DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA. Central Administration Building April 4, Regular Board Meeting Minutes of the Board

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1 DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA Board Room 5:30 PM Central Administration Building April 4, 2017 PRELIMINARY MATTERS Regular Board Meeting Minutes of the Board CALL TO ORDER: PRESENT: Others Present: Mr. Natalio Sabal, President Mr. Mitch Lindemann, Member Mr. Mario Ramos, Member Mr. Ray Borane, Member Dr. Edward Gomez, Member Mr. Ron Aguallo, Superintendent Carol Perez, Secretary to the Superintendent Details regarding presentations and discussions are available on the audio and video recordings posted on the Governing Board page on the DUSD internet at douglasusd27.schoolinsites.com APPROVAL OF MINUTES: Dr. Gomez motioned to approve the minutes. Mr. Lindemann seconded the motion. Motion carried 4-0, one rescind (Ramos). Minutes approved were: March 2, 2017 Special Board meeting-plus one executive session. March 7, 2017-Regular Board meeting-plus one executive session. March 23, 2017-Special Board meeting plus one executive session. At this time of the agenda, Mr. Aguallo asked the Board permission to move Action Item B to A and remove Action Item F and under Executive Session Item VI.A. 1

2 SUMMARY OF CURRENT EVENTS: Mr. Aguallo addressed the Board and informed them about the following: o Mr. Aguallo introduces Ben Palumbo from The Bagnall Company who presented to the Board the benefits for the district. o Melissa Rodriguez, Joe Carlson Principal, presented to the Board a Power Point presentation from their AzMERIT assembly. o Adrianna Romero, RSVP Program (NAU) o Mr. Aguallo recognized Antonio Olivas, HMS student with a Social Act of Courage Award and Liam Antonio Romero, Stevenson student winner of the This is My Mexico drawing contest. o Mr. Aguallo presented the Students of the Month and Students on a Roll. GOVERNING BOARD MEMBERS: None EX-OFFICIO BOARD MEMBER: Evelyn Burgos gave the DHS School Activity Report for the month of April. PUBLIC COMMENTS: None CONSENT AGENDA ITEMS: Mr. Lindemann motioned to approve the consent agenda as presented. Mr. Ramos seconded the motion. Motion carried unanimously 5-0. Payroll and Expense Vouchers: Payroll Voucher: 18, 19, 20 Expense Vouchers: 1017,1017,1018,1018,1019 ACTION ITEMS: (Items for Consideration, Discussion, Direction and Possible Approval) Discussion/action on approval of board contribution for health insurance. Mr. Aguallo commented that they heard the presentation from Mr. Palumbo about the health insurance and said he feels the district is able to support the increase of 1% of the monthly contribution of $ The annual cost to the district should be 2,517,900 a difference of $46,200 from SY Dr. Gomez motioned to approve the board contribution for health insurance. Mr. Lindemann seconded the motion. Motion carried with five aye votes. 2

3 Discussion/action on approval for renewals of multi-term contracts for FY 2017/2018 (list attached) Mr. Lindemann motioned to approve the renewals of the multi-term contracts listed for FY 17/18. Dr. Gomez seconded the motioned. Motion carried with five aye votes. Discussion/action on approval for renewal of sole source providers for FY 2017/2018 (list attached) Mr. Ramos motioned to approve the renewal of sole source providers for FY 17/18. Mr. Borane seconded the motion. In discussion, Mr. Borane commented that the Business Office is well aware that this is a very significant exercise in procurement. The reason is that you are saying that no one else can provide the service. He said he did not have any problems or questions on the sole source providers that were presented that night. In doing a sole source, when it comes to the board, the board is responsible for all the fiduciary responsibilities for the district. Mr. Borane wants to make sure that all of the significant and required paper work and documentations done especially as required by USFR. He said in the past that there was a significant problem regarding the sole source and thinks that this can be abusive. Mr. Borane said that he would like to see the questionnaire that is required for the sole source included in the board packets, so when it is presented to the board there is no controversial surrounding it or any suspicion. In discussion, Mr. Lindemann commented that PowerSchool had glitches and is not user friendly and asked if there was another entity. Mr. Aguallo commented that there is probably more entities, but for the district to convert would cost a lot of money. Mr. Aguallo commented that PowerSchool is the SAIS school management system for state reporting and allows instructors to record grades, attendance, check student profiles, and for parents to receive real-time date and student information including grades and attendance. In discussion, Dr. Gomez asked about the use of the Cochise County Solid Waste Management. Mr. Aguallo commented that the Cochise County Waste Management does not pick up the district s garbage. The district uses their own vehicles to dump the garbage. There being no further discussion, motion carried with five aye votes. 3

