A. Call to Order B. Roll Call Co Gl Ma Ta Be C. Pledge of Allegiance D. Invocation E. District Mission Statement:

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1 I. OPENING: TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, September 26, :30 P.M. Media Center Traditional Values...Terrific Kids A. Call to Order B. Roll Call Co Gl Ma Ta Be C. Pledge of Allegiance D. Invocation E. District Mission Statement: The Mission of the Twin Valley Community Local School District is to provide a safe learning environment where all children are challenged to achieve their maximum potential based on individual needs and abilities, utilizing a team effort among parents, educators, staff and community. F. Adoption of Agenda Recommend that the September 26, 2011 Regular Board Meeting Agenda be approved. Motion: Second: Roll Call: II. APPROVAL OF MINUTES: Recommend that the Minutes of the August 22, 2011 Regular and Special Board Meeting and the August 31, 2011 Special Board Meeting be approved. Motion: Second: Roll Call: III. RECOGNITION OF PUBLIC AGENDA ITEMS ONLY: Public may address the Board: Visitors that wish to address the Board are requested to state their name, address, topic and organization (if appropriate) and comply with the Board Policy pertaining to visitors. All meetings of the Board and Board-appointed committees will be open to the public. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation will be permitted at each meeting. Each person addressing the Board shall state his/her name and address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Date: 9/23/2011 Agenda Page: 1 of 38

2 TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, September 26, :30 P.M. Media Center Traditional Values...Terrific Kids IV. ADMINISTRATIVE REPORTS A. Mrs. Kathy Poor Food Service Director B. Mr. Scott Cottingim High School Principal C. Dr. Eva Howard Middle School Principal D. Ms. Patti Holly Elementary School Principal E. Mr. Lee Myers Maintenance/Transportation Supervisor F. Mr. Derrick Myers Technology Coordinator V. BOARD MEMBER COMMENTS VI. DISCUSSION/INFORMATION ITEMS A. Community Meeting Thursday, October 6, 2011 at 7 p.m. B. Ohio School Board Association District Policy Updates First Reading DN School Properties Disposal EBCD/EBCD-R Emergency Closings FL Retirement of School Facilities IB Academic Freedom INB Teaching about Controversial Issues ING/ING-R Animals in the Schools JEC School Admission JECAA Admission of Homeless Students JECBC Admission of Students from Nonchartered or Home Schooling JEE Student Attendance Accounting (Mission and Absent Children) C. Attendance at Capital Conference D. French Class student trip to Quebec Canada VII. BOARD MEMBER REPORTS A. Mr. Maggard, Legislative Liaison B. Mr. Glander, Student Achievement Liaison C. Mr. Cooper, District Athletic Council Liaison Date: 9/23/2011 Agenda Page: 2 of 38

3 TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, September 26, :30 P.M. Media Center Traditional Values...Terrific Kids ADOPTION OF CONSENT CALENDAR FINANCIAL Action by the Board of Education in Adoption of Consent Calendar at this point of the agenda means that items A through F be adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. Motion: Second: Roll Call: VIII. TREASURER S REPORT A. Financial Reports Recommend motion to approve Financial Reports as submitted. Motion: Second: Vote: B. Payment of Bills Recommend motion to approve payment of bills as submitted. Motion: Second: Vote: C. Permanent Appropriations for Recommend motion to approve the Permanent Appropriations for with the legal level of control being at the fund level Motion: Second: Vote: D. Waibel Energy Systems Service Agreement Recommend motion to retroactively approve 3-year service agreement with Waibel Energy Systems at an annual cost of $11,360. The contract is effective September 1, 2011 through August 31, Motion: Second: Vote: Date: 9/23/2011 Agenda Page: 3 of 38

