City of Marine City City Commission May 3, After observing a moment of silence, the Pledge of Allegiance was led by Mayor Browne.

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1 City of Marine City City Commission May 3, 2012 A regular meeting of the Marine City Commission was held on Thursday, May 3, 2012, in the Fire Hall, 200 South Parker Street, Marine City, and was called to order by Mayor Charles R. Browne at 7:00 PM. After observing a moment of silence, the Pledge of Allegiance was led by Mayor Browne. Present: Mayor Browne; Commissioners Hendrick, Meli, Skotarczyk and Turner; City Manager Gabor; and, City Clerk Kade. Absent: Commissioners Lovett and Phelan Motion by Commissioner Hendrick, seconded by Commissioner Turner, to excuse Commissioner Lovett and Commissioner Phelan from the meeting. All Ayes. Motion Carried. Communications There were no Communications presented. Public Comment No residents addressed the Commission. Approve Agenda Motion by Commissioner Hendrick, seconded by Commissioner Skotarczyk, to approve the Agenda, as presented. All Ayes. Motion Carried. Approve Minutes 1

2 Motion by Commissioner Skotarczyk, seconded by Commissioner Hendrick, to approve the Minutes of the Regular City Commission Meeting held April 19, 2012, the Minutes of the City Commission Budget Workshop held April 23, 2012, and the Minutes of the City Commission Budget Workshop held April 24, 2012, as presented. All Ayes. Motion Carried. Consent Agenda The following Consent Agenda items were presented: Historical Commission Minutes ~ January 17, 2012 T.I.F.A. Minutes ~ March 20, 2012 Business License ~ Active Electronics Business License ~ Delicious Delight Cupcakes Business License ~ Sherri Lee s Antiques, LLC Special Event Permit ~ Marine City Summer Concert Series Motion by Commissioner Skotarczyk, seconded by Commissioner Hendrick, to approve the Consent Agenda, and place it on file. All Ayes. Motion Carried. Unfinished Business None. New Business 31 st Annual Actuarial Valuation Report ~ Presentation David Kausch, Chief Actuary of Gabriel Roeder Smith & Company, presented the City of Marine City Retirement System s 31 st Annual Actuarial Valuation Report dated June 30, Mr. Kausch stated that the purpose of the valuation and gain/loss analysis was to measure the funding process in relation to the actuarial cost method, to determine the employer contribution rate, and to determine actuarial information for the Governmental Accounting Standards Board (GASB). Total Normal Costs: $106,384 2

3 Total Amortization Payment: $103,167 Total Contribution Requirement: $209,550 Member Portion $ 41,234 City Portion $168,317 Mr. Kausch reported that the funded ratio was 81.9% as of June 30, He commented that even though this was not the best, it was not the worst of news; and, that there were numerous communities with a much lower funded ratio percentage than Marine City. City Manager Gabor reported that the City s Retirement Plan was closed to new employees. Set Public Hearing Date ~ 2012/2013 Proposed Budget Motion by Commissioner Hendrick, seconded by Commissioner Turner, to set the Public Hearing date for the proposed Fiscal Year 2012/2013 Budget on May 17, 2012 at 7:00 PM in the Fire Hall, 200 South Parker Street, Marine City, Michigan. All Ayes. Motion Carried. Set Public Hearing Date ~ IFT Request Motion by Commissioner Hendrick, seconded by Commissioner Skotarczyk, to set the Public Hearing date to receive comments on an Industrial Facilities Tax Exemption Application submitted by Riverside Spline & Gear, Inc. for a new gear hobbing machine on June 7, 2012 at 7:00 PM in the Fire Hall, 200 South Parker Street, Marine City, Michigan. All Ayes. Motion Carried. The Monahan Company City Manager Gabor reported that the Commission was required to approve the following changes with the current Monahan Company contract: Construction Contract The amount of $753, has been added to the construction agreement for Phase 1 Exterior work as approved by the City Commission on April 19, 2012 Construction Bond Update 3

