Table of Contents Mission Statement...3. Current Editorial Board...3. Editorial Team Expectations & Descriptions.. 4

Transcription

1 Constitution

2 Table of Contents Mission Statement...3 Current Editorial Board...3 Editorial Team Expectations & Descriptions.. 4 Editorial Board Interview Process Editor-in-Chief & Master Timeline Editorial Board Member Removal Policy and Voting Procedure...9 How to Request an Event Official Request for OneWorld Sponsorship Potential Sponsors & Contact Information...13 How to Obtain Pricing Quotes for Printing..,,,.14 Log-in Information for Gmail, Social Media, etc Dates of Constitution Updates..16

3 Mission Statement We are already one, but we imagine that we are not. OneWorld exists to rediscover that, while we are many in our cultures, religions, and struggles, we are one in our common humanity. We yearn to remove the barriers of ignorance and injustice, because the most basic and unchanging truth that unites us is the infinite value of the human person. OneWorld emphasizes this unity by raising awareness of social injustice, inspiring action and transforming our hearts, minds, and society. OneWorld Executive Board Madeleine Hellebush: Editor-in-Chief Andrew Smith: Executive Editor Trevor Rogan: Section Editor Madison Baumgart: Section Editor Jiseon Stella Jeong: Design Director Yesenia Sanchez: Events Coordinator Trent Goeckner: Finance Director Sam Wilson: Promotions Director Paulina Menichiello: Copy and Content Editor

4 Editorial Team Expectations & Descriptions Expectations of Editorial Team: 1. Follow calendar deadlines and outlined editorial process 2. Attend all weekly team meetings and provide a weekly status update 3. Participate in OneWorld events such as the club fair, tabling, release party, magazine and poster distribution, etc. 4. Communicate frequently with editorial team members 5. Represent organization enthusiastically in a positive light and serve as leaders of the organization EDITORIAL TEAM POSITION DESCRIPTIONS: Senior Advisor Former Editor-in-Chief; if no former Editor-in-Chief remains on the staff, this position does not exist. Assist Editor-in-Chief in the training of Executive Editor Assist Event Coordinator with planning of events and release parties Assist with Copy and Content with editing writer s final work Editor-in-Chief Typically a junior unless no juniors are available. In this situation, a senior will serve as Editor-in-Chief and must train a sophomore to take on the position of Editor-in-Chief the following year. Must have been the Executive Editor Organizes and manages magazine and staff Term: One Year Executive Editor Assistant to Editor-in-Chief Manages staff and runs weekly meetings Works directly with section editors Assumes various tasks Assumes the role of Editor-in-Chief after one year in this position Term: One Year Section Editors (two positions) Serve as the liaison between the editorial team and the individual writers for certain articles within the magazine; the writers are divided randomly and equally

5 Provide feedback regarding context of articles Required to meet or communicate directly with their writers at least once before each deadline Checks reliability of sources used; checks for unbiased views used throughout article Copy and Content Director Evaluates article content and corrects grammatical, spelling, syntax, and stylistic errors using the AP style-guide Design Director Manages layouts of spreads Coordinates team of designers Designs promotional materials Coordinates photography for articles Event Coordinator Plans Be Informed Campaigns Plans ATLAS Week event(s) In charge of flyers and other promotional materials Schedules various events Promotions Director Promotes OneWorld to SLU and St. Louis community Updates Social Media Manages website Finance Director Manages finances throughout school year Creates budgets for SGA approval each academic year Staff Writer(s) These are writers who have written for OneWorld for at least one year Must write at least one article per magazine each semester Editorial Board Interview Process *For an individual specifically interested in editing/writing, a sample of his/her work is required (essay, paper, editing proof, etc.) - When conducting meetings, match interests/majors to positions/skills

6 Editor-in-Chief & Master Timeline April (Previous Semester) Conduct interviews for E-board E-board members established by March 1 st - according to SGA CSO requirements August Send flyers for freshman and potential writers Conduct interviews for these students at the end of August once school starts departments about funding & potential E-Board members/writers (See Sponsorship Request Section) September Recruit at SLU Fair Welcome back meeting by second week of school Establish writers by third meeting Provide article ideas for writers and establish articles Provide meeting for writers that establishes how to write for a magazine Begin planning Be Informed Campaign Submit event request on SLUGroups ASAP--follow-up if need be October October 1 st - first draft articles due Editors start meetings with writers Send out request for magazine price quotes (See Price Quotes Section)--SLU requires that we obtain three, but we always go with Ron from MCI Design flyers for event Approve flyers in Student Success Center, and then copy them November Hang flyers around campus November 1 st articles due Edit 1st Week of November Go to press during 2nd-3rd week of Nov. Be Informed Campaign with Magazine Release Have E-Board members sign up to distribute magazines on-campus

7 SPRING SEMESTER [*Same format as Fall Semester plus the following ] Create theme for Spring edition/be Informed Campaign Send out funding request follow-ups for Spring Semester ATLAS event Create SGA Budget and submit to SLU Groups Work with Finance Director to determine budget Attend SGA Funding Hearings with appropriate members from Editorial Team First draft due February 23 for peer edit Second draft due March 15 for peer edit Final draft due March 30 for e-board edit Go to press early April & event in late April Determine E-Board for following year (due March 1st) Editorial Board Removal Procedure The necessary removal of an Editorial Board member can occur for the following reasons: Lack of attendance at meetings Not meeting OneWorld expectations specified in this constitution Publicly misrepresenting OneWorld s mission and image Publishing (both in print and online) ideas or articles that discriminate or demean others or other groups All stated options should line up with OneWorld s mission Voting Procedures Changes can be made to this constitution by a 2/3 vote of the present Editorial Board members at a specific voting meeting. A member of the Editorial Board can be removed for the previously listed reasons by a 2/3 vote of present Editorial Board members, as well.