4 TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, September 26, :30 P.M. Media Center Traditional Values...Terrific Kids E. SWOEPC Group Retrospective Rating Analysis Recommend motion to approve enrollment in the Southwestern Ohio Educational Purchasing Council Group Retrospective Rating Program for the January 1, 2012 through December 31, 2012 Plan Year at a cost of $ Motion: Second: Vote: F. Creation of Fund Education Jobs Fund Recommend motion to approve the creation of Fund 504 Education Jobs Fund. This fund will record the Education Jobs grant funds. Motion: Second: Vote: IX. OLD BUSINESS: A. Change of Assignment Description for Aide Recommend the change of assignment for aide, Renee Hansford, from educational aide for a student on an IEP to special educational aide. Motion: Second: Roll Call: X. NEW BUSINESS: ADOPTION OF CONSENT CALENDAR NEW BUSINESS Action by the Board of Education in Adoption of Consent Calendar at this point of the agenda means that Item A through Item B are adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. Motion: Second: Roll Call: A. Ohio Superintendent Evaluation System Administrative Goals and Work Plan Recommend the board approve the Ohio Superintendent Evaluation System Goals and Administrative Work Plan. [EXHIBIT A] Motion: Second: Roll Call: Date: 9/23/2011 Agenda Page: 4 of 38

5 TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, September 26, :30 P.M. Media Center Traditional Values...Terrific Kids B. Capital Conference Recommend the board approve the Capital Conference overnight stay for Board Member, Tim Beneke, November 14-15, Motion: Second: Roll Call: ADOPTION OF CONSENT CALENDAR - PERSONNEL Action by the Board of Education in Adoption of Consent Calendar at this point of the agenda means that Employment Certified Item A through Employment Supplemental Item B are adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. Motion: Second: Roll Call: Employments All employment is contingent upon the named person meeting all Federal, State of Ohio, Preble County Educational Service Center, and Twin Valley Community Local School District employment requirements for that position. Employment Certified A. Substitute Teachers Recommend the board approve the substitute teachers listed on the AESOP system roster. [EXHIBIT B] Motion: Second: Roll Call: Employment Classified A. Substitute Bus Driver Recommend the board approve adding Kyle Phelps to the list of substitute bus drivers. Motion: Second: Roll Call: Employment Supplemental A Supplemental Extracurricular Positions Recommend that the following individuals be employed for the respectively listed supplemental contracts for the school year. Date: 9/23/2011 Agenda Page: 5 of 38

6 TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, September 26, :30 P.M. Media Center Traditional Values...Terrific Kids Supplemental Contracts Jennifer Howell SADD Linda Nuse Saturday School Monitor Brandy Woodrey Saturday School Monitor Darcy Robinson Saturday School Monitor Tony Augspurger Saturday School Monitor Darcy Robinson Freshman Class Monitor Jason Schondelmyer Sophomore Class Advisor Scott Cottingim Principal Linda Nuse Athletic Supplemental Contracts HS Ticket Manager Motion: Second: Roll Call: B. Resignation, Varsity Wrestling Coach Recommend the board accept the resignation of Jim Jewett as Varsity Wrestling coach effective September 16, [EXHIBIT C] Motion: Second: Roll Call: XI. RECOGNITION OF PUBLIC PUBLIC COMMENTS XII. EXECUTIVE SESSION Recommend that the Board enter Executive Session to consider the employment and compensation of public employees (ORC (G)(1)). Motion: Second: Vote: Cooper Glander Maggard Tapalman Beneke Time In: P.M. Time Out: P.M. XIII. ADJOURNMENT Recommend that the meeting be adjourned. Motion: Second: Vote: Next Regular Meeting: Monday, October 24, 2011 at 7:30 PM in the Media Center Date: 9/23/2011 Agenda Page: 6 of 38

7 Administrative Reports Date: 9/23/2011 Agenda Page: 7 of 38

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11 Twin Valley South High School 100 Education Drive, West Alexandria, Ohio (937) Fax (937) Mr. Scott Cottingim Mrs. Robin McIntire Mrs. Susan Combs Principal Secretary Guidance Counselor School Board Report 9/22/11 The students and staff are off to a good start to the school year. First quarter interim reports will be going out September 23. During the month of September many of our High School teachers are attending District and Building leadership meetings as part of the Ohio Improvement Process. During the Wavier Day on September 19 teachers spent time developing plans for at-risk students. Student Information High School enrollment as of 9/22/11 HS CTC Total 312 High School Attendance Student- August 96% Staff- August 98% Athletics Sports records as of 9/22/11 Football 1-3 Varsity Volleyball 5-6 Boy s soccer 4-4 Girl s soccer 2-7 Upcoming Events September 27 Homecoming Bonfire September 30 Homecoming pep assembly 2:10 September 30 Homecoming Parade-Game October 1 Homecoming Dance October 10 Columbus Day-No School October 19 End of the first quarter October 24 OGT Week Date: 9/23/2011 Agenda Page: 11 of 38

