Annexure-1. SUMMARY OF PROCEEDINGS OF THE 30rn ANNUAL GENERAL MEETING
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1 e Registered Office: ih Floor, Popular House, Ashram Road, Ahmedabad , Tel: N. K , Fax: , nkil@nkproteins.com Industries Ltd. CIN: L91110GJ1987PLC009905, Web: Annexure-1 SUMMARY OF PROCEEDINGS OF THE 30rn ANNUAL GENERAL MEETING The 30 th Annual General Meeting (AGM) of the members of N K Industries Limited ('the Company') held today on Saturday, 16 th June, 2018 and commenced at 11 :00 A.M. at the ATMA Hall I 006. Ashram Road. Mill Officer's Colony, Vishalpur, Ellisbridge. Ahmedabad, Gujarat Mr. Nimish K. Patel, Chairman and Managing Director of the Company occupied the chair for the meeting. The quorum being present, the Chairman called the meeting in order. All the Directors of the Company were present at the meeting. Mr. Bhawani Singh Yadav, Independent Director of the Company vvas asked to make the shareholders a,vare about the technical upgradation, expansion plans and future growth of the Company. Moving ahead with the AGM proceedings Ms. Akanksha Srivastava, the Company Secretary of the Company was asked to read the Notice along with the explanatory statement and Auditors' Report. All the business agenda items were read and the queries were invited and the same were replied by the Chairman Sir. The Shareholders were further informed that the Company has provided facility to cast their votes electronically, on all reso lutions set forth in the Notice. Members who were present and has not casted their votes electronically, were requested to cast their votes through Forms as was provided to them at the entrance. VOTING RESULTS: SR. NO. AGENDA/ITEMS I. To receive and adopt Audited Financial Statements (including Audited Consolidated Financial Statements) of the Company for the financial year ended 3 I st March, 2018 together with the Reports of the Board of RESOLUTIO N REQUIRED (ORDINARY/ SPECIAL) MODE OF VOTING Remote REMARKS
2 - N. K. Registered Office: 7 th Floor, Popular House, Ashram Road, Ahmedabad , Tel: , Fax: , nkil@nkproteins.com Industries Ltd. CIN: L91110GJ1987PLC009905, Web: Directors and Auditors thereon. I Re-appointment of Mr. Hasmukh K. Patel as a Director of the Company who retires by rotation and being eligible, offers himself for re-appointment. To ratify appointment of Auditors of the Company to hold office from the conclusion of this Annual General Meeting i.e. 30th AGM till the conclusion of the 31st Annual General Meeting and to fix their remuneration. Approval for appointment and remuneration to Mis. N D Birla & Co.. Cost Accountants for the F.Y Approval for entering into Related Party Transactions by the Company under Section 188 of the Companies Act, Re-Appointment of Mr. Nimish K. Patel (DIN: ) as Chairman & Managing Director of the Company. Re-Appointment of Mr. Nilesh K. Patel (DIN: ) as Managing Director of the Company. Appointment of Mr. Tushar H. Doshi (DIN: ) as an Independent Director of the Company. Remote Remote -voting Remote Remote Remote Remote Remote
3 I Registered Office: 7 th Floor, Popular House, Ashram Road, Ahmedabad , Tel: N. K , Fax: , nkil@nkproteins.com Industries Ltd. CIN: L91110GJ1987PLC009905, Web: The Board of Directors has appointed Mis. Riddhi Khaneja & Associates. Company Secretaries Ahmedabad as Scrutinizer to supervise the and ballot voting process. The Scrutinizer Report was received by the Chairman and accordingly all the resolutions as set out in the notice were declared as passed. This is for your information and records. Yours faithfully, Fo'JDUSTRIES LIMITED, '(,.?::3 L./ =--- MS. AKANKSHA SRIVASTAVA (Company Secretary & Compliance Officer)
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5 Ema il: Form No. MGT 13 CONSOLIDATED SCRUTINIZER'S REPORT /Pursuant to rule section 109 of tlte Companies Act, 2013 and rule 21(2) of the Companies (Management mu/ Administration) Ru/es, 2014 j To, The Chairman, N K Industries Limited th Floor, Popular House, Ashram Road. Ahmedabad Re: 30 th Annual General Meeting of the Equity Shareholders of N K Industries Limited Held on Saturday, the 16 th June, 2018 commenced at 11:00 A.Mat ATMA Hall, 1006, Ashram Road, Mill Officer's Colony, Vishalpur, Ellisbridge, Ahmedabad Dear Sir. I Riddhi Khancja, Proprietor of Riddhi Khaneja & Associates, Company Secretaries, Ahmedabad. was appointed as Scrutinizer for the purpose of scrutinizing the remote process and the voting carried out through polling paper at the Annual General Meeting the ("AGM.') of N K Industries Limited vide its Board Meeting held on 28 th April, 2018 pursuant to Section I 08 & I 09 of the Companies Act, read with rule 20 of the Companies (Management and Administration Ru les), 2014 on the resolutions contained in the Notice to the 30 th Annual General Meeting of the Equity Shareholders of N K Industries Limited, held today on Saturday, the 16 th June, 2018 commenced at A.M.
