City of Marine City City Commission April 5, After observing a moment of silence, the Pledge of Allegiance was led by Mayor Browne.

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1 City of Marine City City Commission April 5, 2012 A regular meeting of the Marine City Commission was held on Thursday, April 5, 2012, in the Fire Hall, 200 South Parker Street, Marine City, and was called to order by Mayor Charles R. Browne at 7:00 PM. After observing a moment of silence, the Pledge of Allegiance was led by Mayor Browne. Present: Mayor Browne; Commissioners Hendrick, Lovett, Meli, Phelan, Skotarczyk, and Turner; City Manager Gabor; and, City Clerk Kade. Absent: None Also Present: George Joachim, City Attorney Communications The following Communication was received: Klieman Field Park Improvements ~ Marine City Recreation Director Motion by Commissioner Lovett, seconded by Commissioner Turner, to accept the Communication and place it on file. All Ayes. Motion Carried. Public Comment Jesse White, Commanding Officer of the Henry Francis Bashore VFW #12085, announced the following upcoming events: Buddy Poppy Drive on May 10th - 12th; Replacing Flags on the Gravesites of Veterans at Woodlawn Cemetery and Holy Cross Cemetery on May 19th; Silent Walk on May 26th; and, the Memorial Day Parade on May 28th. He stated that they were looking for volunteers to help with the placing of flags in the cemeteries. Judy White, 8757 Anchor Bay Drive, Algonac, and member of the 300 Broadway Sub- Committee, said she was glad the plans for the building were coming to a vote. She said it had been an act of love and devotion for the building. Mrs. White announced plans for the Marine City Music Festival on July 13th - 15th, and the Summer Concert Series. Larry Biscorner, 415 Carroll Street, Marine City, commented on the need for residents to clean up after their dogs when walking their pets; and, suggested that the Department of 1

2 Public Works provide trash disposable bags for dog owners. He said Marine City was a beautiful town, and hoped people would take pride in their community. Chuck Seigneurie, President of Maritime Days, said that he would make a presentation to the Commission at their next meeting with plans for the 2012 festival. Approve Agenda Motion by Commissioner Lovett, seconded by Commissioner Hendrick, to approve the Agenda, as presented. All Ayes. Motion Carried. Approve Minutes Motion by Commissioner Lovett, seconded by Commissioner Hendrick, to approve the Minutes of the Regular City Commission Meeting held March 15, 2012, as presented. All Ayes. Motion Carried. Consent Agenda The following Consent Agenda items were presented: T.I.F.A. Minutes ~ February 21, 2012 Special Event ~ Buddy Poppy Drive - Henry Francis Bashore VFW #12085 Special Event ~ Poppy Sale - American Legion Post #382 Special Event ~ Marine City Music Festival Business License ~ Marine City Metro PCS Business License ~ Techno Cure, LLC Motion by Commissioner Lovett, seconded by Commissioner Turner, to approve the Consent Agenda, and place it on file. All Ayes. Motion Carried. Unfinished Business Review & Approve Plans ~ 300 Broadway Conceptional Lay-Out Plans This item had been tabled since the March 1, 2012 Commission Meeting. A motion to approve the building plans for 300 Broadway was left on the floor when the matter was tabled. 2

3 City Manager Gabor explained that the Commission needed to approve the February 6, 2012 documents as meeting the scope of work and proposed usage, as stated in the design build contract with The Monahan Company. He said the Commission needed to ask if it meets the true intent to restore the building. Further, approval was required of the exterior bid pack summary from The Monahan Company dated March 23, 2012 in order to begin work on the exterior of 300 Broadway, he said. Michael Kirk and Kevin Monahan responded to a series of questions and concerns by presented by Commissioner Hendrick, to-wit: Are City files going to be kept in the basement? Yes. Will T.I.F.A. lease office space? Not yet decided. When the Historical District is created, does The Monahan Company know that work must stop until the building complies with the new rules? No. Plans for HVAV? Units above garage, mezzanine area, and two mechanical rooms in basement. Fire suppression on the stage apron and area? Not required per rehabilitation code. Will there be a kitchen in the mezzanine? Only a counter and sink. Concerns with limestone caps. Performs very well. Interior decor and carpeting choices. Have not been decided - just for budget/pricing purposes. Where will siren for tornado warnings be relocated? Location to be determined - current siren will not be deactivated until a new siren is erected. Mr. Kirk reported that the plans were prepared to meet the building code, and had been reviewed with the building official. He also spoke of the roof, and stated that the truss structure had been analyzed, and that there was no problem. Commissioner Meli inquired about the elevator, and Mr. Kirk stated that because the elevator needed to reach six levels, it would be placed near the front center of the building. In response to Commissioner Meli's concern about over-budgeting, Mr. Monahan stated that what they had bid and gathered pricing was only for the exterior of the building. The next phase would require a new level of evaluation, he said. Mr. Kirk stated they were always prudent to recognize a contingency accounting; and, said the Commission could choose not to authorize more work. In response to Commissioner Meli's concerns if the City chooses to rent out the hall, City Attorney Joachim stated that the Commission would make a policy at that time. Mayor Browne stated that they were not approving a dollar amount at this time, and that they were only approving a conceptional lay-out plan for the interior of the building. Motion by Commissioner Lovett, seconded by Commissioner Skotarczyk, to call the question. All Ayes. Motion Carried. 3

