO SECURE BIDS FOR THE CONSTRUCTION OF AN ELEVATED 1.0 MG WATER STORAGE TANK, AND DECLARING AN EMERGENCY. WHEREAS, it is necessary to increase the domestic and fire flow on the north side of the City, in the Carriage Trails area and any future development near U.S.40; and WHEREAS, engineering plans, specifications and cost estimates are being finalized. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to secure bids for the construction of the Elevated 1.0 MG Water Storage Tank project in the City of Huber Heights at a total cost not to exceed $3,200,000. Section 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that it is imperative to complete this improvement of the domestic and fire flow in a timely manner; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2013; Yeas; Nays. AUTHENTICATION: Clerk of Council Mayor Date Date

26 AI-1543 Topics of Discussion 8. Public Works Committee Agenda Meeting Date: 01/08/2013 Sign Code Updates Submitted By: Department: Margaret Muhl Planning Council Committee Review?: Public Works Committee Date(s) of Committee Review: 01/08/2013 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Sign Code Updates Information Purpose and Background The applicant, the City of Huber Heights, is requesting approval to amend the City Code of Huber Heights, Chapter Signs (ZC 12-53). The proposed sign code amendments are necessary to enhance the effective and efficient delivery of municipal services to the residents. Sign codes need to be updated to address modern technologies and styles. Fiscal Impact Source of Funds: N/A Cost: N/A Recurring Cost? (Yes/No): N/A Funds Available in Current Budget? (Yes/No): N/A Financial Implications: Staff Report Decision Record Minutes Ordinance Exhibit A Attachments

27 Memorandum Staff Report for Meeting of December 11, 2012 To: From: Planning Commission Scott Falkowski, Interim Assistant City Manager Date: December 3, 2012 Subject: ZC (Planning and Zoning Code text amendment for Signage) Department of Planning and Zoning APPLICANT/OWNER: REQUEST: City of Huber Heights City of Huber Heights Proposed text amendments to Sections 1189 and 1123 of Part 11 (Planning and Zoning Code) of the Huber Heights City Code. The proposal is to amend two sections of the Zoning Code to update the Code to modern technologies and styles. Background: The City has received inquiries about temporary, feather and gateway signs that would be addressed in the attached proposed text amendments: Staff analysis: The attached proposed amendments will address the following topics: Official signs as an exempted sign for public service messages or other public purpose. Removing the temporary sign fee from the Code. The fees are all listed under the approved Fee schedule. Removing the requirement that a temporary sign must be anchored to the ground. Removing the requirement to have the permit dates on each sign. Extending the allowance of grand opening signage from 7 to 30 days. Removing the requirement that temporary signs be ground signs. Allowing temporary banner signs, namely feather signs. Increasing the allowable electronic changeable copy from 25% to 50% of the total sign area. The addition of a Digital Gateway Sign section. 1

28 Recommendation Staff recommends approval of the text amendments to Section 1123 and 1189 in accordance with the proposed Decision Record. 2

29 Planning Commission Decision Record WHEREAS, on November 16, 2012 the City of Huber Heights requested amendments to Sections 1123 and 1189 of Part 11 (Planning and Zoning Code) of the Huber Heights City Code (Zoning Case 12-53), and; WHEREAS, on December 11, 2012, the Planning Commission did meet and fully discuss the details of the request. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission hereby approved the request. Ms. LaGrone moved to approve the application by the City of Huber Heights requesting amendments to Sections 1123 and 1189 of Part 11 (Planning and Zoning Code) of the Huber Heights City Code (Zoning Case 12-53) as follows: 1. The proposed text amendments are those shown in attached Exhibit A. Seconded by Mr. Wilson. Roll call showed: YEAS: Mr. Layton, Ms. LaGrone, Mr. Rodriguez, Mr. Wilson, and Mr. Walton.. NAYS: None. Motion to approve carried 5-0. Terry Walton, Chair Planning Commission Date

