DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA. Central Administration Building June 5, Regular Board Meeting Minutes of the Board

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1 DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA Board Room 5:30 PM Central Administration Building June 5, 2018 Regular Board Meeting Minutes of the Board PRELIMINARY MATTERS CALL TO ORDER: PRESENT: Others Present: Mr. Mitch Lindemann, President Mr. Mario Ramos, Member Mr. Natalio Sabal, Member Mr. Ray Borane, Member Dr. Edward Gomez, Member Mr. Ron Aguallo, Superintendent Carol Perez, Secretary to the Superintendent Mr. Lindemann opened the meeting with a moment of silence for a former employee, Linda Kleck. APPROVAL OF MINUTES: Mr. Sabal motioned to approve the minutes. Mr. Sabal seconded the motion. Mr. Borane made a correction to the minutes of under addendums. o April 24,2018- Special Board Meeting April 24,2018- Special Board Meeting o May 1,2018 -Regular Board meeting-plus one executive session o May 8,2018-Special Board Meeting SUMMARY OF CURRENT EVENTS: Mr. Aguallo commented that the school year is over and teachers came back two days after the strike and this helped the principals get things ready for next year and said maybe it would be a good idea to extend teacher contracts a couple of days and summer school has started. GOVERNING BOARD MEMBERS: Mr. Lindemann said graduation went very well and congratulated the graduates. Mr. Aguallo said it was a 96% graduation rate. 1

2 PUBLIC COMMENTS: None CONSENT AGENDA ITEMS: Dr. Gomez motioned to approve the consent agenda as presented. Mr. Sabal seconded the motion. Payroll and Expense Vouchers: i. Payroll Voucher: 22, 23, 24 ii.expense Vouchers: 1016,1017,1018,1019 ACTION ITEMS Discussion/action on approval of certified hires. Mr. Borane motioned to approve the certified hires. Mr. Sabal seconded the motion. Viridiana Machuca Elementary teacher (Stevenson) $29, (BA, C) M&O Jacqueline Cortez Elementary teacher (Carlson) $29, (BA, D) M&O Gabriel Sanchez Science teacher (Huber MS) $28, (BA, A) M&O Perla Vasquez Elementary teacher (S. Marley) $30, (BA, F) M&O David Campas Social Studies teacher (Huber MS) $36, (MA+30, F) M&O Michael Starkey Elementary teacher (Carlson) $33, (BA+45,D) M&O/Title I Gisela Durazo Elementary teacher (Carlson) $28, (BA, B) M&O Jonathan Galaviz Social Studies teacher (RBMS) $32, (MA, A) M&O Michael Chavez Math teacher (RBMS) $28, (BA, A) M&O Luis Alvarez Writing teacher (RBMS) $28, (BA, A) M&O Alfred Novoa Math teacher (DHS) $30, (BA, F) M&O Nereyda Teran CTE Business teacher (DHS) $30, (BA, F) JTED Karina Bermudez Pre-K teacher (Faras) $28, (BA, A) Preschool Lisa Holland ESS Director $72, (M&O SPED) Yolanda Caruso School Nurse (DHS) $29, M&O Dulce Rodriguez ELD teacher (HMS) $28, (BA, A) M&O Discussion/action on approval of classified hires. Mr. Ramos motioned to approve the classified hires as listed. Mr. Borane seconded the motion. Raquel Zamora 21st CCLC Instructional aide $ st CCLC Manuela Ortiz Food Service worker $ Food Service Moises Franco Burgos Food Service worker $ Food Service Jeordyn Cross Substitute Custodian $11.00 M&O Charles Chambers Instructional aide (DHS) $11.55 M&O Robert Carrillo 21 st CCLC Sp. Ed. Instructional aide $10.50 M&O Wendy Parra 21 st CCLC Sp. Ed. Instructional aide $10.50 M&O At this time of the agenda, Mr. Lindemann introduced the new hires. 2

