The Constitution of ALPFA New Jersey at Rutgers University Newark

Transcription

1 The Constitution of ALPFA New Jersey at Rutgers University Newark Amended January 2017

2 Table of Contents ARTICLE 1: GENERAL INFORMATION 1 Section I: Name 1 Section II: Mission Statement 1 Section III: Objectives 1 Section IV: Core Values 1 ARTICLE II: MEMBERSHIP 2 Section I: ALPFA Membership Eligibility 2 ARTICLE III: EXECUTIVE BOARD 2 Section I: The Executive Board 2 Section II: Duties of the Executive Board 2 Section III: Executive Board s Eligibility Requirements 3 Section IV: Executive Board s Responsibilities 3 5 ARTICLE IV: COMMITTEE DIRECTORS 6 Section I: Committee Directors 6 Section II: Duties of the Committee Directors 6 Section III: Committee Directors Eligibility Requirements 7 Section IV: Committee Directors Responsibilities 7 11 ARTICLE V: ASSISTANT DIRECTORS AND DEPUTY OFFICERS 12 Section I: Assistant Directors and Deputy Officers 12 ARTICLE VI: ALPFA NEW JERSEY LIASONS AND FACULTY ADVISORS 12 Section I: Selection of ALPFA New Jersey Liaisons and Faculty Advisors 12 Section II: ALPFA New Jersey and Faculty Advisors Duties 13 ARTICLE VII: ELECTIONS 14 Section I: Nomination of the Executive Board and Committee Directors 14 Section II: Points System 14 Section III: Election of the Executive Board and Committee Directors 15 Section IV: Election of Assistant Directors 16 ARTICLE VIII: IMPEACHMENT AND RESIGNATION 17 Section I: Impeachment Section II: Resignation 18 ARTICLE IX: AMENDMENTS 18 ARTICLE X: ENACTING CLAUSE 19 SIGNATURES OF APPROVAL 20

3 ARTICLE I: GENERAL INFORMATION Section I: Name This organization shall be known as ALPFA New Jersey chapter at Rutgers University Newark, a collegiate representation of ALPFA organizations nationally. Section II: Mission Statement ALFPA expands opportunities for students who seek careers in accounting, finance, business, and business related fields by empowering them to develop as leaders through the management of chapters, delivering quality student programs focused on professional development, providing access to our industry network of professional members and sponsors, offering access to scholarship programs and creating opportunities to network with other students. Section III: Objectives The objectives of this organization shall be: a. To provide unity among students of all majors not limited to business or business related degrees of the local university. b. To enhance member s leadership skills and instill the qualities of integrity, credibility, and ethics, which are vital to business related professions. c. To provide the foundation of professionalism deemed necessary in order to soother the transition of members from students to professionals. Section IV: Core Values a. ALPFA s members and partners are united in our mission through our commitment to, and sharing of, seven core values: 1. Professional Growth 2. Relationship Building 3. Inclusiveness 4. Service 5. Integrity 6. Culture 7. Teamwork 1

4 ARTICLE II: MEMBERSHIP Section I: ALPFA Membership Eligibility a. General membership of this organization is available to all individuals who are interested in enhancing their professional development and leadership skills. b. Free membership can be obtained and maintained through joinalpfa.org ARTICLE III: EXECUTIVE BOARD Section I: The Executive Board a. The Executive Board shall consist of the following officer positions: 1. President 2. Vice President 3. Treasurer; and 4. Secretary b. The Executive Board and Committee Director shall meet a minimum of once a month to aid in the fulfillment of their duties as described in Article III Section II. c. A General Body Meeting including the Executive Board and Directors shall be held twice a semester. d. The Executive Board and Committee Directors shall follow the rules of order as outlined in Robert s Rules of Order 1. e. The President and Vice President, each has the right to call special meetings if it is deemed necessary. f. The President shall serve as chairperson of the Executive Board and shall report on any action recommended or taken by said committee. Section II: Duties of the Executive Board a. The Executive Board shall be responsible for the organization s overall policies and goals. b. The Executive Board shall oversee the operation of the organization and ensure all organizational goals are achieved. c. The Executive Board shall be responsible for upholding and enforcing the chapter by-laws. d. Officers must upload any new documentation and updates into their chapter s Google Drive folder. e. The Executive Board and Committee Directors shall work alongside the Liaisons, to build on their leadership skills, while meeting the goals and requirements of ALPFA National, ALPFA New Jersey, and their respective schools. f. The Executive Board and Committee Directors shall provide all documents and records pertaining to their responsibilities to the newly-elected member undertaking their specific role. 1 Robert s Rules of Order: and 2