4 Motion by Commissioner Skotarczyk, seconded by Commissioner Turner, to approve the building plans for 300 Broadway, as presented. Ayes: Browne, Lovett, Phelan, Skotarczyk, Turner. Nays: Hendrick, Meli. Motion Carried. Exterior Bid Pack Summary Commissioner Skotarczyk provided a Report from the 300 Broadway Sub-Committee dated April 5th. The report detailed a meeting with Kevin Monahan, who provided the Sub- Committee with a Bid Pack Summary for Phase I construction costs for the building. He stated that the Sub-Committee recommended that the Commission authorize The Monahan Company to proceed with the replacement of all of the windows with new custom built windows. Mr. Monahan discussed the process, and stated that the end product would be better with all new windows instead of a proposal of new and restored windows. He also noted the importance to have a single source for all openings in the building with the exception of the louvers. Commissioner Hendrick questioned the previous bid for the exterior masonry. Both Mr. Monahan and Mr. Kirk explained that the first samples had been done without a gauge on the equipment, which was not acceptable because the brick was very soft. They said that contractor then refused to come back. Motion by Commissioner Skotarczyk, seconded by Commissioner Lovett, to approve and authorize The Monahan Group to proceed with Exterior Bid Pack Summary A in the amount of $753, Roll Call Vote. Ayes: Browne, Lovett, Meli, Phelan, Skotarczyk, Turner. Nays: Hendrick. Motion Carried. New Business S.C.O.R.E. ~ Marine City Recreation Project The S.C.O.R.E. program is a collaborate effort with four government entities - St. Clair, Marine City, Marysville and Port Huron - to provide scholarships for St. Clair County children and families that cannot afford recreation programming. Motion by Commissioner Phelan, seconded by Commissioner Hendrick, to approve the S.C.O.R.E. Project for the Marine City Recreation Department, as presented. All Ayes. Motion Carried. Set Budget Workshop Dates 4

5 Motion by Commissioner Lovett, seconded by Commissioner Hendrick, to set the 2012/2013 Budget Workshop dates and times, as follows: Monday, April 23 rd 6:00pm - 9:00pm Tuesday, April 24 th 6:00pm - 9:00pm Wednesday, April 25 th 6:00pm, if necessary Thursday, April 26 th 6:00pm, if necessary and, that the Budget Workshops are to be held in the Fire Hall, 200 South Parker Street, Marine City, Michigan. All Ayes. Motion Carried. Economic Vitality Incentive Program City Manager Gabor discussed the controversy surrounding the Publicly Funded Health Insurance Contribution Act/Economic Vitality Incentive Program (EVIP). Because of the overall uncertainty of the current laws, the State Treasury Department's vague guidelines, the pending lawsuits at the state and federal levels, and the minimal impact on Marine City's budget this year, City Manager Gabor asked the Commission to opt-out of the healthcare requirement for one year, and revisit the matter at a later date. Motion by Commissioner Phelan, seconded by Commissioner Hendrick, to approve a resolution of exemption from the requirements of the Publicly Funded Health Insurance Contribution Act for plan year 2012/2013; Resolution No All Ayes. Motion Carried. Charge Now ~ Electric Vehicle Charging Stations City Manager Gabor reported that he had received a proposal from Charge Now to provide a federally funded electric vehicle charging station in Marine City. The federal program would cover the cost of purchasing the station, with the City funding the installation, he said. City Manager Gabor stated that he had discussed this with the Public Works Director, who stated that they could install the station. The proposed location for the charging station would be at Drake Park using the first two parking locations in the street-end parking area; and, the parking spots would be painted green. City Manager Gabor recommended that the City apply for the grant provided unit, take advantage of the free subscription service until the end of the year, and then decide how to move forward in He asked the Commission to keep in mind that the installation of the charging station, and the CNG Unit scheduled for this spring, would help move Marine City closer to a friendlier "Green" status in the future. City Manager Gabor commented that a typical charge cost would be about $2.00 per hour. 5