30 Planning Commission December 11, 2012 Meeting City of Huber Heights I. Chair Terry Walton called the meeting to order at approximately 7:00 p.m. II. Present at the meeting: Mr. Wilson, Mr. Layton, Ms. LaGrone, Mr. Rodriguez, and Mr. Walton. Members Absent: None. Staff present at the meeting: Scott Falkowski, Engineer and Interim Assistant City Manager; and Margie Muhl, Planning Administrative Secretary. III. Opening Remarks by the Chairman and Commissioners None. IV. Citizens Comments None. V. Swearing of Witnesses Mr. Walton explained the proceedings of tonight s meeting and administered the sworn oath to all persons wishing to speak or give testimony regarding items on the agenda. All persons present responded in the affirmative. VI. Pending Business 1. PUBLIC HEARING REZONING The applicant, T.C. GOLD ENTERPRISES, is requesting approval to rezone property located at 4999 Brandt Pike from B-1 to PC (Planned Commercial) to allow mobile truck sales at the site (ZC 12-44). Scott Falkowski stated this application had been tabled in order to obtain the opinion of the Public Works Committee regarding food trucks. The matter was discussed several times, and a discussion was held with the City Attorney s office. There is still not a consensus regarding food trucks. Some things would appear easier to regulate than others, such as maintenance issues for the trucks. Therefore, staff is requesting to table this matter until the second meeting in January, Mr. Falkowski stated that he foresees that if City Council moves forward with code changes, the changes would come before the Planning Commission, and then on to City Council for final approval. He added that since this property is Planned Commercial, the Planning Commission could approve something for this item before City Council officially approves Code changes. Ms. LaGrone clarified that the zoning change would have to go before City Council. Mr. Falkowski confirmed. He stated that a two-step process is involved.

31 Planning Commission Meeting December 11, 2012 Action Without objection ZC is tabled until the second Planning Commission meeting in January, LOT SPLIT AND REPLAT The applicant, COLUMBIA BUILDING CO., is requesting approval of a Lot Split from the main parcel of the Huber Center and adding it to 6130 Chambersburg Road, and also requesting approval of a replat (LS 12-02). Scott Falkowski stated that he spoke with the owner of the shopping center, and discussions are still taking place with the attorney for Chase Bank. Agreement has not yet been reached. Therefore, the applicant is requesting to have this matter tabled once again. Mr. Falkowski asked if this matter could be tabled until the first meeting in January, Action Without objection LS will be tabled until the first Planning Commission meeting in January, VII. New Business 1. SPECIAL USE The applicant, BIBLE-WAY MISSIONARY BAPTIST CHURCH, is requesting approval of a Special Use to conduct bible studies at property located at 7580 A Brandt Pike (ZC 12-52). Scott Falkowski stated this is the former site of Two Men & A Truck. Over the years, there have been multiple uses at this site. The property is straight zoned (B-1). The applicant wants to use a portion of the building. At this time, they only require the use of two rooms. The area consists of 15 x 15. They are looking to service people. The parking calculations show there is sufficient parking at the site, along with the required number of handicap spaces. The property has the proper utilities and curb cut, and no site improvements are required. No signage is being requested at this time, but this is something that could come back before the Planning Commission if they request something different than the existing approval from previous applications. Mr. Falkowski stated the Fire Department reviewed this application. One of the main items to notice is if there are over 50 people at the site, they would move over to another type of use for the building, and a different review process would be required. Mr. Walton asked how that issue would be enforced. Mr. Falkowski stated that the Fire Department conducted yearly inspections throughout the City, and therefore, they could come across this. There is no guarantee that there might be additional people at the site in the future. In this case, this issue would be something the Fire Department would just stumble across during an inspection. 2