5 ARTICLE III: EXECUTIVE BOARD - continued Section III: Executive Board s Eligibility Requirements a. Officers must be either full-time or part-time students of Rutgers University Newark. b. Officers must be members of the organization for at least one full semester. c. Officers must be able to serve a full academic year. d. Officers must meet the responsibilities of their position as set forth in Article III Section IV. e. Officers must have at least a cumulative 3.2 GPA on a 4.0 scale. Section IV: Executive Board s Responsibilities a. President 1. The President is the Chief Executive Officer (CEO) and shall be held responsible for the organization s efficient and inefficient operations. 2. The President will preside over chapter meetings and other related activities, as appropriate. 3. The President shall be responsible for the organization s progress, development, standards, purpose, and responsibilities. 4. The President shall be responsible for the analysis of the organization s position, standing, and progress, definite or potential problems, as well as the establishment of new goals and priorities. 5. The President shall have the authority to create new ad-hoc committees to serve a specific purpose, as long as there is a majority vote for these committees. 6. The President shall serve as liaison between the organization, ALPFA National, ALPFA New Jersey, the local university administration, and local government. 7. The President is responsible for providing performance feedback to the Vice President, at the end of the fall semester but before the beginning of the spring semester. The Liaison and/or Faculty Advisor must be present. 8. The President must be present during the Performance Review discussions between the Vice President and Directors. b. Vice President 1. In the absence of the President, the Vice President shall be responsible for assuming the duties of the President s position. 2. The Vice President will work with the President to create strategies to achieve the goals of the organization and oversee the execution of these strategies by the Directors. 3. The Vice President shall instruct the officers, and periodically review with them, their duties and responsibilities. 4. The Vice President must facilitate the involvement of other officers and members of the organization. 5. The Vice President is responsible for providing performance feedback to the Directors, at the end of the fall semester but before the beginning of the spring semester. The Liaison and/or Faculty Advisor must be present. 3

6 ARTICLE III: EXECUTIVE BOARD continued Section IV: Executive Board s Responsibilities continued c. Treasurer 1. The Treasurer shall be responsible for the inflow and an outflow of cash from the organization s banking account/funding source. i. The Treasurer and President are the only officers authorized to sign checks. ii. Collections and disbursements are required to be consistent with the requirements of good business practices, fiscal procedure, organization policy and resources. iii. Disbursements require the authorization of both the President and Treasurer. 2. The Treasurer shall prepare a budge at the start of each semester and present it to the Executive Board and Student Government for approval and see its provisions are followed; consistently reviewing operations to ensure that the organization operates within its means. 3. The Treasurer shall be responsible for providing a detailed report of deposits and expenditures to their ALPFA New Jersey Liaison, Faculty Advisor, and their Executive Board and Directors, during their Executive Board and Director s meetings or as requested by any of the aforementioned people. Details must include the following: i. Funds received from SGA. ii. Funds obtained through fundraising for chapter initiatives. iii. Status of pending reimbursements. iv. Funds raised for the ALPFA Convention that are remitted to the school s bank account - ALPFA 214-A. 4. The Treasurer shall be responsible for coordinating food and refreshments served at all student chapter events. 5. The Treasurer shall be responsible for coordinating two fundraising events per semester (4 per year). 6. The Treasurer shall be responsible for the proper allocation of money raised through fundraising; funds pertaining to chapter initiatives and the funds for the purpose of attending the Annual ALPFA National Convention shall be deposited into the school s bank account ALPFA 214-A. 7. The Treasurer Elect shall be responsible for coordinating the chapter s participation in the Annual ALPFA National Convention (summer only) in conjunction with the ALPFA NJ Board Convention representative. i. Booking rooms and flights for students ii. Collecting funds for the convention and remitting to the convention account. iii. Keeping a spreadsheet tracking each member s fundraising efforts 8. The Treasurer shall work alongside their deputy in order to fulfill their role and responsibilities. 4

