Minutes of the Village of Lordstown Board of Trustees of Public Affairs meeting held May 15, 2014

Transcription

1 RECORD OF PROCEEDINGS MEETING OF THE LORDSTOWN VILLAGE BOARD OF PUBLIC AFFAIRS 1455 Salt Springs Road, Lordstown, Ohio May 15, :00 p.m. to 6:00 p.m. IN ATTENDANCE: ALSO PRESENT: Mr. Kevin Campbell, President Mr. Thomas Dietz, Vice-President Mr. John Gillespie, Board Member Mr. L. Bruce Platt, Supt. of Utilities Ms. Cinthia Slusarczyk, Clerk Mr. Chris Kogelnik, Engineer Mr. Jeremy Oddo, Engineer Mr. Gary Kibler RECORD OF PROCEEDINGS taken before me, DEBORAH LAVELLE, RPR, a court reporter and Notary Public within and for the State of Ohio on this 15th of May, MR. CAMPBELL: I'll go ahead and call our meeting to order. Would you please stand with me for the Lord's Prayer and Pledge of Allegiance. (The Lord's Prayer and Pledge of Allegiance are recited at this time.) ROLL CALL: Kogelnik. Oddo. MR. CAMPBELL: Cindy,, roll call please. MS. SLUSARCZYK: Kevin Campbell. MR. CAMPBELL: Here. MS. SLUSARCZYK: Thomas Dietz. MR. DIETZ: Present. MS. SLUSARCZYK: John Gillespie. MR. GILLESPIE: Present. MS. SLUSARCZYK: Bruce Platt. MR. PLATT: Here. MS. SLUSARCZYK: Cinthia Slusarczyk, present. Chris MR. KOGELNIK: Present. MS. SLUSARCZYK: Also in attendance we have Jeremy MR. ODDO: Present. MS. SLUSARCZYK: And Gary Kibler. APPROVAL AND CORRECTION OF MINUTES: April 16, 2014 MR. CAMPBELL: All right. We'll move on down to approval and correction of minutes from April 16, did you gentlemen get a chance to review those? MR. DIETZ: I didn't see nothing unless it's spelling. MR. CAMPBELL: I'll take motions for approval. MR. DIETZ: I'll make a motion to approve them. MR. CAMPBELL: I'll second. All in favor? (All answer aye.) MR. CAMPBELL: All opposed? (No response.) MR. CAMPBELL: All right. Approval for the April 16 minutes. Appreciate all the efforts that goes behind those. CORRESPONDENCE: MR. CAMPBELL: Cindy do we have any correspondence? MS. SLUSARCZYK: No. PUBLIC COMMENTS: 1

2 MR. CAMPBELL: All right. Public comments, which I believe Gary you're here but you're on the agenda coming right up. So I guess we'll -- unless someone else has public comments or if you have something different than what you want to talk about -- MR. KIBLER: We'd like to change the water line over from an inch-and-a-half to boost it up to three inch. MR. CAMPBELL: Well, we're getting right to that. That's what you're here for. MR. KIBLER: Yes. MR. CAMPBELL: Okay. No {public\publish} comments. Now make it official. NEW BUSINESS: 1. Gary Kibler - new water meter MR. CAMPBELL: Gary Kibler, it's listed as new water meter; but that is not accurate then. MR. PLATT: New water line. MR. CAMPBELL: Okay. MR. PLATT: Using his existing tap. MR. GILLESPIE: You -- are you able to do that? MR. PLATT: Yes, uh-huh. As he said, he currently has an inch-and-a-half water line, right? MR. KIBLER: Yes. MR. PLATT: Okay. And he'd like to install -- from our curb stop he'd like to install a three inch line, not changing the curb stop unless he absolutely had to. He's looking for more water down at the barn. Is there purpose for that much? MR. KIBLER: There's certain times during the day where there's no water pressure. And hopefully if we put a bigger line in we won't have the restrictions through it. MR. CAMPBELL: I mean, you looked at it and believe that would help the situation? MR. PLATT: Yeah. It would be four times the size of what he currently has, you know. And it's got a go about 700 feet. MR. KIBLER: Yes. MR. PLATT: Something like that, 700 foot run. it's not really our place to engineer it for him, but it would provide a lot more volume going down to the -- he's got a two inch meter currently down in the barn and with the necessary back flow prevention and such, you know. So by an increased volume he should get -- you know, hopefully get the additional flow for it. MR. GILLESPIE: Do you have to have a bigger meter down there? MR. PLATT: Right now we're gonna try to, you know -- his -- if that doesn't suffice, the next step would be to install a three inch tap then. I think we talked about, you know, maybe that would help, you know. MR. CAMPBELL: So what size is the tap that's there now? MR. PLATT: The tap that's there now is an inch-and-ahalf tap. MR. CAMPBELL: So it is an inch-and-a-half tap. MR. KOGELNIK: But does it affect billing? MS. SLUSARCZYK: If they change the tap size, a minimum monthly fee would change or vary. But he exceeds that. It would only change the billing if he didn't use the volume of water he uses. MR. KOGELNIK: If you'd like me to comment or wait, let me know. MR. CAMPBELL: I would welcome the engineering aspect of it. MR. KOGELNIK: The only thing I would say, is it a 2