3 Discussion/action on approval of addendums. Mr. Borane motioned to approve the addendums as listed. Mr. Ramos seconded the motion. Mr. Borane said Mr. Quijada should not be listed under addendums as he would be paid hourly. Levi Salazar Peak Performance Summer Training (DHS) $ M&O Lorena Tapia Peak Performance Summer Training (DHS) $ M&O James Fitzgerald Peak Performance Summer Training (DHS) $ M&O Victor Ramos Peak Performance Summer Training (DHS) $ M&O Alfonso Romero Peak Performance Summer Training (DHS) $ M&O Mario Romero Peak Performance Summer Training (DHS) $ M&O Richard Ross Peak Performance Summer Training (DHS) $ M&O Maritza Aguirre Peak Performance Summer Training (DHS) *$ M&O Cesar Quijada Child-find Summer screening $35.00/hr. PDG Discussion/action on approval of transfers to a new position for classified employees. Mr. Borane motioned to approve the transfer as listed. Dr. Gomez seconded the motion. Motion carried with five aye votes. Magda Quintero District office receptionist $11.02 M&O Cheryl Vazquez Business office Administrative Assistant $11.28 M&O Savanah Tapia JC Instructional aide $11.00 M&O Adriana Rivera Migrant Liaison (CFPD) $11.00 Migrant Robert Rodriguez Transportation Supervisor $34, (exempt) M&O Discussion/action on approval of increase in hours for the 18/19 SY Mr. Aguallo said that the increase in hours was based in the increase in hours for the high school. The schedule for the high school was adjusted that the students would be going to school longer. Dr. Gomez motioned to approve the increase in hours for the employees listed. Mr. Borane seconded the motion for discussion and said every time the hours are increased the budget is increased. Mrs. Holland said the Douglas High School has elected to go to a new master schedule for the 2018/19 sy. She said this has resulted in an increase of 4.5 seat-time hours/week for students. In addition, this new schedule has resulted in an increase in the school day to 7 hours and 50 minutes. With an increase in seat-time comes an increase in support and supervision rime for our special needs students, which results in a need to increase the ESS IAs time to serve. In addition, the projected ESS student numbers for the 2018/2019 school year at DHS are at 103, which is up 17 students from the 2017/2018 school year. There are currently a total of 13 ESS IAs deployed at DHS who have six hours, 1 hour 50 minutes less that what was needed for the new schedule. Two of the ESS IAs are designated 1-on-1 s, four serve in our Functional rooms, and seven serve in the Resource. Due to these factors, she is respectfully the board increase the list of ESS IA s hours from six hours/day to seven/hours/day. There being no future discussion motion carried with five aye votes. Irma Vanessa Luzania Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O 3

4 Martina Peralta Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Kaitlin Quijada Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Robert Carrillo Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Gisell Romero Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Maria Meza Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Rosa Sanchez Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Claudio Barrera Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Angelica Sologuren Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Ana Verdugo Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O. Alma Acuña Sped. Instructional aide (DHS) from 6 hrs. to7 hrs. M&O Luz Arvizu Food Service worker from 5 hrs. to 5.5 hrs. 510 Food service Adazila Cabarga Food Service worker from 5 hrs. to 5.5 hrs. 510 Food service Alvina Noperi Food Service worker from 7 hrs. to 7.5 hrs. 510 Food Service Leticia Quinonez Food Service worker from 7 hrs. to 7.5 hrs. 510 Food Service Wendy Lamadrid Food Service worker from 3 hrs. to 5 hrs. 510 Food Service Rene Mora Campus Monitor (DHS) from 5 hrs. to8 hrs. M&O Discussion/action on approval of a Volunteer. Mr. Ramos motioned to approve the volunteers as listed. Mr. Sabal seconded the motion. Motion carried with five aye votes. Leslie Pollard Agility summer camp assistant coach (DHS) Hunter Long Agility summer camp assistant trainer (DHS) Jose Ballesteros Summer Basketball assistant coach (DHS) Juan Medina Summer Basketball assistant coach (DHS) Discussion /action on approval of certified resignations. Dr. Gomez motioned to approve the certified resignation as listed. Mr. Borane second the motion. Motion carried with five aye votes. Charles Chambers Math teacher (DHS), resignation effective May 31, (re-hirable) 4yrs Discussion/action on approval of a classified resignation. Mr. Ramos motioned to approve the classified resignations as listed. Mr. Sabal seconded the motion. Leslie Wolfe Instructional aide (Stevenson) 5/10/18 (re-hireable) 5 months Yasmeen Montano Instructional aide (Huber) 5/30/18 (re-hireable) 9 months Annel Villa Instructional aide (Faras) 5/30/18 (re-hireable) 6 years Aly Favela Instructional aide (Stevenson) 5/30/18 (re-hireable) 9 months Soheila Cuevas Instructional aide (Faras) 5/30/18 (re-hireable) 1 ½ years Gisela Durazo Instructional aide (Joe Carlson) 5/30/18 (re-hireable) 8 months Maria Pedroza 21st CCLC Instructional aide (Faras) 5/04/18 (re-hireable) Discussion/action on approval of the adoption of textbook The American Pageant for use in the DHS AP History Classroom. 4