7 ARTICLE III: EXECUTIVE BOARD continued Section IV: Executive Board s Responsibilities continued d. Secretary 1. The Secretary must prepare the meeting agendas; keep records, reports, and minutes of the Executive Board and Directors meetings, as well as the General Body Meetings. i. Agendas shall be provided at least two days prior to the meeting. ii. Minutes shall be provided no later than one week after the meeting. iii. Minutes must be uploaded to both the organization s Google Drive folder and the ALPFA Rutgers University Newark Collegiatelink profile. 2. The Secretary shall be responsible for keeping the by-laws and shall amend them as required by the organization upon authorization of the Executive Board. 3. The Secretary is in charge of the ballots for any votes taken during a meeting. 4. The Secretary shall be responsible for all correspondence between the Executive Board and Directors. 5. The Secretary shall be responsible for compiling all data necessary to complete the ALPFA New Jersey Student Reporting Packet and sending it over to ALPFA NJ 6. The Secretary shall be responsible for ordering the materials for the organization 7. The Secretary shall be responsible for preparing the ballots for the election process and reserving a room on-campus for the election. 8. The Secretary shall work alongside their deputy in order to fulfill their role and responsibilities. 5

8 ARTICLE IV: COMMITTEE DIRECTORS Section I: Committee Directors a. The Committee Directors shall consist of the following positions: 1. Director of Events 2. Director of Communications 3. Director of Graphic Design 4. Director of Community Service 5. Director of Member Relations 6. Director of IT 7. Director of Alumni Relations; and 8. Director At-Large b. The Executive Board and Committee Director shall meet a minimum of once a month to aid in the fulfillment of their duties as described in Article IV Section II. c. A General Body Meeting including the Executive Board and Directors shall be held twice a semester. d. The Executive Board and Committee Directors shall follow the rules of order as outlined in Robert s Rules of Order 2. Section II: Duties of the Committee Directors a. The Committee Directors shall be responsible for meeting any goals established by the Executive Board in conjunction with the goals set forth by ALPFA National, ALPFA NJ, Rutgers University Newark, and any other objectives the Committee Directors may deem necessary for the success of their chapter. b. The Committee Directors shall work alongside their Assistant Directors and Committees to meet all organizational goals. c. The Committee Directors shall be responsible for upholding the chapter by-laws. d. The Committee Directors shall work alongside the Executive Board and Liaisons to build on their leadership skills, while meeting the goals and requirements of ALFPA National, ALPFA New Jersey, and Rutgers University Newark. e. Committee Directors must upload any new documentation and updates into their chapter s Google Drive folder. f. The Committee Directors shall provide all documents sand records pertaining to his/her responsibilities to the newly-elected member undertaking their specific role. g. Have the ability to select an Assistant Director to help them in achieving the goals of the organization; the Assistant Director must be approved by the majority of the Executive Board and Committee Directors. 2 Robert s Rules of Order: and 6

9 ARTICLE IV: COMMITTEE DIRECTORS - continued Section III: Committee Directors Eligibility Requirements a. Committee Directors must be either full-time or part-time students of Rutgers University Newark. b. Committee Directors must be members of the organization for at least one full semester. c. Committee Directors must be able to serve a full academic year. d. Committee Directors must meet the responsibilities of their position as set forth in Article IV Section IV. e. Committee Directors must have at least a cumulative 3.0 GPA on a 4.0 scale. Section IV: Committee Director s Responsibilities a. Director of Events 1. The Director of Events focuses on coordinating quality events that enhance personal and professional development. 2. The Director of Events will be responsible for working with the firms that are participating in the events on campus to ensure that the event runs as planned. 3. The Director of Events shall be responsible for planning the organization s socials/special events. 4. The Director of Events will be responsible for the room reservation for all on-campus events. 5. Work with other committee members as follows: i. Treasurer to create a budget for the events. ii. Secretary in order to update the calendar of events. iii. Director of Graphic Design and IT to post events onto the website. iv. Director of Graphic Design and Communications to market the event on social media sites and send out flyers and event details to the members. 6. Follow process set up by ALPFA NJ when contacting our sponsors and confirm this with your Liaisons to ensure that you are following proper protocol. 7. Create (1) Veterans and Women of ALPFA event per year. 7

