BOARD OF ALDERMEN. Regular Meeting Tuesday, January 22, :00 p.m. Council Chambers Branson City Hall 110 W. Maddux AGENDA

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1 NOTICE OF MEETING BOARD OF ALDERMEN Regular Meeting Tuesday, January 22, :00 p.m. Council Chambers Branson City Hall 110 W. Maddux MEETING CALLED TO ORDER AGENDA PLEDGE OF ALLEGIANCE INVOCATION Ted Martin ROLL CALL PUBLIC COMMENT: To speak during public comment, please sign the speaker sign-up sheet located at the front door of the council chambers prior to the start of the meeting. CONSENT AGENDA: 1) Approval of Board of Aldermen Minutes: a) January 8, 2019 Regular Meeting 2) Acknowledge Receipt of Minutes: a) Park Board meeting of November 20, 2018 b) Human Resources Committee meeting of December 5, ) Final Reading of Bill No approving an agreement for Professional Consultant Services between the City of Branson and Allgeier, Martin and Associates, Inc. for Engineering and Design of a Water System Extension Project and authorizing the Mayor to execute the contract. 4) Final Reading of Bill No approving the contract Capitol Solutions Consulting pertaining to Professional State Lobbying Services and authorizing the Mayor to execute the contract. 5) Final Reading of Bill No approving a contract with S&S Pumping, Inc. to accept Holding Tank and Special Waste for treatment at the Branson Wastewater Treatment Facilities and authorizing the Mayor to execute the contract. 6) Final Reading of Bill No amending Chapter 78 of the Branson Municipal Code pertaining to Small Wireless Facilities. January 22, 2019 Board of Aldermen Agenda Page 1 of 2

2 7) Final Reading of Bill No approving High Density Residential (HDR) Zoning for the properties located at 230 Chateau Cove Drive. 8) Final Reading of Bill No accepting the proposal of Walden Chemical, Inc. pertaining to the purchase of pool chemicals used in the Aquaplex and authorizing the Mayor to execute the contract. 9) Final Reading of Bill No approving a lease agreement with Patton Companies, LLC pertaining to the property commonly known as Scotty s Trout Dock and authorizing the Mayor to execute the lease. REGULAR: 10) Public Hearing and First Reading of Bill No approving the Annexation of the property located at 192 Barkley Lane. 11) Public Hearing and First Reading of Bill No approving the Annexation of the property located at 200 Barkley Lane. 12) First Reading of Bill No vacating a Slope Easement adjacent to Branson Hills Parkway. 13) First Reading of Bill No approving the contract with Hollister Recycling Center for the disposal of metals for the City of Branson and authorizing the Mayor to execute the contract. 14) First Reading of Bill No accepting the proposal of Pictometry International Corp pertaining to the Digital Orthophotography, Planimetric and Topographic Mapping Project and authorizing the Mayor to execute the contract. MAYOR/CITY ALDERMEN/CITY ADMINISTRATOR S REPORTS ADJOURN INTO EXECUTIVE SESSION Closed Executive Session pursuant to RSMo for litigation. ADJOURN Where Values are the Difference JANUARY: VISION Planning for the future and encouraging growth For more information please visit or contact: Lisa Westfall, City Clerk, Posted: January 17, 2019 January 22, 2019 At: By: Board of Aldermen Agenda Page 2 of 2