5 Dr. Gomez motioned to approve the textbook for the DHS AP History classroom. Mr. Sabal seconded the motion. Discussion/action on approval of the definition of teacher to be used as a basis of how the additional monies will be spent; 9% will be used for teacher increase and 1% will be used to adjust the salary schedules. Mr. Aguallo said per the special board meeting defining what a teacher was and the Legislature did not require defining a teacher it just helped give a rationale on the breakdown of giving the money out. He said he recommends using the Classroom Site Fund Definition was the most flexible and deals strictly with teachers. He said new additional monies approved by the Legislature would be spent accordingly: 9% would be used for teacher increase and 1% will be used to adjust the salary schedules. Classroom Site Fund Definition A.G. Opinion I teacher not limited to traditional classroom teachers. School districts and charter schools may use such funds for compensation increases for certified or certificated teachers and others employed to provide instruction to students related to the school's educational mission. An employee who receives base compensation from Prop. 301 monies would also be eligible to receive a salary increase as a teacher. It should be noted, however, that subsequent court rulings and attorney general opinions have narrowed this definition to those possessing a teaching certificate and who spend at least 50% of their time devoted to instruction central to the school s educational mission. (Reeves v. Barlow, A.G. Opinion I13-005) Mr. Ramos motioned to approve the Definition of a Teacher bullet point #3 Classroom Site Fund Definition with the A.G. Opinion I to be used as a basis of how the additional monies would be spent. Nine percent would be used for teachers increase and one percent be used to adjust the salary schedule. Mr. Sabal seconded the motion. Discussion/action on approval of 301 performance pay plan for the 2018/2019 SY. Mr. Aguallo said in accordance with state law , the, Douglas Unified School District s 301 Performance Pay Plan is a twelve part plan for each eligible member to follow at each individual school site. This plan was intended to meet the forty percent allocation of the funding, as required by the Classroom Site Fund. Non-compliance with any element in the plan shall forfeit the percentage of compensation for that element. Mr. Borane motioned and modified his vote to include the TOSAS in the 301-performance pay plan for the 2018/2019 school year. Mr. Sabal seconded the motion. Mr. Richard Acosta said the only changes made to the 301 plan was the definition of a teacher. To be eligible for the entire amount the individual must be under a full-time contract for the entire year 5