32 Planning Commission Meeting December 11, 2012 Mr. Falkowski added there were some minor maintenance items, including missing numbers on the building. Modifications to the interior would go through Montgomery County Building Department, along with the Fire Department. Mr. Rodriguez asked if restrooms would be easily accessible to the rooms to be used. Mr. Falkowski confirmed. Mr. Wilson asked if more than two rooms were required would the applicant return before this Commission. Mr. Falkowski explained tonight s approval grants use for the site. If there would be an expansion within the building, it would be up to the Commission. There could be a limit placed on use for only the two rooms or use of the site. Mr. Walton stated he did not object to the use of the site. Ms. LaGrone agreed, along with the remaining Commissioners. Ron Pittman of 689 Woodford Street, Hamilton, Ohio stated he is the Pastor of the Bible-Way Missionary Baptist Church and would be willing to answer any questions the Commission may have regarding the application. Action Ms. LaGrone moved to approve the request by the applicant, Bible-Way Missionary Baptist Church, for approval of a Special Use to conduct bible studies at property located at 7580 A Brandt Pike (ZC 12-52) in accordance with Staff s Memorandum dated December 3, 2012, and the Planning Commission Decision Record attached thereto. Seconded by Mr. Wilson. Roll call showed: YEAS: Mr. Wilson, Mr. Layton, Ms. LaGrone, Mr. Rodriguez, and Mr. Walton. NAYS: None. Motion to approve carried 5-0. Mr. Falkowski stated the next step is for the applicant to submit for Zoning Compliance with the City s Zoning Department, and for them to work with the County in regard to their building plan. Mr. Layton asked about signage. Mr. Falkowski explained that it would depend on what the applicant wants to do. The parcel is straight zoned, and therefore, if they would be within code requirements, staff can approve the signage. 2. PUBLIC HEARING SIGN CODE CHANGES The applicant, THE CITY OF HUBER HEIGHTS, is requesting approval to amend the City Code of the City of Huber Heights, Chapter 1189 Signs (ZC 12-53). Scott Falkowski stated that one of the major portions of this text amendment is about digital gateway signs. The City has been talking about a City billboard sign along I-70. In case this would occur, there needs to be a code covering this type of signage. It appears there has been several discussions in other cities regarding such signage. In order to make sure such signs would be properly regulated, staff needs to make sure the City s sign code is updated. There have 3

33 Planning Commission Meeting December 11, 2012 been previous discussions regarding coverage of 25%, along with discussions with the Zoning Department other amendments are being proposed for more updated signage throughout the City. The changes being proposed are as follows: EXEMPTED SIGNS - A section would be added to cover Official Signs. A government sign would fall under this category that would contain public service messages. If a city was incorporated before 1957, they could advertise anything they wanted. If a city was incorporated after 1957, they could not advertise for private business on a city sign. This would only be for public use. Mr. Walton asked if non-profits could advertise on the signs. Mr. Falkowski stated he did not know. Mr. Layton stated that non-profits cover a broad range, and he feels it would be questionable for an official sign. Mr. Falkowski stated that he would check into the matter since it was all regulated by the State. Mr. Wilson asked about the location of the sign. Mr. Falkowski stated that this proposal was not about the location of the sign, but it is to be located along the Interstate. One possibility is for it to be located at the site of the old rest stop. Mr. Wilson stated that it would be hard to read copy on a sign when traveling at a high rate of speed. Mr. Falkowski stated the timing for the message would be addressed in another portion of the changes. He stated the message is to remain for 10 seconds, and there would be no flashing or strobe lights to interfere with the drivers along the highway. Limitations would be placed in the Code so there would not be distractions for the drivers. Mr. Falkowski explained that changes and/or additions are marked in red on the document distributed to the Commission. The blue lettering is recommendations being made by the Zoning Department PROHIBITED SIGNS AND SIGN CHARACTERISTICS. Mr. Falkowski stated that there are additions under (h), (k), and (m) which adds some additional references. Mr. Layton questioned item (m) where Section (k) is listed. Mr. Falkowski stated the section had been repealed, and a new number, once approved, would be added. Mr. Falkowski stated that truck signs have been part of the discussion for mobile food trucks. He continued stating that in a shopping center there is a required footage permitted for stores, but yet a truck vendor is one big sign. Mr. Wilson asked if the fee will no longer be charged for temporary signs. Mr. Falkowski stated that Mr. Wilson has jumped ahead, but he will address that as they move along. 4