4 Construction was updated to include Phase 1 Exterior work, as approved City Manager Gabor said the amendments had been reviewed by the City Attorney, and that they meet the City s requirements. Motion by Commissioner Skotarczyk, seconded by Commissioner Turner, to approve The Monahan Company contract amendments as approved at the April 19, 2012 City Commission Meeting. Ayes: Browne, Skotarczyk, Turner. Nays: Hendrick, Meli. Motion Carried. Marine City Police Department ~ Primary Server Replacement Waive Competitive Bidding Approve Purchase City Manager Gabor reported that the primary server at the Marine City Police Department had suffered a second major failure since October The server was approximately nine years old, and had required several major repairs during the past two years, he said. City Manager Gabor said the failures had caused problems with meeting the required security protocols necessary to interface with St. Clair County IT and the Michigan State Police. City Manager Gabor stated that the replacement of the server could be purchased in the 2011/2012 budget, and that a budget amendment would be presented in June to cover the expense to the Police Department. Motion by Commissioner Turner, seconded by Commissioner Hendrick, to approve a resolution to waive competitive bidding for the purchase, installation and migration of a PowerEdge 110 II Small Business Server 2011 for the Marine City Police Department through SYO Computer Engineering Services of Shelby Township, Michigan, for an amount not to exceed $9,886.00, there being no advantage to the City to engage in competitive bidding; Resolution No All Ayes. Motion Carried. Motion by Commissioner Skotarczyk, seconded by Commissioner Turner, to approve the purchase, installation and migration of a PowerEdge 110 II Small Business Server 2011 for the Marine City Police Department from SYO Computer Engineering Services in the amount of $9, All Ayes. Motion Carried. Financial Business 4

5 Disbursements Motion by Commissioner Skotarczyk, seconded by Commissioner Turner, to approve total disbursements, including payroll, in the amount of $158, Roll Call Vote. All Ayes. Ayes: Browne, Meli, Skotarczyk, Turner. Nays: Hendrick. Motion Carried. City Manager s Report City Manager Gabor provided updates on the following items: EDC / MSHDA Meeting was held on May 2 nd regarding available programs Intent is to work with MSHDA on the summary of benefits Michigan Main Street Program Application was completed and hand-delivered to Lansing on April 27 th Construction has begun on the exterior of 300 Broadway problems with the runoff have been resolved, and the handicapped ramp removed Rental Rehab Construction will begin at the Riviera Restaurant later this month Commissioner Privilege Commissioner Meli reported on the success of the recent Marine City Lions Club White Cane Sale; spoke of his disappointment that the General Fund was being used for the decorative lighting on the LaBuhn Bridge; and, commented on the poor condition of the Riverside Plaza parking lot. Commissioner Meli said that he wanted to see TIFA funds being used for improvements in the TIFA Districts such as lights on Shortcut Road along the North side of the Riverside Plaza. He said he was afraid the City would lose all the businesses in the plaza. Commissioner Skotarczyk commented that during his years of involvement on the TIFA Board and the City Commission no one had put forth a proposal to do anything in that area. He said he saw no problem with TIFA doing a lighting project on Shortcut Road; and, said that the residents needed to support those businesses. Commissioner Skotarczyk asked residents to become ambassadors of the City to the construction workers at 300 Broadway. He said regardless of how anyone felt about the building, he wanted those workers to take a good feeling away from Marine City when the project was completed. Commissioner Skotarczyk commented that the project was going to happen, and that everyone would benefit from the restoration of the building. 5

6 Commissioner Hendrick commented on the Broadway Streetscape project and recalled that when the project was being done, the business owners did not want it; however, there was nothing stopping the City from going out and helping themselves. She said the TIFA Board could come up with a plan to do anything they wanted to help the mall in TIFA District #2. Mayor Browne sent his condolences to Commissioner Lovett on the loss of her mother. Adjournment Motion by Commissioner Hendrick, seconded by Commissioner Skotarczyk, to adjourn at 7:28 PM. All Ayes. Motion Carried. Respectfully submitted, Diana S. Kade City Clerk 6