Minutes of the Village of Lordstown Board of Trustees of Public Affairs meeting held January 21, 2016

Transcription

1 RECORD OF PROCEEDINGS MEETING OF THE LORDSTOWN VILLAGE BOARD OF PUBLIC AFFAIRS 1455 Salt Springs Road, Lordstown, Ohio January 21, :00 p.m. to 6:30 p.m. IN ATTENDANCE: Mr. Kevin Campbell, President Mr. Thomas Dietz, Vice-President Mr. Mike Sullivan, Board Member Mr. L. Bruce Platt, Supt. of Utilities RECORD OF PROCEEDINGS taken before me, DEBORAH LAVELLE, RPR, a court reporter and Notary Public within and for the State of Ohio on this 21st of January, MR. CAMPBELL: We're gonna go ahead and get the meeting started. Would you please stand with me for the Pledge of Allegiance and the Lord's Prayer. (The Pledge of Allegiance and Lord's Prayer are recited at this time.) ROLL CALL: MR. CAMPBELL: Thank you everybody. Okay. I'll go ahead and go through the -- I'll call roll call. Kevin Campbell, present. Tom Dietz. MR. DIETZ: Present. MR. CAMPBELL: Mike Sullivan. MR. SULLIVAN: Here. MR. CAMPBELL: Bruce Platt. MR. PLATT: Here. MR. CAMPBELL: Cindy -- I'll make a motion that we excuse Cindy. She had a passing in her family. All in favor? (All respond aye.) MR. CAMPBELL: She's excused. Chris. MR. KOGELNIK: Present. MR. CAMPBELL: And Paul, he is not here. So we're good for that. APPROVAL AND CORRECTION OF MINUTES: March 19, 2015 August 20, 2015 October 15, 2015 November 19, 2015 MR. CAMPBELL: We have four chunks of minutes for approval. Mike, you'll have to abstain because you weren't on the Board at the time. MR. SULLIVAN: I was here for two of them. MR. CAMPBELL: That's true, you were here, but for approval. Do you have any corrections or adjustments? MR. DIETZ: No. MR. CAMPBELL: I looked through them, I didn't. MR. DIETZ: I'll make a motion for March 19. MR. CAMPBELL: All in favor? (All respond aye.) MR. CAMPBELL: All opposed? I'll make a motion for August 20,

2 MR. DIETZ: I'll second it. MR. CAMPBELL: All in favor? (All respond aye.) MR. CAMPBELL: I'll make a motion for October 15. MR. DIETZ: I'll second it. MR. CAMPBELL: All in favor? (All respond aye.) MR. CAMPBELL: All opposed? MR. DIETZ: I'll make a motion for November 19. MR. CAMPBELL: All in favor? I'll second. All in favor? (All respond aye.) MR. CAMPBELL: All opposed? All right. And I know she has a couple more that she needs to work on for minutes to get us all caught up for 2015, but that's what we have at this point. CORRESPONDENCE: MR. CAMPBELL: I do not have any correspondence. Let me quickly look through what she left if there was a letter or something in here. MR. PLATT: I do have something that should probably be under correspondence rather than my report. MR. CAMPBELL: You have that letter? MR. PLATT: Request from -- it is an . MR. CAMPBELL: Sure. MR. PLATT: From the Ohio Commerce Center. MR. CAMPBELL: Okay. MR. PLATT: And I'm trying to locate that right now. Okay. Do you want me to go ahead and read -- MR. CAMPBELL: If you would please. MR. PLATT: Received an that was dated Wednesday, January 13, 2:00 p.m. -- actually 1:57 p.m. it's from the Ohio Commerce Center, Dan Crouse, addressed to Arno Hill and myself. It says here Arno and Bruce: Jobs Ohio has started an initiative to certify industrial sites across Ohio as ready for development based on a number of things. Key among them is the availability of utilities and those utilities' ability to absorb additional users, ie: excess capacity. Ohio Commerce Center is submitting the 80 acre parcel north of Matalco for that certification process. Can you provide me a letter stating that Lordstown has, question mark, excess capacity as of January 2016 to provide X-gallons per day to that site. It would also be helpful to indicate the size and typical pressure in that line. I realize that this is subject to change as time passes and assume that you will state that in your letter. In the statements of excess capacity are key to gaining certification. We continue to value your cooperation to keep Lordstown in the forefront of economic activity. Thanks, Dan Crouse. MR. DIETZ: That would be the farm north -- Lickwar's? MR. PLATT: The old Lickwar property, yes. They purchased that. MR. DIETZ: Because they come across that with the sewer back by the reserve center. MR. PLATT: Right, by Kunkle. MR. SULLIVAN: That's on the right side of the reserve center, right. MR. PLATT: Yeah, north side. MR. DIETZ: It's the old Lickwar farm. 2