6 Motion by Commissioner Lovett, seconded by Commissioner Phelan, to approve the Charge Now - Electric Vehicle Charging Station, as proposed. All Ayes. Motion Carried. Waive Building Permit Fee ~ Klieman Field Park Pavilion (Little League Park) Motion by Commissioner Skotarczyk, seconded by Commissioner Phelan, to waive the permit fee for Building Permit #PB in the amount of $80.00 for the Klieman Field Park Pavilion (Little League Park). All Ayes. Motion Carried. Financial Business Disbursements Motion by Commissioner Lovett, seconded by Commissioner Hendrick, to approve total disbursements, including payroll, in the amount of $344, Roll Call Vote. All Ayes. Motion Carried. City Manager's Report City Manager Gabor provided updates on the following items: LaBuhn Bridge Project - Bridge will be closed in early August 2012 when the project begins, and is expected to be re-opened by December 1st. The paving and restoration would be completed in Spring South Belle River Road resurfacing project, between Bridge and Chartier, will start in July, and be completed in August. King Road resurfacing project, between 26-Mile Road and Chartier, will start in early July and be completed in late August. Public Meeting will be scheduled for April 19th at 6:00pm in the Fire Hall to answer questions on the LaBuhn Bridge Project. SEMCO Energy began work April 2nd on North William and North Elizabeth Streets. St. Clair County Road Commission will be doing work along West Boulevard this spring. Fund Loss Control Meeting was conducted at the Marine City Police Department, and the department was given a clean bill of health. Finance Director and City Manager are currently working on the 2012/2013 Budget. Commissioner Privilege Commissioner Lovett thanked Kevin Monahan and Michael Kirk for their presentations on City Hall; commented on the flowers and how nice everything was looking in the community; acknowledged Todd May doing a great job with his business, Marine City's 6

7 Sweet Tooth; reported that the Flower Shop had re-opened; and, asked citizens to support the local businesses. Commissioner Lovett commented on the professionalism handled by the Police Department during a recent incident. She recommended that the Police Department Office be opened five days a week, and provided a proposed budget scenario to allow the Police Chief and Office Manager to become full-time employees. Commissioner Lovett spoke of the recent meeting she had attended as a SEMCOG representative. She reminded citizens of the many upcoming events in the community, and hoped that everyone would take advantage of the services offered at local churches. Commissioner Turner said he was happy to be back, and was happy to see the City moving forward with the restoration of City Hall. Commissioner Meli commented on conversations with residents, who said they felt they were left out and intimidated to speak at meetings; asked if something could be placed on the ballot regarding 300 Broadway; and, said he wanted people to feel that they were involved. He said he was pleased with the details presented on the building plans for City Hall. Commissioner Phelan announced the birth of his second son, and thanked his wife, Katie. Commissioner Phelan said he was excited about the City Hall project moving forward without raising taxes. Commissioner Skotarczyk echoed Mr. Biscorner's comments about dog droppings in the community, and asked residents to be respectful of each other. Commissioner Skotarczyk thanked the Commission for authorizing and accepting the recommendation of the 300 Broadway Sub-Committee. Mayor Browne agreed that dog droppings on the sidewalks and in public areas was an issue; and, said the matter was hard to enforce and encouraged enforcement by citizenry. He reported that the ash cans and grills at the beach were ready for installation later in the spring. Mayor Browne spoke of a recent lunch he had with Dan Casey, who agreed to work and develop things in Marine City, such as people from the County coming to Marine City more often. Adjournment Motion by Commissioner Skotarczyk, seconded by Commissioner Hendrick, to adjourn at 8:52 PM. All Ayes. Motion Carried. Respectfully submitted, 7 Diana S. Kade City Clerk