REGULAR COUNCIL PROCEEDINGS CITY OF FLAT ROCK, MICHIGAN GIBRALTAR ROAD FLAT ROCK, MI TUESDAY, SEPTEMBER 4, 2018

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1 REGULAR COUNCIL PROCEEDINGS CITY OF FLAT ROCK, MICHIGAN GIBRALTAR ROAD FLAT ROCK, MI TUESDAY, SEPTEMBER 4, 2018 The regular meeting of the Flat Rock City Council convened at the Municipal Building, Gibraltar Road, Flat Rock, Michigan 48134, on the above date at 7:30 p.m. 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL OF COUNCIL MEMBERS: PRESENT ELECTED OFFICIALS: Mayor Dropiewski Council Members: Bergeron, Little, Martin, Maul, Wrobel ALSO PRESENT: City Attorney David Grunow, City Clerk Meaghan Bachman, Fire Chief Bill Vack, Deputy Police Chief Nicole Ford, DPS Director Jim Lancaster, Recreation Director Rodney Wade, Treasurer/City Administrator Brian Marciniak, Economic Development Director Liz Hendley, Building Director Larry Dishaw. Resolution RESOLVED, that Flat Rock City Council hereby excuses Council Member Tefend as absent at the regular City Council meeting of September 4, APPROVAL OF MINUTES: Resolution Supported by Wrobel RESOLVED, to approve the minutes of the regular City Council meeting August 20, 2018 as presented. 4. CITIZENS TO BE HEARD: Sue Farrar spoke of the City-Wide Garage Sale on September 8 th and 9 th and gave details of the event.

2 5. REPORTS FROM DEPARTMENT HEADS: City Administrator/Treasurer Brian Marciniak updated residents that unpaid tax bills are now considered late and noted a 4% charge will be assessed. He further noted the taxes can be paid at City Hall or online. Department of Public Service Director Jim Lancaster noted the tree trimming along the powerlines is work done by DTE not the Department of Public Service. He noted the splash pad is still open due to the weather. Council Member Wrobel asked Director Lancaster about the outage of street lights on Telegraph Road. Director Lancaster noted he has been in contact with DTE several time regarding this issue. The Mayor noted he will contact Government Relations. Council Member Martin asked about the lights on the bridge at Huroc Park. He noted some are flashing and some are out. Council Member Martin asked when chip sealing will begin. Director Lancaster noted he has been in constant contact with the contractor. He noted the contractor is still working on jobs up north and hopes to begin in September. Council Member Little asked about the GPS report that he requested. Director Lancaster is still working on finalizing the report. Economic Development Director Liz Hendley noted a meeting took place with the Census Bureau and the City will be forming a Complete Count Committee to help make sure every person in Flat Rock is counted in the 2020 Census. She gave an update regarding Safe Routes to School noting field inspections with Fishbeck, the Engineers, to be sure there are no issues with the proposed sidewalk locations. Further noted, every homeowner who will be affected by this, will be involved with this project. Director Hendley spoke of the Telegraph Road viaduct project. She noted the inspection is completed by the contractor and should have a report within the next week or so. She noted the issues are mostly cosmetic, but water concerns were noted and will need to be addressed before the bridge is restored. Recreation Director Rodney Wade announced the fall newsletter is now available. He noted the fall basketball registration is September 13 th from 6:00 pm 8:00 pm. 6. REPORTS FROM COUNCIL MEMBERS: Council Member Ken Wrobel spoke of concern regarding the access of the Flat Rock damhe noted action needs to be taken to have access to go around the dam. He noted the people who use it for recreational activities should be able to stop in Flat Rock and should be a destination where people can stop. He noted if a resolution is need for legal action, he will make the motion. The Mayor noted legal action might be taken by other groups who would like to see this changed. He also noted discussion has been made with engineers and property owners. Council Member Wally Little inquired of Fire Chief Vack the conditions of fire truck equipment. Chief Vack spoke of minor issues with some of vehicles. Council Member Little asked if Chief Vack has City decals on his vehicles. Vack noted he had a discussion with the Mayor regarding this issue and further noted most Downriver Fire Chief vehicles do not have the decals. The Mayor noted Chief Vack to speak with the Police Chief to coordinate with the new police vehicle decals.

3 7. MAYOR COMMENTS: Mayor Dropiewski wished all the teachers, staff and students a happy, safe, and productive school year. The Mayor reminded everyone of the upcoming Flat Rock Riverfest on September 14 th, 15 th, and 16 th and announced the entertainment headlines for the weekend. He also noted fireworks are on Friday night. The Mayor announced bingo will return to the event. He encouraged all to attend the event. 8. UNFINISHED BUSINESS: Item 8-A-Bid Award Wayfinding Signage Project Resolution Supported by Dropiewski RESOLVED, to award the Wayfinding Signage Project to Signs by Crannie in the total amount of $156, This project is also being funded by TIFA ($30,614.78) and DDA ($99,601.45), these funds have already been approved by the boards. The City portion is $26, Discussion: Council Member Little noted it seems like a lot of money. Council Member Maul agreed. Mayor Dropiewski noted the cost to the City is $26, Council Member Martin noted there are a lot of signs being installed for the cost. Mayor Dropiewski noted the more developed downtowns in Michigan have very nice wayfinding signage. Motion FAILED 2-4 with Bergeron, Little, Maul and Wrobel voting no 9. NEW BUSINESS Item 9-A-Flat Rock High School Homecoming Parade Friday, September 21, 2018 at 5:00 PM Resolution RESOLVED, to approve the Flat Rock High School Homecoming Parade Friday, September 21, 2018 at 5:00 PM Item 9-B-Replacement of Porch Decks at Langs-Wagar House Resolution

4 RESOLVED, to approve the replacement of the porch decks at the Langs-Wagar House, in the amount of $13, by Haase Construction. This was approved by the Historical Commission on August 27, 2018; and BE IT FURTHER RESOLVED, the bid process shall be waived for this project. The project approval is subject to insurance requirements. Item 9-C-Bid Award Soil Borings for Phase IV of Sanitary Sewer Replacement Program Resolution RESOLVED, to approve the contract with FK Engineering Associates to do soil borings for the Phase IV Sanitary Sewer Replacement Project. The cost of this project is $5, Item 9-D-Extension of G.V. Cement Contract Resolution RESOLVED, to approve the extension of the 2017 G.V. Cement Contract and waive the bid process. Item 9-E-Community Center Fire Alarm System Resolution RESOLVED, to approve the contract with 10 Live Safety System to install a fire alarm system at the Community Center in the amount of $3, CITIZENS TO BE HEARD: None

5 11. LATE CORRESPONDENCE: Item 11-A- Landscaping of City Welcome Signs Resolution Supported by Maul RESOLVED, to approve the request from the Flat Rock Beautification Commission to contract with GLC Lawn and Landscaping for the landscaping of the city welcome signs located at, Will- Carleton, East Huron River Drive, West Huron River Drive, Vreeland, and Inkster. The amount of this project $8, BE IT FURTHER RESOLVED, the bid process shall be waived for this project. Item 11-B- Engineering Services for Pavement Condition Assessment (PASER) Resolution Motion by Dropiewski Supported by NO MEMBER MOTION DIED DUE TO LACK OF SUPPORT. 12. ADJOURNMENT: Resolution Supported by Wrobel RESOLVED, to adjourn the regular City Council meeting of September 4, 2018 at 7:56 PM. All voting yes; motion carried unanimously 6-0 DATE: Approved JONATHAN D. DROPIEWSKI, MAYOR MEAGHAN K. BACHMAN, CITY CLERK