3 MR. SULLIVAN: Is it right up next to the farm? MR. DIETZ: They bought the whole farm, didn't they. MR. PLATT: They bought the whole farm, an 80 acre parcel, yeah, so. MR. SULLIVAN: Is that a house that they just re-did, is that part of it? MR. PLATT: No, they tore it town. MR. DIETZ: They tore the house down right on the curve. MR. PLATT: The big old farm house on the curve, they removed that about a year ago. MR. SULLIVAN: But I mean, back that way there's a house and it sets way back, or a garage or something. MR. PLATT: I'm not aware of anything. There might be, but -- MR. SULLIVAN: I might be in the wrong place. MR. DIETZ: You nowhere the Kunkle reserve is, the building they just bought? You got the old fence right beside it. From there down to the curve is the farm they bought. MR. SULLIVAN: Down to Hewitt Gifford? MR. DIETZ: You're too far. MR. PLATT: Just up to Rustic Run. MR. SULLIVAN: Yeah. What I was talking about is after. MR. PLATT: Yeah. No, there's nothing there so. MR. SULLIVAN: I got ya. MR. DIETZ: It's that one right in that area. MR. PLATT: Yeah. MR. DIETZ: Right there was the farm house, so it's that property in here they bought. MR. PLATT: In that area, yes. MR. DIETZ: Because they went across this way with the sewer line. MR. SULLIVAN: Is that all still zoned commercial? MR. DIETZ: I don't know what they got it zoned. MR. PLATT: According to this it's zoned residential. MR. SULLIVAN: That's what I thought. MR. CAMPBELL: I don't know if they changed it or not. MR. PLATT: I'm sure they can apply for a zone change, you know, so. But that's not up to us so. MR. CAMPBELL: So they're looking for -- basically it's for advertising and promotion to say that we've got excess of water and sewer resources to attract businesses. MR. PLATT: Uh-huh, yeah. And I can't give them anything, just from knowing what I know about the Energy Center, you know. I mean, the Warren line's gonna be maxed out, you know, number one. They can provide 2.5 million gallons a day, and which the Energy Center is gonna need it. You know, we're diverting the 24-inch to the Energy Center so we're going back to the, you know, upgrading the pump station. It's a little complicated to answer that question, you know. And I'm not -- you know, I'm not gonna write something down knowing what I know is gonna happen in the future, you know. MR. DIETZ: Yeah. MR. CAMPBELL: Yeah. Yeah, I don't know what to say in response to that so. MR. KOGELNIK: I did give Bruce some idea of how we would respond. 3

4 MR. CAMPBELL: Oh, okay. MR. KOGELNIK: We would have to state our assumptions basically so that the developer, them, Ohio Commerce Center would know what our assumptions were. But generally speaking the long-term accurate way to do that would be we would have to just revisit the model. MR. CAMPBELL: Well that doesn't do them much for what they're looking for because they want something to be able to promote with. MR. KOGELNIK: As they indicated, they acknowledged that this could change from time to time, so at this point in time there's really no capacity issue. However, once the Energy Center comes on board the realistic thing is there will be a capacity concern. MR. PLATT: You know, and then along with that, you know, we're gonna put in a pump station. Niles hasn't given us their blessing on locating that pump station on Salt Springs Road, you know. They may -- the inkling or indication that I'm getting is they may want it over on Brunstetter because that's a 12-inch line coming out of Niles on West Park feeding a 12-inch line on Brunstetter, and that's how we were able to provide enough water to the Kibler well when they fractured that well, you know. We added our two systems together there, you know. So they may, you know, say no, you know, that because that's only a 10-inch over there on Salt Springs and it pumps it's set up -- it was set up for an emergency situation to pump like 300 gallons a minute, you know. MR. DIETZ: You're talking by the tracks? MR. PLATT: Yeah, that one by the railroad tracks right there, yes. And the original plan was to rebuild that and make it permanent because it's just a little temporary pole barn thing, you know, right now. And it's about lived its life right there, you know. We had to replace a door on the building that -- before Christmas, you know. So but you know, if you're going 300 gallons a minute, you know, there's 1,440 minutes in a day, do the math and you're looking at 400 thousand gallons a day, you know. MR. CAMPBELL: Maximum. MR. PLATT: And right now that's what we're using for town to thousand gallons a day with everything. MR. CAMPBELL: Well, at this point he's looking for a response from -- MR. PLATT: Right. I did respond to his . Mayor Hill called me the following day and said hey, you know, they don't have an answer yet, you know. And I explained to him why we can't -- why I couldn't answer it. And I sent an Thursday, January 14, that 3:09 p.m. and -- Dan, I've received your inquiry about the property. The Board of Public Affairs is responsible for answering such an inquiry. Their next meeting is -- I put down the wrong date -- January 19 at 4:00 p.m. and they can then ask our engineering firm to supply an answer for you. My apologies for not answering sooner and making you aware of our process. And then I sent a little correction, the meeting is the 21st at 4:00 p.m., you know, so. MR. CAMPBELL: All right. Well gentleman, I mean we could provide them an answer with the current system because that would be a correct answer and say here's where we're expected to go, which would be a situation of no excess. I mean, that would be a truthful way to handle it to say here's where our current system is. The energy plant comes in sorry, we're not gonna have much extra water. Now there may 4

5 be another option, if Warren wants to run another line there or something Warren wants to do; but we can speak from that aspect of it. MR. KOGELNIK: See, normally a developer will -- if they have any accurate sense of development that's gonna occur, they'll give you what the probable consumption is gonna be. So not knowing that it's hard to say how our infrastructure simply would match up to their need. MR. PLATT: Correct. It's always -- you know, I used to go round and round with Mr. Barnhart about that very same thing, you know, how much water can you give me. I said well, how much do you need down there, you know. It's conceived that it's like a truck load of watermelons, and you've got 1,000 watermelons on the truck and you've sold 400, I've got 600 excess. It doesn't work quite that way, you know. It just doesn't, you know so -- MR. CAMPBELL: All right. Well I mean, I do understand where they're coming from and they're trying to promote and attract more business. It's unfortunate with where we're at and how we can answer, we can't give them a concrete thing for that. Just like the power plant coming in. You come in with some kind of requirement, we need this much water, we'll work with the engineer, run our options, you can run a line or -- but just to give them a blanket excess, we're stuck with that. MR. PLATT: Right. I mean, if nothing was as concrete as what the power plant is, you know, I mean we could give an answer. But I mean, we're too far along to -- MR. CAMPBELL: Ignore it. MR. PLATT: -- ignore that, yes. MR. CAMPBELL: All right. Well, is there anything else on that topic. No. All right. We're gonna move on then. PUBLIC COMMENTS: MR. CAMPBELL: Any public comments? Since I don't see any public around, I'm gonna assume no public comments. NEW BUSINESS: 1. Election of Officers MR. CAMPBELL: New business, we have election of officers. And every year we go through the big three, which is the three of us, and someone has to be president and I guess vice-president and then as a third person. MR. SULLIVAN: I'll make a motion that Kevin be president. MR. DIETZ: I'll second it. All in favor? (Mr. Dietz and Mr. Sullivan respond aye.) MR. DIETZ: You can't vote. MR. CAMPBELL: I guess that's short order, I'll remain president. I'll make a motion -- anybody want to volunteer for vice-president rather than -- MR. DIETZ: I'll stay there. MR. SULLIVAN: That's all right. MR. CAMPBELL: I'll make a motion that Tom stays vice-president. MR. SULLIVAN: Okay, second. MR. CAMPBELL: All in favor? (Mr. Campbell and Mr. Sullivan respond aye.) MR. CAMPBELL: All opposed? 5