3 pressure or is it a flow limitation? MR. KIBLER: There's times we have good pressure, and there's other times that we don't have any pressure. MR. KOGELNIK: All right. Well after you get done upsizing to three inch, if you don't have enough pressure you can install a pressure bladder tank. I mean, that's typical where you don't have that pressure. That's what it's for, a bladder tank. MR. PLATT: How big a one would he have to install? MR. KOGELNIK: I don't know. It sounds like he's using quite a bit of water. MR. GILLESPIE: A thousand gallons. MR. PLATT: The only place that uses more water than his facility is General Motors. MR. CAMPBELL: He's got a lot of cows. MR. KOGELNIK: You might want to talk with a commercial water company such as like Mahoning Valley Water. They could recommend a size for your system. What I'm talking about is a bladder tank. Seven hundred feet is quite a long run, you might be looking at the upsize in the water line and a bladder tank. Especially if you're telling me here at this table that at times you have almost no water pressure. MR. KIBLER: Right. MR. KOGELNIK: I can easily see that being the case. So you might want to talk with people at like a company such as Mahoning Valley Water. There probably are a number of companies around here like that. MR. KIBLER: When you're saying a bladder tank, essentially you're saying to store water? MR. KOGELNIK: Not store water. It takes your water from your inch-and-a-half line that you have now and then it pressures -- it adds pressure to that so that you have pressure from that. So that's why my question was, you know, is it a pressure problem or is it a flow problem or is it both. It sounds like it could be both. So I think you really do need to put some thought into that before you just upsize to three. MR. KIBLER: Well, I'd say most of the time it's a flow problem. It's such a large volume that's being demanded. MR. KOGELNIK: Okay. Well the three inch will afford you less head loss than an inch-and-a-half, and you should realize a benefit there. But if you need more pressure, the purpose of a bladder tank is to create more pressure at the point of use. MR. DIETZ: Gary, it works like your water tank with your well pump, it has a bladder -- air bladder inside of it. The water comes in and it forces that up against that bladder, and that bladder can't go no more so it just forces the water out. MR. KIBLER: That's what I was wondering because right now there is a tank hooked up like that. it's probably only a hundred gallon tank, but it doesn't help enough. MR. KOGELNIK: There is a tank hooked up like that but it doesn't help enough? MR. KIBLER: No. MR. KOGELNIK: And you're calling that -- MR. KIBLER: It is a bladder tank. MR. KOGELNIK: Oh, really. MR. DIETZ: Most of your well tanks now have air bladders inside of them, and you can increase your water pressure by increasing the air pressure in that bladder. MR. KOGELNIK: So you already have that. Okay. Have you tried adjusting the settings on that? MR. KIBLER: No. MR. KOGELNIK: These are usually adjustable. So you me want to check that out. For instance, like on my house I don't want to set mine any higher than 55 pounds because, you know, 3

4 that's all I need. But some people like higher pressure. You should -- there's a little nut on there that you should be able to adjust that if it's a recent model. MR. KIBLER: It's gotta be at least 10 years old. MR. KOGELNIK: That's pretty recent. Seriously. MR. DIETZ: We put in -- like up at the fire station when they put that backflow preventer valve in there we lost our water pressure. Then they put that tank on there, it's a little white tank, and you can increase the air pressure in it to increase the air pressure in your building. MR. KOGELNIK: It would be worth looking into. MR. CAMPBELL: Back to where we are and what we need to do. MR. PLATT: His question -- we've spoken briefly at the last meeting or we spoke at the last meeting about meter placement, okay. MR. CAMPBELL: Yes, I remember that. MR. PLATT: So I informed Mr. Kibler that we would like the meter pit out at the road. In researching that at a two inch meter pit, our residential meter pits are three-quarter inch -- for three-quarter inch meters and those run us around $400. Something for the two inch, just his two inch meter is $2,800. That's just for the meter pit. Where it would be placed is a precarious place at the driveway entrance there, you know. And Mr. Kibler would like to not have to have a meter pit out there, bear that extra expense, because his -- if he had to go to a three inch meter there, no just cookie-cutter three inch meter box anymore, it now has to be like a -- you know, a pre-cast concrete structure like we have over at the Commerce Center or at the trailer park and other places, which is not a -- you know, that's -- that's an additional expense soap. Or the less desirable thing would be to put it above ground in one of those hot boxes that has to be kept warm. MR. CAMPBELL: Has problems on its own, yeah. Well we do realize you use a lot of water, and we appreciate that as a customer base. But again, I think from your said we need to do what -- you want it keep your service, you don't want to design something that's not gonna function or work for you. And from our side of it, the concern was putting the meter pit -- we always keep them at the road. That way it's always the responsibility of the property owner or the customer, their responsibility from that point on is yours. So putting it any place else changes of where you're responsible and we're responsible. That's how I see it. MR. KIBLER: But it's been in for 18 years. MR. CAMPBELL: We're talking about something you're gonna change and add to now. That's when it gets addressed. We can't go back and fix everything that was done 20 years ago. But when something needs to be changed and addressed, that is the proper time to look at it. MR. KIBLER: The biggest problem right now I see is if we gotta put that box in, and what if the inch-and-a-half tap doesn't work, then we gotta change everything over again. MR. CAMPBELL: That's why I brought up the point of maybe working with someone and designing a system that works for what you need and do it and get it done rather than seeing if something helps you. MR. KOGELNIK: Is there a hydrant nearby? MR. PLATT: Yeah, there's some across the street, you know, within close proximity of where his tap is. MR. KOGELNIK: Can you do a reading? MR. PLATT: Uh-huh. The pressure is always -- MR. KOGELNIK: Pretty decent? MR. PLATT: It's pretty decent there. So we try to -- 4