4 Discussion/action on approval of the DUSD Gifted Scope and Sequence for the 2017/2018 SY. Mr. Aguallo commented that the Gifted Scope and Sequence is for our gifted program and the state requires having the Gifted Scope and Sequence. Ms. Holland and Mrs. Selchow worked with the State on the Gifted Scope and Sequence template. In discussion, Mr. Borane mentioned that this is a State template and it is personalized to the district and commented that he can see that based on the personalization of the questionnaire. He asked what the significance is for the students of a gifted all day program, not just for a small segment of that day. He wondered if this is a slogan, or if the program was built, based on something referring. Ms. Holland commented that it comes from the State and leads to the idea of differentiation in the classroom for gifted, as well as any other child being an inappropriate method for our classrooms to be using. Our district has a pullout program for its gifted program. The children are pulled out from the classroom to participate in our gifted program during the course of the week. The department also encourages classroom teachers to differentiate for all students, not just gifted students. Differentiation action is a critical piece of best practice. Ms. Holland commented that the students are tested and start the program in second grade. Our gifted program is structured so that it goes from second grade to eighth grade and in high school; it is the AP classes and dual credit that are available to serve our gifted students. Mr. Borane commented that there is a lot of work that goes into this and complimented Ms. Holland and Ms. Selchow. Ms. Holland commented that Gifted is underfunded and we have no federal monies for the gifted program. This is a difficult thing to look at this segment of our population of students when trying to allocate funding. Our districts affords just under $60,000 for our gifted program. Ms. Holland commented that the district has 127 students 14, of whom are from Loretto School. Mr. Borane motioned to approve the program. Mr. Lindemann seconded motion. Motion carried with five aye votes. 4

5 Discussion/action on approval of donations received by DUSD #27: Donation of $4, from McDonalds to the DUSD elementary schools for McTeacher s Night. Mr. Lindemann motioned to approve the donation as presented. Mr. Ramos seconded motion. Motion carried with five aye votes. Discussion/action on approval of addition to GCBA-EC, Extra Duty Salary Schedule for any coach that performs duties as assigned by the Athletic Director for summer activities, shall receive an addendum. Discussion/action on approval of the Exhibit CCB-E (Organizational Chart) for DUSD #27. (attached) Mr. Borane motioned to approve the Organizational Chart. Dr. Gomez seconded the motion. Motion carried with five aye votes. Discussion/action on approval of salary increase for all DUSD employees. Mr. Aguallo said that he wants to give a raise to all the employees and qualified that the salary increase is not straight across the board in the same amount. He said classified rates would be the fifty cent per hour based on the minimum wage that we will see again in January. Mr. Aguallo commented that for certified he wants to do a one-time salary adjustment called equalization for their salary and that amount varies depending on their experience. The average certified employee will get an $ raise plus the next years step. For the principals and directors, they were left frozen last year and they did not receive anything when everyone got a raise and they will get a one-time 3% increase across the board. Mr. Aguallo commented that for all the raises it would be $480,000 coming out of M&O. Mr. Aguallo said that we are growing and with growth comes additional money. Mr. Aguallo commented that there was some money carried over from last year s budget and they will carry over more money this year. He commented that he can find $148,000 in carry-over money and this will give a raise to every single employee in our district, that he does not know that this has ever happened. Mr. Aguallo commented that if we cannot be competitive we will continue to lose teachers because the district cannot afford to pay them well. He said, We need to do something to stop the bleeding and to start attracting teachers. This is a good faith effort from the board and the district to let the certified staff know they are valued and have 5

