The 32nd Annual General Meeting of the Company was held at AM on 61h August 2018 at Rajah Annamalal Mandram, No.5, Esplanade Reed, ',\
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1 Manafi 'Petrochemicals Limited Ponnarl High Road, Mana.II~ Chennai Phono : I 025 Fax : ~!:!!JS OF VOTING AT THE GENERAL MEETJNG The 32nd Annual General Meeting of the Company was held at AM on 61h August 2018 at Rajah Annamalal Mandram, No.5, Esplanade Reed, ',\ Chennai Pursuant to the provisions of Companies Act and Regulation 44 of the SEBI (listing Obligations and Disclosure Requirements) Regulations, 2015, the Company had provided e-votlnq facility through CDSL platform to its members for voting on s proposed in the AGM Notice. E-voting commenced on 3rd August 2018 at 9.00 a.m, and ended on 5tll August 2018 at 5,00 p.m. As per the requirements of l~ule 20 of the Companies (Management & Administration) Rules, 2014, as amended, Members. who had not availed the e-votl ng facility, were provided an opportunity to cast their vote at the venue by Poll. Mis B. Chandra & Associates. Practising Company Secretsrles were appointed as the Scrutiniser for both e-votinq and polling at the venue. The voting by the members through e-votinq and by poll at the venue of AGM have been consolidated and the Scrutinizers have submitted their report vide copy enclosed. As per the Report of the Scrutinizers, all the s proposed in the notlce of the AGM have been duly passed with requisite majority, details of which are furnished in the report. For Manali Petrochemicals limited '. cp~ C Subash Chandrabcse Who/et/me Director(Works} Encl.: As stated REGD. OFFICE :. HSPIC House" 88, Moont Road, Guindy, Chenn:ai AN ISO & CERTIFIED COMPANY CIN: L24294TN I 986PLCO visit us at: cs@manaljpetro.iam. ISO llq REGISTERED D)JV{l~rt:llkallan B.V.1 'J'l:&~ - ifgmj.svs. nuac024
2 OS B CHANDRA & ASSOCIATES PRACTISING COMPANY SECRETAlUES FORM NO. MGT ~ 13 Report of the Scrutinizer [Pursuant to rule section 109 of the Companies Act, 2013 and rule 21(2) of the Companies (Management and Administration) Rules, 2014] To The Chairman, Dated z'" August 2018 of the Annual General Meeting of the Equity Shareholders of M/s. Manali Petrochemicals Limited, held on 061h August, 2018 at Rajah Annamalal Mandram, No. 5, Esplanade Road, Chennai at A.M. Subject: Ordinary & Special Resolution(s) under different provisions of the Companies Act, 2013 read with Rules made there by Voting through electronic means in terms of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management & Administration) Rules, 2014, framed there under & Voting by Poll at the venue of the meeting under Section 109 of the Companies Act read with Rule 21 of the Companies (Management & Administration) Rules, 2014, framed there under Dear Sir, We, B Chandra 81 Associates, Practising Company Secretaries, having our office at AG3, Ragamalika, No. 26 Kumaran Colony Main Road, Vadapalani, Chennai , appointed as Scrutinizer as per the letter dated June, 2018 for the purpose of voting by electronic means and voting by Poll at the venue of the meeting on the below mentioned s, at the Annual General Meeting of the Equity Shareholders of M/s. Manali Petrochemicals Limited held on os" August 2018, at Rajah Annamalai Mandram, No. 5, Esplanade Road, Chennai at A.M hereby submit our report as under: _,,,, a. I Pursuant to Section 101, 108 of the Act and 3(1) of Rule 20 of the Companies (Management & Administration) Rules, 2014, the notice convening the meeting including Statement under Section 102 of the Act have been dispatched to all the members of the Company through electronic means on (wherever ids were available) and to the other shareholders through permitted modes on and and subsequently, the Notice convening the meeting was also placed on the website of the Company and CENTRAL DEPOSITORY SERVICES {findta) LIMITED {CDSL), the E-voting agency through whom the Members of the Company were given L..,...L-_an option to vote_electronically on thee-voting platfo_rm_. _ AG 3, RAGAMALIKA, No.26, Kumaran Colony Main Road, Vadapalani, Chennai