6 Meeting Dates MR. CAMPBELL: So that gets us down to our 2016 meetings for the year, which we should have had finished up last year but got out of sync with everything. Did -- I think you gentlemen already have them. Is there any changes that you guys wanted to make? MR. SULLIVAN: Yeah, if possible. I'm gonna be on vacation the first two weeks in February. I'm leaving the 8th and I won't be back until about the 20th. MR. CAMPBELL: All right. Well, what do you gentlemen want to do? MR. DIETZ: I'm leaving, I won't be around President's Day neither, I'll be in Florida. Depending on what date it is. What date is President's Day? MR. PLATT: That's what I'm trying to look real quick for. MR. CAMPBELL: Well, we definitely have to do this for the February one, it's the next meeting. MR. PLATT: President's Day is the 15th. MR. DIETZ: So I'll be in Florida. MR. SULLIVAN: Me too. MR. PLATT: The 25th, that would be the fourth Thursday of February. MR. SULLIVAN: I'll be back by then. MR. CAMPBELL: So let me check my calendar just to make sure since it's next meeting. So we're thinking the 24th -- it would be the 25th. MR. PLATT: Yeah, the 25th is a Thursday. MR. CAMPBELL: I'm okay with that. I don't see anything else on that day. Are you all right with that? MR. DIETZ: I don't know how to get a calendar on this thing. MR. CAMPBELL: Well, do you have your appointments in there? MR. DIETZ: No. All right, just make the date. MR. SULLIVAN: 25th. MR. CAMPBELL: Then that will cover both you gentlemen. And Bruce, Chris you're okay with that? We'll keep it at 4:00. MR. DIETZ: September, we already changed that. MR. CAMPBELL: Does that work with everybody to make it the 8th? MR. CAMPBELL: Well he's president of the festival committee now, so he has to be okay. Are you all right with that, Mike? So that's the only change to our calendar. Life is hectic and it can change. At least we have something we can post, and if something comes up try to bring it to the attention as fast as we can. And as long as we have a couple Board members we can move on if we have to. Okay. Well then, I will make a motion that we accept the meeting dates with the change for February to the 25th for 2016 and the rest of the dates will stand. MR. SULLIVAN: Second. MR. CAMPBELL: All in favor? (All respond aye.) MR. CAMPBELL: All opposed? Okay. All right. So we got through those. 6

7 3. A resolution authorizing the Board of Public Affairs of the Village of Lordstown to execute a residential solid waste collection and disposal contract with Browning Ferris Industries of Ohio, Inc., dba Republic Services for the Village of Lordstown and declaring an emergency MR. CAMPBELL: All right. We're down to resolution -- number three on our new business, a resolution authorizing the Board of Public Affairs of the Village of Lordstown to execute a residential solid waste collection and disposal contract with Browning Ferris Industries of Ohio, Inc., dba Republic Services for the Village of Lordstown and declaring an emergency. And that was our re-bid that Chris had helped us out with, and it worked out to where it was much smoother and I wish the first one would have went as well. But some things learned. So I guess we're more prepared for the next one which is what, do we get five years? MR. KOGELNIK: Yeah. MR. CAMPBELL: So this will give us some time to probably forget everything we learned and new people will be in place or whatever. But were there any questions or concerns about -- it's pretty much the same contract with the same supplier, not much to change. MR. SULLIVAN: So when you re-bid, all three of them re-bid again? MR. CAMPBELL: On the re-bid only two of them submitted a bid. It was Republic and the Ohio something -- what was the other one? MR. KOGELNIK: I don't recall. MR. CAMPBELL: I don't remember it. Only two. MR. KOGELNIK: Ohio Valley Waste. MR. CAMPBELL: Yeah, I think that's it. And they were substantially higher. So with us staying with -- it worked out for the better I think for our customers and the issues around it. So I have that here. Okay. So if there's no questions or concerns I'll make a motion that we accept this resolution. MR. DIETZ: I'll second it. MR. CAMPBELL: All in favor? (All respond aye.) MR. CAMPBELL: All opposed? So that will become Resolution And we'll all need to sign this and pass it around here. 4. Notice of Award to Republic Services/Residential Solid Waste Collection and Disposal MR. CAMPBELL: And then I need to sign, which is the next item of the agenda, the notice of award to Republic Services, solid waste collection and disposal. This is something I need to sign so it gets processed for the notice of award. I'll sign that now. MR. DIETZ: And I notice on our computer, the computer where we have for our department, you go all the way down to the bottom of it and it said they don't pick up after holidays, they have all their holidays they're off for. MR. CAMPBELL: Oh, that's very handy to know. MR. DIETZ: At the bottom of our screen. MR. CAMPBELL: Just scroll down there and you can notice that. Okay. That should take us down through those two items. 7