10 ARTICLE IV: COMMITTEE DIRECTORS continued Section IV: Committee Director s Responsibilities - continued b. Director of Communications 1. The Director of Communications shall be responsible for the maintenance of the organization s social media sites. i. Any digital uploads and/or written communications onto an ALPFA related social media site or other ALPFA related websites, shall remain professional and not be damaging to the image of the ALFPA Organization as a whole. 2. The Director of Communications shall be responsible for the marketing of all the organization s events which includes the creation and distribution of flyers. 3. The Director of Communications shall be responsible for publishing articles about the organization s involvement (on campus and in the community such as the campus newspaper). 4. The Director of Communications shall be responsible for picture taking during any chapter events. 5. Work with other committee members as follows: i. Treasurer to relay any fundraising opportunities to the members. ii. Director of Member Relations to inform the members of any ongoing membership specials to aid in recruiting. iii. Director of Events and Community Service to inform the members of any upcoming events. iv. Director of Graphic Design to upload flyers on all social media sites. v. Director of IT to upload pictures onto the chapter s website. vi. Work with Liaisons to make sure that all ALPFA National and ALPFA NJ communications are relayed to chapter members. c. Director of Graphic Design 1. The Director of Graphic Design shall be responsible for designing informative flyers on a timely basis. i. Any flyers created shall remain professional and not be damaging to the image of the ALPFA Organization as a whole. 2. Work with other committee members as follows: i. Secretary to find out what flyers need to be produced. ii. Director of Marketing and IT to provide the flyers needed to market and post on all social media sites including the organization s website. 8

11 ARTICLE IV: COMMITTEE DIRECTORS continued Section IV: Committee Director s Responsibilities - continued d. Director of Community Service 1. The Director of Community Service shall be responsible for organizing two community service projects per semester, four per year as required by ALPFA NJ 2. The Director of Community Service will work alongside the Director of Community Service of ALPFA NJ to create one Marquee event per year which will count as one of the chapter s four required community service events per year. 3. The Director of Community Service is responsible for recruiting volunteers for the Community Service Events. 4. Work with other committee members as follows: i. Treasurer to create a budget for the events. ii. Secretary in order to update the calendar of events. iii. Director of Graphic Design to have a flyer for the event. iv. Director of Graphic Design and IT to post events onto the website. v. Director of Graphic Design and Communications to market the event on social media sites and send out flyers and event details to the members. e. Director of Member Relations 1. The Director of Membership shall be responsible for creating initiatives to increase chapter membership. 2. The Director of Membership will maintain current and accurate list of student members which aligns with the ALFPA NJ roster provided by your Liaison 3. The Director of Membership must register new members recruited during chapter events with ALFPA National in order to keep membership details up to date. 4. The Director of Membership will reach out to expires, or soon to be expire members to ensure membership renewal. 5. The Director of Membership will keep track of attendance for chapter related events. i. These details must be provided in excel format to the Chapter Liaison who will be keeping track of the points system. 9

12 ARTICLE IV: COMMITTEE DIRECTORS continued Section IV: Committee Director s Responsibilities - continued f. Director of IT 1. The Director of IT shall be responsible for the set up and maintenance of the organization s website. 2. The Director of IT shall be responsible for uploading pictures taken and flyers created during/for events as provided by the Director of Communications and Graphic Design, respectively. i. Any digital uploads and/or written communications onto an ALFPA related social media site or other ALPFA related websites, shall remain professional and not be damaging to the image of the ALPFA Organization website. 3. The Director of IT shall assist the organization in being at the forefront of technological change. 4. The Director of IT shall be responsible for all outgoing and incoming communications to the members. 5. The Director of IT shall be responsible for establishing a calendar of events for their chapter during the semester and communicating that calendar to all members of the organization. g. Director of Alumni Relations 1. The Director of Alumni Relations is responsible for reaching out to ALPFA Rutgers University Alumni to become part of a membership program in order to give back to our student community. 2. Work with other committee members as follows: i. Treasurer to create budget for the events. ii. Secretary in order to update the calendar of events. iii. Director of Member Relations to create strategies to recruit new members. iv. Director of Graphic Design and IT to post events onto the website. v. Director of Graphic Design and Communications to market the event on social media sites and send out flyers and event details to the members. 10