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11 Park Board Minutes November 20, 2018 Members Present: Candy Sullinger, Bob Simmons, Danielle Dingman, Julie Wolfe, Andrew Brown, Wes Stoner Members Absent: Scott McCulley, Gabe Miller, Jamie Whiteis, Garrett Vanderpool Staff Present: Cindy Shook, Jason Reinsch The meeting was called to order. New Recreation Specialist Sarah Marsh was introduced to the board. Julie Wolfe made a motion to approve the Park Board minutes dated October 16, Wes Stoner seconded the motion. All were in favor. Business: 1. The first item on the agenda was a presentation of the financial report. Cindy opened this item by stating that overall she was very pleased with the report and especially with the campground, which is thriving. Cindy also pointed out that all of the ball programs were doing well and continued to grow. Cindy directed the group to the bottom of the report and explained that in terms of the operating revenue we were currently very similar to 2017, which was an overall positive. Wes Stoner asked about the significant decrease in tournament expenses. Cindy responded that the decrease was due to not hosting the MAYB basketball tournament last summer as most of the expense is referee costs. Cindy continued by saying that revenue was down for the same reason. Julie asked about the golf course financials. Cindy stated that revenues are down as we stopped collecting fees, while we continued having some expenses in the form of mowing the course. 2. The next item on the agenda was an update on the new recreation software and website. Jason logged into the computer and demonstrated how to create a new user and access the online system to sign up for activities on-line. Jason then discussed the software s details and benefits, including a reduction in paper usage, and indicated that the go-live date was set for November 27. Cindy added that there is a lot of great features with the system, including the ability to ask users to confirm to the refund policy, ing out receipts and the opportunity to donate to the youth scholarship fund. Cindy then provided a preview of the department s new website, which will be rolled out at the same time. Wes asked if there would be a processing fee and Jason indicated that there would not be any additional fees, as we would not see additional fees on our end because we were able to continue to use our current merchant processor. Danielle asked if the website is mobile friendly and Jason confirmed that it is and that we had looked at the City of Joplin as a model. Wes inquired if there would be a way to utilize the system for in-house users to register on a device, such as an I-Pad. Jason responded that as the department becomes more comfortable with the software, they will be looking for opportunities for things like that to make the in-house experience better and faster as well. Danielle asked how we planned to let people know about the new software and ability to register on-line. Cindy stated that the department would be doing a press release, sending an to all of the users in our database, and promoting it on social media. Danielle mentioned that she felt it would be

12 important to send a consistent message for the first year as people became aware of the system. She also asked if people would be able to sign up for multiple events and facilities at the same time. Jason responded that as of Jan , the entire catalog would be open for reservations and registrations for the Bob asked if the website and software would be linked to the City website, and Cindy assured the group that it was linked and would provide a seamless transition. 3. The next item on the agenda was an update on the 2018 tournament attendance numbers. Cindy reviewed the report and discussed how this report was developed when the RecPlex started hosting tournaments back in She informed the board that we had been using the same way of reporting so we could remain consistent from year to year. Cindy pointed out that in 2018, the direct visitor spending estimate for tournament at the RecPlex was approximately $14.5 million. This number is very similar and consistent with 2017, as there are very few opportunities to expand events based on facilities. Cindy shared that the CVB uses a different calculator that includes other variable such as jobs created, that produced a much higher number. Jason discussed that the department had recently been working with some groups to bring new events or expand their current events in the fall, which is a good time of the year due to availability of the ballfields. He mentioned that Branson High School is looking to expand their fall tournament, and also that a new softball exposure event would be coming in He also stated that he recently sat down with Ballparks of America and discussed any potential opportunities to share facilities for events. Wes asked if the department had any influence on the dates of events, because in the hotel industry, the fall is already extremely full. Andrew added that increased communication between the City and hotels could help. Cindy responded by saying that the CVB serves in that role and encourages these event holders to schedule in advance and book early. 4. The next item on the agenda was an update on the youth scholarship program. Cindy reminded the board that we had been extremely fortunate for the past few years to receive funding through the Skaggs Foundation to fund our youth scholarships. Cindy informed the group that since receiving our first grant from Skaggs we had awarded over 370 scholarships to 180 families in our community. Cindy also noted that we are continuing to look for ways to make the program self-sustaining so we won t have to rely on the generosity of the Skaggs Foundation in the future. Candy asked if we were able to cover all of those who request scholarships, and Cindy responded that we do not turn anyone away if they meet the requirements for our scholarship program. Bob asked how the program came about and how it can be utilized. Cindy and Candy explained that when they instituted program fees many years ago, they immediately began to offer scholarships to ensure all youth would have an opportunity to participate. Cindy finished the item discussing how this scholarship program has positively impacted the department and the community we serve. 5. The next item on the agenda was a brief recreation and program update. Candy commented that as usual, it appeared that there was quite a bit going on. Cindy mentioned that we had recently hosted the Halloween BOOnanza event, and it was once again a success. Cindy noted that there had been changes to the event to try to spread things out a little more and make it less congested. Julie, who volunteered at the event, stated that she was surprised by how many people from neighboring communities came to the event. Candy mentioned that the weather was terrific that day as well, which likely played into the large crowd. Cindy also mentioned that