34 Planning Commission Meeting December 11, GENERAL PROVISIONS - Mr. Falkowski stated that (b)(8) is just cleaning up some language TYPES OF SIGNS Item (g) Changeable Copy Area, language would be added to read: (excluding signs permitted under Section 1189.xx new # would be added and the billboard signs would not be required to follow that portion of the code). (j) Temporary Signs Mr. Falkowski stated the reason for moving the section regarding cost of the permit is because fees are listed on a schedule and not in the code for all other zoning charges. Fee schedules can be approved for change by City Council. It would not then be necessary to update the code regarding such changes. (8) Language regarding the anchoring of signs would be removed since temporary banner signs are not necessarily anchored to the ground. (13) Since this portion of the code had never been enforced, the item would be deleted. The Zoning Department checks when signs should be removed since they have all the necessary information SIGNS PERMITTED FOR BUSINESS, INDUSTRIAL OR OTHER NON-RESIDENTIAL ZONING DISTRICTS. Item (3)A2 addresses grand openings or relocation of businesses. Requests have been made by applicants to increase the time limit because they feel 7 days is not sufficient. (e) Temporary Ground Signs The word ground would be deleted so all signs would be covered. This would allow the addition of new types of signage to be permitted. (2) Would address the height of updated technology signs. (4) This language would be deleted since it was redundant. Mr. Wilson asked about signs posted on poles. Mr. Falkowski advised such signs were illegal. (j) Electronic Copy Signs There would be an increase from 25% coverage to 50% XX DIGITAL GATEWAY SIGNS Mr. Falkowski referred to the additional language provided to the Commission that would regulate this type of signage. He stated this would be twofold and would cover gateway digital signs along the interstate, as well as signs along major arterial roadways that would include limitations regarding size, spacing, number of signs, and copy rate. 5

35 Planning Commission Meeting December 11, 2012 Mr. Walton questioned location of such signs in item (b). Mr. Falkowski stated the City Attorney reviewed language in other cities and incorporated it into what this city is looking for regarding signage. Mr. Walton asked if the district is to be determined this evening. Mr. Falkowski stated he believed Business Districts would be the category. He added they could be in B or I Districts, but should not be located in R Districts. Mr. Walton asked about the zoning for the former rest area. Mr. Falkowski stated he believed the area was zoned Planned Public. Mr. Walton stated he did not like leaving blanks when approving these type of amendments. Mr. Falkowski stated the District could be Industrial or Commercial Districts. Mr. Layton stated there had been previous discussions regarding Agricultural and Residential Districts as possibilities for digital signs. Mr. Falkowski stated they wanted to stay away from those. He added there could be a special approval requested by Planning Commission for such signage that did not meet the requirements. Mr. Walton asked if any of the Commissioners objected to language stating located only in the Industrial and Commercial Districts. The Commissioners did not object. Mr. Falkowski stated a common size was agreed upon based on information from other cities who adopted such code requirements. He stated that signage would not exceed 378 sq. ft with a maximum of two faces placed back-to-back. No digital gateway sign would exceed 40 in height, but the sign structure may extend 50 in height. Item (d) addresses the number of messages allowed per minute, how the message would change, along with color. Mr. Walton asked what the height is of the existing signs along the Interstate. Mr. Falkowski stated he believed those signs were about 70 to 80. Item (e) Light Intensity addresses the brightness of the sign depending on size, along with dimming lights for night vision. Item (f) would address communication devices installed and/or used for the purpose of transmitting or receiving radio, optical or other similar signals from vehicles on the roadway. Mr. Wilson asked about the realtor signs that request you to tune into a specific frequency. Mr. Falkowski reiterated that would not be allowed on the digital gateway signs. Mr. Wilson stated that such information may no longer be used. Mr. Walton referred to the house on Stonehurst with the Christmas lights and how there is a frequency to tune into. Mr. Falkowski confirmed, but he was not sure how it is regulated. Mr. Layton questioned the difference between official signs and the digital gateway signs. Mr. Falkowski stated the sign could be changed remotely on an 6