5 you know, we monitor our system with SCADA system all the time, you know, our tank levels and such; and we don't see, you know, where there's an industrial user draining too much at a certain time or -- MR. CAMPBELL: The only time it moves about is when they were doing for the well just down the road. MR. KOGELNIK: Well I mean if he's got adequate pressure nearby, it wouldn't take much for somebody that you hire to look at that and say okay, 700 lineal feet you should have this amount of pressure with an inch-and-a-half line or X-amount of pressure with a three inch line. MR. DIETZ: I'm drawing a blank on friction loss right now. MR. KOGELNIK: Well I'm just telling you somebody could easily help you out and get you some answers so that it can help resolve some of your concerns about, you know, redoing something later. MR. DIETZ: I hate to have you spend all that money and then it not work, and then we gotta dig everything up again and start over again. MR. KIBLER: Well, I know a bigger line's gonna help. But I don't know -- MR. KOGELNIK: How much. MR. KIBLER: I don't know if hooking into that inchand-a-half line is gonna solve the problem or whether we're gonna have to put a three inch tap in. MR. KOGELNIK: I understand that. That's why I'm suggesting that you maybe get the value of the pressure off of Bruce, then you work with, you know, your water system expert and determine approximately what pressure you would be realizing after you install your three inch. MR. CAMPBELL: Has there been something that's changed because you've been using that for a while now. Is it just something maybe there's something in your system? MR. KIBLER: It's been years, it's just creeped up on us. So -- MR. CAMPBELL: So you've been slowly growing and it's been getting worse. I was just curious. MR. KOGELNIK: It's slowly getting worse. MR. KIBLER: When we first built the facility we had half as many animals as we do now. MR. KOGELNIK: You could be seeing some tuberculation in a 700 foot line with an inch-and-a-half line. That wouldn't be uncommon. MR. CAMPBELL: Just plugging up. MR. DIETZ: I just had to repair a three- quarter inch line in my house that was leaking. And believe it or not, there was about that much corrosion all the way around a three-quarter inch line from the city water. So if you're talking an inch-anda-half line and you're flowing that much water -- MR. CAMPBELL: It's probably a plastic line though, right? MR. DIETZ: But it's not plastic coming out of the tap, is it Bruce? MR. PLATT: No, I think the tap is copper, I believe. I wasn't here when -- MR. CAMPBELL: Just trying to give you some suggestions. But from our side this is the same time we usually address issues, and we have procedures for the way they're installed and why we want them that way because it keeps good neighbors between customers and supply. So I guess at this point, you know, we might need a little bit of homework our side that this is really what I want to do, this is what I want to do to fix 5

6 my problem. And if it's something outside of what falls under our guidelines, then you can talk to us and we can maybe work with something. But if it's something you need to do and it's within our guidelines that's the way it goes, you get the permit and make the change and get it fixed and you're done. MR. GILLESPIE: Where is the water pit at now? MR. PLATT: He has none. It's -- the meter is in the barn, you know. So that's -- and his current tap is right at the driveway. MR. GILLESPIE: Now where is the anti-flow for the meter, behind it? MR. PLATT: Yeah, just on that outflow side of the meter. MR. GILLESPIE: Because when I had a sprinkling system put in in Boardman and we had to have all that wonderful junk, we lost pressure too. MR. KOGELNIK: You do have a back flow preventer too? MR. KIBLER: Yes. Two inch, two inch meter. MR. DIETZ: Has that ever been checked, Gary, that back flow? MR. KIBLER: That one's been changed. MR. GILLESPIE: We had to have ours checked every year. MR. DIETZ: Now are you planning on increasing your size of the farm in the future? MR. KIBLER: No. MR. DIETZ: Because what I was thinking is maybe you want to go to a four inch line to start with. MR. KOGELNIK: Well -- MR. DIETZ: Yeah. MR. KOGELNIK: As Kevin stated, he needs to do a little homework on his part, then come back to the Board. MR. CAMPBELL: You may find what's currently in place will suffice, there's just something wrong mechanically. If you get someone to look at it and saying you really should have that at the end and if it's not you look at that there may not be a change. I don't know. there's some questions there that we had. And as far as, like I stated, from our side is, you know, we have the procedures in place and why we want them in place and if you're gonna make a change in your system this is why we want them. And if you're unable to meet those you can come back to the Board and we can address the specifics. But from what we've talked it just sounds like maybe there's some more homework you can check in. Maybe there's a cheaper way out because you just need something fixed. MR. KIBLER: We know we're gonna have to put a different line in, I know that. MR. CAMPBELL: If an engineer looks at it, like Chris pointed out, here's what you should have at the end of that line, you're like I'm only getting a quarter of that, there's something else wrong. MR. KOGELNIK: This is a not like a development because your situation is atypical from like residential housing. A typical house in Lordstown connected up maybe at the setback line wouldn't have anything such as that. However yours, yours is a specific need, you need a certain amount of flow carried 700 feet off of the road. So it takes a little bit of information gathering and exchange between the Village and you in order to get what you need. And perhaps you're gonna come back here to the Village and say look, we have this homework, this is what we need, we need the three inch line and we need this pressure backer; then the Village can say yeah, okay, that inch-and-a-half tap may be a restriction, we need to upsize that. But then they're gonna 6

7 negotiate with you about how to make that happen. MR. KIBLER: Well we were hoping to just tie in to the inch-and-a-half and see if it worked. Then if it doesn't, we'd go ahead with the three inch tap. MR. KOGELNIK: You would realize a benefit, but I can't quantify it here at this table. And you should be able to do that, your expert water systems person I mean. MR. KIBLER: That's what we wanted approval to do is to try to hook up that way. MR. KOGELNIK: There's really no -- that's his prerogative. MR. CAMPBELL: That is true. The problem with our decision as a Board is he gonna have to put the meter pit in according to our bylaws and structures, or do we just ignore it and let it exist as it exists. MR. KIBLER: Where the valve is right now is in an area that if you have to put a pit in can get run over pretty easy. MR. CAMPBELL: That's what Bruce had pointed out. MR. KOGELNIK: If I can guide the Village here. If the Village is needing this opportunity to update that so that they get the meter in the right spot, I would -- I think it's a benefit to both the Village and to you to do a little bit more homework and evaluate this so you can quantify that the inch-anda-half is or is not enough. I'd recommend that before you just proceed to increase into three. MR. CAMPBELL: I think it's sound advice. MR. KIBLER: I know it's not enough. MR. KOGELNIK: Okay, that's fine. Then your job should be easy then. MR. CAMPBELL: Do you have something you wanted to say? MR. DIETZ: Well, we haven't had no -- have you had -- I realize things have changed on where the meters have to be. Have you had any problems with that meter down there, Bruce? MR. PLATT: Not with the meter. We haven't had any problems with the line as it currently goes, you know, because it's virtually at the end of his driveway down to the barn and then across and to the barn and to the meter in the barn. MR. GILLESPIE: Well, how deep is it? MR. PLATT: It's probably four feet, you know. again, I wasn't here when that was installed; but you know again -- MR. GILLESPIE: Below the frost line. MR. DIETZ: Well, it was probably installed proper for not freezing and stuff at that time. MR. CAMPBELL: Well I mean, that's where I feel it sits at this point is I'd like to have a little more definitive request. I don't like making the change and it's not to what our standards are, and then we're in a vote where we've changed everything, bridged the gap and let him still do something that doesn't meet our regulations and doesn't work for what you need. Then we're in a worse situation. MR. DIETZ: Is there any place where the old line runs right now where there could be a meter pit put in that it would be safe? MR. PLATT: I don't really, you know, know. I don't think so. MR. GILLESPIE: It's right next to the drive all the way then? MR. KIBLER: Pretty much, yeah. MR. CAMPBELL: Well if it comes out that you need a new tap, you need a proper line, that's the time to say we're gonna put it here, it's safe, it's done right, it's no problems, 7