12 Twin Valley South Middle School 100 Education Drive, West Alexandria, Ohio (937) Fax (937) Dr. Eva E. Howard, Principal TVS Middle School September 2011 Board Report Enrollment as of 9/22/ Staff attendance for August 92% Student Attendance for August 96% The year is off to a great start. Students and staff are getting into the routine and settling into the new schedule. We are reviewing data from the OAA, Value Added, and Success Websites to drive their instruction as well as collecting data to use to refine it for each student. I want to offer special thanks to the Middle School PTO who has donated money for a Smartboard for 6 th grade mathematics. With the addition of this Smartboard, the district now has a Smartboard in every mathematics room grades Interim reports are scheduled to go out on the 23 rd. At that time I will be reviewing the D and F list and meeting with each student individually to determine what they need to help them bring up their grades. Mrs. Krauss is holding a parent meeting on the 22 nd with information regarding the 8 th grade Washington, DC Trip. The McDonalds Peelers sale raised about toward defraying the cost for the students. Staff reviewed the PD360 on waiver day and will begin planning professional development based on Learning Targets and Differentiation, two of the goals related to the Ohio Improvement Process. Respectfully Submitted, Eva E. Howard, PhD Date: 9/23/2011 Agenda Page: 12 of 38

13 Twin Valley South Elementary School Traditional Values...Terrific Kids Principal Secretary Guidance Counselor Patti Holly Linda Vorhis Beth Wilmoth Information Elementary enrollment: 387 Student Attendance: 96% Teacher Attendance: 98% Board Report For: September By Patti Holly Curriculum/Classrooms PTO gave first and second grade teachers two thousand dollars to purchase books for struggling readers. BLT is meeting on waiver day to establish new goals that align with the DLT goals. On Wednesdays teachers will meet during their plan time with the ESC, Dr. Horton and I to discuss data, formative assessment and differential instructional strategies. Assemblies in September: Officer Phil s Safety Program grades k-2 and Bus Safety grades k-3. Upcoming Events 9/30 PTO Fun Run 10/4 OAA Reading Grade 3 "What if we viewed smart as a goal that students can work toward rather than as something they either are or not?" Date: 9/23/2011 Agenda Page: 13 of 38

14 Twin Valley Community Local School District Maintenance & Transportation Monthly Report By: Lee V. Myers III September 26, 2011 Building/Grounds: 1) Summer roof and window repairs were completed by Becker Roofing on Thursday, August 18th. Numerous windows required re-caulking and several previously identified roof seams were repaired. Inspections for expansion joint re-caulks will begin in September as we prepare for colder weather. 2) New red plastic lettering has been ordered for replacement on the West side of our complex. Seventy-four letters were ordered to replace the existing stucco-covered letters that have failed in recent years. 3) HS GYM: A defective drive transmission and motor were replaced on Friday, Sept. 9 th on the NE section of the bleachers. Once installed final adjustments were made to coordinate all three drive units. Secondly, a quote from Farnham to weld additional seat supports, replace missing hardware and replace damaged boards is scheduled to take place within the next 4-5 weeks before basketball season. 4) Recently bees have been discovered building a nest inside the Media Center above the false ceiling. A plan to remove the bees was started on Monday, Sept. 12 th and then re-seal their entry point when completed. 5) Our quarterly PM for Twin Valley s HVAC system was scheduled for the week of Monday, Sept. 19 th. Prior to that Waibel was called in for repairs to our domestic hot water equipment. 6) New backboard bumper pads are currently being installed on all 6 units in the HS gymnasium. 7) Waibel Energy just completed their quarterly HVAC Inspections, repairs and adjustments of our system. New AHU filters have been delivered and will be installed. The Boilers were inspected for proper operation before the colder months arrive. Transportation: 1) Our newest used bus purchase (Bus #12) was inspected by the OSP on Friday, August 19 th and approved for transporting students. The required paperwork was sent on to Columbus for an issuance of our state ID number. 2) Nine of the recently removed gymnasium lights were installed as replacements in the Bus Garage. A noticeable difference in brightness was immediate and should help our maintenance staff with bus repairs. 3) Bus #8 was recently repaired at Long s for transmission shifting problems and placed back into our spare bus fleet. Once returned we shipped bus #10 out to Long s for what we believe is a rear main oil seal leak. We hope to have it back into service very soon. 4) A minor rear end incident involving one of our buses (#2) and our trainer occurred in Lewisburg while on the way to Ansonia for our football game. Minimal damage was noted to the school bus but more extensive damages were reported to the other vehicle. Upon arrival at the game a report was generated by the Darke Co. Sheriff s office and the OSP for follow-up. Date: 9/23/2011 Agenda Page: 14 of 38