13 ARTICLE IV: COMMITTEE DIRECTORS continued Section IV: Committee Director s Responsibilities - continued h. Director At-Large 3 1. The Director At-Large shall evaluate the Executive Board s performance on addressing membership retention and growth initiatives. 2. The Director At-Large shall attend Executive Board meetings, as needed, to address evolving issues that affect the Executive Board s brand during ALPFA general meetings and other events, and to observe team dynamics 3. The Director At-Large shall coach officers, if need be, on how to manage their brand before ALPFA membership. 4. The Director At-Large shall meet with each officer at least once per semester to discuss their personal growth and investment in ALPFA by giving them feedback on their performance. 5. The Director At-Large shall monitor the actions of the President and Executive Board to ensure fairness and equality throughout the year, especially during the election of the new Executive Board. 6. The Director At-Large shall accompany the President, Advisor, and corresponding Officer during interviews for the next Executive Board; however, the Director At-Large will not be allowed to select future Board members, and will only give advice. 7. The Director At-Large shall provide guidance and advice to the Executive Board when planning upcoming events. 8. The Director At-Large shall foster new ideas for developing events and improvements on events done in the past. 9. The Director At-Large shall collaborate with the Executive Board to set membership growth checkpoints and proposing new plans to increase participation. 3 Note: The Director At-Large should allow the board to operate independently and remain objective. Although, the President may as the Director At-Large to perform non-planning tasks if all other methods have been exhausted (ex. Chairs) 11

14 ARTICLE V: ASSISTANT DIRECTORS AND DEPUTY OFFICERS Section I: Assistant Directors and Deputy Officers a. The Directors and Assistant Directors shall meet regularly, as deemed necessary, with their deputy officers to ensure that all committee responsibilities are carried out. b. Assistant Directors are selected as part of a succession plan, when they are not expected to run to fill that specific position for the next academic year. c. The Executive Board may, with reasonable cause, ask any Assistant Director to resign; the Assistant Director has the right to appeal the decision with the Executive Board. d. The Treasurer, Secretary, and Committee Directors have the ability to assign an Assistant Director to assist them in achieving the goals of the organization. e. Assistant Directors must meet the following eligibility requirements: 1. Assistant Directors must be either full-time or part-time students of Rutgers University- Newark. 2. Assistant Directors must be members of the organization for at least one full semester. 3. Assistant Directors must be able to serve a full academic year. 4. Assistant Directors must have at least a cumulative 3.0 GPA, on a 4.0 scale. ARTICLE VI: ALPFA NEW JERSEY LIAISONS AND FACULTY ADVISORS Section I: Selection of ALPFA New Jersey Liaisons and Faculty Advisors a. ALPFA NJ Liaison 1. Assigned to the chapter by the Vice President and the Director of ALPFA NJ Student Affairs. 2. The Liaison has no term limit as long as he/she maintains their ALPFA NJ membership and can carry out the time commitment necessary to properly guide their ALPFA NJ Student Chapter. b. Faculty Advisor 1. The Executive Board will work along with a representative of their business school in order to select an appropriate faculty advisor. This occurs at the time the position is vacant or if the current advisor is no longer able to guide the student chapter. 2. The advisory must be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose, and activities of the organization. The advisor has no term limit as long as he/she remains a contracted university employee. 3. While serving as a guide, the Faculty Advisor should understand ALPFA s mission and operating philosophy. 12

15 ARTICLE VI: ALPFA NEW JERSEY LIAISONS AND FACULTY ADVISORS - continued Section II: ALPFA New Jersey and Faculty Advisors Duties a. The Liaison and Faculty Advisor make sure that the student chapter is following the goals and requirements set by ALPFA National, ALPFA New Jersey, as well as their school. b. The Liaison is required to attend at least one student chapter meeting in person per semester and must dial in or attend the monthly Executive Board and Directors meeting. c. The Liaison is responsible for compiling event attendance details and keeping up to date in order to keep track of the points system. 1. The Liaison will provide the chapter President updated details about the points system upon their request. d. The Faculty Advisor must attend one meeting and event chapter per semester. e. The Faculty Advisor shall sign any University documents that may require the use of University facilities or equipment. f. The Liaison and Faculty Advisors are responsible for assisting the student leaders in maintaining and creating contacts within the industry. g. The Liaison and Faculty Advisors shall serve as a mentor to the organization by providing guidance to the Committee Directors and members in the development and implementation of programs and activities, as well as university policy and procedure, to help develop them as future leaders. h. The Liaison is responsible for providing performance feedback to the President, and at the end of the fall semester, but before the beginning of the spring semester. i. The Faculty Advisor and Liaison shall guide the Executive Board and Committee Directors on how to follow the rules of order as outlined in Robert s Rules of Order 4. j. The Liaison and Faculty Advisor has no voting rights. 4 Robert s Rules of Order: and 13