6 and work continuously in a classroom setting or teacher certified counselor setting with the students at least 50% of the school day and meet the criteria specified in the plan. In discussion, Mr. Borane said for ease and fairness that in the definition and as a board adopt the same definition that was just adopted include the TOSAS. He said the TOSAS should be recognized as teachers in the classroom for the intense, purpose of the 301 plan, and include them in them in the 301-plan. Mr. Aguallo said it would be up to the 301-committee, table this item and send it back to them and they would decide on the recommendation of adding the TOSAS on the 301- performance pay plan. Mr. Acosta commented that they would need the committee to decide and survey the teachers with the new recommendation on adding the TOSAS on the 301-performance pay plan. Dr. Gomez motioned to table the approval of the 301-performance pay plan for the 2018/2019 school year. Mr. Sabal seconded the motion. Discussion/action on approval of the District Logo. Mr. Aguallo said the new logo presented signified six symbols: 1. Leafs represent academic excellence. 2. The book represents all academics. 3. The children represent that we educate all levels. 4. The graduate represents the completion of a student s academic career at DUSD and the commencement of a new chapter. 5. The stars represent that we are constantly striving to make DUSD a better place. 6. The establish banner provides historical relevance for the district. A symbol or other design adopted by an organization to identify its product. The new logo presented was gone through various adjustments. Adjustments were made with input from the various stakeholders throughout the district. Mr. Borane motioned to approve the district logo. Dr. Gomez seconded the motion. Motion carried with five aye votes. Discussion/action on approval of the T-Mobile Light Pole Lease. 6

7 Mr. Aguallo said T-Mobile LLC approached the Douglas Unified School District seeking to lease one of the light poles at the baseball field for telecommunications purposes. T-Mobile, at no cost to the district would upgrade the pole, install existing lights on the new pole, and install their equipment above the lights. They would also need a pad next to the pole to serve as an enclosure for telecommunications equipment. T-Mobile will be responsible for all utilities construction and service as well as all permits required by the City of Douglas, Cochise County and the Federal Communications Commission. The attached proposal details the terms of the lease. The district will receive $1,500 monthly for the duration of the lease. The City of Douglas Council has approved for the district to sublease such space. He said the lease was almost like the former lease that was sold out last year the district had with AT&T. Mr. Aguallo said that Marco Durazo, IT Director, and the lawyer negotiated with T-Mobile LLC. Mr. Borane said this was a central office type of negotiation and should had been handled by the Business Department. He said when they looked at all the contractual terms this has nothing to do with the IT-Department. Mr. Borane said administration should go back and re-negotiate at a higher level. Mr. Borane motioned to table this item, have administration contact T-Mobile, and re-negotiate the lease. Dr. Gomez seconded the motion. Discussion/action on approval to renew the muti-term contract for audit services with Heinfeld & Meech for FY 2018/2019. Mr. Borane motioned to approve the multi-term contract for audit services with Heinfeld & Meech for FY 2018/2019. Dr. Gomez seconded the motion. Discussion/action on approval to renew the Memorandum of Understanding (MOU) between DUSD #27 & PSA Art Awakenings. Mr. Sabal motioned to approve the renewal of the Memorandum of Understanding (MOU) between DUSD #27 & PSA Art Awakenings. Mr. Ramos seconded the motion. Motion carried with five aye votes. Discussion/action on approval of the MOU between Cochise County Library District and DUSD #27 on behalf of Faras Elementary School for a free book box. Dr. Gomez motioned to approve the MOU between Cochise County Library District and DUSD #27 on behalf of Faras Elementary School for a free book box. Mr. Borane seconded the motion. 7

