DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA. Central Administration Building January 12, 2016

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1 DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA Board Room 5:30 PM Central Administration Building January 12, 2016 Organizational Board Meeting Minutes of the Board PRELIMINARY MATTERS CALL TO ORDER: Dr. Ed. Gomez, President PRESENT Others Present: Mr. Mitch Lindemann, Member Ms. Susan Kramer, Member Mr. Mario Ramos, Member Mr. Natalio Sabal, Member Mr. Ron Aguallo, Superintendent Carol Perez, Executive Assistant Election of Board President, Pursuant to Policy BDA Board Organizational Meeting. Motion was made by Mr. Sabal to nominate Dr. Gomez to remain as the school Board President. Motion was seconded by Mr. Lindemann. Motion was made by Dr. Gomez to nominate Ms. Kramer for Board President. Motion was seconded by Mr. Ramos. Mr. Lindemann made a point of order that there can only be one motion on the floor at a time. Mr. Aguallo, clarified to the Board and stated that (1) a motion by a member to nominate one person with a second of that nominating motion by another member, 1

2 then discussed and vote, or (2) nominate all candidates with seconds not being necessary, then the vote on each candidate, on-by-one, in the order nominated. At this time of the agenda, Dr. Gomez, Mr. Sabal, Mr. Lindemann and Mr. Ramos rescinded their motion. Mr. Ramos motioned to have nominations provided without requiring a second motion. Motion was seconded by Mr. Sabal. Motion carried with five aye votes. Motion was made by Mr. Sabal to nominate Dr. Gomez to remain as the school Board President. Motion was made by Dr. Gomez to nominate Ms. Kramer. Mr. Lindemann motioned to have all nominations closed. Motion was seconded by Mr. Ramos. Motion carried with five aye votes. At this time of the agenda, Dr. Gomez asked for a vote who was in favor of Dr. Gomez. Mr. Sabal and Mr. Lindemann voted for Dr. Gomez. Motion failed Dr. Gomez asked for a vote for Ms. Kramer. Mr. Ramos and Ms. Kramer voted for Ms. Kramer. Dr. Gomez abstained his vote. Motioned failed. Therefore, there being no President elected, the process began again. Motion was made by Mr. Sabal to nominate Dr. Gomez for Board President. There being no other nominations, motion carried with five aye votes. APPROVAL OF MINUTES: Motion was made by Mr. Lindemann to approve the minutes. Motion was seconded by Mr. Sabal. Motion carried with five aye votes. Minutes approved were: December 1, 2015 Regular Board meeting SUMMARY OF CURRENT EVENTS: Mr. Aguallo addressed the Board and informed them about the following: o Mrs. Aguallo said there will not be a presentation from Clawson because Mr. Cota had a death in the family and could not be present. 2

3 o Marco Durazo, IT- Director, presented to the Board a power point presentation about his department. o Mr. Aguallo presented the Students of the Month and Students on a Roll with certificates and thanked and honored the students, teachers, and parents. GOVERNING BOARD MEMBERS: Mr. Lindemann reported he had attended the ASBA conference in Phoenix and attended the new Board member modules and sessions and the overall experience was very informative. Ms. Kramer reported she had attended the ASBA Conference in Phoenix and said she attended the workshop on AIA. Dr. Gomez reported he attended the ASBA Conference in Phoenix and said he attended a session put on by Sunny Side School Dist. on security. EX-OFFICIO BOARD MEMBER: Luis Dominguez gave the School Activity Report for DHS for the month of January. PUBLIC COMMENTS: None CONSENT AGENDA ITEMS: Motion was made by Mr. Lindemann to approve the consent agenda as presented. Motion was seconded by Mr. Sabal. Motion carried with five aye votes. At this time of the agenda, Dr. Gomez presented the new hires. 1. Payroll and Expense Vouchers: (If there are any questions regarding vouchers, details may be obtained at the District Office Monday through Friday from 7:00am- 4:00pm). i. Expense Vouchers: 1010, 1011, 1012, 1013 ii. Payroll Vouchers: HR items for certified staff as follows: i. Hires- John Stone (DHS) English teacher, 2015/2016 SY (M&O) Beatriz Molina (Faras) Elementary teacher, 2015/2016 SY (M&O & Title I) 3