8 it's the whole nine yards. And they may come back with that, you need a three inch tap, that's the only way to achieve that goal at the end of that line, then we know where we stand. And that if they come back and say an inch-and-a-half is fine, I guess you can bring it back it the Board, we know the existing should work for you, here's something else, this is what I'm asking the Board to consider. MR. DIETZ: Is there any way that can be checked for being clogged, Mr. Platt, as far as how much tuberculation is in there? We could flush it? It would be kind of hard to do that, but if that would have to be done, you know, is the water line severed at some point with a blow off put on it and at the curb stop. MR. PLATT: It can be done. It interrupts service and that kind of stuff. And that might get rid of some of the tuberculation. MR. KOGELNIK: With a line that long and if he's experiencing low pressure, you really do need to increase that because it's not good over time, that's a source for where TTHM's, HAA5's build up. And if you're not flushing that line out periodically it's just not a good water quality issue either. MR. CAMPBELL: I assume that water lines used a lot have a lot of water coming through there. MR. KOGELNIK: That might be. You haven't experienced anything that I'm talking about. MR. PLATT: Because it constantly shows like on our -- MR. KOGELNIK: How much water do you use? MR. DIETZ: He's a farmer with how many head of cattle? MR. KIBLER: I could tell you roughly what the bill is every three months. MR. GILLESPIE: Because leaving them alone is bad. MR. CAMPBELL: If he is -- if he goes to the tier, he's using water. MR. KOGELNIK: Do you use 10,000 gallons a day? MR. KIBLER: Probably more. MR. CAMPBELL: He uses a lot of water, four hundred some head of cattle. MR. KOGELNIK: Sorry I'm asking so many questions. It's an interesting situation. But I really do think if you had some quantifiable numbers the Village might be better able to help you. MR. CAMPBELL: All right. Is there anything else on that topic? MR. PLATT: So as it stands right now he's not to do anything? MR. CAMPBELL: As I see it, I'd like to see some confirmed -- we need to kind of run what's in that line. Here's where we're at, here's what we wanted to obtain, and something saying what's currently in place should be supplying this amount. It should be supplying this, I'm getting this; or maybe it's supplying all it can be done. Saying hey, this is all this line can do as it stands, you need to increase it and here's what I recommend you increase and go on. There's a point to us to do it and be done with it and you have no problems and we're good to go. Granted it's gonna be spending some money, but I can say that you're not -- it's your business and you need water to run your cattle and we need to do things that work. MR. KIBLER: So if we can't hook in, does that mean if we get all this information we gotta wait until the next meeting? MR. GILLESPIE: We could probably have a special -- MR. CAMPBELL: We're gonna have another meeting for Imperial, but we could add you to it. It's probably gonna be 8

9 Thursday or Friday. MR. PLATT: He's kind of getting up against the summer. MR. KOGELNIK: You should be able to get that information very quickly really. MR. GILLESPIE: Next week we're gonna have a meeting so -- MR. CAMPBELL: And I think if you need something from Bruce like for your calculation it would be pressure. MR. PLATT: We can go out and do a pressure test. We'll try to do that tomorrow actually for you. MR. CAMPBELL: You will have something you can give somebody and help you move it along. I'm not comfortable just blindly going without knowing where we're at and waiving something we don't know what the results are and we're waiving something we shouldn't have anyway. MR. DIETZ: I'd hate to put a bigger line in and find out he's gonna have to dig it up and redo it again because that's gonna be even more down time for him. MR. KOGELNIK: Well, he's saying that he would install three inch up to the inch-and-a-half. Easy talking about the second the line from your main to his three inch and the meter pit. I don't have anything else to say. MR. CAMPBELL: Me either. See if Bruce can get you -- if you can do some checking from your side and you can come back and say here's where I'm at, here's what I need, then we can discuss, you know, a little better where we're at, what we can do to help you a little better. MR. KIBLER: Do you have any names of people? MR. KOGELNIK: I would try Mahoning Valley Water to start with. You can contact any one of the other engineering firms around. We can't do it for you because we service the BPA engineering, but there's a number of engineering firms that can help you out with that. But maybe Mahoning Valley Water or a firm like that can quickly use that information or use your information and get you the results you need. MR. KIBLER: Where would I get their number? MR. KOGELNIK: Talk to Steve or Bill there. (Provides him the number) They'll get you something. MR. GILLESPIE: Could he even say that you recommended, Chris from CT? MR. KOGELNIK: Yeah. If nobody else, maybe a well driller can help you out with a quick calculation like that. MR. KIBLER: All right. MR. CAMPBELL: All right. Appreciate your time. We'll see if we can get you where you need. MR. KIBLER: At the next meeting? MR. CAMPBELL: We'll keep in touch with you as to when our next meeting is. And then if things come together from your side, we can come together and we can discuss. Chris will be there anyway so that may work out well. Thanks. (Mr. Kibler leaves the meeting at this time). 2. Thomas Service Agreement MR. CAMPBELL: All right Bruce, I think we're down to your Thoma Service Agreement, number 2. This is the renewal. MR. PLATT: Yes. MR. CAMPBELL: Things have been doing real well with them I believe you stated. MR. PLATT: We've been happy with the service we've received from them. They didn't -- this is the same as last year, so they didn't increase the rates or whatever. MR. CAMPBELL: That's good to hear. 9

