REVISED AGENDA. Date: Date: Thursday, November 26, 2015

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1 Region of Peel Council Agenda Thursday, November 26, 2015 CHAIR: F. DALE MEMBERS: G. CARLSON B. CROMBIE J. DOWNEY C. FONSECA Date: G. GIBSON A. GROVES N. IANNICCA J. INNIS L. JEFFREY J. KOVAC M. MAHONEY REVISED AGENDA Date: Thursday, November 26, 2015 S. MCFADDEN M. MEDEIROS Time: 9:30 AM G. MILES E. MOORE M. PALLESCHI C. PARRISH K. RAS P. SAITO B. SHAUGHNESSY J. SPROVIERI R. STARR A. THOMPSON J. TOVEY Place: Council Chamber, 5th Floor Regional Administrative Headquarters 10 Peel Centre Drive, Suite A Brampton, Ontario For inquiries about this agenda or to make arrangements for accessibility accommodations for persons attending, please contact: Christine Thomson at (905) , ext or by at christine.thomson@peelregion.ca. Copies of agendas and reports are available at Some meeting information may also be available in alternate formats, upon request. Please contact Sharon Singh at (905) , ext or at sharon.singh@peelregion.ca

2 Region of Peel Council Agenda Thursday, November 26, ROLL CALL 2. DECLARATIONS OF CONFLICTS OF INTEREST 3. APPROVAL OF MINUTES 3.1. November 12, 2015 Regional Council meeting 4. APPROVAL OF AGENDA 5. DELEGATIONS 5.1. Aretha Adams, Manager, Access to Information and Privacy, Presenting the AMCTO Accessibility for Ontarians with Disabilities Act Champion Award to Naz Husain, Chair, Region of Peel Accessibility Advisory Committee (AAC); Dely Farrace, Vice- Chair, AAC; Mark Castro, Manager, Accessible Transportation and Joan Lumsden, Specialist, Disability Management (See also Items Related to Enterprise Programs and Services Item 7.8) 6. ITEMS RELATED TO HUMAN SERVICES Chaired by Councillor G. Miles or Vice-Chair Councillor J. Tovey 6.1. Action Plan for the Arrival of Syrian Refugees 7. ITEMS RELATED TO ENTERPRISE PROGRAMS AND SERVICES Chaired by Councillor C. Fonseca or Vice-Chair Councillor M. Medeiros 7.1. Procurement Activity Quarterly Report - Q (For information) 7.2. Region of Peel Digital Strategy /Q4 Status Update (For information) 7.3. Amendments to the Region of Peel Procedure By-law (See also By-laws and ) 7.4. Region of Peel s Role in the Delivery of 211 Service (See also Communications Item 8.3) 7.5. Succession Planning and Leadership Development (For information) 7.6. Analysis of Region of Peel Staffing ( ) (For information)

3 Region of Peel Council Agenda Thursday, November 26, Report of the Audit and Risk Committee (ARC - 5/2015) meeting held on November 5, Report of the Region of Peel Accessibility Advisory Committee (AAC - 4/2015) meeting held on November 5, 2015 (See also Delegations Item 5.1) 8. COMMUNICATIONS 8.1. Kathy Stranks, Senior Manager, Corporate Secretariat, Toronto and Region Conservation Authority (TRCA), Letter dated October 26, 2015, Providing a Copy of the TRCA Resolution and Report titled, "2015 Provincial Review of the Conservation Authorities Act" (Receipt recommended) 8.2. Annemarie Bochenek, Commission Secretary, Niagara Escarpment Commission, received November 6, 2015, Regarding the Appointment of Johanna Downey as a Part-time Member of the Niagara Escarpment Commission (Receipt recommended) 8.3. Bonnie Crombie, Mayor, City of Mississauga, Letter dated November 2015, Regarding Service (Receipt recommended) (See also Item 7.4) 9. ITEMS RELATED TO PUBLIC WORKS Chaired by Councillor R. Starr or Vice-Chair A. Groves 9.1. Implementation of an Active Transportation Network Through the Queen Elizabeth Way/Dixie Road Interchange 9.2. Region of Peel Goods Movement Strategic Plan Status Update (For information) (See also Item 9.3) 9.3. Region of Peel Goods Movement Economic Impact Analysis Study (See also Item 9.2) (A copy of the Region of Peel Goods Movement Economic Impact Analysis Study is available from the Office of the Regional Clerk for viewing) Presentation by Kathryn Dewar, Principal Planner, Transportation Division and Adrian Lightstone, Senior Consultant, WSP Parsons Brinckerhoff 9.4. Privately Owned Noise Attenuation Walls Abutting Regional Roads High Priority Projects to Convert to Regional Attenuation Walls (For information) 9.5. Peel Accessible Transportation Master Plan Implementation Update (For information) (See also Item 9.6) 9.6. Terms of Reference for the Accessible Transportation Master Plan Implementation Advisory Group (See also Item 9.5)