8 5. USG Tank Maintenance Program MR. CAMPBELL: Number 5, USG tank maintenance program. And Dan had sent an with -- I did not print it. Did you happen to print that ? MR. PLATT: Yes, one where I speak to this Youngstown and -- do you have it? MR. CAMPBELL: Yep, there it is. MR. PLATT: I didn't include the in the packet. We can make a copy of it real quick. MR. CAMPBELL: No, I was just gonna reference that he had sent that , the point being who were they signing with, somebody you mentioned in there. MR. PLATT: City of Youngstown. MR. CAMPBELL: That's who it was. MR. PLATT: Yeah, City of Youngstown. The says it -- I'll paraphrase, they're getting ready to sign their tanks into the maintenance plan. So he's attending the Youngstown board meeting now. MR. CAMPBELL: Right now? MR. PLATT: Yeah. And they're basically gonna try to use the Ohio Revised Code, which I put a copy of that -- that's in that packet there, and which states that an asset management professional service contract for engineering repairs sustainability, da-da-da, and maintenance, you know, they can enter into it by direct negotiations, it does not have to be bid out. MR. CAMPBELL: I will send that to Paul because when I did contact him about that he had stated that that was not an option for us. But I did not have anything to send him with that kind of detail on that. So that will either be smooth or an aggravation to him, all depending on how it goes. MR. PLATT: Why, I did -- that print-out, Dan supplied one with the . But I went online at the O.R.C. and printed out exactly the same thing, okay. Number one. Number two, Thursday -- this past Thursday we had Meander Water Association meeting which Youngstown -- anybody that buys water from Meander, we all meet and, you know, have a little round table type thing. And I spoke to Gene Leeson, who's the chief engineer for the City of Youngstown, and they have seven tanks. And they very much want to enter into this tank maintenance plan with them. And I talked to him about, you know -- I mean, it's identical to -- we have two tanks, they have seven. Our tanks are in pretty good shape, their tanks are in horrible shape. MR. CAMPBELL: Are you looking for the T.V.M. -- any T.V.M. application to theirs or just maintenance on the tank. MR. PLATT: Just maintenance on the tank. They were gonna put in the mixers. MR. CAMPBELL: Just put in mixers. I was curious. MR. PLATT: Yeah, and things. Than once we got this Dan's been calling not frequently but, you know, about once a week. MR. CAMPBELL: Touch base. MR. PLATT: Trying to stay on top of things. Yesterday afternoon I called Gene Leeson to see what's our status, where are you at. He said we're just now going to the law director to see if we can do it like that, we're gonna get our opinion. He goes we're gonna talk 8

9 to him in the afternoon, and if that goes well then tomorrow night we're gonna present it to Council. And then Council, if they're agreeable to it, then they're gonna draw up an ordinance for them for the City of Youngstown to pass the ordinance to allow them to enter -- not to enter but to negotiating and then process it. So it's not quite as far along as what I -- what my impression that I was getting from Dan was they're voting on it. And his concern is everything is scheduled by how the agreements come in, you know. So first come, first serve basically. And he knows the power plant's coming, we know the power plant's coming, we need to drain the 45 tanks and get it touched up like we did with the Bailey Road tank over Thanksgiving. And he, you know -- MR. CAMPBELL: Trying to map it out. MR. PLATT: He says if you guys can get yours done and done, we can schedule your stuff for the spring and be done with it, you know as far as draining the tank. MR. CAMPBELL: Can't we go ahead and schedule like we did the other one? We still did the flushing and -- for what it costs, if that's an issue to get it done. MR. PLATT: I'm sure we can do that. That would be an option. MR. CAMPBELL: It's an option. MR. PLATT: So I haven't, you know, talked to him about that. But again, he's looking to be able to put -- MR. CAMPBELL: A contract. MR. PLATT: Put that -- everything all in one package there. MR. CAMPBELL: Yes, I understand. I understand. MR. PLATT: But that's pretty much where we're at on the tank maintenance plan. MR. CAMPBELL: I know Tom and I have been -- well, we have had more time with Dan and more presentations and more time to think about it. I didn't know if Mike had had time to review or look at any of that. Dan had offered to come and have a meeting, just you two, if you wanted to understand some more of it. MR. PLATT: He did offer that. Again, he says if the new member needs to be brought up to speed he would be more than happy to come back at some point. MR. SULLIVAN: I would be glad to do that. MR. PLATT: Well, we'll get together outside the meeting and set a date. MR. CAMPBELL: I think it would be a good thing for you to see in detail and ask questions so you can understand it. It's not little thing. MR. SULLIVAN: I may have misunderstood when I sat through the last one. I wasn't -- the mixing of the chemicals, what happened there? MR. PLATT: Yeah, the mixing of the chemicals. This has nothing to do with adding chemicals to our water. MR. SULLIVAN: Okay. MR. PLATT: What it does is you put that device inside the tank and it causes -- MR. SULLIVAN: Keeps a constant flow. MR. PLATT: So ice doesn't develop and et cetera. So you don't have a layer of water that has one number of chlorine in it and 9

10 a higher is lower and you get up to the top where there's none. MR. SULLIVAN: That must have been what I came home with. So where does that happen. MR. PLATT: That happens right inside the tank. They'll actually put a mechanical -- MR. SULLIVAN: No. I mean, where does the chemicals get added? MR. PLATT: Chemicals get added down at Meander, at MVSD. MR. CAMPBELL: It's in the water before we can do anything with it. MR. PLATT: We do all the water treatment. MR. SULLIVAN: Because when they first made the change there was a letter sent out saying that you may want to boil your water; it will be safe, but for a while you may want to do that. MR. PLATT: Right, uh-huh. MR. SULLIVAN: But then there was never one saying okay, you don't need to do that anymore. MR. PLATT: I think the -- we had to send out a notice of violation back in August, in September. MR. SULLIVAN: Right. MR. PLATT: And then in that letter it really wasn't anything about boiling the water. You could filter it and those kind of things. The E.P.A., you know, they make you notify people that the water is -- you know, that it's in violation, but they don't send out and they don't encourage you to send out a letter saying that the water is okay either, you know. I mean, it's -- we can send out a letter saying what our numbers are. MR. SULLIVAN: Which would mean nothing. MR. CAMPBELL: To most people they're like what. MR. PLATT: So that's kind of why about every Council meeting I try to stand up and say what our numbers are and try to bring it down into laymen's terms, you know. And I use the magic number is 80 and we're like -- right now we're at 30, you know, has been our test numbers. And then beginning of February we'll do the E.P.A. sampling for our -- MR. SULLIVAN: What is the good number, the range of the good? MR. PLATT: You dqn'5 be any higher than 80, a running average of 80. So like right now we just did a test sample and it was at 30.5, you know. So we're well under that. MR. SULLIVAN: What was it when the E.P.A. said send that out or when they sent it out? MR. PLATT: When we sent the note out we were at like 110, and that caused us to have a running average of So we were nine pennies out of a billion too many, you know so -- MR. SULLIVAN: Yeah, I had a lot of questions on that. I don't want people saying they ruined our water, when can we drink it. MR. PLATT: And really the only thing, you know, about that was that it was -- it could increase your risk of getting cancer, okay. Those were the scary words in that notification. And I understand that that's very scary, you know. But by the same token I understand it's increasing your risk, and the data that it was -- it increases the risk of bladder cancer in males and like -- I forget the exact number, it may be two people out of 100,000. They suspect that that's what caused -- could have caused their bladder cancer, you know. So it's -- you 10

