NFI and Emergency Shelter DISTRIBUTION REPORT

Transcription

1 NFI and Emergency Shelter DISTRIBUTION REPORT Report Date: Distribution Date(s): to Distribution Location Information State Unity County Rubkona Payam(s) Bentiu UNMISS PoC Boma(s) (exact locations- landmarks) Sector 2, block 6, Sector 4, block 7 GPS Coordinates N , E N , E Distribution Team Details Name Agency Title Contact ( , mobile, sat-phone) Juma Musa PAH NFIs/ES Officer juma.musa@pah.org.pl Joyce Kiden PAH NFIs/ES Officer joyce.kiden@pah.org.pl Denise Desmond CWW Shelter/NFI project manager Gillian Walker CWW Area coordinator denise.desmond@concern.net gillian.walker@concern.net Beneficiary Numbers: Breakdown by Population and Support Type (please provide ONLY actual data collected from the distribution list, not estimations) NON-FOOD ITEMS (NFI) Population Type: HOUSEHOLDS (i.e. conflict or disaster IDPs, returnees, or host community complete a separate table for each population type) INDIVIDUALS TOTAL TOTAL 0 18 years years 60 + years Vulnerability (total) M F M F M F M F 3,984 HH 5,715 8,698 1,212 EMERGENCY SHELTER Population Type: HOUSEHOLDS (i.e. conflict or disaster IDPs, returnees, or host community complete a separate table for each population type) INDIVIDUALS TOTAL TOTAL 0 18 years years 60 + years Vulnerability (total) M F M F M F M F Republic of South Sudan 1

2 Beneficiary Numbers: Breakdown by Location If the distribution took place in multiple locations and/or the beneficiaries had multiple places of origin, please complete this table indicating the number of beneficiaries per location and/or place of origin. Table: showing the population breakdown of beneficiaries who received the solar lanterns Old PoCs & Long Halls HOUSEHOLDS INDIVIDUALS (HHs) Male Female Total Long halls residence PoC PoC PoC PoC Vulnerable Groups Unaccompanied Elders (60+ yrs old) Disabled persons with mobile ability Severely Disabled persons (SD) Disabled PLW Unaccompanied minors CWG Total HHs/INDIVIDUALS SERVED 3,984 5,715 8,698 14,413 Stock Distributed Procuring organization and warehouse from which stock was sourced Quantity of each item distributed per household - specify variations by household size Total quantity of each item distributed in the response PAH Type of Item Brand/Manufacturer Style/Versi on # 1.Solar Lantern Qingdao Sunflare New SF -01 (lamp) Energy etail/&productid=29.h tml 1. 1 Lantern per HH ,984 Solar Lanterns Size Colour Other Multicolour (Blue, yellow, purple, red and green) Specification: - 5 years lifespan; - Solar panel: 0.3W/4.5V poly solar panel; - Light source: 0.5W*1 piece white LED; Republic of South Sudan 2

3 - 2 Setting for light (Brightest light 4 hours, standard lighting 8 hrs); - Waterproof; - Multi functional handle; (Foot stand, vertical hang, head stand and horizontal stand) - Charge by solar & 5V AC/DC adaptor; - Built-in LiFePO4 battery; - Environmentally friendly. Summary of Distribution - Where was the distribution held and how was it organised? -What and how were beneficiaries informed? - How was equal access ensured for men, women, girls and boys? - How was order maintained during the distribution? 1. The distribution of solar lamps/torches was organised jointly by PAH, CWW team in Bentiu PoC following the PAH assessment recommendations, the assessment was carried out in the Bentiu PoC from 01 st 05 th.july.2015 PAH procured the solar lanterns, delivered to PAH warehouse in Juba by the supplier. PAH chartered a flight to airlift the solar lamps to Bentiu. The flight reception, offloading and transportation to warehouse was done by the logistic cluster in Bentiu. Storage of these lamps was in the CWW NFIs rub halls Bentiu. It should be noted that this process was well coordinated among the three partners The NFIs cluster, CCCM and protection partners in Bentiu PoC supported the process leading to the distribution however it wasn t adequate, henceforth there were delays in decision making for directly involved partners in the distribution. The distribution site was set within the PoC in sector 2 block 6, which was adopted site for the distribution as the designated distribution sites were being used by FSL for GFD. The PAH hired enumerators did house to house verification and issued tokens to the households identified, houses (shelters) that were verified were marked by the enumerators to limits claims of unverified shelters. In the long halls,household/families where registered from the halls, in each long hall there were about 10HH occupying it and the enumerators helped to circulate the information to the beneficiaries as they were identifying, verifying and registering them, telling them where the distribution will take place and the date for the distribution. During the verification the thumb prints were taken on the registration forms. The severely disabled were verified from their houses and their caregivers were asked to represent them. However most of the disables that could move were able to come to the central registration/distribution point. During the distribution beneficiaries came with their tokens presented to the distribution team and they were directed to the receiving table. Beneficiaries were not kept lining for hours on distribution day. 2. The targeted beneficiaries agreed upon for the solar lamps distribution by the Bentiu NFI cluster partners were informed about the verification/distribution through camp management CLOs, High committees and the block leaders using megaphones, the members of the Community Watch Group (CWG) also helped to pass the information further to the beneficiaries in their respective residential areas in the PoCs. However for the organised groups such as the disables who have representation in the high committee office had their information passed through their office of the people leaving with disabilities, and their list was obtained from their chairperson. The wider PoC community was aware that the solar Republic of South Sudan 3