6 been loyal. Everyone now will be equal and where everyone belongs and we are moving forward. Mr. Borane motioned that the salary increases reflected on the roster be given to all the individuals who are presented on the roster presented by administration whether it is classified or certified that the recommendations from administration be approved. Mr. Lindemann seconded the motion. Mr. Lindemann commented that he is very pleased that they are able to approve the salary increases this year, but he does have a worry as an elected official as what will happen next year. His concern was losing students next year and lose some funding and will the district be able to sustain it. Mr. Aguallo commented that this is a one-time increase and if the district would not be able to sustain it, all employees would be frozen next year. There being no further discussion, motion carried with five aye votes. Discussion/action on approval of contracts for certified staff for the 2017/2018 SY (list attached) Mr. Lindemann motioned to approve the contracts for certified staff for the 2017/2018 SY. Dr. Gomez seconded the motion. In discussion, Mr. Borane stated that this item is redundant because they previously gave all the employees a raise and this is to be reflected in the contract renewals offer. There being no further discussion, Mr. Sabal asked for a motion on the floor, motion carried with five aye votes. Approval of Personnel Mr. Lindemann motioned to approve the personnel as listed. Mr. Ramos seconded the motion. Motion carried with five aye votes. At his time of the agenda, Mr. Sabal introduced the new hires. i. Certified Hires- Margaret Vigil- Faras, elementary teacher,2017/2018 SY (M&O) Nathan Darus- RBMS/HMS band teacher, 2017/2018 SY (M&O) Jonathan Keat-HMS Social Studies teacher, 2017/2018 SY (M&O) ii. Volunteers- Kristi Cormier DHS Girls Tennis Assistant Volunteer Coach Lucy Nigh Sarah Marley Classroom Volunteer 6

7 Aurora Solano Sarah Marley Classroom Volunteer iii..resignations- Patricia Messner-Stevenson teacher-resignation effective May 25, Meghan Gulley-Stevenson teacher-resignation effective May 25, Bili White-DHS English teacher-resignation effective May 25, Riki Valdez-DHS CTE Business Management teacher, Head Football Coach, Assistant Boys Basketball Coach and CTE Department Chairperson - resignation effective May 25, Ruth de Boer-DHS SPED teacher-resignation May 25, John Stone, DHS English teacher-resignation effective May 25, Andrea Morales-Barton, Sarah Marley teacher-resignation effective May 25, Jordan Fernandez, RBMS Science teacher-resignation effective May 25, Juanita Almader, DHS English teacher-resignation effective May 25, Cynthia Vasquez, RBMS Assistant Principal-resignation effective June 21, Rudy Cota, Clawson Principal-resignation effective June 30, iv. Other- Approval of Michelle Yanez, Grand Canyon University student, work on a required assignment during the 2017 spring semester. Approval of request to change retirement date for Anne Brasher, School Nurse (Stevenson/Clawson) i. Classified Hires- Ruben Vasquez, Grounds worker (M&O) ii. Resignation- Alexis Vega, HMS Instructional Aide-resignation effective March 22, Discussion/information on Policy KF and Policy EDC. Mr. Aguallo commented that per board request he brought forth the two policies. Mr. Borane commented that he had asked for these two items to be discussed. Mr. Borane commented that he has seen over the years the lending of school equipment, and materials, and the leasing and renting and the uncompensated use of school district facilities to become out of control. A.R.S is based on the two policies where specifically it says that the governing board, or the superintendent or chief administrative officer with the approval of the governing board, may lease school property, including school buildings, grounds, busses, and equipment to any person, group, or organization for any lawful purpose. The governing board, superintendent or chief administrative officer shall charge a reasonable use fee for the lease of school 7