11 know, it's unfortunate that -- but it's good that they resort to that too. It makes us supply a better product, you know, absolutely, you know. MR. CAMPBELL: Okay. Well I'm not sure, at this point do you think it would be beneficial to go and get it scheduled and just pay for the flushing of the Route 45 tank, and we can just take our time if we want to go through contract. It's not talking a lot of money to get it done and be out of our hair. The only difference would be we would pay now which is $2,000, $2,500. MR. PLATT: It was $2,250 for the Bailey tank. MR. CAMPBELL: We're not talking about a lot of money, it would be done. MR. PLATT: I'm sure the 45 tank will be a little bit more because it's a little bigger tank. MR. SULLIVAN: It's older too, isn't it? MR. PLATT: It is older. But it was painted a year -- just one year before the Bailey Road tank, you know. So the painting jobs are very close to each other. MR. CAMPBELL: They've been in it to check it out already, so I think we should have a good idea what it would be. I think that's the proper thing to do with it. MR. PLATT: I can talk to Dan and get a proposal like I did with -- MR. CAMPBELL: Not that we're not looking for the contract, it's just that that's an important issue to us. MR. PLATT: Just to make sure we get that on there. But it's just the clean-out like the Bailey Road tank, not adding the -- MR. CAMPBELL: That I want to put in this, at least that's what I was feeling. But to add the mixer and aerator, I mean the vents would be something that would be part of the maintenance and that is taken care of and that's part of it. That's what I was thinking of doing. Does that make sense to you gentlemen at this point? Yeah, talk to Dan and get that scheduled. MR. DIETZ: Then are you gonna get him to go through it with Mike again? MR. PLATT: I'll get with Mike and see if what he has available after the meeting and -- MR. DIETZ: When you do that let me know, I'd like to sit through it again. MR. PLATT: If we have two people -- MR. CAMPBELL: I don't think you can have two people, two Board members. Yeah, you can't do that. MR. DIETZ: Never mind, forget it. MR. CAMPBELL: It's the Sunshine Law, you can't have two Board members. MR. SULLIVAN: You can call it a meeting. MR. CAMPBELL: We could. You just have to advertise it. MR. PLATT: Or a work session. MR. CAMPBELL: It could be a work session and it wouldn't have to be a meeting. I've met with him and discussed I'm comfortable with where we're at. I guess you gentlemen figure out what you like and we'll have Cindy --. MR. PLATT: Because Cindy will be back next week, so she'll be able to accommodate that. MR. CAMPBELL: I want to be comfortable with it. So if 11

12 you gentlemen -- that's not a problem at all. 6. Water Rate Review MR. CAMPBELL: The water rate review. Oh, this is something else that we need to get finished up. And if my memory serves correct, we settled on I guess like a 55 cent increase, but there was still kind of discussing breaking up like the minimum -- like the tap-in fee for the minimum usage thing on our bill statements. And we were waiting for Cindy to help with that because she has to deal with that every day and wants it to be something she can fully utilize and benefit and alleviate some of the confusion that we have with that surrounding issue. MR. SULLIVAN: Well, you know, and the -- MR. CAMPBELL: I guess we'll try to cover that next meeting. MR. SULLIVAN: I think before that happens we ought to figure out what we're gonna do with the I&I. MR. CAMPBELL: Well, that's on the sewer. This is on our water rates. MR. SULLIVAN: I understand that. But the money that we would have coming in would be much greater if we took care of -- MR. CAMPBELL: Well water and sewer, we can't mix the two funds. So whatever water billing happens stays with water and sewer stays with sewer. And according to I think the Ohio Revised Code this Board doesn't actually set the sewer rates, Council sets the sewer rates. MR. SULLIVAN: I understand Council sets it through our recommendations. MR. CAMPBELL: Correct, we can submit a recommendation; but we don't actually -- it's not actually us to set the rates. We can say you can set it at this. It's kind of a weird relationship. MR. SULLIVAN: We would have the numbers to say we should or shouldn't. MR. CAMPBELL: Correct, yep. Yep. But this item is just water review. MR. SULLIVAN: So what are we looking at at the water? MR. CAMPBELL: I believe it was a 55 cent increase because Niles had to increase their water rate because all their situations they were coming in -- MR. SULLIVAN: 55. MR. CAMPBELL: -- through our tier. Fifty-five cents per gallon through our tier which is billed every quarter. And it alleviates some issues and concerns around our minimum bill. And ones that are just a tap, she actually wanted to break it and make it a separate line item. It makes sense, it's a confusing thing. So if we broke it up and had it listed differently I think it would help alleviate confusion. At this point I think we wait. MR. SULLIVAN: That's a pretty good hike. What's minimum, five -- isn't there a minimum if you have -- MR. CAMPBELL: There's a minimum water bill. But there used to be enough that the water rate was low enough you had some water with the minimum bill. But I believe at this point we've surpassed that with this increase, meaning that there won't be any water with the minimum bill. MR. PLATT: The minimum bill is $10, I think, a quarter. 12