4 lanterns were distributed to specific target groups of beneficiaries leaving under threat of exposure to crime and difficulty of access to shared facilities in the PoC for them and their care givers, however larger part of untargeted part of the PoC expressed needs for the solar lanterns at all households. The unaccompanied minors who were targeted also got their inform through the protection partner NP 3. The beneficiaries were made to line up according to gender, men and women were advised to stand in separate lines, pregnant and lactating women, persons with disabilities and the old age were given special attention for them to receive the item. The beneficiaries were sent in shifts by the crowd controllers and enumerators to receive the lanterns to prevent overcrowding and also fighting among the people who came first and the one who arrived somehow late to the distribution side. There was a group of disabled PLWs who were also given special attention during the distributions by the PAH and CWW teams. For the UMs their solar lanterns were delivered through the protection partner NP and the distribution team to where these minors were sheltered. 4. Crowd controllers were hired to control the crowd and make sure that, there was no unnecessary movement around the distribution site by non-beneficiaries; the crowd controllers were also advised to closely keep an eye watching the solar torches as the distribution goes on to prevent some intruders. During the distribution, the Log cluster assigned one CTS truck to help in the transportation of the solar lamps from the rub hall to the distribution site. PAH hired a car which was also helping in moving the items to the distribution sites. CWW also assigned a car to help in the transportation of equipments for the preparation of the distribution ground. What actors were involved in the decision-making regarding the distribution process? -Explain what role the following people had in the process: local authorities, partners, humanitarian officers, volunteers, beneficiaries, etc. 1. PAH and CWW were the co-actors of this distribution especially the planning stage of planning up to the distribution. The items after being procured by PAH and air lifted to BENTIU and received by the log cluster, the two partners where cooperating in all the process of decision making and the final stage of the distribution. 2. Coordination meetings were organized by CWW, supervision of verification registration and distribution process and preparation of distribution sites was done by the PAH team, storage and the releasing of the lanterns was done by CWW as being the NFI/SHELTER state focal point managing the pipeline warehouse in Bentiu. 3. DRC who is the camp manager provided their community liaison team in coordinating meetings with the local authority in the PoCs (High Committees), they were also involved in messaging of all the processes that led to the distribution. Their community liaison team also helped by taking the verification teams around to help in indetifiy the actual residence of the old PoCs, during the longhall residence verification their role was crucial as they knew the exact families that were leaving in the longhalls given the fact DRC is responsible for allocation of shelters in the PoCs. 4. Logistics Cluster - LC team was a great support and ensured receiving prepositioned items, offloading, loading, transportation and storage of the NFIs for the distribution. Additionally the LC dedicated one of the CTS trucks for the distribution as requested by the distribution team. 5. The High Committees also played a vital role towards the distribution by giving a go ahead to the verification/registration team since the distribution was targeting certain group of beneficiaries who are most vulnerable in the PoC. The department of the people leaving with Republic of South Sudan 4