10 MR. PLATT: We are experiencing some issues right now, but they've been coming out, you know, with the storm-related stuff, you know. But it's nice being able to be as a priority on theirs. MR. CAMPBELL: They're attentive to our needs then? MR. PLATT: So hopefully we can renew this agreement. MR. CAMPBELL: I don't see a problem with that. I mean, anybody you're gonna have issues with, it's how they address those issues that makes them stand out. It sounds like they're doing exactly what we need from them. Do you need a motion passed tonight for that? MR. PLATT: Yeah, I think so. I believe it runs out this month. MR. CAMPBELL: Was there an amount on that, or is it just a renewal? MS. SLUSARCZYK: Yeah, the total amount of the service agreement is $5,472 with monthly payments of $456. And that would start June 1. MR. CAMPBELL: I'll make a motion that we renew the contract with Thoma Service for -- it's another year, correct? MR. PLATT: Yes, uh-huh. MR. CAMPBELL: For another year totaling $5,472. MR. GILLESPIE: I'll second it. MR. CAMPBELL: All in favor? (All answer aye). MR. CAMPBELL: All opposed? (No response.) MR. CAMPBELL: Where do we need to sign? Anything else on that one? All right. 3. Contingency Plan update MR. CAMPBELL: Now number 3, our contingency plan update. Cindy, thank you for putting the time in to review that and update with the contact info. I skimmed through it, and everything looked from what I would think. did you gentlemen find anything you wanted to add or change? MR. GILLESPIE: I don't think so. MR. CAMPBELL: Thank god we haven't had to use it. MR. PLATT: This just occurred to me last night, watching the storms on TV. I don't know if this would be part of the contingency plan or not. But I was gonna ask the Board for the approval to be able to remove our trucks from the building and -- if the storm is imminent and one be placed at my house so to speak, and the other trucks, spread them out so that we don't have all of our equipment in one building, you know. Again, I don't know if -- and that would be just my judgment. The only thing that they would then -- that would happen is they're taken and they're parked for the duration. MR. CAMPBELL: Are there any rules and regulations for taking vehicles home for like -- I mean as a Village policy kind of thing? MR. GILLESPIE: For emergency? MR. CAMPBELL: But I mean just in general. I don't want to break up the policy, you guys can't go doing that. MR. PLATT: I know the Fire Department has that in -- you know, that if there's a tornado or whatever they're to disburse them type thing. MR. GILLESPIE: How about the Road Department? MR. PLATT: I don't know. I don't know. MR. GILLESPIE: I think we could do that for them. MR. CAMPBELL: It makes good sense. MR. PLATT: Maybe the only thing that would be done -- it's not like oh, we're gonna have a storm on Tuesday so I'm gonna 10

11 take the truck home Monday night. No. You know, within reason, something is brewing within an hour or so, you know. And it wouldn't be just for -- and we don't need an answer tonight. MR. CAMPBELL: I'm just thinking the current employees would be and Blake but Bruce Rininger -- we would just use Lordstown residents would be the only stipulation I would put in there. MR. GILLESPIE: You get that red alert call, don't you? So that would be -- MR. CAMPBELL: Use as a trigger for something. If you're uncomfortable with -- what do you gentlemen think, that it makes sense? MR. GILLESPIE: I think it makes sense. I didn't know if we would have to have something added. MS. SLUSARCZYK: It wouldn't go in the contingency plan. MR. CAMPBELL: That would just be something that we -- I don't know where that would go to be honest with you. I think that's a question for Paul. Maybe it would just be something we have as a policy, you have authorization to do that in case -- MS. SLUSARCZYK: Well insurance because a lot of times insurance will cover your damage, but if he took it home and the tree fell on it -- MR. CAMPBELL: Insurance is probably the biggest catch of all of it. MS. SLUSARCZYK: They would just have to know that it had be off site. MR. GILLESPIE: Just like Tom said, we can create an internal memo. MR. CAMPBELL: But that's a good point. insurance is very critical about what they cover and don't cover. It could probably go through Bill. Would Bill know our insurance. MR. GILLESPIE: I would think the insurance would cover it because the police cars are all taken home. MR. CAMPBELL: You never know. MS. SLUSARCZYK: If it's declared that they are stored off site -- like if I tell them my camper is in Pennsylvania, it's covered; if I don't tell them, it's not covered. MR. GILLESPIE: But an internal memo would -- we'll ask Bill about it. Notify the insurance company this is our plan. MR. CAMPBELL: We'll start with Bill first. MR. PLATT: I don't need an answer right now. MR. CAMPBELL: It's good thinking. MR. GILLESPIE: Do we need a motion to pass the contingency? MR. CAMPBELL: I believe that's where we're at. MR. GILLESPIE: I make a motion for the contingency plan for this current year. MR. CAMPBELL: I'll second. MR. GILLESPIE: As written. MR. CAMPBELL: All in favor? (All answer aye.) MR. CAMPBELL: All opposed? (No response.) MR. CAMPBELL: Can you keep track of that in the calendar or something? MS. SLUSARCZYK: It's just every year. MR. CAMPBELL: I know we kind of had it off the radar for a moment and said oops. MS. SLUSARCZYK: Didn't know it had to be done every year. 4. A Resolution creating temporary, seasonal, part-time summer 11