13 And then they -- the senior citizen discount takes it down to $9 and the water rate being 5, you know. MR. SULLIVAN: What's that do for people that have the second meter? MR. PLATT: The sewer deduction meter? MR. SULLIVAN: No, the water. Like I have an outside meter for the flowers basically and I increase my water consumption in the summer, but I pay $5 for that meter every billing session. So that wouldn't change the $5? MR. PLATT: Yeah, the $5 doesn't change. MR. SULLIVAN: The only thing that would change is the water that I use. MR. PLATT: The water rate, okay. Like if you -- if 2,000 gallons goes through your main meter and 1,000 gallons goes through what's called -- it's called the sewer deduction meter, okay, what you'll do you'll still pay for 2,000 gallons of water. MR. SULLIVAN: But you don't pay for the sewer. MR. CAMPBELL: You don't pay sewer on water that went through the other meter. What she reports to Trumbull County is you charge them this much for their sewer based on that water rate and not the other water. Okay. Any other questions on that for now? 6. Imperial Master Meters Replacement MR. CAMPBELL: The next one, the Imperial master meters replacement. I know we have that on here for those reports. MR. PLATT: Right, we're still working on those. OLD BUSINESS: 1. Henn Properties -- Hallock Young Road MR. CAMPBELL: Old business, we have Henn properties, Hallock Young Road. Any updates or changes on that property. MR. PLATT: I'm starting to see Cassen trucks and everything sitting around in different areas on the Henn property, so -- MR. CAMPBELL: Did it switch hands? MR. PLATT: I don't know, but I think they were talking that they were gonna buy that property and tear everything down, you know, just be a parking lot. MR. CAMPBELL: I guess until we hear something official or know something more -- MR. PLATT: We'll keep watching that. 2. Warren Water Pollution Control billing, rates and agreements MR. CAMPBELL: Number 2 under Old Business, Warren Water Pollution Control billing, rates and agreements. And I know that hopefully Chris has a little more time since some of the LEC stuff has -- I don't want to say subsided, but at least those agreements are processed. This is an agreement we brought up at the end of last year that Bruce and I had met with Warren, and we have an agreement that we can start working with, if I remember correctly, had we wanted to add some kind of verbiage on response time in it because we don't have anything like that in it. So Chris, if you don't have a copy of that I can get that to you to start working, looking at it. MR. KOGELNIK: Yeah, that shouldn't be much to edit that. MR. CAMPBELL: Do you have a copy of it or no? 13

14 MR. KOGELNIK: I'll tell you what, send me another one if I may. MR. CAMPBELL: Was there anything else on that, that's all I remember? MR. PLATT: That's about it. It's working real well. MR. CAMPBELL: Yeah, with what we have in place. MR. PLATT: I called them out a couple days ago to vac out Lift Station 4 and Lift Station 1 from the sludge there, and they were -- you know, they came that day, you know. So we did purchase 20 feet of extension tubes that were -- MR. CAMPBELL: Like you discussed in the meetings, they had them. MR. PLATT: So we have those. Those will get us -- they have a problem with the way our lift stations are designed. The vac truck comes in, and then when they want to lower the boom the gate is in the way. And it's a 8 foot, 9 foot high gate, and their boom needs to go down to about 4 feet and they can do that. So we have to add -- and the other option is to add it at the end of the hose there. MR. CAMPBELL: We discussed -- we purchased those extensions. Are they staying on their truck or are they with us and we bring them when we need them? MR. PLATT: We bring them when we need them. And we purchased the 4-inch so those can go down into our grinder pumps real easy rather than that big 8-inch pipe trying to get down in there. In fact, Warren's gonna purchase a set. They worked so well that they're gonna purchase a set for theirself. MR. CAMPBELL: Oh, okay. Good. Well, that works out good for both sides then. MR. DIETZ: So that's something we want to look at when we redo these pump stations, to make sure there's a way that they can back in and not have the trouble that they're having now. MR. PLATT: Right, you know. We're all over that. MR. DIETZ: Well, that's what I was just gonna -- you know. MR. PLATT: We just had a meeting Tuesday. MR. KOGELNIK: Tuesday, yep. MR. PLATT: Tuesday with the lift station -- Gorman Rupp lift station rep where we said we'll go over that when we come in the engineer's report. MR. CAMPBELL: Okay. Any other questions or concerns on that, gentlemen? MR. DIETZ: Have we got that Imperial contract settled yet, set up for the mobile homes, removing mobile homes and letting -- MR. CAMPBELL: Our policy for the vacant lots? Yeah. Well, I remember we did that back in November I think it was we set that policy. MR. KOGELNIK: Somewhere around there. MR. CAMPBELL: As far as the line in the sand of what's gonna stay, like lots that were vacant and updated and if they notify us and went through the process and it's documented and we have a work order that Bruce is out there or one of his gentlemen verify that things are capped off, shut off, we'll leave it sit. MR. DIETZ: They're gonna send us a fax. MR. CAMPBELL: A fax or a letter. We recommended to them 14