5 disabilities PLWDs is housed in the high committee compound so it was easy to reach them to get the list of their members and eventually inviting them for verification and distribution, they also helped identify the actual the actual care givers of the severely disabled(sd) beneficiaries. 6. PAH hired both male and female casual Workers who supported the verification/registration and distribution processes. They played different tasks of the activity like the in loading, offloading, preparation of distribution sites, crowd control, water carrying, guarding the distribution sites and verification/registration enumerators. The team of the causal laborers first were briefed and trained on their exact roles they will play in the process of the distribution by the CWW and PAH distribution team which was the core advisory team for the distribution. 7. The community watch group (CWG) also joined and provided security during the verification/registration and distribution to make sure that the team carrying out this process was safe. The CWG is the team providing security patrols day and night in the PoCs along with UNPOL. The roles of the CWG are what best the team can describe as ones of Community Police. With request of the UN POLICE (UNMISS) and approval of the NFIs SFP the CWG members were also given the lanterns to ease their night patrols in the PoCs, as most of them were becoming targets of criminals for foiling their missions. 8. UNHCR was involved in the distribution process from the initial stages being part of CCCM and Protection cluster to indentify the vulnerable in the PoC however their participation reduced due to the ongoing vulnerability identification and verification process, they were unable to fully continue and support the exercise till the very end but they advised the team on how the team can target the most vulnerable in the PoC. Changes from assessment recommendations -If there were any changes to the original plan, please explain what changes occurred and why they were necessary. Initially the plan according to the PAH assessment was to distribute the lamps to 8000HH together with the NFIs lose items however due to delays in procurement, distribution for the lose NFI items went as planned in September. However the Bentiu NFIs cluster agreed that the lamps will be distributed to the most vulnerable (Elderly, disables of all categories, minors without support, FHH with no community support and severely disabled persons, IDPs in communal shelters) with the CCCM and protection cluster partners in Bentiu charged with indentifying and producing list for this most vulnerable. The major factors that caused this change were the criteria for targeting the priority beneficiaries for the distribution were the most vulnerable however the plan was changed to include the targeting of the old POCs because they are located in the most exposed areas of where crimes were frequently reported and so the distribution was adopted to partly address some of the protection concerns in the PoC. The other change to the targeting criteria was the UNPOL requested to the protection and NFI cluster to include the CWG to benefit from the distribution because they needed the solar lamps to meet some of the protection concerns, as this the community group carrying out patrols day and night in the PoCs, therefore these changes became necessary. Targeting criteria -Who finally received and why? Did the group to be targeted change in any way between the initial assessment Republic of South Sudan 5

6 and those who received on distribution day? The targeting criteria had changed from targeting new arrivals as per the assessment recommendations to most vulnerable due to increasing protection concerns in the Old PoCs where criminal gangs were targeting residence in the night and the general living conditions in the old PoCs is also appalling, the disables find difficulty in accessing common sanitary facilities in the night, the CWG who carry out patrols and rescues didn t have lighting systems to equip themselves to serving their community. Old PoCs Residence (PoC 1, 2, 3 & 6) The protection cluster and CCCM requested that the old PoCs be targeted for the distribution of lanterns due to the increasing crime cases in the night and the old PoC were not properly planned the leaving conditions were appalling however relocation is being planned after site planning and shelter skeletons completed. The population of women, children and the elderly is higher is the old PoCs some of the newest arrivals are integrated into these Old PoCs as well. So all the households in the old PoCs received the Solar Lamps Long hall residence (communal shelters) Some of the new arrivals are sheltered in the long halls which are communal shelters; this was so due limited space in the PoCs to settle the influx. In the long halls there are different capacities for occupants, but the biggest halls accommodate about ten families and in the tents smallest one shelter two families of new arrivals. So in this kind of shelters where women, men, children and elderly leave communally, protection concerns are always expressed for all. So it was agreed that the targeting criteria be extended this category hence forth each family in the communal shelters received the solar lanterns. Vulnerable Group This criteria was mainly applied in the new PoCs given the fact that the Old PoCs were targeted generally so the vulnerable groups in the Old PoCs was distributed to as part of wider Old PoCs 1. Disables The team targeted the disables of all categories for the distribution. The physically, mentally and visually impaired disables. Some of the disabled women were observed to be pregnant and lactating (PLW) and heading household. For the visually impaired their care givers received the lamps as well the care giver of the disables who have mobility challenges (severely Disabled - SD) 2. Elderly 60+ The elderly of 60+ years old who have a great number in the PoC were target in this distribution as some of them are household heads to children whose parents are separated from them and it was expressed by the elderly that they find difficulty in accessing the sanitary facilities in the PoC as most of them are shared in the dark. So the Elderly were leaving by themselves (UE) or supported by a well wishing family. So they received the solar lanterns 3. Community Watch Group (CWG) This is the community volunteers who are working as community police providing protection, rescue and patrols along with the UN police. They were included in the targeting criteria following a request from UN Police team in Bentiu to the SFP and the partners approved their inclusion. This watch group plays a vital role in providing security within the community however they were becoming exposed to criminal attacks during recues and patrols. They request was to equip each of them with lamps to provide them lighting during their line of duty and also they can also use it at household level when off duty. 4. Unaccompanied Minors (UM) The Protection partner NP requested 12 boys who a separated from their families are under their care to be targeted during the distribution and that was done. Challenges and lessons learned -Did you face any major challenges, and/or learn any useful lessons? Republic of South Sudan 6

