Sltijee! Passing of Resolution(s) through remote electronic voting and Poll at

Size: px

Start display at page:

Download "Sltijee! Passing of Resolution(s) through remote electronic voting and Poll at"

Clifford Beasley
5 years ago
Views:

1 Devendra fain Company Secretory B.Com, CFA, A.C.S. 584, Kalani Nagar Airport Road ndore Ce csdevendrajain@guail,com Consolidated Scrutinizef s Report [Pursuant to Section 108 ofthe Companies Act, 2013 and Rule 20 (aj [xii) ofthe Companies (Management and Administration) Rules,201.4 as amended] To, The Chairman, YOT OVERSEAS LTD CtN : L7 2 llzmp t97 4P LCO O , Sanwariya Nagar, Near Bank of ndia Ghatabillod,lndore (M.P.) Dear Sir, Re f. 41st Annual General Meeting (AGM) of the Eouity Shareholders of YOT OVERSEAS LTD held on the Wednesdav. 30th September at 3.00 P.M. at shubham carden. Main Road. Ghatabillod. Distt.- Dhar (M.P.'l Sltijee! Passing of (s) through remote electronic voting and Poll at tho rranrro ^ftha Al:M rrrrrcrr.nl'tn ( a-i^h { Q e, l n(l ^f r^hhrhia. A.t 2013 read with rule 20 of the Companies (Management and Adhihiclr.i^hl prrla<?o1l. a< rma nded and flrrrcp? ( R rrf fhp -i(tino Asreement 7. 2., Devendra fain, Practicing Company Secretary, appointed by the Board of Directors of fyot OVERSEAS LTD ('the Company"J as a Scrutinizer for the purpose of conducting the E-voting process and Poll at venue ofthe AGM, pursuant to Section 108 & 109 of Companies Act, 2013 read with rule 20 of the Companies (Management and Administration) Rules, 2074 as amended and Clause 358 of the Listing Agreement, on the below mentioned resolution(sj, passed at the 41't Annual General Meeting of the Equity Shareholders of the Company held on the Wednesday, 30th September 2015 at 3.00 P.M. at Shubham Garden, Main Road, Ghatabillod, Distt.- Dhar M.P.) The Management of the Company is responsible to ensure the compliances with the requirements of the Companies Act, 2013 and Rules relating to voting through electronic means on the s contained in the Notice to the 41st Annual General Meeting (AGM) of the members of the Company. My responsibility as a Scrutinizer for the E-voting process and Poll restricted to make a Scrutinizer's Report of the votes cast "in favour" or "against" the resolutions stated below, based on the reports generated from the E-voting system provided by Central Depository Services flndia) Limited (CDSL), the authorized agency to provide the E-voti ilities, engaged by the Company. 1 r il..'r, C

2 3. Further to the above, submit my report as under: i, lt. t1l. lv. The Company has availed E-voting facility offered by Central Depository Services (lndial Limited (CDSL) for conducting E-voting by the shareholders of the Company. The Members of the Company as on the "Cut Off' date i.e. 23rd September 2015 were entitled to vote on the resolutions (ltems Number 1to 4 as set out in Notice of41.tagm ofthe Company). The voting period for E-voting commenced on Sunday,zTs September 2015,9.00 A.M. and ends on Tuesday, 296 September P.M and the CDSL E-voting platform was blocked thereafter and the votes cast under E-voting facilities were then unblocked in the presence of two witnesses Mr. Manoj Maheshwari and Mr. Yash Gupta, who were not in the employment of the Company. They have signed below in confirmation of votes being unblocked in their presence. The Chairman of the Company had suo motto called for a poll to facilitate the members present in the meeting who could not participate in the e-voting to record their votes through the poll process. The Company arranged the facility to vote for Poll at the venue of the AGM. The Poll voting was reconciled with the records maintained by the RTA ofthe Company and the authorizations/proxies lodged with the company. Thereafter, as a Scrutinizer duly compiled the details of the e-voting carried out by the Members together with the Poll done at the venue ofthe AGM. The results of the e-voting with the voting conduct at venue ofthe AGM by way of Pol are as under: Details E-voting voting by Poll at the Total Voting AGM Number of members who cast their votes Total Number of 28,74,499 27,420 28,35,979 Shares held by them Valid As per details provided under each one of the (s) mentioned hereunder. / nvalid NL 2

3 TEM NO. 1 - ORDNARY RESOLUTON Adoption of Audited Balance Sheet and Statement of Profit & Loss Account for the year ended March 31, 2015 together with the Reports ofthe Board of Directors and the Auditors thereon. Manner ofvoting votes in favour ofthe against the /nvaid Nos. o/o a$e Nos. o/o age Nos. E- Voting 28,LL, voting by Poll at the TOTAL 28,33, TEM NO. 2 - ORDNARY RESOLUTON To appoint a Director in place of Mrs. Pratishtha Somani (DN: ), who retires by rotation and being eligible offer himself for re-appointment. in favour ofthe Nos. votes against the /nvalid o/o age Nos. o/o age Nos. E- Voting 28,11., voting by Poll at the TOTAL 28,33, l {u 3

4 TEM NO. 3- ORDNARY RESOLUTON Appointment of Auditors and fixing their remuneration votes in favour ofthe against the Nos. o/o age Nos. o/o age /nvalid Nos, E- Voting 28,17, Voting by Poll at the TOTAL 28,33, TEM NO.4- SPECAL RESOLUTON Reappointment of Mr. Pramod Somani (DN: ) as a Managing Director of the Companv for the oeriod of 5 Years from 1't September 2015 till 31s August 2020 in favour of the against the Nos. o/o age Nos. o/o age Nos. /nvalid E- Voting 28,77, voting by Poll at the TOTAL 28,33, OB 0.00 ra J6q t 4

5 4 hereby confirm that am maintaining the Registers received from the RTA and electronic voting data received from the Service Provider, in respect of the votes cast through e- voting. The electronic data and all other relevant records relating to e- voting is under my safe custody and will be handed over to the Company Secretary for preserving safely after the Chairman considers, approve and signs the minutes of the AGM. /T*.AL Manoj Mahesliwa rl Yash Gupta Thanking you, Yours Fai a Scru,e Name: Practi ACS:31994; 3 Place: ndore Date:

COMBINED SCRUTINIZER'S REPORT FOR REMOTE E- VOTING AND POLL

COMBINED SCRUTINIZER'S REPORT FOR REMOTE E- VOTING AND POLL V. RAMKUMAR, MA, CAIIB, FCS. COMPANY SECRETARY IN PRACTICE OFFICE : 8/23, UPSTAIRS, EAST AROKIASAMY STREET, R.S. PURAM, COIMBATORE - 641 002. LAND LINE: 0422 4332393 MOBILE: 9894630992 E-MAIL : acsramkumar@gmail.com