15 that they have a paper copy to verify that they sent us something so we don't run into an issue. On our side we want to see a work order has been completed and done for that issue. MR. PLATT: Put it in the file and they can get a copy of that. MR. CAMPBELL: Submit it and we have that process. MR. DIETZ: What happened on that one that I caught the that apparently they bought a trailer from somebody over there. MR. CAMPBELL: Well, she's got one of the things. I believe that's it or not, maybe she's referring to -- but we'll cover that under her report. MR. SULLIVAN: So that ended up in the negotiations with that, it didn't end up with master meter. You went to each -- MR. CAMPBELL: Well, you're confusing a couple different things. The master meters in the Imperial, we replaced all three of the main -- there's three master meters there. And then we've worked with Imperial to get every water -- or usage area metered, the laundromats -- MR. SULLIVAN: When I was on Council this was the argument, we wanted just one meter for the whole park. MR. DIETZ: We couldn't do it. MR. CAMPBELL: We're getting there. When Chris looked at it, the way it's designed we couldn't replace three with one, we had to stick with the three. We're starting to trend -- we can do some accurate trending where you add all three individual meters to the three that are there and see what's the difference. The master meter pit for the sewer, that's where we have an agreement in place to say if we installed a master sewer meter pit that we could use that for billing because we'd have one place that's consistent. If there's enough I&I to make the difference -- and that's what we're questioning ourselves on the Board -- it's gonna be 50 grand to put one of those master meter pits in for the sewer. And if there's very much I&I it will take years to get our money back, plus you have to pay for calibration every three years. There's a lot of issues surrounding it. The point being now we have the three water meters replaced and we can start looking at where we're at. And Bruce has been looking at the sewer pump. You can trend and take a look at -- get an idea of how -- here's the water they're using, here's the water going in the sewer, is there a lot of difference in that. MR. PLATT: We're looking at that right now. On Tuesday we read all three master meters and then we also get a reading on the lift station flow meter totalizer and, you know. So we're looking at sometimes one's a little higher, sometimes the other's a little higher, you know. it's a real, you know -- MR. CAMPBELL: Well, we wanted some time to look at those figures to make an educated assessment of the situation before you spend $50,000 on something you don't need. Okay. We'll move on. REPORTS: 1. Solicitor's Report MR. CAMPBELL: If there isn't anything else we'll move on down to reports. We have nothing from our Solicitor for a Solicitor's report. 2. Engineer's Report 15

16 MR. CAMPBELL: Chris, Engineer's report. MR. KOGELNIK: Okay. We'll start off with the Energy Center. Today we had some communication with Siemens, the designer of the Energy Center; and we sent out the schematic that's in front of you. This is the mostly white one. The schematic illustrates the proposed improvements to facilitate water and waste water improvements to serving the Energy Center. And if you orient it, north is to the right. So if you want to look at it pictorially like your map up there on the wall just rotate it so the CT label is on the top and that's north. MR. CAMPBELL: Okay, it's marked there by the -- MR. KOGELNIK: Yeah, there you go. So we have the 24-inch from Niles being extended down to the Henn Parkway, that's the continuous yellow line. And then you see right underneath there a little dashed yellow line, that's the lateral from the Warren line. Those are to the water lines going into the Energy Center. Today we had some discussion with Siemens and we told them specifically we're intending to connect to their flanges at the terminal point at those locations so they can understand what we're doing, and we told them also what we expect from them on the other side of those terminal points inside their property. Primarily what we're telling them is they're obligated to provide back-flow protection, you know, that meets our requirement for back-flow protection in the Village. So they appreciated hearing that, we appreciated the fact that now we understand how we can connect, we understand our flow rates, they understand our flow rates and pressures. So for the water side I think the scope is coming together good so that we can begin preliminary design. Waste water, we also came to an understanding that we're going to pick up all of their waste water from their southeast corner. Again this schematic is not exactly 100 percent accurate, but it does generally show the infrastructure in about the correction position. That line that we're gonna be constructing for waste water will extend from the southeast corner of the LEC site and go due south across the little stream and connect perpendicularly to the existing sanitary sewer along Hallock Young Road. With that option we have the ability to control where that force main goes as opposed to a gravity sanitary sewer where we're submitted horizontally and vertically on a gravity sewer. You might recall the discussion about the photograph at this sewer going from about this point, then east, then coming close to Goldner Lane and parallel to it all the way down and connecting onto the manhole at the intersection of Goldner and Hallock Young Road. That manhole is about 30 feet deep, so it is possible to go by gravity from LEC's site all the way through that route that I just told you about. The problem with it, they're telling us their problem is crossing that First Energy easement. So you know, from the Village's standpoint and O&M it would be great to commit to a gravity line. But if time is of the essence and it's gonna cause an obstacle in the design in their time frame, I'm telling you that this option offers you some advantages too because with the pump station you have an accurate mag meter on the force main as opposed to a gravity line. We have a little more control over our own destiny for the force main. So that's how we were gonna submit it that -- MR. CAMPBELL: That pump station would be the responsibility of the Village? MR. KOGELNIK: Yes. So what we need to do is determine 16

17 a good spot to come off of Henn Parkway so Bruce can literally take his truck and drive down a nice driveway or some sort of a driveway, come to the foot point of a customary pump station like the Village has right now, open the gate, operate and maintain them. And that pump station would be designed identical to the rest. MR. CAMPBELL: The rest of them, okay. MR. KOGELNIK: And the idea is to try and design all four of those so they may have some interchangeable parts. So the other little red squares you see on the map are locations where there's gonna be pump station improvements or valve improvements or the water booster station replacement. So all of these are itemized inside the cost estimate that we have already produced for the agreement if you will. MR. CAMPBELL: Oh, yeah. MR. KOGELNIK: So does anybody have any question about particularly the routing and connections of the water and the sanitary sewer? And the reason I'm highlighting that question is the fact that you probably know more about the properties we're crossing with the water and the proposed little short sanitary line than we do. If you want to take your time on this and get back to me with your comments and suggestions, that would be great. But we've got, you know, some obstacles also that we have to cross, the Norfolk Southern line, the stream, those sorts of things. But we're probably gonna be getting right-of-ways to put those lines in. MR. DIETZ: Chris, where this stops, where you got your pump station where it comes out above that, isn't there a manhole there that's close to where you go to gravity? MR. KOGELNIK: Yeah, there might be a manhole. You mean at Hallock Young Road? MR. DIETZ: Yeah, Hallock Young Road. And you go across the creek and a little ways there's a manhole. MR. PLATT: That's where the current force main from Imperial empties into it. MR. DIETZ: Into the manhole. Is that close enough to where you're talking? MR. KOGELNIK: I can say for sure -- MR. PLATT: It will be right in that area. And they may add a manhole to just for that to tie into, you know. MR. KOGELNIK: Correct. MR. DIETZ: But they're gonna have to have a pump station or we're gonna have to have a pump station back there on their property. MR. KOGELNIK: Yes. Yes. MR. SULLIVAN: Whatever happened to that manhole on 45 that they were saying that Warren's or Trumbull County's argument was that we shouldn't do the park over there because they had a manhole they could tie into and that would be Trumbull County's? It sits in the middle of 45 or something. MR. PLATT: I'm not sure about that. I know there was a lot of discussion about Trumbull County and that. MR. SULLIVAN: They said it was not deep enough to run their effluent to. MR. PLATT: Oh, okay. Their -- what I'm referring to, if there was a manhole on Ellsworth Bailey Road then they would have had to pump it uphill to tie in uphill there. And so therefore they -- that was one of the reasons. MR. SULLIVAN: This was Trumbull County's main argument 17