16 ARTICLE VII: ELECTIONS Section I: Nomination of Executive Board and Committee Directors a. Nearing the end of the Spring Semester the Director of Communications and Member Relations will send out a notification detailing upcoming elections to all members. b. Interested candidates must meet the minimum GPA requirements and active membership status. c. Nominees must meet a minimum of 15 points to be deemed eligible for a position, the points system is detailed in Article VII Section II. d. Candidates can submit their nomination for up to three positions. e. The Faculty Advisor and Liaison will compile an election ballot composed of all candidates who will meet eligibility requirements. 1. Once the qualified candidates have been identified, the Faculty Advisor and Liaison will provide the names of those students to the secretary for the creation of the election ballot. 2. The Director of Communications will send out the election ballot to all members a week prior to the election date. Section II: Points System The point system is based on performance, commitment, and initiative. a. Events 3. ALPFA NJ Events both Professional and Student Chapter... 1 point 4. On Campus Events... 1 point 5. Fundraising Events... 1 point b. Community Service... 1 point c. Meetings 1. General Body... 1 point 2. Board Meeting... 1 point d. All officers will be awarded points as follows: 1. Executive Board and Committee Directors... 4 point 2. Assistant Directors... 3 point e. A minimum of 15 points will be required to be deemed eligible to run for office f. The points system has to be updated every month, by the Chapter Liaison, and disclosed upon request to each individual member. g. If you are a current board member, you should attend at least 75% of the board meetings. 14

17 ARTICLE VII: ELECTIONS - continued Section III: Election of the Executive Board and Committee Directors a. The elections will be held at least a week prior to election deadlines set by the school; this date shall conflict with finals week or holidays. b. Each candidate running for a position shall have three minutes to deliver their speech, followed by a two minute question and answer session. c. The order in which candidates for each position will speak is determined by the alphabetical order of their last names and based on the position they are running for; the order for the presentations shall be as follows: (If a candidate is presenting for three positions, they must follow the presentation as detailed below) 1. President 2. Vice President 3. Secretary 4. Treasurer 5. Directors as listed in Article IV Section I d. All positions shall be elected on the date in which elections are held, all ballots must be submitted by the end of the meeting. e. The Secretary will hand out the blank ballots to voters and collect them once selections have been made. 1. Votes will be tallied in front of all those present during the voting proves. f. When a candidate is unable to be present for elections, the candidate s opponents shall not be penalized by not being allowed to speak. g. If any discrepancies cause a failure to elect any position(s), it will disqualify the election process. Elections my, however, be recessed until the following meeting. h. All active members have the right to vote. i. Only those individuals present for the candidate s speech for a specific position will be allowed to vote for that position. Any members entering after the first candidate s speech will have to wait for the election process to begin for the next officer position. j. The Quorum for elections are defined as 51 percent of members present eligible to vote. k. Each voting member will receive one ballot and will vote anonymously. l. In the event that an election results in a tie, a special meeting must be held where the candidates who are tied are allowed an additional two minute speech and three minutes of questions and answers. 1. The Faculty Advisor and/or Liaison will be present during this meeting to tally the ballots. 15

18 ARTICLE VII: ELECTIONS - continued Section IV: Election of Assistant Directors a. Election of Assistant Directors shall be held during one of the monthly meetings of the Executive Board and Committee Directors. b. If more than one person is interested in a particular Assistant Director position, they shall have three minutes to deliver their speech, followed by a two minute question and answer session. c. In the event of a tie, the interested parties shall have an additional two minutes of questions and answers. d. The Secretary will hand out blank ballots to voters and collect them once selections have been made. 1. Votes will be tallied in front of all those present during the voting process. e. The election of the Assistant Director must occur by the end of this meeting. f. The chapter Faculty Advisor and/or Liaison must be present during this meeting to tally all the votes. g. The Quorum for elections are defined as 51 percent of members present eligible to vote. 16