3 b. I The Public Advertisement with respect to dispatch of notices and conducting of voting through electronic means was published in newspapers in English in "Hnanclal Express" on and in Tamll in "Makkal kural" on c. I Thee-voting period commenced on August 03, 2018 at 9:00 A.M. and ended on August I 20:l.8 at 5:00 P.M. - d. 1 Accordingly, the electronic votes cast were taken into account and at the end of this voting period, on August 05, 2018 at 05:00 P.M, and the CDSL portal was blocked for voting ,---, c..co- - "''""""- '" '" H c ~-- ~ e. The votes cast were unblocked in the presence of two witnesses on the August 06, f. I The Corporate members who had participated in the e-voting had provided the copies of the relevant resolutl~_ns f~~_ a_l_j_~~<,>r!!.~_tl~~-~q--~~f~l-~e! the!ir votesthrnugh _E:YP~i!){L At the Annual General Meeting held at the scheduled time, date and venue, the Chairman announced a poll taking into account the provisions of law as well as the clarifications dated issued by the Ministry of Corporate Affairs. The polling papers In Form MGT-12 as per Companies (Management & Administration) Hules, 2014 were distributed to the shareholders present. The shareholders cast their votes in four ballot boxes kept at convenient locations In the Venue. 1. At the time fixed for closing of the poll by the Chairman, all the ballot boxes kept for polling were locked in my presence with due identification marks placed by me. 2. The locked ballot boxes were subsequently opened in my presence and poll papers were diligently scrutinized. The poll papers were reconciled with the records maintained by the Company and the authorizations/proxies lodged with the company. 3. None of the poll papers were found to be incomplete or were otherwise found defective, and hence there were no invalid votes. The s for which this Annual General Meeting of the shareholders was held were as follows: ~.. ~~- -- S.No Resolutions Nature of Resolution 1 To receive, consider and adopt the Stand Alone and Consolidated Ordinary Financial Statements of the Company and other Reports for the year ended 31st March ~~---.. ~-~ ~ - 2 To declare a dividend. Ordinary 3 To appoint a Director in the place of Mr. C Subash Chandra Bose Ordinary [DIN: ], who retired by rotation and being eligible offered himself for re-appointment. 4 To fix the remuneration of Auditors for the year Ordinary ~ -- 5 To ratify the remuneration to the Cost Auditor for the year Ordinary 6 To appoint Mr. T K Arun (DIN: ) as a Director of the Company. Ordinary 0
4 The results of the poll & voting by electronic means are as follows: The details of the number of members who voted either through electronic mode or at the venue in person or by proxy and the valid/ invalid votes In respect of each of the s are given below. Resolution SI No. Number of members who cast their votes by e-votlng / poll attheagm ASSENT - --T-- DISSENT-- Number of members who cast valid Votes Number of members whose votes were considered invalid,,,,,,~,,-..,..,., :; ~ -,_,, :: ~,, - - Nc , ", l-~ OH-H--~ - --~ - HOOO~<HHOOOO->N100<0H-O~ ~~ l t~ ~ ~ , ~, o,n,s " 4 -~,c-,~ ~~ N-~ ~~~~ -~- ~ ~ ~- U -~~~~~...,._,.,..,.._ ,...,...,_~ U~ ~~ ~--~---- -~ ~----~ ,,...~.~~-- o ~ ~-w...-..,~,~" ' ~ -- ~U - ~~ - -- ~ - - ~ ~ - ~ "" "'~ - ""'"" ~ ~ ~ - ~ """"""r.,_r _,~.....,.,.~~ -~~--- --~ The summary of the results in terms of the Number of votes cast for and against out of the total valid votes is given - below: E VOTING & POLL No. of No. of VOTES Resolution VOTES Total M Assent Dissent Passed/Not CAST SI No. CASTIN Valid Votes % % Passed AGAIN FAVOUR ST 1 ~ Passed as ordinary Passed as ordinary Passed as ordinary ~-~ Page3 of4
5 !>0 7i.9!116& Pissed es ordlnery.,..+ ri'.llotlltlq n ~ - Passed a, special B' ~ 1 ~=-t_,.,,...,....,.~~ resolutron in respect of Item 8, abstained votes were 150 and not Included In the above. Since the number of voth CHt In favour ell'ceeded the number of votts cast against fn respect ofresolut!ons ln S No 1 to 7 and the number of votes cast In favour w,,re not less then three times tha votes cost against In respect of resoh.itlon ln S No 81 We hereby report ihat the above resolutlons were duly paned with requisite ma1orlty "' Otdlr,ary and Spcctal Raso lut Ions respect htely, 4. The pou papers and au other relevant records have bteo sealed and kept under my safe custody for he ndlng over to the Company after signing of the minutes by tke Ch II mnan. Th"nklng you, Yours falthfullv, B Chi:ndro Sc AssocraiH Company Secretaries fn Prac;tlco ~~i:::~ Partner {CP No ) Place: Chennal Date= ::::0ur,1~ s:,aµ~p 1>N grh-fat.-f cf.: "11lt C.,t-t.ao. f~ NJ A-rl For M.anan Pr.tr,~chem!r.!ll~ UmitB4 ',;... Q. s (. i.?..rt,,: ~ -~- Wha1fr-l! me Dlraotor (Works) (.~r,rl'rj 0? &~~~IJ Page4 of4
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