8 Discussion/action on approval of The University of Arizona Cooperative Extension Memorandum of Understanding (MOU) to Provide the Empower Standards Professional Development for the DUSD Preschool Staff for the 2018/2019 School Year. Mr. Ramos motioned to approve The University of Arizona Cooperative Extension Memorandum of Understanding (MOU) to provide the Empower Standards Professional Development for the DUSD Preschool Staff for the 2018/2019 School Year. Mr. Sabal seconded the motion. Motion carried with five aye votes. Discussion/action on approval of an Addendum #2 to U of A Nutrition Network Partnership MOU for the Supplemental Nutrition Assistant Program-Education (SNAP- Ed) Cochise County Cooperative Extension and DUSD#27. Mr. Sabal motioned to approve Addendum #2 to U of A Nutrition Network Partnership MOU for the Supplemental Nutrition Assistant Program-Education (SNAP-Ed) Cochise County Cooperative Extension and DUSD#27. Mr. Ramos seconded the motion. Discussion/action on approval of the Second Reading of policy: IKC-Class Rankings / Grade Point Averages Mr. Borane motioned to approve the second reading of Policy - IKC-Class Rankings / Grade Point Averages. Mr. Ramos seconded the motion. UPCOMING EVENTS: Special Board meeting Monday, June 18, 2018 Proposed District Annual Expenditure Budget for FY 2018/2019 SY Next Regular Board meeting July 3, 5:00 p.m. -Public Hearing/Budget adoption. REPORTS/DISCUSSION ITEMS Business Office Reports Mr. Cesar Soto addressed the Board and stated that the Board had the budget balances in their packets and said everything looked good. Line of credit has not been used. Enrollment Reports- Mrs. Samaniego reported there are 4,103 students enrolled at this time. Request for future agenda items- Mr. Borane - Policy GCQEA. 8

9 EXECUTIVE SESSIONS: The Governing Board will meet in executive session, pursuant to A.R.S (A) for the purpose of parent appeal of Student A long-term suspensions. The Governing Board may vote to move into executive session, pursuant to A.R.S (A) (1) for the purpose of a personnel matter, consideration of resignation/retirement and release of 2018/2019 certified teacher s contract request. No Board action is taken during executive session. Should the employees wish to have this matter heard in open session, it shall be conducted in open session at this point in the agenda. Mr. Ramos motioned to enter into executive session. Mr. Sabal seconded the motion. Mr. Ramos amended his first motion and motioned to enter into executive session pursuant to A.R.S (A) and pursuant to A.R.S (A) (1). Mr. Borane seconded the motion. Meeting moved into executive session at 6:25 p.m. Return to open session. Dr. Gomez motioned to resume open session at 7:25 p.m. Mr. Borane seconded the motion. 1. Discussion/action on request of release of FY 2018/2019 contract release submitted by Earle Kenneth McLain, certified teacher. (Joe Carlson) Mr. Borane motioned to approve the request of release of FY 2018/2019 contract submitted by Mr. McLain with no liquidated damages and eligible for rehire. Mr. Sabal seconded the motion. Motion carried with five aye votes. 2. Discussion/action on request of release of FY 2018/2019 contract release submitted by Angelica Chavez, School Improvement Specialist. (C&FP) Mr. Borane motioned to approve the request of release of FY 2018/2019 contract submitted by Ms. Chavez with no liquidated damages, wished her well on her retirement and is eligible for rehire. Mr. Sabal seconded the motion. 9

10 Discussion/action to approve payment of all or a portion of the Superintendent's Performance Pay pursuant to A.R.S (A) (39), based on the Board's determination as to whether Superintendent has achieved all or a portion of his stated annual goals. Dr. Gomez motioned to approve to pay Mr. Aguallo $5,000 for his performance pay and annual goals. Mr. Sabal seconded the motion. Discussion/action to approve all of the Superintendent s vacation pay pursuant to A.R.S (A)(1) to be determined by the school board. Mr. Borane motioned pursuant to Mr. Aguallo s contract that he be paid for all his unused sick leave days $1, and unused vacation days $21, for a total of $23, Mr. Sabal seconded the motion. Motion carried with five-aye votes. ADJOURMENT There being no further business, motion was made by Mr. Lindemann to adjourn the meeting. Mr. Sabal seconded. Meeting adjourned at 7:30 P.M. Minutes prepared by Carol Perez, Secretary to the Superintendent The Board at their meeting on June 18, 2018 approved these minutes. Details regarding presentations and discussions are available on the audio and video recordings posted on the Governing Board page on the DUSD internet at douglasusd27.schoolinsites.com (For exact statements made during the board meeting, you may request a copy of the tape). 10