12 positions within the Water Department of the Village of Lordstown for the 2014 season and declaring an emergency. MR. CAMPBELL: We're down to number 4, a Resolution creating temporary, seasonal, part-time summer positions within the Water Department of the Village of Lordstown for the 2014 season and declaring an emergency. This is for the part-time help. And does it also cover like working with the Fire Department or not? MR. PLATT: No, no. MR. CAMPBELL: I didn't believe it did. This is just for the summer help. MR. GILLESPIE: How many guys do you need, or you don't know. MR. PLATT: Right now I have one additional, you know. And we've never put a number of employees, we've always controlled it with the dollar amount, you know. MR. CAMPBELL: Which I think is the smart way to do it. I still like that. MR. PLATT: And this year we used to put $14,000 et cetera. We've got what, $5,000 I think in it this year to just do pretty much June, July, August, maybe a little bit of September, you know, so -- MR. CAMPBELL: I don't have a problem with that. Have you guys got any questions? MR. DIETZ: I got no problem with it. I make a motion to accept the Resolution for summer help for the Water Department and the amount of money that we have in there too of what, $5,000. MR. GILLESPIE: I'll second it. MR. CAMPBELL: All in favor? (All answer aye.) MR. CAMPBELL: All opposed? (No response.) MR. CAMPBELL: Motion carries. MS. SLUSARCZYK: It's Resolution MR. CAMPBELL: All right. Then we're down to what Chris is here for, then we gotta get it back to the Clerk. MS. SLUSARCZYK: You had questioned whether this covered the firemen. There was not a previous resolution for that. Bill does not feel that there needs to be one. MR. CAMPBELL: Okay. MS. SLUSARCZYK: They pay amongst the different departments coverages before. MR. CAMPBELL: So it's not a problem and we're good? MS. SLUSARCZYK: I requested the thing from Paul, no response back. Once you start it you're gonna have to follow through with it. MR. CAMPBELL: If we're good and people are getting paid and we got a process that works -- MR. DIETZ: If it ain't broke -- MR. CAMPBELL: It's a real good process, and I think it's been working well. And I seen one of the hydrants. We'll get to it, never mind. 5. A Resolution recommending that the Council of the Village of Lordstown accept the bid of J.S. Bova Excavating for the Ohio Commerce Center State Route 45 waterline relocation project in accordance with a joint venture agreement between and among the Ohio Commerce Center, Village of Lordstown and the City of Warren to relocate water utility service lines serving the Ohio Commerce Center. MR. CAMPBELL: All right, back on track here, number 5. This is the Resolution for the waterline relocation for the Commerce Center. I'm not gonna read the whole thing because we're 12

13 not gonna be passing it tonight, just discussing it. MR. GILLESPIE: How long is the bid, for 30 days? MR. KOGELNIK: Sixty if it's not federal funds. Do you need to read that first at all or no? MR. CAMPBELL: We're not gonna be passing that resolution because the Commerce Center is not ready. You had some issues to talk about. MR. KOGELNIK: I can talk now? MR. CAMPBELL: Correct. MR. KOGELNIK: With respect to the notice of award, I would recommend that the Village proceed with awarding the project under a Notice of Intent to Award, not an Official Notice of Award to J.S. Bova for the project. And what that does is it at least let's the contractor know he's been awarded the project so that he can plan as opposed to waiting and then him at the end of you telling him okay, now we're gonna give you an official award. He needs to then remobilize -- not remobilize but reschedule his work force and all that other stuff. So once you do give him the Official Notice of Award, he has 10 days to produce the contract, the signed contract agreement form, the insurances and the all that other stuff. So the Notice of Intent to Award won't do that, it just gives him an understanding that, you know, the BPA is going to proceed with him. An conditional caveat is that we're giving you this Notice of Intent understanding that the City of Warren has not made up their mind as to proceeding with Contract B yet. MR. CAMPBELL: And we'd put that all in? MR. KOGELNIK: Yes, you can do that. That can be just a letter a that you issue to them. And it also tells the other contractors they didn't get the contract. So I would recommend the BPA consider proceeding in that manner. MR. CAMPBELL: At least for the current situation where we're at. MR. KOGELNIK: You can say yes or no to that, that's fine with me. MR. GILLESPIE: We're gonna have to cc a copy to Paul. MR. KOGELNIK: Yes. MR. CAMPBELL: Would Paul put that -- MR. KOGELNIK: Who puts together your Notice of Award? MS. SLUSARCZYK: It's a generic form. MR. KOGELNIK: If you want it consult Paul first, that's fine. But our recommendation to the Board is that we proceed with issuing the contractor a Notice of Intent to Award. MR. CAMPBELL: Will someone make a motion for that? MR. DIETZ: I'll make a motion that we have Paul write us up whatever he needs to bring it up, a motion to award. MR. CAMPBELL: A Notice of Intent. MR. DIETZ: A Notice of Intent to J.S. Bova, the contractor, that he will be awarded the official contract at a future date or -- MR. KOGELNIK: Just say that you want to issue a Notice of Intent to Award to J.S. Bova for this project, depending on the City of Warren deciding whether or not they're gonna proceed with their side of the contract. MR. CAMPBELL: I'll second that motion. All in favor? (All answer aye.) MR. CAMPBELL: All opposed? (No response.) MR. CAMPBELL: Nobody? Motion carries. I didn't realize that that existed, that you could do something like that. MR. GILLESPIE: Paul's probably gonna object a little bit. MR. KOGELNIK: That's fine. That's the engineering 13