8 property. He read from policy KF that states, A reasonable use fee shall be charged for the lease of school facilities and property and this fee may be offset by goods, contributions or services rendered by the lessee. Reasonable use fee means an amount that is at least equal to the cost for utilities, services, supplies or personnel provided to the lessee pursuant to the terms of the lease. He commented that over the years the district could rent out or lease the premises. When they do that on a business like basis and it does not fall under the uncompensated use to certain specific organizations, they have to charge a fee. When renting the auditorium for special events insurance needs to be provided. The premises and the facilities belong to the community and the law provides that you have uncompensated use as determined by the administration. However, there has to be a reasonable fee charge. What has happened over the years is that some people have been in certain positons that have been very magnanimous as far as school facility use and premises are concerned. This includes school buses and vans. He said either when you use school personnel they get overtime or accumulate comp time and this becomes very detrimental to the school district especially with the comp time of those employees that are sent out to do the maintenance, custodial cleanup etc. These employees are accumulating comp time, which they should not be. He said the district should not be the sponsor of every activity in the community. This is why the law is specific. The legislature realize that schools, the buildings, premises, and all those facilities belong to the public. The school district has to adopt a policy that suggests to the governing board what the reasonable fees will be. The uncompensated use has been determined by administration, and it is suggested that the Business Manager be the designated person to do this. The superintendent will from this point forward determine when it is the uncompensated use. Mr. Borane commented that the auditorium requests probably do not fall under the uncompensated use as suggested and mandated by the law. Mr. Borane commented on the use of the vehicles and feels it has been out of control. He said there has not been enough scrutiny given as to when the district provides it and how and if there is any compensation for it or if they are uncompensated. Many sport activities take place during the summer for which a driver, vehicle usage, and fuel should be paid. He said even if they are school related per say, they are not school activities because they are outside of the school year. They are not part of the regular schedule of the athletic department, and in addition, the activities should be paid for by the clubs. This was the practice before and it was changed. He said we have a difficult time distinguishing what is school related and what is not. If it is not a regular school activity, we have to look at it very closely and a fee should be charged. 8

9 Mr. Luis Greer, Transportation Supervisor, commented on the use of the district vehicles, Mr. Fernando Quinonez, Maintenance Supervisor, commented on how much labor, materials and overtime needed to cover events. REPORTS/DISCUSSION ITEMS Business Office Reports-Cesar Soto Mr. Cesar Soto addressed the Board and stated that the Board had the budget balances in their packets. Mr. Soto stated that they had not used the credit line and the district is still in good shape financially. Enrollment Reports- Mrs. Ana Samaniego reported there are 4,016 students enrolled at this time. Request for future agenda items- Mr. Borane-review Policy KF UPCOMING EVENTS: Next Regular Board Meeting May 2, Teacher of the Year Banquet-Friday, April 7 5:00 p.m. at the Thunder Mountain Activity Centre, Ft. Huachuca, AZ. Diamond Scholar-April 24 4:00 p.m., 5:30p.m. and 7:00 p.m. EXECUTIVE SESSION: A. Pursuant to A.R.S (A) (1), personnel, the Governing Board may vote to move into executive session to discuss the 2017/2018 employment contract of Principals. Should any of the Principals desire to have his or her executive session discussion held in open session that individual or those individuals shall meet with the Board in open session immediately following the second executive session (below) for the directors and business manager. 1. Discussion/action on FY 2017/2018 employment contract for principals and assistant principals. B. Pursuant to A.R.S (A) (1), personnel, the Governing Board may vote to move into executive session to discuss the 2017/2018 employment contract of directors and business manager. Should any of the directors or business manager desire to have his or her executive session discussion held in open session that individual or those individuals shall meet with the Board in open session. 9

10 Mr. Borane moved to enter into executive session. Dr. Gomez seconded the motion. Motion carried with five aye votes. Meeting moved into executive session at 7:15 p.m. At this time of the agenda, the board left the regular meeting and proceeded to the superintendent s office to proceed with the executive session. The Board reconvened in open session. Motion was made by Dr. Gomez to resume open meeting at 7:40 p.m. Mr. Lindemann seconded the motion. Motion carried unanimously Discussion/action on FY 2017/2018 employment contract for directors and the business manager. 3. The board shall move into open session. Mr. Borane motioned that the board offer the contracts to Mrs. Ana Samaniego salary of $83,000 and all the benefits who will assume the assistant superintendent position when it comes time to offer the contract and Mr. Cesar Soto salary of $81,000 and all the benefits. Mr. Lindemann seconded the motion. Motion carried with five aye votes. ADJOURMENT There being no further business, motion was made by Dr. Gomez to adjourn the meeting. Mr. Lindemann seconded. Motion carried unanimously 5-0. Meeting adjourned at 7:50 P.M. Minutes prepared by Carol Perez, Secretary to the Superintendent The Board at their meeting on May 2, 2017 approved these minutes. (For exact statements made during the Board Meeting, you may request a copy of the tape) 10