GUIDELINES FOR VISA APPLICATION AND THE RUSSIAN FEDERATION ENTRY PROCEDURE. For the participants of the Heads of Delegation Meeting

Transcription

1 GUIDELINES FOR VISA APPLICATION AND THE RUSSIAN FEDERATION ENTRY PROCEDURE For the participants of the Heads of Delegation Meeting

2 I. VISA APPLICATION 1. STEP 1: DO I NEED VISA? Most foreign nationals are required to have entry visas to travel to the Russian Federation. A visa to the Russian Federation is a document, permitting stay in Russia for a specific period of time. A visa lists entry/exit dates, your vital information, passport details and some information about the inviting party. Please note, that your Russian visa is an exit permit just like it s an entry permit. In order to enter/exit the territory of the Russian Federation the participant must have the following documents: passport valid for at least six months after the expiry date of the visa, i.e. until April 17th, 2019 a valid entry visa There are countries that Russia has a mutual visa-free agreement with. Citizens of these countries only need to have an ID and an invitation. Main document for entrance is an international passport. There are countries Russia has a mutual simplified entrance procedure with. Citizens of these countries need only an ID (which can also be their national passport) to enter Russian Federation. Please note that your passport must be valid at least six months after the expiry date of the or visa, i.e. until April 17 th, 2019 You can find the list of countries with specified entrance procedure as well as visa application procedure in Russian consulates and diplomatic missions in your home country.

3 I. VISA APPLICATION 2. STEP 2 OBTAIN A VISA INVITATION LETTER FROM THE OC A single-entry humanitarian visa valid from October 7 th till October 17 th, 2018 will be issued by the Embassy/Consulate of the Russian Federation on the basis of an Official Invitation provided by the Organising Committee. The Official Invitation issued by the Organising Committee is the official document that declares and confirms the participant s intention to participate in the Heads of Delegation Meeting and allows getting the Russian entry visa. The Official Invitation is required during the visa application procedure to be done by the individual at the Embassy/Consulate of the Russian Federation in the country of residence. Important notice: The Letter of Invitation provided by the Organising Committee is not valid for travelling and entering the Russian Federation and by no means will be considered by border control authorities. The only purpose of the Letter of Invitation is to support official visa application procedure.

4 I. VISA APPLICATION In order to receive the official Letter of Invitation please kindly follow the instructions below: A) Provide the following information NO LATER than 31 August, 2018: Completed HOD Meeting Travel and Accommodation form for each participant signed and stamped by NUSF; Copy of valid passport you will be using for your visa application; A digital photo (ID type, light grey background is preferable). Please note that the personal information (name, surname, citizenship, passport number, gender, etc.) must be identical to the one in the passport. Please indicate a city and country where the visa application will be made. Follow this link to find the Consular departments of Russian Federation in your country: Please note that the passport must be valid at least until April 17 th, 2019 and make sure that each passport has two blank pages designated for visa. B) After required information is received, the Organising Committee will issue the official Letter of Invitation, scanned copy of which will be sent to the participant by within 2 working days. Please inform the OC if original copy of the Letter of Invitation is required by the Embassy/Consulate, the express postal delivery will be arranged by OC.

5 I. VISA APPLICATION 3. STEP 3 - APPLYING FOR THE VISA Upon receiving the Official Invitation, the participants are required to collect all the necessary documents in accordance with the requirements of the Embassy/Consulate of the Russian Federation and submit them to the Embassy/Consulate of the Russian Federation together with the Invitation issued by the Organising Committee. Link to Visa Application electronic form: (to proceed you must choose your country and language). Visa processing in the Embassy/Consulate of the Russian Federation usually takes from 3 to 10 working days. Please note that the application requirements may vary according to the country in which you make your application. It is VERY IMPORTANT that you check the details before you proceed with your application and that you make your application as early as possible. Please note that the visa application will be processed and decided by the Embassy/Consulate of the Russian Federation in the country of residence. Although the Organizing Committee will do its best in assisting the application process, the decision to issue or refuse a visa is made solely by the Embassy/Consulate of the Russian Federation. More detailed information on the documents required to be presented to the Embassy/Consulate is available on the website of the Embassy/Consulate of the Russian Federation of the city where the participant intends to apply for Russian visa.