19 ARTICLE VIII: IMPEACHMENT AND RESIGNATION Section I: Impeachment a. Officers of the organization may be impeached for: 1. Non-participation, misconduct, failure to fulfill job duties, or violations of any provisions of the Constitution. The officer will be notified in writing of the possible removal from office at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. b. Any officer may be removed from office upon a 2/3 affirmative vote of active student members. c. If impeachment is proposed by a member of the Executive Board, a special closed meeting will take place among the Executive Board and Committee Directors only to determine if impeachment is warranted. 1. If impeachment is not deemed appropriate, the officer will remain on the Executive Board or Committee Directors. 2. If impeachment is deemed to be appropriate, the President or highest ranking officer will voice the concerns to the impeached officer. 3. The impeached officer will then have the opportunity to state his or her case to the Executive Board and Committee Directors. 4. Impeachment may be overturned so long as there is a majority agreement of the Executive Board and Committee Directors. However, if the majority of the Executive Board and Committee Directors wishes to proceed with impeachment, the impeached officer may choose one of the following options: i. Resign and no public knowledge will be made regarding the impeachment, or ii. Opt to present the issue to the active membership. If this option is selected, see points three through five of Article VIII Section I part d listed below. d. If impeachment is proposed by a member, the President or highest ranking officer shall hold a special meeting with the member to determine if impeachment is warranted. 1. If impeachment is not deemed appropriate the officer will remain on the Executive Board or Committee Directors. 2. If impeachment is deemed to be appropriate by the membership, the President or highest ranking officer shall be for voicing the concerns to the impeached officer. 3. The impeached officer shall have the opportunity to state his or her case to the membership; upon which the membership will then have the opportunity to ask any questions that are believed to be pertinent to the situation. 4. Impeachment may be overturned so long as there is a majority agreement of all the active members and the Executive Board and Committee Directors, a majority of both is needed to impeach. 5. All events shall be documented by the Secretary. e. The charges will be presented via to the individual being charged. 17

20 ARTICLE VIII: IMPEACHMENT AND RESIGNATION - continuation Section I: Impeachment - continuation f. The President shall chair any special closed-door meetings. If the President is being impeached, the highest ranking officer will chair the meeting. g. If a position becomes available because of an impeachment, the following steps shall be taken: 1. If the Office of the President is vacated, the Vice-President will assume the duties of the President. 2. If more than one position should become vacant: i. An Assistant Director who has been assigned to these duties will assume the vacated position. ii. In the event that there is no Assistant Director, a special election shall be held following the details set forth in Article VII Sections I and II. In the interim, a member of the Executive Board and/or Committee Directors shall assume the responsibilities of the impeached officer. Section II: Resignations a. Officers no longer wishing to serve on the board must submit their resignation to the highest ranking officer and advisor at least two weeks in advance. Prior to the officer s final day he/she shall provide all documents relating to the organization and brief their replacement of current projects in their care. b. The documentation shall be provided to the Secretary for record keeping purposes. c. If a position becomes available because of a resignation, the same steps outlined in Article VIII Section I part d shall be applied. ARTICLE IX: AMENDMENTS Section I: Amendments a. Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented and voted on, by the Executive Board and Committee Directors during one of the monthly Board meetings and should include a full explanation and/or rationale for the amendment. The amendment shall not take effect until approved by 2/3 affirmative vote of the Executive Board and Committee Directors. b. Amendments shall become effective following approval of the Student Government Association, the Office of the Student Activities, and the Director of Student Affairs for ALPFA NJ. 18

21 ARTICLE X: ENACTING CLAUSES This Constitution shall be effective as of the date that the Constitution is approved by the Director of Student Activities and Director of Student Affairs for ALPFA NJ. a. Non-Discrimination Clause The membership of this organization shall consist of the following: (Generally membership should be regular membership, open to all required students attending full or part-time. They maybe requited to those who do not qualify for regular membership, e.g. alumni, non-students, faculty, etc.). Membership may not be denied to the basis of sex, race, religion, handicap, color, national origin, ancestry, age, sexual orientation, marital status, veteran state (see Title IX, The Americans with Disabilities Act, ADA compliance or The Act). b. Membership Clause Please be advised that because of the Student Fee structure, undergraduate organizations should have only undergraduate students as full members, graduate organizations should only have graduate students as full members. Also, please be advised that due to the Student Fee structure, an organization cannot charge a member any dues or fees. Unless an organizational fee is mandated by a state or national chapter, in which case the fee must go through the Associated Student Accounts office. 19

22 SIGNATURES OF APPROVAL: Organization President: Date: Angelina Savitsky President SGA President: Date: President Organization Faculty Advisor: Date: Faculty Advisor Director of Student Activities Office: Date: Director Director of Student Affairs for ALPFA NJ: Date: Director 20