8 Official Request for OneWorld Sponsorship Dear [TITLE AND NAME], Greetings from OneWorld! We hope that you are having an enjoyable summer. We wanted to contact you to inform you that OneWorld, a proud CSO at SLU, is seeking departmental sponsors and equity partners to support the mission, the voice and the production of OneWorld Magazine. OUR MISSION OneWorld Magazine is Saint Louis University s student-produced social justice magazine, created each semester to inform the campus of local and international humanitarian issues and to encourage students to take action. It is available online and in print and distributed free of charge to the SLU campus once a semester. OUR VOICE OneWorld Magazine is a community project with students and faculty from diverse backgrounds coming together to create a community resource. We are deeply committed to Jesuit values and, in particular, to developing men and women for others. We are a testimony to Saint Louis University s Jesuit mission. We build a community of students from all undergraduate majors and graduate programs and encourage students to become more engaged with SLU, St. Louis, and international volunteer outlets. We strive to remain autonomous from personal or departmental bias while adhering to the Jesuit ideals. OneWorld challenges volunteers and readers to think critically about social justice and inspires readers to action while providing students with leadership, journalism, and advocacy training. Not only does OneWorld promote internal student and departmental organizations but also brings Saint Louis University to national attention through organizations such as Campus Progress/Center for American Progress. OUR PRODUCTION

9 Student Government Association allots OneWorld a printing budget each year; yet forecasting our finances can be difficult. As the number of interested writers varies per semester, each year it is a challenge to determine the funds appropriate for production. As OneWorld continues to grow in scope, we find ourselves in need of further financial support from the SLU community. [If department has previously contributed: We greatly appreciate the significant financial contribution that the [ORGANIZATION NAME] has made in the past and hope that you will continue to support us in the future.] Below are the costs of production for OneWorld this upcoming semester. Fall 2015 Estimated Costs of Production: $1625 to print 500 copies of a single issue [ numbers] Contribution to OneWorld through Grant Funding: $250 Campus Progress - Center for American Progress [this funding does not exist any longer numbers] Gap in Financing: $1,375 [ numbers] YOUR CALL TO ACTION We are asking for sponsors to finance the production of OneWorld. Our Equity Partners make a twice-annual contribution of $500 allocated to the production of the OneWorld magazine. Benefits of contributing include acknowledgment in OneWorld Magazine and on our website. Each contributor will also receive a budget report from OneWorld at the end of each semester. Departmental Contributors make a twice-annual contribution of $1000. In addition to acknowledgement in OneWorld Magazine and the website, departmental contributors also have the opportunity to publish announcements and advertisements in our magazine. In order to offer special recognition, our departmental contributors will also receive a customized, framed front cover of OneWorld Magazine. We would like to thank you for all your support to the SLU community and for your consideration of this unique opportunity. Best, [YOUR NAMES] Editor-in-Chief and Executive Editor

10 OneWorld Faith and Justice Collaborative, Wuller Hall P.S. Below is the link to view our most recent edition of OneWorld Magazine. We hope you enjoy it! [PASTE LINK HERE] Potential Sponsors and Contact Information NAME DEPT./COLLEGE/GROUP Dr. Kent Porterfield VP Student Development (CSCE, SIC, CCC) Aleidra Allen, Coordinator of Multicultural Education (no current director) Cross Cultural Center Dr. Christopher Duncan College of Arts and Sciences Dr. David Borgmeyer Dept. of Int'l Studies Dr. Richard Colignon Anthropology and Sociology Dr. Seung H. Kim Dept. of Int'l Business Dr. April R. Trees Department of Communication Dr. Toby Benis English Dept. Dr. Collins Airhihenbuwa College for Public Health and Social Justice Mary (Meg) B. Connolly Alumni Relations Dr. Bryan Sokol Center for Service and Community Engagement Dr. Ellen Carnaghan Political Science

11 Dr. Peter Martens Department of Theological Studies Kathy Michael CGC Donna Neely SLU Library Associates How to Obtain Pricing Quotes for Printing Use the following format: Hi, I hope this finds you well. I am wondering if you can please send me estimates for what it would cost to print [ insert number of copies needed here ] copies of a [ insert page length here ] page (self cover) magazine using the specifications listed below. 8.5 x 11 page size 70# Gloss Text 4-color process 2-sided, fold, collate, stitch & trim We would need the final copies in print by [ insert Release Party date here ]. Thanks in advance, OneWorld Magazine Editor-in-Chief Send to: MCI Printing Ron Loepker (ronl@mciprinting.com) or Stolze Printing Michael Daues (mdaues@stolze.com)

12 Universal Printing Company Linda Kujawa Trio Printing Company Jim Bowe ***We always end up using MCI Printing. However, a SLU rule requires that all outside printing jobs obtain price quotes from at least 3 different printing companies. Log-in Info. for Social Media Facebook username: oneworldmagazine password: unity123 username: oneworldmagazine@gmail.com password: unity123 Instagram Username: oneworldmagazine Password: oneworld1617 UN Photos username: oneworldmagazine@gmail.com password: unity123 WordPress username: sluliveo password: unity123 Issuu Username: oneworldmagazine@gmail.com

13 Password: unity123 Constitution Updated: September 30, 2014 Updated voting procedures, position descriptions, and removal process Updated the master timeline Made some other grammatical edits February 9, 2015 Made formatting and grammar edits--tlj August 9, TLJ and PMM Updated position descriptions Updated Request for OneWorld Sponsorship section Updated Social Media infor November 15, PMM Updated Executive Board members and contact information January 29, PMM Added Issuu account info March 8, PMM Updated Official Sponsorship Request Added some new contacts to Official Sponsorship Request Updated E-Board