4 Region of Peel Council Agenda Thursday, November 26, COMMUNICATIONS Bruce McCuaig, President and Chief Executive Officer, Metrolinx, dated October 20, 2015, Providing an Update on Key Metrolinx Projects and Planned Engagement Activities (Receipt recommended) (Copies of the GO Regional Express Rail Progress Update, New Station Analysis, GTHA Fare Integration Update and the Rapid Transit Capital Projects Update from Metrolinx are available from the Office of the Regional Clerk) 11. ITEMS RELATED TO HEALTH Chaired by Councillor E. Moore or Vice-Chair Councillor G. Gibson Report of the Health System Integration Committee (HSIC-3/2015) meeting held on October 29, COMMUNICATIONS Dr. Eric Hoskins, Minister of Health and Long-Term Care, Letter dated October 30, 2015, Regarding Panorama Funding (Receipt recommended) Dr. Eric Hoskins, Minister of Health and Long-Term Care, Letter received November 18, 2015, Regarding Issues Discussed at the 2015 Association of Municipalities of Ontario Conference (Receipt recommended) 13. OTHER BUSINESS 14. NOTICES OF MOTION 15. BY-LAWS By-law : A by-law to govern the conduct of the Chair and Members of Regional Council in the performance of their official functions and to reflect Council s commitment to meet the community s expectations of transparent, accountable and ethical conduct. (See also Items Related to Enterprise Programs and Services Item 7.3) By-law : A by-law to govern the calling, place, and proceedings of the meetings of Council and its committees and the conduct of their members and to repeal By-laws , and (See also Items Related to Enterprise Programs and Services Item 7.3) 16. IN CAMERA MATTERS November 12, 2015 Regional Council Closed Session Report

5 Region of Peel Council Agenda Thursday, November 26, BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL 18. ADJOURNMENT

6 6.1-1 REPORT Meeting Date: Regional Council DATE: November 24, 2015 REPORT TITLE: FROM: ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES Gayle Bursey, Acting Commissioner of Human Services Janette Smith, Commissioner of Health Services Lorraine Graham-Watson, Commissioner of Corporate Services RECOMMENDATION That the action plan for the Region of Peel described in the report of the Commissioners of Human Services, Health Services and Corporate Services, titled Action Plan for the Arrival of Syrian Refugees, to provide services and otherwise co-ordinate a response to assist with the arrival and settlement of Syrian Refugees coming to Ontario, be endorsed and implemented; And further, that the Commissioners of Human Services, Health Services, and Corporate Services or designates, be authorized to draw upon appropriate reserve funds as required, in order to staff, manage and otherwise resource the Region s response to the Syrian refugee crisis, in accordance to the action plan; And further, that any and all related agreements required by the Provincial and Federal governments, together with any ancillary documents which are, in the opinion of the Commissioner of Corporate Services upon the advice of the Regional Solicitor, necessary or desirable to flow funds to the settlement organizations or to otherwise implement the action plan, be deemed to be authorized upon execution by the Commissioners of Human Services, Health Services or Corporate Services. REPORT HIGHLIGHTS The federal government has committed to bring 25,000 Syrian refugees. The federal government has indicated a commitment of $275 million to support the immediate processing of the Syrian refugees. This is part of the $1.2 billion pledged to support Syrian refugees over the next six years. Three Peel departments are prepared and are working with area municipalities, health service partners, and settlement agencies to support the arrival of Syrian refugees and meeting their short and long-term needs. This includes Health Services, Human Services and Corporate Services, all supported by Finance. As requested, Peel has provided the federal government options for Interim Lodging Sites (ILS). No information about the suitability of these sites has been received. Peel will provide financial resources to the settlement agencies in Peel to help them quickly increase their capacity to manage the rapid influx of refugees and sustain this work over time. All expenditures will be tracked and it is the expectation that these costs will be recovered from the provincial and federal governments.