6 I. VISA APPLICATION 3. STEP 3 - APPLYING FOR THE VISA Important tips to fill Russian Visa Application electronic form: 1. Section Visa details 2. Sections Personal details and Passport details 3. Section Visit Details Purpose of visit (section): SCIENCE-CULTURE-SPORTS- RELIGION. Participation in WU2019 HOD Meeting Type of visa: humanitarian In sections personal details and passport details please fill in all the fields strictly in accordance with your passport. Please choose Organisation from the drop-down menu and type the details: Name of the organization: ANO "Executive directorate of the 29th Winter Universiade Krasnoyarsk 2019", Address: 19 Mira av., build 1, Krasnoyarsk TIN: Directive (Telex) number: leave this field blank Invitation number: leave this field blank Itinerary: Krasnoyarsk Place to stay during the Visit: Hilton Garden Inn Krasnoyarsk 37, Molokova st., Krasnoyarsk, Russia Tel

7 II. ARRIVAL PROCEDURE 1. Arrival to transit airport in Russian Federation Arrival to Transit Airport Immigration and border control Luggage claim area * (see page 8) Customs Control Board the plane to KJA Arrival to Transit Airport Pre-flight inspection Check in for the flight to KJA 2. Arrival Krasnoyarsk by domestic flight Arrival to Krasnoyarsk airport Luggage Claim area OC Welcome Transfer to Hilton Garden Inn

8 II. ARRIVAL PROCEDURE 3. Arrival to Krasnoyarsk international airport with international flight Arrival to Transit Airport Immigration and border control Luggage claim area * (see page 8) Transfer to Hilton Garden Inn Arrival to Krasnoyarsk OC Welcome Customs Control Upon arrival to Krasnoyarsk International Airport participants are met by the OC volunteers who will accompany the participants to luggage claim area and assist with boarding the transfer bus.

9 II. ENTRY PROCEDURE Immigration and border control In order to cross the state border of the Russian Federation, foreigners must provide the following documents: Valid Passport Valid visa Completed Migration card ENTRY Please carefully check the expiration date of your ID documents (passport), as well as a visa expiration date. In case these documents are expired at the moment of crossing the border, you will be denied passing the state border of Russia. Migration card is automatically filled in at Russian airports during passport control procedure. Required personal data in migration card formular shall be filled out in Russian or with the letters of the Latin alphabet in accordance with the personal data in your passport. The migration card form includes part A and part B. Part A, will be seized by a border control officer as soon as your arrive in Russia. Migration cards Part B (departure) will be requested by hotel for completing the registration procedure. Please keep your migration cards throughout your stay and up until the departure from the Russian Federation, it must be presented to border control officer and will be seized when you leave the country Migration card sample

10 II. ENTRY PROCEDURE LUGGAGE CLAIM AREA BAGGAGE CARRIAGE FOR TRANSIT PASSENGERS а) Luggage checked in just to Moscow/other transit airports Please check you luggage tag prior to your arrival to Moscow/other airports* if your final destination on luggage tag is indicated as SVO, DME, VKO, LED or any airport code but KJA after passport control normally you will need to complete the following steps: 1. Collect you luggage at the Luggage claim zone (and if needed at special claim zone for oversize luggage); 2. Clear customs; 3. Transfer you luggage to the domestic check in area; 4. Check-in to your flight to Krasnoyarsk and drop off your luggage (Important: the OC does not pay for participant s extra/oversized luggage); 5. Go through the pre-flight inspection procedure; 6. Go to the boarding Gate indicated in your boarding pass 7. Board the flight to Krasnoyarsk * please address the Transfer passenger desk first for further assistance. b) Luggage checked in to the final point of destination Krasnoyarsk 1. Double check with your carrier airline rules and at the Transfer passenger desk at the transit airport if you do not need to collect and re-check in your luggage, than complete the following steps: 2. Clear customs; 3. Follow Domestic flight transfer signs; 4. Go through the pre-flight inspection procedure; 5. Go to the boarding Gate indicated in your boarding pass; 6. Board the flight to Krasnoyarsk. For information on the transit procedure for Aeroflot, contact the airline

11 II. ENTRY PROCEDURE CUSTOMS CONTROL For information on the customs rules and regulations of the Russian Federation please refer to the official website of the Federal Customs Service of the Russian Federation. It is possible to import the following goods for personal use to the customs territory of the Customs Union with exemption from customs duties: alcoholic beverages and beer in amount of not more than 3 liters, per one individual over the age of 18; 200 cigarettes or 50 cigars (cigarillos) or 250 grams of tobacco or specified products in assortment, the total weight of which does not exceed 250 grams per one individual over the age of 18. It is banned to import of tobacco or specified products exceeding the above mentioned limits! products of animal origin by individuals (cold cuts, cheese, ham, pates or preserves, among others) is allowed if they do not exceed 5 kg and as long as they retain the factory wrapping.

12 ANO Executive directorate the 29th Winter Universiade Krasnoyarsk