4 Abner Cortez (DHS) Assistant Boys Basketball Coach, 2015/2016 SY (M&O) Substitute teachers, 2015/2016 SY (M&O) o Alexis Almaguer o Mary Ann Diaz o Charles Hill o Alex Mendez ii. Volunteerso Veronica Valenzuela District- wide volunteer o Adrian Torres Asst. Boys Soccer Volunteer Coach 3. HR items for classified staff as follows: i. Hires- Alba Montijo, Food Service worker (510-Food Service) Juan Encinas, Grounds worker (M&O) Josephine Soto (Clawson) Instructional Aide (Title I) ii. Resignation/Retirement- Martha Morales (HMS) Instructional Aide-resignation effective December 29, 2015 Joe Owen (Stevenson) Instructional Aide-resignation effective January 4, 2016 Alfredo Garcia, Maintenance Worker-retirement effective March 3, 2016 iii.other- Increase in hours - o Pedro Samaniego (HMS) Instructional Aide- from 5.5 hrs. to 6 hrs. (M&O) o Itzel Mendez (Clawson) Instructional Aide- from 5.5 hrs. to 6 hrs. (M&O & Title I) o Martina Peralta (DHS) Instructional Aide-from 6 hrs. to 8 hrs. for the month of January (M&O) o Jessica Ruiz (Food Service) from 3.5 hrs. to 5 hrs. o Crystal Vega (Joe Carlson) correction of pay ACTION ITEMS: Discussion/action on approval of donations received by DUSD #27 Donation in the amount of a $75.00 from Mary Anderson Photo & Trophy to the DHS Football Team. Donation in the amount of $ from McDonald s to Faras Elementary. 4

5 Donation of Binders from Coronado National Forest Service, Douglas Ranger District to Faras Elementary (est. value $1,000) Motion was made by Mr. Lindemann to approve the donations as presented. Motion was seconded by Mr. Sabal. Motion carried with five aye votes. Discussion/action on approval of the Second Reading of the following Policy Services Advisory: Regulation GCO-RC-Recruitment and Retention Incentives for Highly Qualified Core Academic Teachers. Motion was made by Ms. Kramer to approve the second reading of Policy GCO-RC. Motion was seconded by Mr. Sabal. Motion carried with five aye votes. Discussion/action on approval of the 2016 Board meeting calendar, meeting times and posting notice of Regular Board meetings and agendas Board meeting calendar District Website & Front Entrance of District Office Motion was made by Ms. Kramer to approve the 2016 Board meeting calendar, meeting times and postings of regular Board meetings as presented. Motion was seconded by Mr. Ramos. Motion carried with five aye votes. Discussion/action as to whether or not to: Utilize the hearing officer procedure for all dismissal hearings pursuant to A.R.S Hold all student expulsion hearings before a hearing officer selected from a list of hearing officers to be approved by the governing board pursuant to A.R.S In discussion, Mr. Aguallo asked the Board if they would like to do the student expulsions or if they wish to have a hearing officer. Mr. Aguallo said that they have some in district hearing officers. In discussion, Ms. Kramer commented that in the past they used hearing officers because some cases could take days of disposition, if they as Board members became hearing officers, it would mean they would need to be available for those hearings, whereas the current hearing officers would just give them the reports. 5