7 Challenge encountered majorly was the lack of a documented list or data base of most vulnerable groups in the PoCs; this made it so difficult for the team to identify them and it involved walking physically and talking with local leaders in the PoCs to avail information about the locations of the disables. The protection cluster was charged with producing a list of the vulnerable along with camp management but it wasn t availed. Some of the target beneficiaries live in different PoCs to where their Biometric cards are attached so they came from their PoC of residence to their PoC of origin so this made it a challenge for verification team. The other challenge was the turn up during verification and distribution of none targeted beneficiaries. Message was done appropriately but they still showed up at distribution points, the criteria was clearly messaged to the wider PoCs but the not targeted beneficiaries almost occupied the greatest side at the distribution sites which caused crowd control challenge but was eventually addressed in the subsequent distributions There was a challenge that, the solar lamps received some were missing from the packaging boxes from the supplier or manufacturer. The packaging looked in intact with sealing but when opened one or two lamps were found to be missing. The team believed that this was an issue that was right from the supplier but not in the warehouse in Bentiu. So 14 lanterns were identified as missing There were two lamps that got lost during distribution when there was a crowd trouble as anxiety was also building among the wider PoC crowd at distribution point. On the final day of distribution one member of the team expressed protection concerns as he was being approached and followed around by IDPs requesting for the solar lamps in the PoC. The team was sent from Juba without adequate information being sent to the wider partners in Bentiu especially the protection partners who were charged with producing the vulnerability list during the initial distribution plan in September after it was clear that there would be delayed in procurement of lamps. So team was sent when the lanterns were delivered without informing the partners on ground. So there was a coordination challenge for the team to receive the lists of the targeted beneficiaries in time as initially planned. Recommended next steps -Should any further action be taken in the area by the Shelter and NFI Cluster, or other actors? The key recommendation is the distribution of this item should be for all the wider new POCs as per everyone in the POCs is vulnerable, this can reduce the high rate of crime in the POCs and some cases like for the children who are in the PoC schools can use it for studying at night and can improve their performance. It will also ease access to the shared sanitary facilities for the IDPs The protection cluster and CCCM should make sure they also educate these beneficiaries on the benefit of these lamps as some may decide to sale it, foregoing the reason why they are given this item. Through this kind of awareness the uninformed person who looked only to the short term benefit can learn and change its thinking. The protection Clusters and CCCM in PoCs and IDP camps should have a data base of all most vulnerable persons so that such distribution of single important items is done in the shortest time possible The post distribution monitoring (PDM) for this solar lanterns should be done to find the beneficiaries feedback so that other distributions of such solar lanterns can be considered in other IDP sites and so that the clusters can started thinking of weather to add this solar lamps into the pipelines. Anecdotes, Stories, Photos -Please share any interesting or illustrative stories of people s experiences, responses, and needs; and photos Republic of South Sudan 7

8 Photo 1: PAH enumerator verifying and registering an elderly woman next to her shelter in PoC6 Republic of South Sudan 8

9 Photo 2: Person living with disability receiving his solar lamp from the pah enumerator Photo 3: PAH enumerator verifying and registering families in one of the long halls Republic of South Sudan 9

10 Photo 4: Group of the FHH beneficiaries who received solar lamps in the first day of the distribution in Old PoC 2 Republic of South Sudan 10

11 Photo 5: The solar lamps assembled ready for distribution at one of distribution points in the Old PoC 2 Report Drafted By: KIDEN JOYCE AND JUMA MUSA Reviewed By: EMMANUEL LUMAYA SHINDANI Republic of South Sudan 11