36 Planning Commission Meeting December 11, 2012 official sign, but the item addressed is regarding projecting something into someone s car. Item (h) states that such digital gateway signs would have to go before the Planning Commission for approval, and explains what information would have to be submitted. Item (h)ii addresses architectural design standards. Mr. Falkowski proceeded to read the proposed language. Action Ms. LaGrone moved to approve the request by the applicant, The City of Huber Heights, to amend the City Code, Section 1189 Signs and Section 1123 of Part 11 (Planning and Zoning Code) (ZC 12-53) in accordance with Staff s Memorandum dated December 3, 2012, and the Planning Commission Decision Record attached thereto. Seconded by Mr. Wilson. Roll call showed: YEAS: Mr. Layton, Ms. LaGrone, Mr. Rodriguez, Mr. Wilson, and Mr. Walton. NAYS: None. Motion to approve carried 5-0. Mr. Falkowski stated that the next step would be to have the amendments presented to City Council. 3. MINOR CHANGE The applicant, JUSTIN LEUTH on behalf of Leslie s Swimming Pool Supplies, is requesting approval of a Minor Change for signage, addition of a storage room, and a parking lot ramp at property located at 7757 Old Troy Pike (ZC 12-54). Scott Falkowski stated that this site was formerly the location of the Blockbuster store which connects to the Chipotle Restaurant. The applicant is looking to move into this site with minor modifications to the exterior. One of the requests for approval is to add a ramp at the rear of the building. By doing that, there would be the loss of one parking spot. There would still be a continuous walkway around the building. Mr. Falkowski also stated that the applicant is requesting less signage than what had been at the site for Blockbuster. One wall sign is being requested that consists of sq. ft. and the code allows for 75 square feet. An additional directional sign would be placed on the main shopping center sign, but that would be just a standard reface. Mr. Falkowski stated there would also be window signage at this site. Such signage has been discussed previously by this Commission in connection with gas stations. According to Code, window signage is permitted subject to Section and Since this is in a PUD, this Commission has the authority to regulate window signage. In reading some history of those discussions, safety was an issue. In this case, the east storefront is the area facing Old Troy Pike, 7

37 Planning Commission Meeting December 11, 2012 and would have the least amount of window signage at 45%. The applicant is requesting total coverage on the south elevation. In the past, Planning Commission had approved up to 50% window coverage for that front façade. Staff feels this is a reasonable request by the applicant. Mr. Layton asked about the materials to be placed in the storage shed. Mr. Falkowski stated the applicant is working with the Fire Department in that regard. Mr. Layton asked if there is a requirement for the exterior of the shed regarding hazardous materials. Mr. Falkowski stated that would be addressed by the Fire Marshal. Mr. Wilson asked if the restaurant shared a ventilation system with the other portion of the building. Mr. Falkowski stated that he did not know and he did not review interior plans. He proceeded to explain how things were handled at the new Aquatic Center. Mr. Layton asked about further details regarding signage. Mr. Falkowski stated that two options were submitted for signage, and staff did not object to either. He reiterated that no ground signs were being requested with this application. No one was present representing the applicant. Action Mr. Rodriguez moved to approve the request by the applicant, Justin Leuth on behalf of Leslie s Swimming Pool Supplies, for a Minor Change for signage, addition of a storage room, and a parking lot ramp at property located at 7757 Old Troy Pike (ZC 12-54) in accordance with Staff s Memorandum dated December 3, 2012, and the Planning Commission Decision Record attached thereto. Seconded by Mr. Layton. Roll call showed: YEAS: Ms. LaGrone, Mr. Rodriguez, Mr. Wilson, Mr. Layton, and Mr. Walton. NAYS: None. Motion to approve carried 5-0. Mr. Falkowski stated the next step for the applicant is for them to submit for a zoning permit, and to continue to work with the Fire and Building Departments. 4. FINAL PLAT The applicant, DEC LAND CO I LLC, is requesting approval of a Final Plat for Section 15, Phase IV of the Carriage Trails Development (ZC 12-55). Scott Falkowski stated that the Detailed Development Plan for this section came before this Commission for approval in January, Construction had begun in other sections and this area was placed on hold for a time. This is just the platting process for those lots. The section consists of twenty-five 70 singlefamily lots. This is the Ryan Homes section. The next area over would make the final connection to the Windbrooke property. To the north is the PECO property (formerly the Bosma Property). There appear to be no problems with this section. 8