7 6.1-2 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES DISCUSSION 1. Background The federal government will be bringing 25,000 Syrian refugees from Turkey, Lebanon and Jordan to Canada. Ontario has agreed to accept 10,000 of the total number of refugees. Peel has already been contacted to assist in the resettlement process, as well as the health support at Pearson International Airport. The 25,000 refugees can be segmented into the following two groups: 1. Family-sponsored refugees 2. State-sponsored migrants The refugees will pass through Pearson and be assigned to either a family sponsor or an Interim Lodging Site. Following a period, refugees assigned to an Interim Lodging Site will transition to long-term accommodation (see Appendix I for details). The federal government has indicated a commitment of $275 million to support the immediate processing of the Syrian refugees. This is part of the $1.2 billion pledged to support Syrian refugees over the next six years. As part of this pledge, the federal government has indicated it will support the refugees financially and with health care for one year. Based on data from the 2011 National Household Survey, Peel has about 5,000 individuals of Syrian/Assyrian descent living inside its boundaries. Of this total, 3,500 are immigrants, including 580 that have arrived within the previous five years (see Appendix II for details). 2. Peel Action Plan Immediate Emergency Escalation In response to previous direction to coordinate an action plan with community organizations and municipalities, Peel has partially activated its Incident Management System (IMS). The Human Services emergency plan has been activated and internal planning to support the basic needs of the refugees (e.g., food, shelter, clothing and access to services) is already underway. The Health Services emergency plan has not been activated, but the Peel Regional Paramedic Service will have ambulances at Pearson that are designated for refugee arrivals that may need medical support or transport to hospital upon arrival. Peel Public Health has been notified that supports such as communicable disease screening, immunizations and dental care (through existing programs) may be required. The full extent of required services is not known at the time of writing this report. Provide Options for Local Interim Lodging Sites (ILS) The federal government has asked all municipalities within 500 km of Toronto to identify Interim Lodging Sites (ILS) that can accommodate 500-3,000 refugees in single, self-contained sites. Peel does not own any facilities that meet all of the requirements laid out by the federal government. However, we have submitted a number of smaller locations that could potentially accommodate several hundred refugees each. This includes using Regionally-owned homeless shelters which can accommodate 350 refugees, while still managing the Peel residents currently living in those facilities. In addition, the Peel District School Board has offered two recently vacated elementary schools for possible use. We are waiting for response from the federal government about use of these sites

8 6.1-3 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES Coordinate Settlement Agencies in Peel The settlement process is complex and involves a range of issues that include, but are not limited to language, employment, housing, social service support and education. More information about the services for immigrants to our community is available at ImmigrationPeel.ca, a collaborative website hosted by the Region. The Human Services management team hosted a leadership group from the settlement sector on Tuesday, November 24, 2015 to set a framework for action for the Syrian refugee settlement within the community. This group included representatives from the United Way of Peel, ACCES Employment, Catholic Crosscultural Services, Malton Neighbourhood Services, COST Immigrant Services and Newcomer Centre of Peel (formerly Peel Adult Learning Centre). This group will continue to provide ongoing coordination for and communication to all 20 of Peel s settlement agencies (see Appendix III for details). All stakeholders in the settlement sector, including agencies, will exchange information and coordinate response on a larger scale at a December 8, 2015 meeting jointly hosted by the Region and the United Way of Peel. Facilitate Donations to Appropriate Agency The Region will put information on its website to help coordinate donations from the community. All donations, including winter coats, furniture, accommodation and money, will be directed to the United Way of Peel, who will be coordinating distribution of the items to settlement agencies, as required. Manage Resources as the Federal Plan Evolves The federal plan continues to evolve. All affected Regional departments are prepared to adapt their responses as decisions are made by the federal government and communicated. For example, Peel Regional Paramedic Services will have ambulances at Pearson International Airport that are designated for refugee arrivals that may need medical support or transport to hospital upon arrival. Public Health has been notified that supports such as communicable disease screening for tuberculosis (TB), immunizations, and dental care through existing programs may be required. As well Human Services will be available to provide basic necessities (food, clothing, shelter) as well as connection to community organizations for long term integration into the Peel community. 3. Peel Action Plan Long Term It is expected that Peel s settlement agencies may need additional financial supports to effectively manage the settlement of these newcomers to our region in such a compressed period. Through the Human Services department, the Region is able to provide financial resources to settlement agencies in Peel to help them quickly increase their capacity to integrate these newcomers into our communities. A work group has been developed with United Way and key settlement agencies to ascertain their needs, discuss coordination of activities and responses to potential scenarios. After 12 months, the Syrian refugees will lose their federal financial support and may require supports including Ontario Works Assistance, and children s dental care. The services will be provided as necessary