6 Mr. Sabal commented he would rather go with a hearing officer to do the student disciplines. There being no further discussion, motion was made by Mr. Sabal to approve the hearings with local hearing officers and said he would like a list of the hearing officers. Motion seconded by Mr. Lindemann. Motion carried with five aye votes. Discussion/action for Annual Approval and Authorization under the Board s General Operating procedures: Policy DG Banking Services. The Board will select one or more banks for the deposit of auxiliary funds and revolving funds. In discussion, Mr. Aguallo commented that the district is using Wells Fargo Bank, but is looking into going out with a RFP in the near future to see what kind of banking services we can get. Mr. Aguallo s recommendation was to stay with Wells Fargo for this year. Motion was made by Mr. Lindemann to approve Wells Fargo as the districts banking services. Motion was seconded by Mr. Sabal. In discussion, Mr. Ramos asked about banking fees. Mr. Aguallo commented that there are fees charged and Mr. Soto is looking into a credit union to use as out banking services. Mr. Soto is checking with the Auditor General s office to determine if a credit union can be used as the banking services for the district. There being no further discussion, motion carried with five aye votes. Mr. Lindemann stated that the Board would direct the superintendent to go out for a RFP and to check if the credit unions can be used for banking services. Mr. Aguallo stated he will bring back that information at the next Board meeting in February. REPORTS/DISCUSSION ITEMS Business Office Reports-Cesar Soto Mr. Cesar Soto addressed the Board and stated that the Board has the reports in their packets. He stated that the month of December and January reflect the report on the credit line. Mr. Soto thanked the tax payers for paying their taxes. 6

7 Mr. Sabal asked when the district will be able to give out raises to the staff. Mr. Aguallo stated that once we can get the debt eliminated and get out of the red that would be his first priority. Enrollment Reports- Mrs. Samaniego reported there are 3,930 students, NSC enrolled 36 students in January and have lost 17 students. Annual registration has started at the New Student Center. Request for future agenda items- Mr. Lindemann asked to bring back policy BEDB (agenda) back for a first reading to add Public Comments to the special Board meetings. UPCOMING EVENTS Next regular Board meeting..february 2, 5:30 p.m. Holiday-Monday, January 18, 2016, Martin Luther King Jr. Day. (No School; Central Administration, Maintenance Department and Warehouse/Receiving offices closed) EXECUTIVE SESSION: A. The Governing Board may vote to move into executive session, pursuant to A.R.S (A) (1) for the purpose of a personnel matter, consideration of resignation and release of 2015/2016 certified teacher contract requests. No Board action is taken during executive session. Should the employee wish to have this matter heard in open session, it shall be conducted in open session at this point in the agenda. Motion was made by Ms. Kramer to enter into executive session. Motion was seconded by Mr. Lindemann. Motion carried with five aye votes. Meeting moved into executive session at 6:36 p.m. Motion was made by Dr. Gomez to resume open meeting at 6:50 p.m. Motion was seconded by Ms. Kramer. Motion carried with five aye votes. 1. Discussion/action on request of release of FY 2015/2016 contract release submitted by Eduardo Molina Jr., Certified teacher. Motion was made by Ms. Kramer to accept the release of the 2015/2016 contract submitted by Mr. Eduardo Molina Jr. with no liquidated damages and thanked Mr. 7

8 Molina for his years of service. Motion was seconded by Mr. Ramos. Motion carried with five aye votes. B. The Governing Board may vote to move into executive session, pursuant to A.R.S (A) (1) for the purpose of a personnel matter, consideration of resignation and release of 2015/2016 certified teacher contract requests. No Board action is taken during executive session. Should the employee wish to have this matter heard in open session, it shall be conducted in open session at this point in the agenda. 2. Discussion/action on request of release of FY 2015/2016 contract release submitted by David Campas, Certified teacher. Motion was made by Ms. Kramer to accept the release of the 2015/2016 contract submitted by Mr. David Campas with no liquidated damages and thanked Mr. Campas for his years of service. Motion was seconded by Mr. Ramos. Motion carried with five aye votes. ADJOURMENT There being no further business, motion was made by Mr. Lindeman to adjourn the meeting. Motion was seconded by Mr. Sabal. Motion carried with five aye votes. Meeting was adjourned at 6:55 P.M. Minutes prepared by Carol Perez, Executive Assistant. These minutes will be approved by the Board at their meeting on March 1,