38 Planning Commission Meeting December 11, 2012 Action Mr. Wilson moved to approve the request by the applicant, DEC Land Co I LLC, for a Final Plat for Section 15, Phase IV of the Carriage Trails Development (ZC 12-55) in accordance with Staff s Memorandum dated December 3, 2012, and the Planning Commission Decision Record attached thereto. Seconded by Mr. Layton. Roll call showed: YEAS: Mr. Rodriguez, Mr. Wilson, Mr. Layton, Ms. LaGrone, and Mr. Walton. NAYS: None. Motion to approve carried 5-0. VIII. Additional Business The Heights Development and Music Center Scott Falkowski referred to information provided on the dais to the Commission regarding the proposed Music Center at The Heights. Last night at City Council, the approval was granted for the City Manager to begin work on due diligence for the project. No plans were approved and no construction was approved. This is the first step in coming up with a plan. This is by no means final. The process, as he sees it, would be to have a pre-application submitted for this Commission. Discussion would be held to set up the design standards for the project. Other Boards have made comments regarding this proposal and how the process works. Mr. Falkowski stated that there is a definite process that will be followed and everyone will be included. Nothing on the drawings is set in stone. Mr. Falkowski stated he has been charged with focusing on the Music Center, and looking into sound studies. They are looking to hire experts in such fields to make sure things will be done properly. Some of the next steps would be office, commercial, and hotel uses. These are just ideas of an architect, and staff is looking for any and all input. He suggested that this Commission take the information home and review it, and then provide input. Mr. Falkowski stated that he has already received comments stating this should be an enclosed arena. He stated that could be a possibility, and they would see what the studies showed. All input will be helpful. The idea of a summer concert series would bring in a certain type of crowd and certain bands, and the proposed size for the project would meet the current vision. The City is not looking for a 20,000 people event center that brings in only top bands. That would be too much for this area. He stated that normally centers holding 4,000 to 5,000 people are what brings in up and coming bands, along with outgoing bands. Mr. Walton asked what the proposal could be compared to in the surrounding areas. Mr. Falkowski stated the size would be similar to the Fraze which has fixed and lawn seating and holds about 5,000 people. He added that the PNC Pavilion in Cincinnati is connected to the same site as Riverbend, and resembles what is being proposed for this project. That site seats 4,100 people and has fixed seating. 9

39 Planning Commission Meeting December 11, 2012 Mr. Layton referred to the noise from traffic on the Interstate near his home. He stated that previously there had been discussions regarding a hotel and conference center for the site, and asked if that is still being contemplated. He stated that someone needs to talk to individuals regarding the Warrior Classic which draws in a large number of individuals to the area. Mr. Wilson stated he is not in favor of the facility being open. He asked if some type of door could be installed so the center could be used year round. Mr. Falkowski stated that the initial discussions did address doors that could be used during inclement weather. He further stated that part of the problem is sees with an all-season facility is that cold weather presents issues regarding heating. A big cost would be involved in that regard. All such aspects would be researched. Mr. Wilson further stated that he would like to see something that could be used year round. Mr. Walton referred to the large unused parking lot for the local cinemas. He felt what is being proposed would be a lot of wasted space for parking, and possibly they could consider a second floor for parking, and then the parking area could be used for other commercial use. Mr. Falkowski stated that cost is a big issue, and parking garages are very expensive. If there is an office building, there could be shared parking. He advised that he is also looking at areas further to the back to be used for parking, but not asphalt the area. Grant funding would also be researched. Ms. LaGrone asked why a music center is being proposed. Mr. Falkowski stated that is the proposal on the table. He stated the reason given to him for this was that The Heights needed an anchor. Retail would not occur without an anchor. The larger department stores are not building these days. Beavercreek has an office park, but they do not have an income tax. Therefore, they have a draw for businesses. This City has to compete against such things. Huber Heights has an income tax. Beavercreek is discussing the possibility of an income tax which would level the playing field. Therefore, discussions went to a music center as a draw to bring in restaurants, offices, and the right retail. There will be compatibility issues there. Ms. LaGrone said it was interesting the City is considering an outdoor music center as an anchor. She believed that was an interesting concept. Mr. Falkowski stated there were discussions with Oberer and RG Properties who stated an anchor is needed for the project. Mr. Walton asked if other ideas had been presented. Mr. Falkowski stated he did not hear about other ideas from them because they were not the ones who made this suggestion, but they felt it would work. Mr. Layton stated that Huber Heights missed the boat when comparing what occurred on I-75 with the restaurants and hotels. There is an ideal location on I-70 between SR 201 and SR 202, and he feels the area has not been marketed. Mr. Falkowski stated that possibly they did miss the boat, but they cannot bring in the starter restaurant today without another draw. Therefore, an anchor is needed. 10