9 6.1-4 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES FINANCIAL IMPLICATIONS It is anticipated that the Region will need to make an initial outlay of funds to support effective refugee settlement by the agencies in Peel. There are two major streams of required funding: The costs of staff time and associated direct expenditures, and; Funding provided to settlement agencies by way of flow-through agreements. Funds can be drawn from existing operating budget and reserves. All expenditures will be tracked and it is the expectation of staff that most to all of these expenditures will be recoverable from the provincial or federal governments. CONCLUSION The Region is proactively responding to the Syrian refugee situation. While the federal government has stated its intent to bring 25,000 refugees to Canada, details have yet to be made available about what specifically this means for the Region of Peel in the long term. In the short term, the Human Services emergency plan has been activated and internal planning is already underway with Health Services, Corporate Services, area municipalities, health care partners and community organizations

10 6.1-5 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES Regional Council will be updated verbally at its meeting on December 10, 2015, as more information becomes available. Gayle Bursey, Acting Commissioner of Human Services Janette Smith, Commissioner of Health Services Lorraine Graham-Watson, Commissioner of Corporate Services Approved for Submission: D. Szwarc, Chief Administrative Officer APPENDICES 1. Appendix I Refugee Journey to Canada 2. Appendix II - Syrian Population in Peel 3. Appendix III - Settlement Agencies For further information regarding this report, please contact Gayle Bursey at extension 4930 or via at Gayle.Bursey@peelregion.ca

11 6.1-6 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES Appendix I Refugee Journey to Canada Refugee Camps (Turkey, Jordan, Lebanon) - Family sponsored refugees - Government sponsored refugees Fit to fly to medical assessment Airports (Pearson, Trudeau) * Regional Emergency Management Liaison Federal Quarantine and Public Health Agency of Canada screening Paramedic Services transport to hospital, as needed Security and Immigration status Processing Interim Lodging Sites (2 weeks) * To complete medical exam Finalize landed-immigrant status and Public Health screening Human Services provision of basic needs, as needed (food, shelter, clothing, access to local services) Settlement Landed immigrant status entitlement to all rights of a Canadian citizen (using federal living allowance for up to 1 year) Long-term Housing Access to medical care and psychosocial supports Public Health programs (low-income dental, immunization) Human Services liaison with settlement organizations for integration (access to schools, employment services) * * Peel Public Health, Paramedic Services and Human Services supports provided as requested Information current as of 12 pm November 24, 2015

12 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES Appendix II Syrian Population in Peel Peel s Total Population = 1,289,015 4,990 Syrian/Assyrian i Mississauga- 708,725 2,830 Syrian/Assyrian Brampton - 521,315 2,100 Syrian/Assyrian Caledon - 58, Syrian/Assyrian Peel s Immigrant Population = 650,530 3,500 Syrian/Assyrian Mississauga 374,570 2,135 Syrian/Assyrian Brampton 263,670 1,335 Syrian/Assyrian Caledon 12, Syrian/Assyrian Peel s Recent Immigrant ii Population = 100, Syrian/Assyrian Mississauga 59, Syrian/Assyrian Brampton 40, Syrian/Assyrian Caledon Syrian/Assyrian Source: Statistics Canada National Household Survey. i Assyria is an old empire, people identified themselves as Syrian or Assyrian ii Immigrants who came here within the last 5 years

13 ACTION PLAN FOR THE ARRIVAL OF SYRIAN REFUGEES Appendix III Settlement Agencies The following agencies are funded through the federal government s department of Immigration, Refugees and Citizenship and Ontario s Ministry of Citizenship and Immigration. Additional agencies that are not jointly funded by these organizations also provide services to newcomers. Mississauga: ACCES Employment Afghan Women's Organization Brampton Multicultural Community Centre Catholic Cross-cultural Services Chinese Association of Mississauga College Boreal (provides services in French) Dixie Bloor Neighbourhood Services Centre India Rainbow Community Services of Peel Malton Neighbourhood Services Muslim Community Services Newcomer Centre of Peel (formerly Peel Adult Learning Centre) Peel Career Assessment Services Peel Multicultural Council Poly-cultural Immigrant and Community Services Punjabi Community Health Services The Canadian Hearing Society The Cross-Cultural Community Services Association (TCCSA) Vietnamese Community Centre of Mississauga Brampton ACCES Employment Brampton Multicultural Community Centre Catholic Cross-cultural Services COSTI Immigrant Services India Rainbow Community Services of Peel Malton Neighbourhood Services Muslim Community Services Punjabi Community Health Services Sheridan College