18 is that we already -- MR. PLATT: And they should have made them tie in 100 years ago, not wait until -- MR. DIETZ: Well, now you're talking the trailer park, not the Village park. Yeah, because that brought them right down in front of my house. There's a manhole, yeah. MR. SULLIVAN: On Hallock Young. MR. CAMPBELL: Bruce, I do have one question just from my understanding. How are we gonna feed the water tower once we no longer feed it with the 24-inch? MR. DIETZ: The old line that runs up there. MR. CAMPBELL: It's not marked on there. MR. KOGELNIK: That's right, there isn't a detailed map. MR. CAMPBELL: I'm just curious. And what we have to re-plumb it, a valve switch-over, what do we do? MR. PLATT: Pretty much all we'll have to do is -- like for instance, what happens now is for whatever reason we're not getting water through the 24-inch, we close the valve at the base of the -- where the 24 now ties in there's a valve. We'll close that valve, and then we currently go down to Salt Springs Road right there at the railroad tracks near where that station is located. We'll open that valve there so that if there's -- MR. CAMPBELL: That's where it shows up way back there. MR. PLATT: So we open that valve, and we also go over to Brunstetter road and open the valve on Brunstetter. MR. CAMPBELL: So actually there's two water coming into the one to feed -- MR. PLATT: That's what I'm saying. Niles, the Brunstetter Road is a 12-inch line and we think you can serve us, and here we're pumping from a 12 down to an 8 then, you know, on Highland. So the velocity would pick up a great deal, you know. MR. DIETZ: That's the original line that went back down to the Space Center, the one you're talking about. MR. PLATT: The one on Salt Springs. MR. DIETZ: That water master station right here, that line used to -- well it didn't used to, it went up and goes down 45 and down Lyntz Road and went into the back of the Space Center. MR. PLATT: It still does actually. MR. DIETZ: That's where that one meter pit is down on Lyntz Road. MR. CAMPBELL: So when we activate that line that will be active then, that line going to the Space Center, the Ohio Commerce Center. MR. PLATT: That's the way we sell -- a majority of our water goes into the Commerce Center through that meter pit, you know. MR. CAMPBELL: The reason I brought that up was we were just talking about what our capacity is to supply them water. MR. DIETZ: Yes, because see that line that comes up here feeds Huffman Drive, okay. It feeds into the school I believe off of 45. MR. PLATT: Yes, uh-huh. Right. MR. DIETZ: And then it's tied in on Salt Springs Road, it's tied into the school, because when we were still on the fire department that first hydrant in the parking lot -- MR. PLATT: Okay, yeah. 18

19 MR. DIETZ: We put a fire truck on there. We actually shut the school off of water, just to prove to them that they had a loop. The school board was dead against looping it they didn't think they needed it. MR. CAMPBELL: So back to my train of thought. When we're going to LEC to have them purchase and provide a new pump station that's gonna basically supply all the water to the Village because it's gonna go from there to the water tower, what are we shooting for for volumes to come out of that? Basically your restrictions are your pipeline and how fast you can pump it. MR. PLATT: Right, and how -- we need the hydraulics from Niles, you know, to be able to -- you know, we need to put those two things together, you know. Bob McNutt would probably -- MR. CAMPBELL: I mean, do we have a number? We know what we currently use, but my point being that if we're putting stuff in place is there something that we should be saying well, we're restricting some growth to the Village and this is our only supply to it so we're gonna want that a little bigger? MR. KOGELNIK: Yes, we have thought that through. We don't have an exact number yet. But what I do recommend that, you know, we've been talking about capacity. It's kind of a blessing I think that the Ohio Commerce Center is questioning capacity in certain areas of the Village because at this point in I am too. You got three potential users that are gonna be kind of significant -- well, one of them is really significant; we should do a check on the model, okay. MR. CAMPBELL: Yes. MR. KOGELNIK: And I talked to Bob already about that, he's ready to do that. It wouldn't take much, you've already got the model built. We just have to add a couple outputs for LEC, for that potential development up here, and also use them for North Point, okay. So we do that, we just check it out and we give you the results. And I do recommend that we do that. MR. CAMPBELL: I agree. MR. KOGELNIK: Any more questions about the flow? That's a good question, Kevin. MR. CAMPBELL: That's all I had. MR. KOGELNIK: All right. This Tuesday we had a meeting with Gorman Rupp. They're the proposed sanitary pump station manufacturer. They were meeting with us to get all of the necessary data that they would need to go out and begin to produce cut sheets -- what we call cut sheets for -- the benefit of meeting with them on Tuesday is them gathering that data is gonna accelerate their ability to approve shop drawings. Everything about this project is measured by time probably. So we're trying to do the best we can with -- MR. PLATT: If I can interject for a second. I have picked a target of by the end of this year we want these things in and operating so that we can go through a little amount of time without learning about them, have our learning curve prior to them running because, you know, they're shooting for a -- is it a March of MR. KOGELNIK: To begin testing. MR. PLATT: To begin testing where they'll just be adding 24 to 30 thousand gallons a day, you know -- I think that was the figure. And so if we can have these things in and be comfortable with them, you know, they start adding a little bit and then it should be relatively painless then so -- 19