6 I hereby submit my report as under: I. The Company has dispatched the Notice convening the Annual General Meeting comprising of all the details as required under the Companies Act, 2013 and also regarding the electronic facility provided by the Company to its shareholders. The same was also published through Newspaper Advertisement in Financial Express in English Language as well as in Gujarati (Regional Language). 2. The shareholders of the Company holding shares as on the ''cut off' date 9 th June, 2018, were entitled to vote on the proposed resolutions as set out in item Nos., l to 8 in the Notice of the 30 th AGM ofn K Industries Limited. 3. After the time fixed for closing of the poll by the Chairman, ballot boxes kept for polling were locked in my presence with due identification marks placed by me. 4. The locked ballot boxes were subsequently opened in my presence and poll papers were diligently scrutinized. The poll papers were reconciled with the records maintained by the Registrar and Transfer Agent of the Company and the authorizations/proxies lodged with the Company. 5. I did not find any poll papers invalid. 6. The facility provided by CDSL commenced from 9.00 A.M. on Wednesday, the 13 th June, 2018 and ended on 5.00 P.M. on Friday, the I 5 th June, The votes casted through were unblocked by me in presence of Mr. Sanjay Maru and Mr. Siddhant Zala who were not in the employment of the Company.
7 9 th Floor, Popular House, Ashram Road, 8. The summary of the physical ballot forms received and e-voting is given below: a) : for Adoption of Audited Financial Statements (Standalone and Consolidated) for F.Y Voted in favour of the resolution: Voted against the resolution: I I Invalid votes:
8 9th Floor, Popular House, Ashram Road, b) : for Re-appointment of Mr. Hasmukh K. Patel as a Director of the Company who retires by rotation and being eligible, offers himself for re-appointment. 1. Voted in favour of the resolution: Voted against the resolution: I I Invalid votes:
9 c) : for Ratification of Appointment and Remuneration of Mis Parikh & Majmudar, Chartered Accountant as Statutory Auditors of the Company. 1. Voted in favour of the resolution: u. Voted against the resolution: Ill. Invalid votes:
10 9 th Floor, Popular House, Ashram Road, d) : for Approval for appointment and remuneration to M/s. N D Birla & Co., Cost Accountants for the F.Y Voted in favour of the resolution: Voted against the resolution: E-votin2: I iii. Inva lid votes: mem bers present cast by them of valid votes cast
11 riddhi. khanej e) : for Approval for entering into Related Party Transactions by the Company under Section 188 of the Companies Act, Voted in favour of the resolution: Voted against the resolution: I iii. Invalid votes:
12 riddhi. khanej f) : for Re-Appointment of Mr. Nimish K. Patel (DIN: ) as Chairman and Managing Director of the Company. 1. Voted in favour of the resolution: person or by oroxv) Voted against the resolution: I I I I I m. Invalid votes: person or by oroxv)
13 riddhi. khanej g) : for Re-Appointment of Mr. Nilesh K. Patel (DIN: ) as Managing Director of the Company. 1v. Voted in favour of the resolution: v. Voted against the resolution: members present cast by them of val id votes cast vi. Invalid votes:
14 riddhi. khanej h) : for Appointment of Mr. Tushar H. Doshi (DIN: ) as an Independent Director of the Company. v11. Voted in favour of the resolution: v111. Voted against the resolution: l ix. Invalid votes: members present cast by them of val id votes cast
15 Ahmedabad (M}: , 9. The physical ballot forms and other related papers/registers and records were handed over to Ms. Akanksha Srivastava, the Company Secretary of the Company for its safe custody after verification. 10. Since the total votes polled in favour is I 00% (Approximately), you may declare all the above resolutions set forth as an as passed. Yours faithfully, For Riddhi Khaneja & Associates ~, - 7 Riddhi Khaneja Proprietor M. No: CP No: Date: 16 th June, 2018 Place: Ahmedabad In presence of: 1. Mr. Sanjay Maru: 2. Mr. Siddhant Zala:
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