14 side of that decision, that's all I can say. MR. CAMPBELL: Hopefully Warren and the Commerce Center get an issue worked out where they can jump on and get done. MR. DIETZ: I appreciate that. And I think if I was one of the three contractors that put a bid out on that that they would appreciate being -- the other two being released that they could go do some other stuff, not sit there in limbo waiting for us to get off. MR. GILLESPIE: What kind of time change would there be if we said nothing; no going with B, just A? MR. KOGELNIK: What kind of time change on the contract? MR. GILLESPIE: In other words, is it gonna hurt the contractor. Well he isn't gonna make as much money, but it's gonna be a quicker job. MR. KOGELNIK: It should be a quicker job. We programmed in there 135 days to get everything done. So yes, in essence he could potentially get done with the Lordstown project in about half that time. You know, that's predicated obviously on how successful he is with boring and jacking. Sometimes you can sit there and watch that thing just flow through there like it's being pushed through butter, sometimes it's a slow go. MR. CAMPBELL: All right. MR. GILLESPIE: So getting back to that time now, you guys are gonna go to a meeting tomorrow? MR. KOGELNIK: We're going to a meeting tomorrow. We were invited. MR. GILLESPIE: Are you gonna put the pressure on them, we're going ahead with A if you don't put -- MR. KOGELNIK: It's not our job. MR. CAMPBELL: It's not Chris' position to do that. MR. KOGELNIK: We were invited by the Ohio Commerce Center to basically support information that the Ohio Commerce Center would say to Warren sitting at that table we need more money from you City, the engineer has this information that's able to help make or help answer some of the questions at the meeting. That's the whole -- MR. GILLESPIE: Is the City of Warren gonna be there too? MR. KOGELNIK: Yeah. We can't force issues like that. I can appreciate your question though. MR. GILLESPIE: Well, I can -- I'm gonna ask the question; what kind of time are we gonna give them to make up their mind? MR. CAMPBELL: That's up to us as a Board. MR. GILLESPIE: I'm not in favor of letting this linger. MR. CAMPBELL: This is a 60 day window that the quotes are good, and we need to act within that. MR. KOGELNIK: You might consider writing a letter once you speak to Paul that the BPA decided at their last meeting to award conditioned upon the City and you proceeding with your side of the contract called B; and we want you to know we opened bids on this date, we have until this date to decide, if you don't decide by this date we have -- MR. GILLESPIE: Recourse, we're gonna proceed. MR. KOGELNIK: We have every right to proceed just under Lordstown and get our project done. MR. GILLESPIE: I'd give them two weeks. Have Paul write the letter and give them -- MR. KOGELNIK: In doing that I would also just put them on notice we're virtually deleting Contract B from our 14

15 contract. MR. GILLESPIE: Because I mean they've sat on their hands now for almost two weeks, three weeks already. MR. KOGELNIK: I'm just being open with you that those are the facts. You have every right to proceed with completing your project, you have a mechanism to do that, just commit it outward. MR. GILLESPIE: Because that really puts the ball back in their court because you're the one that wanted all this stuff done anyway. They wanted us to do what we're gonna do. And we'll just tell them -- MR. CAMPBELL: Let me know how the meeting goes. I figured you were planning on anyway. MR. KOGELNIK: That's all I can say. MR. CAMPBELL: I guess that sums it up for where we're at right now. All right. Thanks, Chris. I know this has been one of those projects that keeps giving and giving. OLD BUSINESS: 1. Henn/Cassen Properties - Hallock Young Road MR. CAMPBELL: All right. Down to Old Business, the Henn/Cassen properties. Have there been any developments with that? MR. PLATT: No updates on that. MR. GILLESPIE: What are they {dog\doing}, nothing? MR. PLATT: I have a lot of stuff on my plate right now, okay. And -- MR. GILLESPIE: Well, what I'm wondering though is why is it taking them so long to get something done. MR. PLATT: They have done the one thing that we have notified them that needed to be done. MR. GILLESPIE: Okay. MR. PLATT: We did investigations with the remainder of the property, and we just have not been able to follow through with the notification what they need to do on the two remaining lots. 2. Warren Water Pollution Control Billing, Rates and Agreements MR. CAMPBELL: All right. Down to number 2 then, Warren water pollution control billing, rates and agreement. I haven't done any more pushing from this side. I don't believe anybody from the Utility Committee has done any of their pushing with this. Has there been any talk from people you've talked to about agreements or working with us or still doing some things too? MR. PLATT: Yeah, they're still -- I mean, I try not to -- you know, like if we -- you know, I try not to use them so to speak. MR. CAMPBELL: Yeah, they're not being paid. MR. PLATT: They're not being paid. I don't know if I keep calling them that implies we've got a contract down for five years and that could have -- MR. GILLESPIE: Have they billed us any for the work they've just done? MS. SLUSARCZYK: We get a monthly bill based on -- there's no individual billing for their work, it's based on the way that they treat. And every month we have been billed for operation and maintenance. We have not paid any bill for operation and maintenance. MR. GILLESPIE: How many months now? MS. SLUSARCZYK: It expired in January. MR. CAMPBELL: And Paul generated a letter, they're not paying you because there's no agreement in place. We've 15

16 contacted them, we've called with them, they've me with him, they have yet to deliver an agreement even to work with. So I am -- and they always say oh yeah, we'll get you something; we never get anything. So now we're kind of stuck in this weird situation, there's no agreement between us, no monies transpired. Bruce is kind of stuck where can I call them to fix something when I'm stuck or not stuck? MR. KOGELNIK: Maybe you want to write a letter or Paul wants to write a letter saying we don't have an agreement so we're proceeding under the old one until you respond here, put a signature line. MR. CAMPBELL: We did require some financial changes to the agreement, and they were supposed to deliver something we could work with. MR. GILLESPIE: A response. MR. CAMPBELL: And they have yet to deliver anything. MR. KOGELNIK: I just hate for you to be in a pickle. MR. CAMPBELL: We're there with that one. Nor did we have the resources and the equipment to maintain it, that's why we wanted to have an agreement with them to have somebody to work with. We brought up the idea time and material, can we contact you with a time and material and you pay for anything when we call you. No response. So I'll get with Bob because there's some weird is it ours, is it Utility Committee, discussions going back and forth. So I'll get with Bob so we're working together and we'll try to address it. MR. DIETZ: Well is it the Utility Committee's business if we have a contract with them or not have? MR. GILLESPIE: Well it's with the Village, the contract. MS. SLUSARCZYK: I think the issue is when the Board has control over anything within the Village of Lordstown, when you enter into an agreement outside of the Village of Lordstown then Council approves that. Nobody clearly knows all the flow comes from Lordstown and goes outside and is treated outside, so nobody really has a clear idea of who does it. The original contract was entered into by the mayor and clerk. MR. CAMPBELL: So -- I'll work with the Utility Committee and maybe we'll get another meeting at least to sit and talk and say all right, we're not leaving this meeting until either you put something on paper or we have an agreement you can work with because we're just not comfortable where we're at. MS. SLUSARCZYK: You said they met previously with Warren when Bob and I met with -- MR. PLATT: Tom Angelo. MR. CAMPBELL: Yeah, Tom Angelo. Thank you. And we met with him -- when was that? MS. SLUSARCZYK: February. MR. GILLESPIE: Snow was on the ground. MR. CAMPBELL: I believe end of January, early February. We were past the term of the year. All right. We'll kick that one in gear. 3. Ohio Commerce Center waterline relocation MR. CAMPBELL: Well Ohio Commerce Center we discussed. There's nothing more on that, right? 4. Imperial Water Meters - installation MR. CAMPBELL: Imperial, the water meters. I know -- if I'm stating this wrong, correct me. All three are installed, but they have not created the accounts or come in and made application for the accounts. MS. SLUSARCZYK: That is correct. 16