13 Traci Burrow at the Community Center was gearing up for Adopt-A-Senior. This is the 3 rd year for the program, and it is similar to the Angel Tree where people can take a name and buy for a specific senior. Cindy stated that we collect names and wish lists through the local nursing homes, the meals-on-wheels-drivers, and nominations made by members of the community. 6. The next item on the agenda was an update on the Sunset Trail extension. Jason stated that the trail was marked and ready, and that Public Works crews were hoping to start moving dirt the following week. Jason said that because temperatures were beginning to drop, they may have some difficulty pouring the asphalt portion before the end of the year. He indicated that worst case scenario, they would pour the concrete section this winter, and finish the asphalt portion in the spring. Member s Report 1. Andrew informed the group that a new Ax Game attraction had opened at the Shoppes of Branson Meadows, and inquired if there was any opportunity for leagues. 2. Bob shared that he recently attended the National League of Cities and shared about the harbor development. He noted that the harbor area grossed $550 million annually, and the money was staying in the area and being re-invested in the harbor Meeting Adjourned 6:15pm

14 M I N U T E S HUMAN RESOURCES COMMITTEE CITY OF BRANSON, MISSOURI December 5, ) Call to Order The Human Resources Committee met in the Fishbowl of City Hall, Wednesday, December 5, The meeting was called to order by Mayor Karen Best at 9:32 am. 2) Roll Call Committee Members present: Mayor Karen Best, City Administrator Stan Dobbins, Alderman Kevin McConnell, and Community Member Bryson Allen. Also present: Human Resources Director Jan Fischer, Risk Manager Bob Smither, Senior Human Resources Generalist Kimberly Cooper, Human Resources Generalist Jamie Patrick, and Human Resources Clerk Gina Stech; also present Traci Henderson from Finance, Chena Simmons from Administration, and Melody Pettit Communications Manager. 3) Acknowledgement of October 17, 2018 minutes. The minutes of the October 17, 2018 meeting were acknowledged. Motion to approve: Stan Dobbins; Second: Alderman Kevin McConnell; Vote: 4 Yes, 0 No, 0 Abstain. 4) Discussion of New Hires/Promotions/Reclassifications. Update given by Human Resources Director Jan Fischer. 5) Review of Wellness Appeals. Discussion led by Jan Fischer. Motion: Recommend approving Wellness Appeal #WA101818: Stan Dobbins, Second: Kevin McConnell; Vote: 0 yes, 4 No, 0 Abstain. Motion: Recommend approving Wellness Appeal #WA102218: Stan Dobbins, Second: Bryson Allen; Vote: 4 Yes, 0 No, 0 Abstain. Motion: Recommend approving Wellness Appeal #WA102318: Kevin McConnell, Second: Bryson Allen; 0 No, 4 Yes, 0 Abstain. Motion: Recommend approving Wellness Appeal #WA if employee can provide documentation of doctor and optometrist visits: Bryson Allen, Second: Kevin McConnell; Vote 4 Yes, 0 No, 0 Abstain. Motion: Recommend approving Wellness Appeal #WA113018: Bryson Allen, Second: Stan Dobbins; Vote: 0 Yes, 4 No, 0 Abstain. 6) Update from City s Safety Team. Update given by Bob Smither. Frequencies of work comp injuries are trending down last few years and will reduce work comp rate after we have consecutive 3 year history of reduced accidents included in the work comp review/audit. Safety team is overseeing upcoming cold weather training and crane training. Bob and a supervisor from each of Utilities and Public Works Departments is attending a trench disasters and safety training held by Common-ground Alliance today, Wednesday, December 5, 2018 in Springfield. Bob reminded everyone that the City Employee Christmas Dinner is this Friday, December 7 th weather permitting; Convention Center is available Friday, December 14 th if we wish to reschedule but needs decided by noon December 6 th.

15 M I N U T E S HUMAN RESOURCES COMMITTEE CITY OF BRANSON, MISSOURI December 5, ) Human Resources Director s Report. Update given by Jan Fischer. Update on search for applicant tracking software HR department has gone thru previews on several programs and has one more demonstration this afternoon. Bryson commented that he really recommends what Big Cedar uses which is being considered, AquireTM. American Fidelity will be here 12th, 13th, 14th, and 18 th and will have SRA forms for all employees to sign off on for 2019 deductions to keep City in compliance for Section 125 pre-tax deductions. 8) Adjourn. A motion to adjourn was made. Motion: Bryson Allen; Second: Kevin McConnell; Vote: 4 Yes, 0 No, 0 Abstain. Time Adjourned: 10:32 am.

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