15 Twin Valley Schools September 2011 Transportation Newsletter 2010 Ohio Statistics September 21, 2011 At a recent State of Ohio Transportation meeting hosted by Pete Japiske the following statistics were provided as a summary of items that occurred during fiscal year While some are staggering others show some improvement from previous years when compared. Each day school buses in the state of Ohio travel over 1,000,000 miles transporting students safely to and from school. Accident Statistic Review Calendar year Accidents with School Buses Involved Accident Rate per 100,000 miles Who was in error in 2010? The school bus driver was in 44% of the accidents (750 of the 1579). Some of the At Fault details for those accidents include: 20 buses struck a fixed object, 17 struck a utility pole, 11 stuck a mailbox, 22 Ran off of the road, 187 struck a parked vehicle and 433 buses were cited for a moving error. Possible training might include ensuring proper mirror adjustment, drive attentiveness, proper driver depth perception, enhanced driver skills testing, knowing and watching for a stale green light, driver observation of parked cars when steering wheels are turned out and having the ability to always look for a way out in your everyday driving maneuvers. Cross road cross checks and frequent mirror observation are but a few ways to increase driver and student safety. Times have changed over the past several years as you well recognize. Back in 2000 Ohio funded over 40 million dollars for bus purchasing yet 11 years later the State of Ohio provides NO FUNDING for new school bus purchases and many districts like ours are forced to look at purchasing good used buses to keep their fleet up-to-date. We will continue to look for ways to reduce costs, put more kids in bus seats meaning fuller buses, route our buses more effectively for fuel savings but ultimately provide our students with the safest mode of transportation to and from school each day. The following attached page (see Transportation Webpage under Newsletters ) taken from a national school transportation magazine gets us thinking about winter preparedness for our buses, road hazards and those cold mornings when it seems very hard to get ourselves motivated let alone our school buses. Several changes are being implemented with heater hook-ups this winter and when finalized a diagram will be provided on where our fleet will park nightly to hook-up. Date: 9/23/2011 Agenda Page: 15 of 38

16 Technology Board Report Derrick Myers, Technology Manager Twin Valley Community Schools August, Installed Wireless Access Points in Food Lab, Media Center, HS Gym, HS Commons and Auditorium, Middle School, High School Halls, Elementary Halls, and HS, MS, ES Offices. 2. Helped Athletic Director and Football Coach in using their new athletic video upload procedure. The process is not user friendly and still has much inefficiency. 3. Ongoing training for staff using Smartboards and Projectors. As time permits and teachers have new questions I try to help train them. Beth Woodrum (4 th Grade) has also been helping train new users. 4. Ongoing training for Gmail. 5. Installed Senior Funded Projectors in HS Intervention rooms. 6. Ordered replacement computers for CBI program. 7. Ordered SmartBoard for Mrs. Bowling funded by the MS PTO. Date: 9/23/2011 Agenda Page: 16 of 38

17 Exhibits Date: 9/23/2011 Agenda Page: 17 of 38

18 Date: 9/23/2011 Agenda Page: 18 of 38 Exhibit A

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38 Date: 9/23/2011 Agenda Page: 38 of 38 Exhibit C