17 MR. CAMPBELL: So we need to bring that up at the meeting next week and make sure. MS. SLUSARCZYK: We're actually billing this cycle now, and we don't have information to bill. MR. CAMPBELL: Hopefully we can address that next week. 5. Hydrant Maintenance MR. CAMPBELL: Down to hydrant maintenance. What I was going to say, I don't remember where it was at, one of them was dug up and fixed. MR. PLATT: Route 45 across from the Dairy Queen. We finally got that one repaired. We have the one that was damaged by the accident the other day on Tait Road to repair that one. That was on the schedule. But due to the unfortunate circumstances with one of our employees why we're kind of shorthanded and that. MR. CAMPBELL: As far as our list of -- MR. PLATT: Bruce's father passed a pay. MR. DIETZ: Oh, sorry to hear that. MR. CAMPBELL: We had a list of ones that needed tweaked. MR. PLATT: We're working through those, yeah. MR. CAMPBELL: I just want to make sure we keep those on. What was our plan for the summer? Are we planning to flush them again with summer help? MR. PLATT: We'll begin in June. MR. CAMPBELL: All right. I thought we talked the last time. MR. PLATT: We talked about that in Bruce's report here. MR. CAMPBELL: Well, that's all the questions I had on that. Do you gentlemen have anything before I go on? MR. GILLESPIE: No. MR. PLATT: If you would like, I would make the hydrant maintenance part of my monthly report and let you know how many we worked on and take off the agenda. MR. CAMPBELL: We'll make sure Cindy's aware of that when she comes back. That's a good idea. We don't have to -- we can keep the agenda cleaner. And that seems it be a common question, where we're at with those. MR. PLATT: It's understandable. MR. CAMPBELL: Things have improved with that dramatically. REPORTS: 1. Solicitor's Report MR. CAMPBELL: I don't believe there's a Solicitor's report. 2. Engineer's Report MR. CAMPBELL: We'll skip on down. Is there anything else you wanted to add for Engineer's report? MR. KOGELNIK: Yeah, I do have a couple of items. Imperial meter manhole, we continue to work on that. We did send you guys a schedule. This is a drafted schedule. One thing that Cindy pointed out to me that we have on here -- and this is my fault -- I had worked with Jeremy on this that I had the project advertisement, you don't need to go to advertisement on this one. You can get three competitive, responsible, reputable quotes according to Paul. So but at any rate -- MR. PLATT: Is that because of estimated dollar -- MR. KOGELNIK: Yes. You're under the threshold for 17

18 competitive bidding there. So -- but it's a draft. Cindy, I just told them we'll take off project advertisement because you don't need to do that. We'll resend you that schedule. The whole purpose of creating the schedule was to follow-up from last meeting to at least share with Imperial okay, this is a time line, you can see things happening in front of you. The one thing about this project that really continues to be a challenge is to craft this easement around there. So we're working -- we're still working on that. As I told Cindy in an and Kevin, we're coming up to 100 percent on the budget. So we'll keep it as respectable as possible with respect to our fee on the project, but we may go over that a little bit because of the easement. It really -- we didn't expect that amount of work on this. MR. CAMPBELL: And we understand that things come up, and we appreciate your hard work toward getting it right. And if it costs more to do it right, it costs the more to do it right. MR. KOGELNIK: We talked about the water lines, Commerce Park, that's done. The Imperial agreement, in all terms for us we really are done with that. There's really nothing else to do there. Okay. So we met with Bruce today and we brought up our electrical engineer. And it's -- that was both Council and BPA's reason to bring our electrical engineer here. But for the BPA's sake we brought him up here to take a look at Lift Station No. 4. Bruce has stated that one of the drives has been giving him a fault, I think it was the lead pump number 1. MR. PLATT: Right. MR. KOGELNIK: So we looked at that, and we gave Bruce some recommendations there. So he's going to use those recommendations and get some data, and then we'll have a better understanding of why that fault is occurring on that drive. But we need to get that fault resolved before obviously we send water from Imperial over to that pump station. And Bruce is still looking at quotes for portable pumps, the trailer machine and/or pumps. Those are a good thing to do especially in a case where either one of the pumps does not work. He could hook up the portable pump and then connect to the force main bypass assembly and get the flow going still rather than having an overflow. You never want to have to report overflow. So this is a good thing to have. And I would recommend the Board consider that heavily. The trick here is sizing a pump so that it can be used at any one of the four pump stations. So I think that can be done, so it's -- MR. GILLESPIE: Let me ask you, Chris. In this kind of a situation could we go through a grant request do you think because of -- MR. KOGELNIK: It's possible. I can't guarantee anything there, but FEMA comes to mind, you know. MR. GILLESPIE: Because it's a hazardous waste situation. MR. KOGELNIK: They actually had a hazard mitigation grant that just came out. I can send you paperwork on it. It's our job, I feel, we -- we don't really -- we feel incumbent to at least alert you to grant opportunities and that sore of thing, so we can advise you of that. MR. CAMPBELL: Who do we -- do we even have somebody that kind of handles it for Village? MR. KOGELNIK: Dave used to. MR. CAMPBELL: I know Dave used to. MR. PLATT: Right now I think the new individual was asked more about grant making than planning and zoning. MR. KOGELNIK: You know, I really do encourage the Village and the BPA to communicate more with us in terms of that because if we have an open line of communication with respect to grants and opportunities like that, there's people at our firm 18